County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, July 12, 2011
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

The 595th meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:08 a.m., Tuesday, July 12, 2011 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Glen Ockerman	Division 1
Councillor Dwight Dach	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Frank Sloan	Division 5
Councillor Alphonse Corbiere	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Assistant CAO
Phyllis Corbiere	Executive Assistant
Shauna Burke	St. Paul Journal

 

2.

Minutes

• Resolution #CM20110712.1001

  Motion to approve minutes for the Council Meeting held June 14, 2011 as presented.

  Carried

3.

Bank Reconciliation

• Resolution #CM20110712.1002

  Motion to adopt the Bank Reconciliation for the month of June, 2011.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

The following additions were made to the agenda:

7.21  Mallaig School Fencing

7.22  Request to Reserve Stoney Lake Campground

 

• Resolution #CM20110712.1003

  Motion to adopt the agenda for the Regular Meeting of Council for July 12, 2011 with the above noted additions.

  Carried

5.

Business Arising from Minutes

5.1

Bylaw No. 1577 - Procedures Bylaw

Council discussed Bylaw No. 1577 and the proposed changes as presented at the June 12, 2011 Council meeting.  Council will be provided with a copy of Section 17 of the FOIP Act, Disclosure Harmful to Personal Privacy which is referred to in section 24.7 of the Bylaw.

• Resolution #CM20110712.1034

  Motion to give first reading to Bylaw No. 1577, Meeting Procedures.

  Carried
• Resolution #CM20110712.1035

  Motion to give second readings to Bylaw No. 1577.

  Carried
• Resolution #CM20110712.1036

  Motion to present Bylaw No. 1577 at this meeting for third and final reading.

  Carried Unamimously
• Resolution #CM20110712.1037

  Motion to give third reading to Bylaw No. 1577.

  Carried
• Resolution #CM20110712.1004

  Motion to table Bylaw No. 1577 until later during the meeting.

  Carried

6.

Delegation

6.1

10:30 a.m. - Tender Opening for Sale of Land

A sealed tender for Lot 1, Plan 9722484 (former St. Brides Hall) was opened by Reeve Upham in the presence of Council:

 

     -  $32,020.00 - Alain Paul 

• Resolution #CM20110712.1005

  Motion to accept the bid of $32,020 from Alain Paul for the purchase of Lot 1, Plan 9722484.

  Carried

6.2

10:30 a.m. - Staff Sgt. Bob Bachelor, St. Paul RCMP

Staff Sergeant Bob Bachelor and Constable Darryl MacPherson with the St. Paul RCMP were admitted to the Council Room at 10:35 a.m. to present Council with a Statistical Comparison of June and Year to Date as well as Crime Data information for the 2nd quarter of 2011.  Staff Sergeant Bachelor informed Council that they are working on traffic and visibility in the lake areas and rural communities.  

 

Following the presentation, S. Sgt. Bachelor presented the Annual Performance Plan for Reeve Upham's signature.  The delegation left the meeting at 10:53 a.m.

 

6.3

11:00 a.m. - Public Hearing - Bylaw No. 1578 - Rezone SE 16-57-7-W4

Reeve Upham declared the Public Hearing open at 11:00 a.m. with all members of Council present. 

 

Council was informed that the Public Hearing was advertised in accordance with section 606 of the M.G.A. and the adjacent landowners were notified.

 

Council was then informed that the purpose of the public hearing is to discuss Bylaw No. 1578, which is a bylaw to amend Land Use Bylaw No. 1486 as it relates to rezoning SE 16-57-7-W4 from Agricultural to Industrial/Commercial.  The landowner wishes to expand his business and use the property to park oil field trucks - vacs, pressure, flushbys and perform light maintenance on approximately 6 trucks.  Under the current zoning, this is not a permitted use.

 

Krystle Fedoretz, Planning and Development Officer, then read a letter dated July 6, 2011 from Glenn Scott, owner of NW 33-56-6-W4 expressing his concern regarding the proposed application for rezoning.  He stated that the proposed rezoning may have no immediate adverse effects on his property but he may feel the effects in the future.  He is concerned about safety, nuisance traffic, adverse odors, noise and deteriorating roads that may result from the proposed rezoning.

