County of St. Paul No 19

Council Meeting


Meeting #:
5015- 49 Avenue, St. Paul, AB T0A 3A4

In Camera Items to be presented at the meeting.

In Camera

At the May Meeting, Council gave first reading to Bylaw No. 2017-20, to change the boundaries of an environmental reserve to rectify another concern within Lot 10ER, Block 1, Plan 8121812 registered in respect of Part of SW 26-56-11-W4.  


The Bylaw was advertised in the St. Paul Journal and Elk Point Review the weeks of May 30th and June 6th and administration has not received any feedback.

The St. Paul & District Chamber of Commerce will be in to speak about their successes, challenges, opportunities and to request that Council consider an increase in their annual funding from $5,000 to $10,000.


From 2013 - 2015, Council approved $5000 for the Elk Point and St. Paul Chambers of Commerce and $1500 for Mallaig.  


In 2016 Council provided each of the Chambers of Commerce with $5000.  

The owner of Lot 14, Block 1, Plan 8021891 at Laurier Lake will be in to speak with Council about the theft and vandalism in their area and to request that Council consider closing one end of Poplar Drive.  

The St. Paul Municipal Seed Cleaning Association is requesting a grant from the County to assist with their property taxes.  The 2017 property taxes are $20,686.67.


Since 2012 Council approved a $5,000 grant to assist with operating expenses.

The Heinsburg Community Club has been carrying out renovations to the Heinsburg Community Hall including electrical upgrades, water and sewer improvements, window replacements, and installing new stoves and cupboards. 

To date, the Club has spent approximately $36,500 to date with $3,281 coming from grant funding. 

The Club is requesting $16,500 to assist with paying off the remaining invoices. 

The County of St. Paul owns the Heinsburg Community Hall Facility. 

The St. Paul 4-H Multi Club Exchange Group will be hosting twelve youth from Renfrew County, Ontario, between August 10 to 19th.  They are requesting promotional items to give to the members as well as financial assistance to pay for entry fees, facility rentals, etc for the members while they are in our community. 


They are also requesting a County representative to give a few words of welcome at their meet and greet Bar-b-que on August 10th.  

The annual AARMA Conference will be held in Zone 5 this year, so they are requesting a financial contribution from all municipalities within our zone to assist with the costs.  


In 2014 the County provided a $500 contribution to help offset the cost of the conference.  

The Alberta Rural Municipal Administrators Association 2017 Conference will be held September 6 - 8, 2017 in Camrose.

Aline Drive Water Service Ltd, owners of Lot 6, Block 3, Plan 0021847, is requesting that the 2017 municipal portion of the property taxes be cancelled on the lot that has their dugout and small shed with equipment to pump water to 3 lots in the subdivision.  The property taxes are paid by the lot owners who are connected to the water service.  


The assessment on the property has been changed from Commercial to Residential, so their taxes have been reduced from $929.24 to $272.45.  They are requesting that Council cancel $134.22. 


Section 347 of the M.G.A. allows a Council to cancel or refund all or part of a tax.


Since 2011 Council has cancelled the Municipal property taxes on this lot.

Go East RTO requested a letter of support for their Community and Regional Economic Support (CARES) grant application for $25,000 for their Road Trip - Regional Tourism Market Expansion Project.  They needed the letter by May 26th.    

The FCSS Department will be applying for a New Horizons Grant for funding for 12 day trips to various places.  The focus of these trips will be to promote social participation and inclusion for Seniors.  FCSS is requesting a letter of support to accompany their New Horizons Grant Application.

The purpose of establishing the Intermunicipal Collaboration Committee (ICC) is to generate continued success in both current and future joint endeavours. To clarify, this committee is not intended to reduce municipal autonomy, replace current joint governance or servicing agreements, or duplicate the work of other council committees. The ICC will collectively approach the identification, review and implementation of regional projects. The intent of ICC is to promote the sharing of resources, expertise, and the risk and benefits associated with coordinating joint projects. These collaborative efforts include but, are not limited to, those special projects for which grant funding has been obtained or for which the partners are attempting to obtain grant funding.


The ICC will enhance awareness of each municipality’s respective challenges and priorities and will create a mechanism for the partnering municipalities to submit ideas for regional grant consideration; this will substantially benefit the St. Paul – Elk Point Region. The Memorandum of Understanding (MOU) is a framework for the St. Paul – Elk Point Regional Partnership to establish principles and processes for direct communication to support the partnership within the ICC and further, to provide a formalized process to continue past collaborations and to promote fellowship. 


The first ICC meeting is scheduled for July 5.

Administration has been working with the Town of Elk Point, Town of St. Paul, and the Summer Village of Horseshoe Bay to update the Regional Strategic Plan started in 2016 which encompasses identified areas of collaboration, shared services and projects that our municipalities can work on to enhance the quality of life for all of our residents.  This type of plan is identified as an important component of the scoring for the Alberta Community Partnership Program. A copy of the plan is attached for Council's review.  

Section 9(1) of the Local Authorities election Act requires that an elected authority may, by resolution, appoint a returning officer for the purposes of conducting elections.

