County of St. Paul No 19

Council Meeting

AGENDA

Meeting #:
Date:	Tuesday, July 12, 2011
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

2.

Minutes

3.

Bank Reconciliation

4.

Additions to Agenda and Acceptance of Agenda

5.

Business Arising from Minutes

5.1

Bylaw No. 1577 - Procedures Bylaw

At the June Meeting, Council was presented with Bylaw No. 1577, the bylaw to regulate meeting procedures.  The changes were noted in red.

Council to decide if they want to make additional changes to the bylaw before approving it.

6.

Delegation

6.1

10:30 a.m. - Tender Opening for Sale of Land

The following properties were advertised for sale in the St. Paul Journal and Elk Point Review the weeks of June 21st and 28th with the closing date of July 8th:

   - Lot 4, Block 3, Plan 8121916 - Laurier Lake - Reserve Bid $26,100

   - Lot 1, Plan 9722484 - St. Brides (former hall property) - Reserve Bid - $31,500

 

 

 

6.2

10:30 a.m. - Staff Sgt. Bob Bachelor, St. Paul RCMP

Staff Sgt. Bob Bachelor has an appointment with Council for his annual visit.

6.3

11:00 a.m. - Public Hearing - Bylaw No. 1578 - Rezone SE 16-57-7-W4

Bylaw No. 1578 was advertised in the St. Paul Journal and Elk Point Review the weeks of June 28th and July 5th and the adjacent landowners were notified. 

6.4

11:30 a.m. - Public Hearing - Bylaw No. 1579 - Rezone PSE 17-59-10-W4

Bylaw No. 1579 was advertised in the St. Paul Journal the weeks of June 28th and July 5th and the adjacent landowners were notified. 

6.5

1:00 p.m. - Doug & Helen Rice

Doug and Helen Rice jointly own the SW 33-58-11-W4 which currently has 3 mobile homes situated on the property.  Mr. & Mrs. Rice own the 1968 mobile home which they would like to remove and and upgrade it to a newer mobile home however section 7.2 of the Land Use Bylaw does not allow for more than two dwelling units on a parcel of land.

 

Krystle Fedoretz will be in during this presentation.

6.6

1:30 p.m. - Urban Systems

Urban Systems will be coming to Council to provide a cost estimate of connecting a subdivision to a Regional Water Line - this will assist Council in making a decision regarding the participation in the St. Paul - Elk Point Regional Water Line and membership in the Commission.

7.

New Business

7.1

Cultivating Rural Relationships: The AAMD&C PC Leadership Candidates Forum

The Board of Directors is holding  a "Cultivating Rural Relationships" forum on August 5, 2011 at 9:00 a.m.  At this forum AAMD&C Members will have the opportunity to hear from each participating PC leadership candidate.  Each candidate will be allotted up to an hour to share their platform and vision and take questions from the audience.  The Board of Directors see this event as an opportunity share some of the key rural municipal issues with the PC leadership candidates.

 

We must RSVP by July 27th. 

7.2

Government Finance Officers Association (GFOA) Conference

The 2011 GFOA Conference will be held September 14 to 16, 2011 in Banff.   The session topics are outlined in the attached newsletter.

7.3

ARMAA Conference

The Alberta Rural Municipal Administrators' Association Conference will be held September 7, 8 & 9, 2011 in Grande Prairie.  The conference agenda is attached.

7.4

25th Annual Conrad Jean Special Olympics

The St. Paul Special Olympics is hosting the 25th Annual Slo Pitch Tournament on August 27 and 28, 2011.  they are expecting close to 400 athletes, coaches and volunteers to participate in this tournament.

 

They are requesting financial assistance to help offset some of the costs hosting this tournament. 

 

Past donations were as follows:

     2008 - $400

     2009 & 2010 - $500

 

 

7.5

Donations as per Policy PER-14

County Pins/Promotional Items – The County of St. Paul, on request, may provide County Pins and /or Promotional items to individuals, teams and various

organizations, at the discretion of Administration. Administration will provide a quarterly report to Council regarding distribution of these items. 

