County of St. Paul No 19

Council Meeting

AGENDA

Meeting #:
Date:	Tuesday, December 13, 2016
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

2.

Minutes

3.

Bank Reconciliation

4.

Additions to Agenda and Acceptance of Agenda

5.

In Camera

6.

Business Arising from Minutes

7.

Delegation

7.1

11:00 a.m. - Careers - The Next Generation

Teresa Mistelbacher, Chair of the Careers: The Next Generation Committee will be in to speak with Council about their plans to organize a Career Expo event in St. Paul on April 12, 2017.  They require funding to cover costs for bussing, advertising and exhibitor food. 

 

They are requesting the County to become a sponsor by matching the Town of St. Paul's contribution of $1500.

7.2

11:30 a.m. - S/Sgt Lee Brachmann

S/Sgt. Lee Brachmann will be in to provide a brief overview of year to date policing stats for St. Paul County and an update on their pilot pro-active policing project

7.3

1:00 p.m. - St. Paul & District Arts Foundation

Val Pratch, on behalf of the St. Paul & District Arts Foundation, will be in to speak with Council about their Canada 150 Project they have planned for the summer and to request $15,000 to assist with their project. 

8.

New Business

8.1

Bylaw No. 2016-20 - Borrowing Bylaw - Master Card Account

Bylaw No. 2016-20, Borrowing Bylaw, is being presented to Council to authorize borrowings of up to Thirty Thousand Dollars ($30,000) from the Servus Credit Union to finance the Master Card Account for the financial year commencing January, 2017.

8.2

County Credit Cards

As per Credit Card policy ADM-77, we require an annual motion to authorize staff to have a County credit card with their name on it.  See policy attached.

8.3

Bylaw No. 2016-21 - Borrowing Bylaw - Current Expenditures

Bylaw No. 2016-21, Borrowing Bylaw, is being presented to Council to authorize borrowings of up to Seven Million Dollars ($7,000,000) from the Servus Credit Union to finance the short term operations of the County for the financial year commencing January 1, 2017.  This bylaw must be approved annually.

 

Section 187 of the M.G.A. requires that every proposed bylaw must have 3 distinct and separate readings.

8.4

Bylaw No. 2016-23 - Nonprofit Community Organizations Tax Exemption

At the October Meeting, Council approved the Tax Exemption Bylaws.  After it was approved, the tax department discovered they had a couple typos in the legal descriptions on the attached schedule.  Unfortunately, the only way to correct these typos is by rescinding Bylaw No. 2016-19 and adopting a new bylaw. 

 

The amendments to the bylaw are shown in red. 

8.5

Bylaw No. 2016-22 - Fee Schedule Bylaw

Bylaw No. 2016-22, Fee Schedule Bylaw, is being presented to Council to update the current fee Schedule Bylaw to reflect any rate changes that were approved over the course of the year and to include proposed changes.  The proposed changes are in red.

 

When this bylaw is approved, Bylaw No. 2016-08 will be repealed.

 

The bylaw will be forwarded to Council on Monday.

8.6

2017 Library Board Budget

The 2017 Library Board Budget has been approved by the library board, see attached.

 

Funding provided to the library board in 2016 was $118,954.82, $37,303 of which was MSI Funding.  $118,954.82 is $19.29 per capita.

 

The Library Board is not requesting an increase for 2017.

8.7

2017 Salary Approval

Following the discussions during the 2017 Budget deliberations, we require motions to approve the recommendations for Salary approval.

8.8

2017 Interim Municipal Budget

The interim Operating and Capital Budget estimated numbers for 2017 are as follows:

Operating & Capital Revenues	$45,728,389
Debenture & Funding From restricted Surplus	$  2,897,134
Operations Expenditures	$28,195,774
Replacement Reserve	$       96,000
Capital Lease Buyout	$  1,320,000
Debenture Repayment	$     911,744
Capital Expensitures	$18,102,005

Section 242(2) of the M.G.A. states that Council may adopt an interim operating budget for part of a calendar year.

8.9

Request for Funding for MS Walk

On May 13, 2017 the Lakeland MS Society will host their Annual Lakeland Jayman Built MS Walk.  They are requesting sponsorship for their Walk.  They also requested if the County would be interested in entering a team for the walk.

 

The MS Society has raised over $1,344,000 since their first walk.  In 2016, they raised $11,000 over their goal and they raised the highest per capita in the Country.

 

Since the walk started in 2008, the County donated $500 per year. 

