County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, August 08, 2017
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:07 a.m., Tuesday, August 8, 2017 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Glen Ockerman	Division 1
Councillor Dwight Dach	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Frank Sloan	Division 5
Councillor Laurent Amyotte	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Director of Community Services
Phyllis Corbiere	Executive Assistant
Mark Chileen	Director of Public Works
Kaitlyn Kenney	Municipal Intern
Janice Huser	St. Paul Journal

2.

Minutes

• Resolution #CM20170808.1001

  to approve minutes of the July 6, 2017 Council Meeting as presented.

  Carried

3.

Bank Reconciliation

• Resolution #CM20170808.1002

  to adopt the Bank Reconciliation for the month ending July 31, 2017.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

The following addition was made to the agenda:

8.25  Hwy 646 Guard Rails

 

 

• Resolution #CM20170808.1003

  to adopt the agenda for the Regular Meeting of Council for August 8, 2017 with the above noted addition.

  Carried

5.

In Camera

In Camera

Janice Huser, St. Paul Journal, entered the Council Room at 10:55 a.m. 

Janice Huser, St. Paul Journal, left the Council Room at 10:10 a.m. 

 

 

• Resolution #CM20170808.1004

  to go in camera as per Sections 16 and 17 of the FOIP Act.  

  Time:  10:10 a.m.

  Carried
• Resolution #CM20170808.1005

  that Council return to an open meeting at 10:54 a.m.

  Carried
• Resolution #CM20170808.1006

  to charge the owner of NW 21-58-10-W4 and SW 23-58-10-W4 $7,400 for legal costs resulting from the Clubroot issue on these properties, as per the court order.

  Councillor G. Ockerman requested a recorded vote.

  Carried
• Resolution #CM20170808.1007

  to give first reading to Bylaw No. 2017-25, to repeal Bylaw No. 2015-01, the Community Aggregate Payment Levy Bylaw.

  Carried
• Resolution #CM20170808.1008

  to give second reading to Bylaw No. 2017-25.

  Carried
• Resolution #CM20170808.1009

  to present Bylaw No. 2017-25 at this meeting for third reading.

  Carried

6.

Business Arising from Minutes

6.1

Community Aggregate Payment Levy

Bylaw No. 2017-25, to Repeal Bylaw No. 2015-01 the Community Aggregate Payment Levy Bylaw did not receive unanimous consent when it was presented for third reading.  Therefore it will be presented at the September meeting for Council to consider third reading.

7.

Delegation

7.1

11:00 a.m. - Gerard Belland

Gerard and Margaret Belland, and Mr. & Mrs. Kneehouse were admitted to the meeting at 11:15 a.m. to discuss the condition of Township Road 564 from Range Road 113 to Range Road 115.  

The delegation stated that they feel the road us unsafe due to loose gravel and narrow spots in the road.  They are concerned that the loose gravel may cause people to loose control and residents are concerned when meeting another vehicle.    

The delegation stated that the road was oiled 13 years ago but after it was rebuilt it was not reoiled.  They are requesting that the road be reoiled. 

The delegation left the meeting room at 11:55 a.m. 

 

 

• Resolution #CM20170808.1013

  to refer the request to reoil Township Road 564 to Strategic Planning. 

  Carried

8.

New Business

8.1

Road Construction Priorities

• Resolution #CM20170808.1010

  to rescind Resolution PW20170725.1011 to tender out one mile of road construction west of 13-60-09-W4 (Dargis Road).

  Carried
• Resolution #CM20170808.1011

  to tender out one mile of road construction along Twp Rd 564 South of 29-56-11-W4 (Lafond Sewage Road), with the ad stating that the lowest or any tender will not necessarily be accepted.

  Carried
• Resolution #CM20170808.1012

  to amend the 2017 Road Construction schedule as follows, due to the wet conditions:

  1.  N & K Road - 1.5 miles on Range Road 80, West of 6,7-58-7-W4

  2.  Millar Road - .5 miles on Range Road 80, West of 18-57-7-W4

  3.  Owlseye Road & Berlinguette Road - 1.5 miles on Range Roads 103 & 104, Thru 4-59-10-W4 and West of 3-59-10-W4

  4.  Camp Lake Road - 31-57-10-W4 

  Carried

8.2

Gravel Purchase

• Resolution #CM20170808.1014

  to deny offer from JMB Crushing for the County to purchase their gravel north of the County.  