 

Krystle Fedoretz read aloud the letter from Cliff & Chereth Quist which states that they do not oppose the change in land use but they are concerned about the increased relocation of oilfield businesses to rural sites and the increase in traffic.  They requested that Range Road 72 from Armistice road north one and one half miles to the east/west road that runs past the SE 15-57-7-W4 to Hwy 41 be closed to oilfield traffic.

 

There was no one present to speak in favor or against the proposed bylaw.

 

Reeve Upham recessed the meeting at 11:13 a.m. and reconvened it at 11:18 a.m. with all members of Council present. 

 

Council discussed the proposed rezoning and the precedent it would set for future development.  They then discussed the impact it would have on county infrastructure.  County assessor, Glenn Zayac was then admitted to the Council room to inform Council that even if the full quarter section is rezoned as industrial/commercial, only the area that is used for industrial/commercial would be taxed at that rate.  The balance of the property would continue to be taxed as farmland until the landowner uses it for industrial/commercial purposes.  Following the discussion, Glenn Zayac left the Council Chambers.

• Resolution #CM20110712.1011

  Motion to adjourn the meeting and proceed to public hearing scheduled for 11:00 a.m. to discuss Bylaw No. 1578, which is a bylaw to amend Land Use Bylaw No. 1486 as it relates to rezoning SE 16-57-7-W4 from Agricultural to Industrial/Commercial. 

   

  Carried
• Resolution #CM20110712.1016

  Motion to give second reading to Bylaw No. 1578, which is a bylaw to amend Land Use Bylaw No. 1486 as it relates to rezoning SE 16-57-7-W4 from Agricultural to Industrial/Comercial.

  Defeated

6.4

11:30 a.m. - Public Hearing - Bylaw No. 1579 - Rezone PSE 17-59-10-W4

Reeve Upham declared the Public Hearing open at 11:33 a.m. with all members of Council present. 

 

Council was informed that the Public Hearing was advertised in accordance with section 606 of the M.G.A. and the adjacent landowners were notified of the proposed rezoning. 

 

Krystle Fedoretz informed Council that the purpose of the Public Hearing is to discuss Bylaw No. 1579, which is a bylaw to amend the Land Use Bylaw as it relates to rezoning PSE 27-59-10-W4 from Agricultural to Industrial/Commercial.

 

There were no written submissions either for or against the proposed amendment to the Land Use Bylaw.

 

There was no one present to speak in opposition to or in favor of the proposed bylaw.

 

Reeve Upham declared the Public Hearing closed at 11: 35.

• Resolution #CM20110712.1012

  Motion to adjourn the meeting and proceed to public hearing scheduled for 11:30 a.m. to discuss Bylaw No. 1579, which is a bylaw to amend Land Use Bylaw No. 1486 as it relates to rezoning PSE 27-59-10-W4 (10 acres) from Agricultural to Industrial/Commercial. 

  Carried
• Resolution #CM20110712.1013

  Motion to revert back to an open meeting.  Time:  11:36 a.m.  

  Carried
• Resolution #CM20110712.1014

  Motion to give second reading to Bylaw No. 1579, which is a Bylaw to amend Land Use Bylaw No. 1486 as it relates to rezoning PSE 27-59-10-W4 from Agricultural to Industrial/Commercial. 

  Carried
• Resolution #CM20110712.1015

  Motion to give third reading to Bylaw No. 1579. 

  Carried

6.5

1:00 p.m. - Doug & Helen Rice

Doug and Helen Rice, joint owners of SW 33-58-11-W4, were admitted to the Council Room at 1:07 p.m. to present their request to remove the 1969 mobile home from their property and replace it with a newer one.  Due to age of members of their family who jointly own this property, Mr. & Mrs. Rice informed Council that a subdivision is not an option which is why they are requesting permission to exchange their mobile home for a newer one. 

 

Council informed Mr. & Mrs. Rice that Section 7.2 of the Land Use Bylaw does not allow for more than two dwelling units on a parcel of land.  Therefore, if they remove the 1969 mobile home, they would not be able to replace it because there would still be more than 2 dwelling units on this property.  Following a brief discussion on their options for this property, Mr. & Mrs. Rice left the Council Room at 1:20 p.m. 