Attached is a list of the donations that were distributed since January, 2011.

7.6

Request to Waive Permit Fees for Haying in the 30s

Haying in the 30s is applying for an electrical permit to install permanent underground cabling to service buildings and some display.  In the past, Council waived the permit fees for other projects.  The cost of the permit is $182, $7 of which is the SCC levy.

7.7

St. John's Cemetery

Steve and Yvonne Pankow and Ed and Rose Nazarchuk have been looking after the St. John's Cemetery located at PNW 26-55-7-W4.  They would like the County to take title to it and look after it. 

This has been discussed by the Cemetery Committee and they have no objections to the County taking title to the cemetery.

7.8

Bid for Sidewalks in the Hamlet of Ashmont through Streets Improvement Grant

At the May Public Works Meeting, Council discussed the Streets Improvement Grant of $37,080 which will be used to repair approximately 900 feet of sidewalk in the Hamlet of Ashmont and a small portion in the Hamlet of Heinsburg. 

 

An advertisement for a contractor to do this concrete work ran in the St. Paul Journal and Elk Point Review the week of June 27th and the deadline for bids was July 4th.

 

We received one quote from Little Valley Construction and Concrete for $31,515 for approximately 770 feet of sidewalks with curb and gutter in Ashmont.   

 

7.9

Elk Point Inter Municipal Development Plan

The committee reviewed the RFPs for the Elk Point IDP.  The committee is recommending to appoint Zap Municipal Consulting as the consultants for the Elk Point IDP.  Their bid was $26,020.

 

We received a Regional Collaboration Program Grant of $35,600 for the IDP.

7.10

Ashmont-Lottie Lake Water System

Following Council's interviews with the consulting firms for the Ashmont  Lottie Lake Water line, we require a motion from Council to award the contract for the Ashmont Lottie Lake Water line to Urban Systems.

7.11

Bylaw No. 1580 - Rezone W 1/2 NW 8-57-6-W4 from Ag. to Industrial/Commercial

Bylaw No. 1580 is being presented to Council to Amend the Land Use Bylaw as it relates to rezoning the W 1/2 NW 8-57-6-W4 from Agricultural to Industrial/Commercial.

 

The landowner wishes to expand his business, which is oilfield construction/trucking.  He has 50 employees, 10 on site and approximately 50 units.  He is currently using a portion of land for business purposes. 

 

After first reading, the Bylaw must be advertised according to Section 606 of the M.G.A.  and a public hearing held according to Section 230 of the M.G.A.

 

The adjacent landowners will also be notified of the proposed rezoning.

 

 Krystle Fedoretz will attend the Meeting to discuss this application with Council. 

 

 

7.12

Bylaw No. 1581 - Rezone SE 18-56-6-W4 from Ag. to Industrial/Commercial

ylawNo. 1581 is being presented to Council to Amend the Land Use Bylaw as it relates to rezoning SE 18-56-6-W4 from Agricultural to Industrial/Commercial.

 

The landowner wishes to build a shop to accommodate existing oilfield services equipment. 

 

After first reading, the Bylaw must be advertised according to Section 606 of the M.G.A.  and a public hearing held according to Section 230 of the M.G.A.

 

The adjacent landowners will also be notified of the proposed rezoning.

 

 Krystle Fedoretz will attend the Meeting to discuss this application with Council. 

 

 

7.13

Bylaw No. 1576 - Garner Lake Area Structure Plan

Bylaw No. 1542, Garner Lake Area Structure Plan, is being presented to Council for discussion.

 

After first reading, the Bylaw must be advertised and a public hearing be held according to Section 636(1) of the M.G.A.

 

Smoky Lake gave 1st reading to the Bylaw in May and they will be holding their public hearing at their August Council Meeting.