  Carried

8.3

Road Cancellation - Road Plan 1422738 in NE/SE 28-55-5-W4 and NW 27-55-5-W4

• Resolution #CM20170808.1015

  to approve the resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Chapter M26.1, Revised Statues of Alberta 2000, as amended.

   

  WHEREAS, Council has determined that the lands hereafter described by the existing road plan are no longer required for the travelling public due to the existence of an alternate route,

   

  WHEREAS, the County of St. Paul will register the new survey road plan.

   

  THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described roads, subject to rights of access granted by other legislation or regulations:

   

  First, closure all that portion of Road Plan 1422738 in NE 28-55-5-W4 containing 0.681 hectares (1.683 acres) more or less;

  Second, closure all that portion of Road Plan 1422738 in SE 28-55-5-W4 containing 0.023 hectares (0.057 acres) more or less;

  Third and final closure all that portion of Road Plan 1422738 in NW 27-55-5-W4 containing 0.206 hectares (0.509 acres) more or less;  Excepting thereout all mines and minerals.

  Carried

8.4

Road Cancellation - Road Plan 3378BM in SE 28-55-5-W4

• Resolution #CM20170808.1016

  to approve the resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Chapter M26.1, Revised Statues of Alberta 2000, as amended.

   

  WHEREAS, Council has determined that the lands hereafter described by the existing road plan are no longer required for the travelling public due to the existence of an alternate route,

   

  WHEREAS, the County of St. Paul will register the new survey road plan.

   

  THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described roads, subject to rights of access granted by other legislation or regulations:

  First, closure all that portion of Road Plan 3378BM in SE 28-55-5-W4 containing 0.012 hectares (0.03 acres) more or less;

  Excepting thereout all mines and minerals.

  Carried

8.5

Road Cancellation - Road Plan 1172NY in NE 31-55-5-W4

• Resolution #CM20170808.1017

  to approve the resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Chapter M26.1, Revised Statues of Alberta 2000, as amended.

   

  WHEREAS, Council has determined that the lands hereafter described by the existing road plan are no longer required for the travelling public due to the existence of an alternate route,

   

  WHEREAS, the County of St. Paul will register the new survey road plan.

   

  THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described roads, subject to rights of access granted by other legislation or regulations:

  All that portion of Road Plan 1172NY in NE 31-55-5-W4 containing 0.271 hectares (0.67 acres) more or less;

  Excepting thereout all mines and minerals.

  Carried

8.6

Road Cancellation - Road Plan 8322925 in NW/NE 33-55-5-W4

• Resolution #CM20170808.1018

  to table the cancellation of Road Plan 8322925 in NW 33-55-5-W4 and Road Plan 8322925 in NE 33-55-5-W4 for more information.

  Carried

8.7

Road Cancellation - Upper Mann/Charonne Road in Section 30-59-10-4

• Resolution #CM20170808.1020

  to approve the resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Chapter M26.1, Revised Statues of Alberta 2000, as amended.

   

  WHEREAS, Council has determined that the lands hereafter described by the existing road plan are no longer required for the travelling public due to the existence of an alternate route,

   

  WHEREAS, the County of St. Paul will register the new survey road plan.

   

  THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described roads, subject to rights of access granted by other legislation or regulations:

  All that portion of Road Plan 7621859 in NE 30-59-10-W4 containing 0.60 hectares (1.48 acres) more or less; 

  Excepting thereout all mines and minerals.

  Carried
• Resolution #CM20170808.1021

  to approve the resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Chapter M26.1, Revised Statues of Alberta 2000, as amended.

   

  WHEREAS, Council has determined that the lands hereafter described by the existing road plan are no longer required for the travelling public due to the existence of an alternate route,

   

  WHEREAS, the County of St. Paul will register the new survey road plan.