6.6

1:30 p.m. - Urban Systems

Matt Brassard, P. Eng. and Mohammid Elenany, with Urban Systems and John Van Does Burg with CJ Vanco Services were admitted to the Council Room to discuss hooking up to the Water Distribution Line as well as the feasibility of a low pressure water distribution line for Hillside Estates.  The estimated cost would be $30,000 per lot.

 

The original proposal included the following optional work items for the line from Ashmont to Lottie Lake - pilot scale study, specific to water study, - $42,000; review of lagoon system - $32,000 - testing ground water source - $14,000.

• Resolution #CM20110712.1031

  Motion to approve Urban Systems to do the three additional studies which were identified as optional projects in their proposal, subject to approval by Alberta Transportation:

       -  Pilot-Scale Study Protocol and Set-Up -$42,000

       -  Sludge Lagoons Evaluation - $32,528

       -  GW Well Testing - $14,128

   

  Carried
• Resolution #CM20110712.1032

  Motion that the County of St. Paul become a member of the St. Paul Elk Point Regional Water Commission.  

  Carried

7.

New Business

7.1

Cultivating Rural Relationships: The AAMD&C PC Leadership Candidates Forum

• Resolution #CM20110712.1006

  Motion to approve attendance at the AAMD&C PC Leadership Candidates Forum on August 5, 2011 in Edmonton for any members of Council and Management who are able to attend and that rooms will be reserved.

  Carried

7.2

Government Finance Officers Association (GFOA) Conference

• Resolution #CM20110712.1007

  Motion to approve Darlene Smereka to attend the Government Finance Officer's Association Conference in Banff from September 14 to 16, 2011.

  Carried

7.3

ARMAA Conference

• Resolution #CM20110712.1008

  Motion to approve Sheila Kitz and Tim Mahdiuk to attend the 2011 ARMAA Conference in Grande Prairie from September 7 to 9, 2011. 

  Carried

7.4

25th Annual Conrad Jean Special Olympics

• Resolution #CM20110712.1009

  Motion to approve a $500 donation for the St. Paul Special Olympics to help offset the costs of hosting the 25th Annual Slo Pitch Tournament on August 27 and 28, 2011. 

  Carried

7.5

Donations as per Policy PER-14

Council was presented with a list of donations that have been distributed to various groups throughout the County since September 24, 2010 as per Policy Per-14. 

• Resolution #CM20110712.1010

  Motion to file the list of donations as information.

  Carried

7.6

Request to Waive Permit Fees for Haying in the 30s

• Resolution #CM20110712.1017

  Motion to waive the permit fees for the electrical permit to install permanent underground cabling to service buildings at the Haying in the 30's site located on SE 24-60-10-W4.

  Carried

7.7

St. John's Cemetery

• Resolution #CM20110712.1018

  Motion that the County of St. Paul will take title to the St. John's Cemetery located on PNW 26-55-7-W4, at the request of the ratepayers who are looking after it, as per the recommendations of the Cemetery Committee.

  Carried

7.8

Bid for Sidewalks in the Hamlet of Ashmont through Streets Improvement Grant

• Resolution #CM20110712.1019

  Motion to award the contract to Little Valley Construction and Concrete to install 770 feet of sidewalks with curb and gutter on Block 3 in the Hamlet of Ashmont, , at a price of $31,515.75.

  Carried

7.9

Elk Point Inter Municipal Development Plan

• Resolution #CM20110712.1020

  Motion to appoint Zap Municipal Consulting as the consultants for the Elk Point Inter Municipal Development Plan with their bid of $26,020, as recommended by the Elk Point IDP Committee. 

  Carried

7.10

Ashmont-Lottie Lake Water System

• Resolution #CM20110712.1021

  Motion to appoint Urban Systems from Edmonton as the engineering firm for the Ashmont Lottie Lake Water Line with their bid of $ 71,986.00                       

  Carried

7.11

Bylaw No. 1580 - Rezone W 1/2 NW 8-57-6-W4 from Ag. to Industrial/Commercial

• Resolution #CM20110712.1022

  Motion to give first reading to Bylaw No. 1580, which is a Bylaw to amend Land Use Bylaw No. 1486 as it relates to rezoning the W 1/2 NW 8-57-6-W4 from Agricultural to Industrial/Commercial.

