County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, December 13, 2016
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:03 a.m., Tuesday, December 13, 2016 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Glen Ockerman	Division 1
Councillor Dwight Dach	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Frank Sloan	Division 5
Councillor Laurent Amyotte	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Assistant CAO
Phyllis Corbiere	Executive Assistant
Leo deMoissac	Public Works Superintendent
Kyle Attanasio	Dir. Leg. & Comm Services
Ken Warholik	Assistant PW Superintendent
Dennis Bergheim	Director of Environmental Services
Janice Huser	St. Paul Journal
Sandy Bishop	Lakeland Connect

2.

Minutes

• Resolution #CM20161213.1001

  to approve the minutes of the November 8, 2016 Council Meeting with the following correction:

  • Snow Removal/Sidewalk Clearing for Widows/Disabled Seniors - Town Hamlet of Mallaig.  Councillor Amyotte will discuss this further with the Public works Department.  Administration will provide further clarification to Councillor Amyotte. 
  Carried

3.

Bank Reconciliation

• Resolution #CM20161213.1002

  to adopt the Bank Reconciliation for the month ending November, 2016.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

The following additions were made to the agenda:

8.25  Roll off Truck for Environmental Waste Department

8.26  Policy HR-74 - Guaranteed Wage for Grader Operators

8.27  Policy HR-21 - Overtime Policy

8.28  HR-2 - Management Definitions Policy

• Resolution #CM20161213.1003

  to adopt the agenda for the Regular Meeting of Council for December 13, 2016 with the above noted additions.

  Carried

5.

In Camera

6.

Business Arising from Minutes

7.

Delegation

7.1

11:00 a.m. - Careers - The Next Generation

Teresa Mistelbacher, Chair of the Careers: The Next Generation Committee and Karyann Boychuk were admitted to the Council Room at 11:06 a.m. to discuss the Career Expo they are organizing for April 12, 2017 at St. Paul Recreation Centre.  The Career Expo will provide students from St. Paul & Surrounding area the opportunity to see hands on demonstrations of careers that are available in our area.  The Committee is reaching out to local businesses to showcase job opportunities they have to offer.  They also have Colleges registered to attend the Career Expo.

 

Teresa Mistelbacher then requested that the County become a sponsor for the Career Expo by providing a $1500 contribution.   

• Resolution #CM20161213.1036

  to provide $1,500 to the Careers - The Next Generation Committee to offset some of the expenses of hosting the Career Expo on April 12 in St. Paul.  

  Carried

7.2

11:30 a.m. - S/Sgt Lee Brachmann

S/Sgt Lee Brachmann was admitted to Council Room at 11:40 a.m. to review the Crime Data Stats from August to November 

 

S/Sgt Brachmann then reviewed their Operational Priorities some of which include Contributing to Community Safety; Proactive Enforcement Team, which is currently a pilot project where two officers deal with immergent trends, some of which is done by foot patrol and Enhancing Road Safety via check stops.

 

Following the discussion, Staff Sargeant Brachmann left the Council Room at 11:50 a.m.

7.3

1:00 p.m. - St. Paul & District Arts Foundation

Valerie Pratch, Board Member for the St. Paul & District Arts Foundation, Caitlin Tazzer, Instructor & Eric Spoeth, Film Maker and Video Producer were admitted to the Council Room to request funding for their Canda 150 Project.  The delegation informed Council that they have received a federal grant for $24,000 but require an additional $26,000 to see their project to fruition. The project is to create an immersive multi media performance involving artists within the community and produce a pre-recorded film.  The group is planning two performances within our community with the possibility of taking it to other communities.

 

The delegation left the Council Room at 1:22 p.m.

• Resolution #CM20161213.1041

  to deny the request from the St. Paul & District Arts Foundation for funding for their Canada 150 Project.

  Defeated
• Resolution #CM20161213.1042

  to table the request from the St. Paul & District Arts Foundation for funding for their Canada 150 project.

  Carried

8.