   

  THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described roads, subject to rights of access granted by other legislation or regulations:

  All that portion of Road Plan 1016EO in NE 30-59-10-W4 containing 2.38 hectares (5.91 acres) more or less;

  Excepting thereout all mines and minerals.

  Carried
• Resolution #CM20170808.1019

  to approve the resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Chapter M26.1, Revised Statues of Alberta 2000, as amended.

   

  WHEREAS, Council has determined that the lands hereafter described by the existing road plan are no longer required for the travelling public due to the existence of an alternate route,

   

  WHEREAS, the County of St. Paul will register the new survey road plan.

   

  THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described roads, subject to rights of access granted by other legislation or regulations:

  First, closure all that portion of Road Plan 4535NY in NW 30-59-10-W4 containing 2.419 hectares (5.99 acres) more or less;

  Second, closure all that portion of Road Plan 4535NY in SW 30-59-10-W4 containing 0.162 hectares (0.40 acres) more or less;

  Third and final closure all that portion of Road Plan 4535NY in SE 30-59-10-W4 containing 4.0 acres more or less;

  Excepting thereout all mines and minerals.

  Carried

8.8

County Census Results

• Resolution #CM20170808.1022

  that the official results of the 2017 census indicating a total population of 6468, be submitted to Municipal Affairs as the County of St. Paul's official census for 2017.

  Carried

8.9

2017 Strategic Plan - 2nd Quarter

• Resolution #CM20170808.1023

  to accept the second quarter of the 2017 Strategic Plan as information.

  Carried

8.10

Assessment Services Contract

• Resolution #CM20170808.1024

  to table a decision on extending the contract with Accurate Assessment Services.

  Carried

8.11

County of Stettler-Request for Support

• Resolution #CM20170808.1025

  to support the County of Stettler and submit a letter to Municipal Affairs regarding uncollectible School Tax requisitions and Seniors Housing requisitions which municipalities must collect and remit, but also include the implications of future requisition for centralized assessment.

  Carried

8.12

Request for Encroachment Agreement - Lot 15, Block 5, Plan 4223MC

Reeve Upham recessed the meeting at 12:02 p.m. and reconvened at 1:17 p.m. with all members of Council present.

• Resolution #CM20170808.1034

  to enter into an encroachment agreement with the owners of Lot 15, Block 5, Plan 4223MC to accommodate their boat house which is encroaching on Lot 5R, Plan 4223MC, at the owner's cost.

  Carried

8.13

Borrowing Bylaw No. 2017-24 - Elk Point Regional Allied Arts

 

 

• Resolution #CM20170808.1026

  to give first reading to Bylaw No. 2017-24.

  Carried
• Resolution #CM20170808.1027

  to give second reading to Bylaw No. 2017-24.

  Carried
• Resolution #CM20170808.1028

  to present Bylaw No. 2017-24 at this meeting for third and final reading.

  Carried Unamimously
• Resolution #CM20170808.1029

  to give third reading to Bylaw No. 2017-24.

  Carried

8.14

Bylaw No. 2017-26 - Volunteer Fire Fighters Using Flashing Green Lights

• Resolution #CM20170808.1030

  to give first reading to Bylaw No. 2017-26, to authorize volunteer firefighters to use green lights in their vehicles.

  Carried
• Resolution #CM20170808.1031

  to give second reading to Bylaw No. 2017-26.

  Carried
• Resolution #CM20170808.1032

  to present Bylaw No. 2017-26 at this meeting for third reading.

  Carried Unamimously
• Resolution #CM20170808.1033

  to give third and final reading to Bylaw No. 2017-26.

  Carried

8.15

Ashmont-Mallaig Water Project

• Resolution #CM20170808.1035

  to approve the payment of invoices to Associated Engineering (Commission Engineer) and to the successful contractor once the project is tendered, for the upgrade to the Highway 28/63 Regional Water Services Commission required for the transmission of water from Ashmont to Mallaig.