In accordance with Section 2 of the Modified Voting Procedure Regulation, the County is obligated to seek ministerial approval from the Minister of Municipal Affairs to designate more than one polling station per electoral subdivision.

The County passed a Modified Voting Procedure Bylaw in 1986 for the purpose of designating more than one polling station per electoral subdivision.

As per Section 73 of the Local Authorities Election Act, County Council may, by resolution, provide for an advanced vote. 

In 2010 and 2013, the County has used the following pay schedule for its deputy returning officers: 

-  $240 for Election Day

-  $0.52 per kilometer for mileage

-  $125 for training plus mileage

The tenders for the Northern Valley Road (TWP Rd 560), Phase 3, Grading and Other Work from Range Road 53 to Range Road 44 were opened on Thursday, June 8th at 1:00 p.m.

The following tenders were received:

G & J Parking Lot Maintenance LP$2,107,675.00
Prairie North$2,157,631.20
Caburn Contracting Ltd. $2,194,492.31
Location Cats$2,525,629.01
BTO Contracting$2,905,939.20
Morgan Construction $3,072,741.20
Martushev Logging Ltd.$3,137,052.60
Crow Enterprises$3,260,991.00
Broda Group LP$3,813,745.70
Swamp Cats$4,486,010.81

The tender for the Northern Valley Road closed on Thursday, June 8th.  If Council awards the tender for the Northern Valley Road, we need to have a Short-Term Borrowing Bylaw in place.  The borrowing bylaw will be for one quarter of the total project.  We will receive funding for half of the project from the Province and funding for the other quarter of the project from CNRL.  


Administration is recommending that if the Northern Valley Road tender is awarded, Council give all three readings to Bylaw 2017-21.  The Bylaw will be presented to Council at Tuesday's meeting.  

Public Works has received the following bids for mixing 70,000 tonnes of Cold mix in the Richland Pit:

Grynn Contracting Ltd.$13.75/tonne
Black Track Paving$14.00/tonne
E Construction Ltd.$21.94/tonne

Public Works has been demoing different Trac Hoes and has received quotes, which will be presented to Council at the meeting on Tuesday.  

Further to direction from the May 23 Public Works, following discussions on the cost of upgrading and replacing the crusher piece at a time vs the cost of replacing the entire crusher, Public Works will have prices to present at Tuesday's meeting.  

At the May 23 Public Works meeting Council requested that administration look into the flooding on Range Road 110, by Camp Lake (NW 31-57-10-W4) and options on how to address the issue.  See map attached. 


Based on the findings, Public Works is recommending to lift the existing road by up to 1.91 metres at the lowest spot.  Does Council want to tender this project out?

Scott Land & Lease Ltd., on behalf of CNRL is requesting consent to:

  • upgrade 2425 m of undeveloped road allowance
  • develop 362 m of undeveloped road allowance to access a proposed new wellsite
  • abut the undeveloped road allowance in NE 34-57-6-W4 with Log Deck
  • abut the undeveloped road allowance in NE 35-57-6-W4 with Borrow Pits 
  • construct an approach in the NE 34-57-6-W4

The owner of Lot 191, Block 5, Plan 7922205 is requesting permission to access their lot through Lot 223MR, Block 5, which is directly north of their property.  The original driveway on their property has mature trees and it is not wide enough to accommodate trailers without eliminating some of the trees.  


As indicated in the pictures, the driveway is fenced off and they are currently accessing their lot through the MR.

Road Plan 92EO in SE 12-58-9-W4 is being presented to Council for cancellation as it is no longer required.  This is part of the old list of road cancellations being cleaned up.  A new road has been built straight through on the road allowance.  


Section 24 of the M.G.A. allows Council to close and cancel any part of a road described in a surveyed road plan if it is no longer required for use by the travelling public owing to the existence of an alternate route.

The Elected Officials Education Program will be hosting Munis 101: The Essentials of Municipal Governance throughout the province in the 90-day period following the upcoming municipal election.  Munis 101 will meet all mandatory training criteria introduced under the amended MGA, and will prepare both new and returning councillors to succeed in their roles.  The EOEP has scheduled training at the following locations:

  • October 30 and 31, 2017 – Camrose
  • November 27 and 28, 2017 – Vermilion
  • December 7 and 8, 2017 – Westlock
  • December 14 and 15, 2017 – Lac La Biche

Registration will be open at the beginning of July.  

Other alternatives Council may want to consider for training - Jeff Bellinger, Jack Hayden, George Cuff.

The Electoral Boundary Commission Report is out and can be viewed at  Written Submissions will be accepted until July 8, 2017.  

Attached are maps showing the new boundaries for our municipality.  Does Council have recommendations to be included in a submission?  Provide administration with feedback or comments by the end of June so they can be included with the written submission.  

We received one tender from Provision Renovations Ltd. for $20,790.

Administration is requesting that Council consider requesting an extension for the Census to July 31st. 

Motion that County Administration submit a request for an extension until July 31, 2017 to the Minister of Municipal Affairs in accordance with Section 3.1(2) of the Determination of Population Regulation.  




CAO Report to be presented at the meeting.

A copy of the budget to actual will be presented to Council for review.

A listing of Accounts Payable will be provided for Council's review.

Council fees for the past month will be circulated for review.