New Business

8.1

Bylaw No. 2016-20 - Borrowing Bylaw - Master Card Account

• Resolution #CM20161213.1004

  to give first reading to Bylaw No. 2016-20, Master Card Borrowing Bylaw.

  Carried
• Resolution #CM20161213.1005

  to give second reading to Bylaw No. 2016-20.

  Carried
• Resolution #CM20161213.1006

  to present Bylaw No. 2016-20 at this meeting for third and final reading.

  Carried Unamimously
• Resolution #CM20161213.1007

  to give third and final reading to Bylaw No. 2016-20.

  Carried

8.2

County Credit Cards

• Resolution #CM20161213.1008

  to approve Tim Mahdiuk, Phyllis Corbiere, Janice Fodchuk, Mark Chileen, Rob Duffy and DD Skawronski for a County Credit Card for the 2017 calendar year, as per policy ADM-77.

  Carried

8.3

Bylaw No. 2016-21 - Borrowing Bylaw - Current Expenditures

• Resolution #CM20161213.1009

  to give first reading to Bylaw No. 2016-21, Short Term Borrowing for Current Expenditures.

  Carried
• Resolution #CM20161213.1010

  to give second reading to Bylaw No. 2016-21.

  Carried
• Resolution #CM20161213.1011

  to present Bylaw No. 2016-21 at this meeting for third and final reading.

  Carried Unamimously
• Resolution #CM20161213.1012

  to give third reading to Bylaw No. 2016-21.

  Carried

8.4

Bylaw No. 2016-23 - Nonprofit Community Organizations Tax Exemption

• Resolution #CM20161213.1013

  to give first reading to Bylaw 2016-23, Nonprofit Community Organizations Tax Exemption Bylaw.

  Carried
• Resolution #CM20161213.1014

  to give second reading to Bylaw No. 2016-23.

  Carried
• Resolution #CM20161213.1015

  to present Bylaw No, 2016-23 at this meeting for third reading.

  Carried Unamimously
• Resolution #CM20161213.1016

  to give third reading to Bylaw No. 2016-23. 

  Carried

8.5

Bylaw No. 2016-22 - Fee Schedule Bylaw

• Resolution #CM20161213.1017

  to give first reading to Fee Schedule Bylaw No. 2016-22.

  Carried
• Resolution #CM20161213.1018

  to give second reading to Bylaw No. 2016-22.

  Carried
• Resolution #CM20161213.1019

  to present Bylaw No. 2016-22 at this meeting for third and final reading.

  Carried Unamimously
• Resolution #CM20161213.1020

  to give third reading to Bylaw No. 2016-22.

  Carried

8.6

2017 Library Board Budget

• Resolution #CM20161213.1021

  to approve the County Library Board's request for funding in the amount of $118,954.82 for 2017.

  Carried

8.7

2017 Salary Approval

• Resolution #CM20161213.1022

  to go in camera to discuss salary as per section 17 of the FOIP Act.  Time:  10:18 a.m.

   

  Kyle Attanasio, Dennis Bergheim, Ken Warholik, Janice Huser, St. Paul Journal and Sandy Bishop, Lakeland Connect left the Council Room.

  Carried
• Resolution #CM20161213.1023

  to revert to an open meeting.  Time:  10:23 a.m.

   

  Kyle Attanasio, Dennis Bergheim, Ken Warholik, Janice Huser, St. Paul Journal and Sandy Bishop, Lakeland Connect entered the Council Room. 

  Carried
• Resolution #CM20161213.1024

  to approve the 2017 salary grid adjustments and changes in employee positions as discussed during budget delibertations, effective January 1, 2017.  

  Carried
• Resolution #CM20161213.1025

  to increase health spending accounts by $200 per year for full time employees and $100 per year for part time employees, efective January 1, 2017.  

  Carried
• Resolution #CM20161213.1026

  to provide vision coverage for employees under the Extended Health Care Plan, effective January 1, 2017. 