8.10

Elk Point Recreation Grants

During the 2016 budgeting process, Council allocated $55,000 for Elk Point Recreation Grants.    Administration is recommending to divide the funding equally between the CG Baker Arena, AG Ross Arena and the Curling Rink. 

 

In March, 2016 $11,500 was already paid to the Curling Rink to help with repairs to their ice plant. 

8.11

Request for Compensation - Calvin Hartley

Calvin Hartley is requesting compensation in the amount of $2,600 for driving his daughter to the bus and picking her up after school for 52 days when the road was closed for construction of the Ashmont Lagoon. 

8.12

Bylaw No. 2016-25 - Amend LUB - Rezone SW 2-58-11-W4

Bylaw No. 2016-25 is being presented to Council to amend Land Use Bylaw No. 2013-50 as it relates to rezoning 2.94 acres in SW 2-58-11-W4 from Industrial Commerical to Agricultural.  The landowner wishes to rezone it back to agricultural and add it to make a 20 acre parcel which will include the entire yard site - utilities, water well and buildings. 

 

After first reading, the Bylaw must be advertised according to Section 606 of the M.G.A. and a public hearing held according to section 230 of the M.G.A. The adjacent landowners will be notified of the proposed rezoning.

 

The applicant will also be required to hold a public consultation prior to the public hearing being held.

8.13

Request to Waive Rezoning Application Fee

The owners of PSE 27-59-10-W4 have submitted an application to rezone their property from Industrial/Commercial to Country Residential One.  They are requesting that the $1000 application fee be waived, as they claim they were not aware when the property was originally rezoned from Country Residential to Industrial/Commercial.  The landowner has indicated that he will proceed with rezoning the property, even if the fee is not waived as he has a buyer for the property, but not with commercial zoning.

In 2011 this property was rezoned from Country Residential to Industrial/Commercial. 

• June 13, 2011 - Dale Hedrick applied for rezoning. 
• June 14, 2011 - Council gave rezoning bylaw 1579 1st reading.
• June 18 and July 5, 2011 - Rezoning bylaw 1579 was advertised in the St. Paul Journal.
• June 27, 2011 - 23 adjacent landowners, including Allan and Sally Cissell, were notified via letterpost of the rezoning and public hearing.
• July 12, 2011- Pubic hearing was held. No written submission in opposition or in favor of the proposed bylaw were received. No one was present to speak in opposition or in favor of the proposed bylaw.
• July 12, 2011 - Council gave 2nd and 3rd reading to Bylaw 1579.

8.14

Request for Refund of Subdivision Application Fee

Bryan and Daphne Schnurer are requesting a refund of the $740 subdivision application fee for the SE 25-56-7-W4, dated January 30, 2015.  They are requesting the refund due to the fact that knowledge of the landfill was known before they received their conditional approval letter. 

8.15

Offer to Purchase Part SE 18-59-9-W4

The owner of SE 18-59-9-W4 has a trail running through his property which is being used by the the lake lot owners to access the back of their lots.  The owner is offering to sell .784 acres to the County.  The property could then be designated as MR and the lot owners could use it to access the back of their lots. 

 

The assessors have estimated that the market value of the land is $1,643 per acre.  The cost to purchase the .784 acres would be $1,287.91. 

8.16

Lac Sante - Water Boundary Adjustment in SW 26-56-11-W4

Challenger Geomatics was contacted by 3 land owners who jointly own the parcel of land oulined in bold on the attached plan (SW 26-56-11-W4).  They requested that Challenger Geomatics survey and apply for ownership to Alberta Environment and Parks for the accreted land along the C of T boundary with Lac Sante.  The request came about because one of the landowners could not get a development permit for an outbuilding as she could not satisfy the staback requirements. 

 

Challenger Geomatics has surveyed a new boundary of the parcel based on the accreted land.  The new boundary is labelled "Bank of Lac Sante as Traversed by Adam Pluim, ALS".  Challanger Geomatics refers t the parcel as Lot 12.  The main part of the parcel would contain 3.10 hectares and the stranded portion would contain .188 hectares.  The landonwers have no interest in disrupting the current land use of the stranded parcel, which is utilized by county residents.

 

Challenger Geomatics, on behalf of their clients is proposing the following for Council consideration:

• After the water boundary is defined the newly created Lot 12 be subdivided so that the stranded parcel has its own lot #.
• That the title of the stranded parcel be transferred from the joint owners of the C of T to the county for consolidation with the existing Environment Reserve. (ER)
• That during the subdivision process no ER be requested by the county along the existing main lot as none exists today. (The only reason a subdivision is needed is to separate the stranded lot for transfer to the county)
• That the cost of the subdivision process and related survey be borne by the county.
• That the county temporarily relax the setback for the out building being applied for in the building permit by Sandra Harrod knowing that the water boundary when complete will cause the out building to meet the required setbacks. The intent is to start construction of the out building in the spring and the water boundary adjustment may not be complete at that time.