  Carried

8.16

Request for Letter of Support for STIP Grant Application

• Resolution #CM20170808.1036

  to provide the Elk Point Airport Commission with a letter supporting their STIP Grant application for upgrades to the Airport, with no commitment for funding for the projecty.

  Carried

8.17

Request for Letter of Support - Elk Point Ag Society

• Resolution #CM20170808.1037

  to provide the Elk Point Ag Society with a letter of support to accompany their CFEP Grant application for renovations to the riding arena with a commitment to fund 25% of the project in the amount of $65,485, subject to their CFEP grant being approved, and to be funded from the 2018 budget.  

  Carried

8.18

Water North Coalition

• Resolution #CM20170808.1038

  to deny the request for the $100 annual membership fee for the Water North Coalition.

  Carried

8.19

Alberta Recycling Conference

• Resolution #CM20170808.1039

  to approve Warren Leister, Assistant Agricultural Fieldman, to attend the Alberta Recycling Conference in Leduc on September 6-8.  

  Carried

8.20

Grief Edu-Therapy Certification

• Resolution #CM20170808.1040

  to approve Janice Fodchuk and Bryan Bespalko to attend the Grief Edu-Therapy Certification Training from September 22-25 in Edmonton.    

  Carried

8.21

Workshop - Enforcing Development Agreements

 

 

• Resolution #CM20170808.1042

  to approve Krystle Fedoretz, Planning and Development Officer and Chelsey Thoben, Development Officer, to attend the Enforcing Development Agreements Workshop on October 30 in Athabasca.

  Carried

8.22

MS Charity Golf Tournament

• Resolution #CM20170808.1041

  to enter one team in the Annual MS Charity Golf Tournament on August 18, at a cost of $400.

  Councillor G. Ockerman requested a recorded vote

  Defeated

8.23

RCMP Regimental Ball

• Resolution #CM20170808.1043

  to purchase a table of 8 for $500 for the RCMP Regimental Ball on October 21, 2017 in support of the Columbus House of Hope.  

  Carried

8.24

2020 Alberta Summer Games

• Resolution #CM20170808.1044

  to deny the request from the Town of St. Paul to co-host the 2020 Summer Games, based on the cost of hosting this event.

  Carried

8.25

Guard Rails - Heinsburg

• Resolution #CM20170808.1045

  to send letter to the Minister of Transportation, with a copy to Dean Litke, Infrastructure Manager in the North Central Region, requesting that the guard rails along Highway 646 be removed as they are a safety issue.   

  Carried

9.

Correspondence

10.

Reports

10.1

CAO Report

CAO Sheila Kitz presented her report to Council.

• Resolution #CM20170808.1046

  to appoint Reeve Upham and Councillor M. Fodness to a committee to meet with the County of Two Hills to set a fee schedule for the Waste Water Transfer Station.

  Carried
• Resolution #CM20170808.1047

  to accept the CAO report as presented.

  Carried

11.

Upcoming Meetings

11.1

Budget to Actual

 

 

• Resolution #CM20170808.1048

  to approve the budget to actual as of July 31, 2017.

  Carried

11.2

Listing of Accounts Payable

• Resolution #CM20170808.1049

  Motion to file the listing of Accounts Payable as circulated:

  Batch	Cheque Date	Cheque Nos.	Batch Amount
  20597	June 29, 2017	Direct Deposit	$   119,226.38
  20619	July 5, 2017	28896	$          250.00
  20627	July 6, 2017	28897 - 28991	$1,377,091.11
  20673	July 13, 2017	Direct Deposit	$     95,762.68
  20687	July 23, 2017	28992 - 29098	$   934,953.91
  20694	July 25, 2017	29099 - 29122	$   401,947.33
  20710	July 27, 2017	Direct Deposit	$     21,394.73

  Carried

11.3

Council Fees

• Resolution #CM20170808.1050

  to approve the Council Fees for the Month of July, 2017 as circulated.

  Carried

12.

Financial

13.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  2:23 p.m.

 

These minutes approved this 12th day of September, 2017.

 

 

 

________________________           ____________________________

Deputy Reeve                                    Chief Administrative Officer