7.14

2011 Strategic Plan Update - 2nd Quarter

Attached is a copy of the 2011 Strategic Plan which has been updated for the 2nd quarter.

7.15

Municipal Internship Program

Municipal Affairs has recently announced invitations for municipalities to participate in the 2012 Municipal Internship Program.  There are two streams - Administrative and Land Use Planning.  The Administrative stream is a one year internship which attracts a grant of $43,000.  The Land Use Planners stream is a two year internship with $43,000 in year one and $19,000 in year two.  Please see attached letter from Municipal Affairs for more details regarding the program.  It is my opinion that the County of St. Paul is at the point that we could effectively provide mentors for individuals interested in pursuing careers in municipal government - in either stream.  Estimated County contribution towards either stream in year one would be $25,000.  The grant received from Municipal Affairs is meant to cover a portion of salary for the Intern as well as attendance at conferences during the year.

7.16

Assessment Services Contract

Further to the discussions at the July Public Works meeting regarding the County's Contract with IMAC for Assessment services, we require a motion to enter into another contract for a three year term.

7.17

Contract with Evergreen Waste Management Services

We have received letters of resignation from Dennis Bergheim, Manager and Darlene Smereka, Secretary for the Evergreen Regional Waste Management Services Commission effective December 31, 2011.   When the Evergreen Regional Waste Management Services Commission was formed, an agreement was created between the Commission and the County of St. Paul for the Administration of the Commission.  The premise was that once the Commission was up and running smoothly that the Administration of the Commission would be reviewed and brought in-house.  These two staff members positions with the County are becoming more diverse and challenging that they felt it was time to relinquish the extra duties.  The agreement between the Commission and the County has an automatic renewal along with a 365 day termination clause.  In discussions at the Public Works meeting of July 8, Council felt that they were interested in writing a letter to the Commission requesting a termination date of December 31, 2011. 

7.18

In Camera

At the July Public Works Meeting, Council was informed that we received a bid on the former Lafond Community Centre, .  Council discussed whether or not to accept the bid and proceed with selling the property and splitting the proceeds with the school board.

At the July Public Works Meeting, Council was informed that we received a bid on the former Lafond Community Centre, .  Council discussed whether or not to accept the bid and proceed with selling the property and splitting the proceeds with the school board.

7.19

Front Load Garbage Bins

We are getting short of front load bins.  We rented 6 or 7 in the month of June and only 4 in inventory  We should order another 6 bins at a cost of about $7500.00, which will exceed the budget of $6,000.

7.20

Road Construction Easements

Listed below are road construction easements to purchase the property required to correctly register existing roads.  This is part of the ongoing project which Council was informed about at the April Council meeting.

NW 12-57-9-W4	Marie Louise Carrier
NE 12-57-9-W4	Marie Louise Carrier

 

7.21

Mallaig School Fencing

7.22

Request to Reserve Stoney Lake Campground

7.23

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7.24

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7.25

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7.26

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7.27

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8.

Correspondence

9.

Reports

9.1

CAO Report

To be presented to Council at the meeting.

10.

Upcoming Meetings

10.1

July 26 @ 10:00 a.m. - Public Works

10.2

August 5 at 9:00 a.m. - AAMD&C PC Leadership Candidate Forum

10.3

September 24, 2011 @ 5:30 p.m. - Premier's Appreciation Dinner

Tickets are $150 per person.  Please let us know if you are interested in attending as we must reserve tickets.

11.

Financial

11.1

Council Fees

11.2

Listing of Accounts Payable

The following lists of Accounts Payable for the Month of June, 2011 will be circulated to Council for review:

Batch	Cheque Nos.	Batch Amount
15277	12444-12549	$575,411.19
15295	12550-12586	$496,791.29
15314	12587-12624	$704,439.58
15331	12625-12645	$  83,318.26

 

11.3

Budget to Actual

12.

Adjournment