8.17

Joint Fire Services Agreement

At a joint council meeting on December 7th, 2016, Town and County Councils elected to extend their Joint Fire Services Agreement for an additional one year period expiring on December 31st, 2017. 

8.18

Regional Emergency Management Joint Services Agreement and Occupational Health and Safety

The County, Town of St. Paul, Town of Elk Point, and Summer Village of Horseshoe Bay have been participating jointly in providing emergency management and occupational health and safety services to the region following the receipt of two Alberta Community Partnership Grants. Now that these grants are completed or nearing completion, administration is proposing a cost-sharing agreement that sets out each municipality's responsibilities moving forward. 

8.19

RMRF Law Seminar - February 17

The Reynolds Mirth Richards Farmer Law Seminar will be held Friday, February 17, 2017 in Edmonton.  We haven't received the agenda yet. 

8.20

Assessment Review Board Member

Eleanor Zimmerman's training for the Subdivision and Development Appeal Board is due to expire in March.  She does not want to renew her training and is stepping down from the board. 

 

Section 3.4 of Subdivision and Development Appeal Board Bylaw No. 2013-43 states that any vacancy caused by the resignation of a member, may be filled by resolution of Council. 

 

Leo deMoissac has expressed interest in becoming a member of the Subdivision and Development Appeal Board.  The next dates for new member training are February 14 to 17 and April 25 to 28.

8.21

Request for Letter of Support - Heinsburg Community Club

The Heinsburg Community Club has applied for a CFEP grant for funding to replace windows in the Senior's wing of the hall as well as the window in the kitchen.  They are requesting a letter of support to accompany their grant application.

8.22

MP Request for Support for Private Members's Bill C-274

MP Guy Caron is seeking support for his Private Member's Bill C-274 to end unfair taxation on family business transfers.  The bill seeks to facilitate the transfer of small businesses, family farms and fishig operations between members of the same family.  Specifically it would give owners and buyers in the same family the same rights and priviledges extended to non-related persons involved in a transaction. 

 

He has received support from numerous farming, fishing and small business organizations as well as from chambers of commerce across the country.    

8.23

2016 Summary of Donations

County Pins/Promotional Items - The County of St. Paul, on request may provide County Pins and/or Promotional items to individuals, teams and various organizations, at the discretion of Administration.  Administration will provide a quarterly report to Council regarding distribution of these items.

 

Attached is a list of the donations that were distributed during the 2016 calendar year as per policy.  Items donated outside of policy and approved by Council are not included on the list.

8.24

December Public Works Meeting

The regulary scheduled date for the December Public Works Meeting falls on December 27th.  Administration is recommending to cancel the December Public Works meeting.

8.25

Roll Off Truck for Environmental Waste Department

As discussed during budget deliberations, we require a motion to approve the purchase of the following truck for Environmental Waste:

• 2018 Western Star Roll off Truck for $226,000 to be paid from the 2017 budget. 

8.26

Policy HR-74 - Guaranteed Wage for Grader Operators

Policy HR-74 - Guarantee Wage for Grader Operators - is being presented for approval.  The policy committee approved the polilcy during a conference call on Monday.

 

Administration is recommending to approve Policy HR-74 - Guaranteed Wage for Grader Operators.

8.27

Policy HR-21 - Overtime Policy

Policy HR-21 has been approved by the Policy Committee and is being recommended to Council for approval.

 

Administration is recommending to approve Policy HR-21.

8.28

Policy HR-2 - Management Definitions Policy

Policy HR-2 has been approved by the Policy Committee and is being recommending to Council for approval.   The policy has been updated to match the new Organizational Chart.

 

Administration is recommending to approve policy HR-2

9.

Correspondence

10.

Reports

10.1

CAO Report

11.

Upcoming Meetings

11.1

Jan. 13 @ 9:30 a.m. - Zone Meeting , Killam

11.2

Jan. 24 - 27 - ASB Conference

12.

Financial

12.1

Council Fees

Council fees for the past month will be circulated for review. 

12.2

Listing of Accounts Payable

A listing of Accounts Payable will be provided for Council's review.

12.3

Budget to Actual

A copy of the budget to actual will be presented to Council for review.

13.

Adjournment