  Carried

8.8

2017 Interim Municipal Budget

• Resolution #CM20161213.1027

  to approve the 2017 interim budget, as per section 242(2) of the M.G.A.:

  Operating & Capital Revenues	$45,728,389
  Debenture & Funding From Restricted Surplus	$  2,897,134
  Operating Expenditures	$28,195,774
  Replacement Reserve	$       96,000
  Capital Lease Buyout	$  1,320,000
  Debenture Repayment	$     911,744
  Capital Expenditures	$18,102,005

  Carried

8.9

Request for Funding for MS Walk

• Resolution #CM20161213.1028

  to approve a $500 donation for the MS Walk to be held May 13, 2017.

  Carried

8.10

Elk Point Recreation Grants

• Resolution #CM20161213.1029

  to allocate the balance of the funds assigned for the Elk Point Recreation Grants as follows:

  • CG Baker Arena - $18,334
  • AG Ross Arena - $18,333
  • Elk Point Curling Club - $6,833
  Carried

8.11

Request for Compensation - Calvin Hartley

• Resolution #CM20161213.1030

  to deny the request from Mr. Calvin Hartley for compensation for transporting his daughter to and from the school bus when the road was closed for the construction of the Ashmont Lagoon, as it would be precedent setting.

   

  Reeve S. Upham requested a recorded vote:

  Carried

8.12

Bylaw No. 2016-25 - Amend LUB - Rezone SW 2-58-11-W4

• Resolution #CM20161213.1031

  to give first reading to Bylaw No. 2016-25, as it relates to rezoning 2.94 acres in SW 2-58-11-W4 from Industrial Commercial to Agricultural. 

  Carried

8.13

Request to Waive Rezoning Application Fee

• Resolution #CM20161213.1032

  to waive the $1,000 application fee to rezone PSE 27-59-10-W4 from Industrial/Commercial to Country Residential. 

  Carried
• Resolution #CM20161213.1033

  to give first reading to Bylaw No. 2016-24 to rezone PSE 27-59-10-W4 from Industrial/Commercial to Country Residential One. 

  Carried

8.14

Request for Refund of Subdivision Application Fee

• Resolution #CM20161213.1034

  to go in camera as per section 27 of the FOIP Act.   Time:  10:51 a.m.

  Carried
• Resolution #CM20161213.1035

  to revert to an open meeting.  Time:  11:06 a.m.

  Carried
• Resolution #CM20161213.1037

  motion to table the request from the landowner to refund his $740 subdivision application fee for the SE 25-56-7-W4, for more information.

  Carried

8.15

Offer to Purchase Part SE 18-59-9-W4

Reeve Upham recessed the meeting at 11:55 a.m. and reconvened the meeting at 1:00 p.m. with all members present.

• Resolution #CM20161213.1038

  to go in camera as per section 24 of the FOIP Act.  Time: 11:19 a.m.

  Carried
• Resolution #CM20161213.1039

  to revert to an open meeting.  Time: 11:38 a.m.

  Carried
• Resolution #CM20161213.1040

  that administration offer to purchase .784 acres from the owner of SE 18-59-9-W4 for $2000 per acre and the County will cover all applicable costs.  The property will serve as an access to the back of lots 600 to 604 in Plan 7920260, at Vincent Lake. 

  Carried

8.16

Lac Sante - Water Boundary Adjustment in SW 26-56-11-W4

• Resolution #CM20161213.1043

  to deny the request from the landowners who jointly own a 5 acre lot in PSW 26-56-11-W4, for the County to take ownership of a stranded portion of land adjacent to Lac Sante which will exist if the landowners apply for accretion.  

  Carried
• Resolution #CM20161213.1044

  to deny the request to temporarily relax the setbacks for the development permit for the outbuilding being applied for on PSW 26-56-11-W4. 

  Carried

8.17

Joint Fire Services Agreement

• Resolution #CM20161213.1045

  to enter into the Joint Fire Services Agreement with the Town of St. Paul expiring December 31, 2017.

  Carried

8.18

Regional Emergency Management Joint Services Agreement and Occupational Health and Safety

• Resolution #CM20161213.1046

  to approve the Regional Emergency Management Joint Services Agreement with the Town of Elk Point, Town of St. Paul, and Summer Village of Horseshoe Bay.

  Carried
• Resolution #CM20161213.1047

  to approve the Regional Occupational Health and Safety Joint Services Agreement with the Town of Elk Point, Town of St. Paul, and Summer Village of Horseshoe Bay

  Carried

8.19

RMRF Law Seminar - February 17

• Resolution #CM20161213.1048

  to approve all of Council, Sheila Kitz, Tim Mahdiuk, Kyle Attanasio and staff as deemed appropriate by administration to attend the RMRF Municipal Law Seminar on February 17, 2017 in Edmonton.

  Carried

8.20

Assessment Review Board Member

• Resolution #CM20161213.1049

  to appoint Leo deMoissac as a member-at-large on the Regional Assessment Review Board to replace Eleanor Zimmerman, effective January 1, 2017.

  Carried

8.21

Request for Letter of Support - Heinsburg Community Club

• Resolution #CM20161213.1050

  to provide the Heinsburg Community Club with a letter of support to accompany their CFEP grant application for funding to replace windows in their hall.

  Carried

8.22

MP Request for Support for Private Members's Bill C-274

• Resolution #CM20161213.1051

  that the County send a letter to MP Shannon Stubbs and Finance Minister Bill Morneau, supporting Private Members's Bill C-274 to end unfair taxation on family business transfers. 

  Carried

8.23

2016 Summary of Donations

• Resolution #CM20161213.1052

  to file the 2016 Summary of donations as information.

  Carried

8.24

December Public Works Meeting

• Resolution #CM20161213.1053

  to cancel the December, 2016 Public Works Meeting. 

  Carried

8.25

Roll Off Truck for Environmental Waste Department

• Resolution #CM20161213.1054

  to approve the purchase of a 2018 Western Star roll off truck for $226,000 to be paid from the 2017 budget.

  Carried

8.26

Policy HR-74 - Guaranteed Wage for Grader Operators

• Resolution #CM20161213.1055

  to approve Policy HR-74 Guaranteed Wage for Grader Operators, as per the recommendations of the Policy Committee.

  Carried

8.27

Policy HR-21 - Overtime Policy

• Resolution #CM20161213.1056

  to approve Overtime Policy HR-21, as per the recommendations of the Policy Committee.

  Carried

8.28

Policy HR-2 - Management Definitions Policy

• Resolution #CM20161213.1057

  to approve Management Definitions Policy HR-2 which reflects the new organization chart, as per the recommendations of the Policy Committee.

  Carried

9.

Correspondence

10.

Reports

10.1

CAO Report

• Resolution #CM20161213.1058

  to approve the CAO Report as presented.

  Carried
• Resolution #CM20161213.1059

  that the County of St. Paul send a letter to Town of Elk Point amending the Fire Agreement to a 75/25 contribution from the current 50/50 contribution.   

  Carried

11.

Upcoming Meetings

11.1

Jan. 13 @ 9:30 a.m. - Zone Meeting , Killam

11.2

Jan. 24 - 27 - ASB Conference

12.

Financial

12.1

Council Fees

• Resolution #CM20161213.1060

  to approve the Council Fees for the Months of November and December, 2016 as circulated.

  Carried

12.2

Listing of Accounts Payable

• Resolution #CM20161213.1061

  to file the listing of Accounts Payable as circulated:

  Batch	Cheque Date	Cheque Nos.	Batch Amount
  19928	November 3, 2016	27026 - 27107	$   634,572.92
  19964	November 15, 2016	27108 - 27234	$1,877,318.91
  19972	November 18, 2016	Direct Deposit	$     94,756.68
  19997	November 29, 2016	27235 - 27318	$1,236,929.60

  Carried

12.3

Budget to Actual

• Resolution #CM20161213.1062

  to approve the budget to actual as of November 30, 2016.

  Carried

13.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  2:37 p.m.

 

These minutes approved this 10th day of January, 2017.

 

________________________           ____________________________

Reeve                                                       Chief Administrative Officer