  Carried

7.12

Bylaw No. 1581 - Rezone SE 18-56-6-W4 from Ag. to Industrial/Commercial

• Resolution #CM20110712.1023

  Motion to give first reading to Bylaw No. 1581, which is a Bylaw to amend Land Use Bylaw No. 1486 as it relates to rezoning SE 18-56-6-W4 from Agricultural to Industrial/Commercial.

  Carried

7.13

Bylaw No. 1576 - Garner Lake Area Structure Plan

• Resolution #CM20110712.1024

  Motion to give first reading to Bylaw No. 1576 - Garner Lake Area Structure Plan and to schedule the Public Hearing for August 9, 2011, during the regular Council Meeting. 

  Carried

7.14

2011 Strategic Plan Update - 2nd Quarter

• Resolution #CM20110712.1025

  Motion to accept the second quarter of the 2011 Strategic Plan as information.

  Carried

7.15

Municipal Internship Program

Reeve Upham recessed the meeting at 12:00 p.m. and reconvened the meeting at 1:05 p.m. with all members present.

• Resolution #CM20110712.1026

  Motion that the County make application under the Regional Collaboration Grant Program for participation in the Municipal Internship program under the Land Use Planning Stream.

  Carried

7.16

Assessment Services Contract

• Resolution #CM20110712.1027

  Motion to enter into a three-year contract with Independent Municipal Assessment Corporation, IMAC for Machinery and Equipment assessment services for the County of St. Paul at an annual cost of $74,500 plus growth.

  Carried

7.17

Contract with Evergreen Waste Management Services

• Resolution #CM20110712.1028

  Motion that Council issues a letter to the Evergreen Regional Waste Management Services Commission requesting a termination of the agreement for administration services effective December 31, 2011.

  Carried

7.18

In Camera

• Resolution #CM20110712.1039

  Motion that Council go in camera at 2:48 p.m. to discuss a land issue.

  Carried
• Resolution #CM20110712.1040

  Motion that Council return to an open meeting at 2:54 p.m.

  Carried
• Resolution #CM20110712.1041

  Motion to refuse the offer of $40,000 for the Lafond property, Lot A, Block 2, Plan 4339KS, as Council would like to retain the property for possible future use.

  Carried

7.19

Front Load Garbage Bins

• Resolution #CM20110712.1029

  Motion to increase the capital budget by $1,500 for the purchase of additional front load garbage bins.

  Carried

7.20

Road Construction Easements

• Resolution #CM20110712.1030

  Motion to approve the following easements to purchase the property required to correctly register the existing roads.

  NW 12-57-9-W4	Marie Louise Carrier
  NE 12-57-9-W4	Marie Louise Carrier

   

  Carried

7.21

Mallaig School Fencing

Council was presented with a request from St. Paul Education Regional Division No. 1 to construct a chain link fence around the perimeter of the school yard in Mallaig.

• Resolution #CM20110712.1033

  Motion to enter into an agreement with SPERD No. 1 to construct a chain link fence around the Mallaig School yard with land compensation by the County on the east side of the property offset by land compensation from the school board on the west side of the property to allow adequate room for a back alley.

  Carried

7.22

Request to Reserve Stoney Lake Campground

Council was presented with a request to reserve the entire Stoney Lake Campground for one weekend in the summer of 2012 for a wedding.  The request does not fall within the scope of the Parks policy, as sites are not reserved at campgrounds prior to the May 1st of that camping season.

7.23

-

7.24

-

7.25

-

7.26

-

7.27

-

8.

Correspondence

9.

Reports

9.1

CAO Report

Sheila read her CAO report aloud to Council.

Reeve Upham recessed the meeting at 2:45 p.m. and reconvened the meeting at 2:47 p.m. with all members present.

• Resolution #CM20110712.1038

  Motion to accept the CAO report for the month of June, 2011 as information.

  Carried

10.

Upcoming Meetings

10.1

July 26 @ 10:00 a.m. - Public Works

10.2

August 5 at 9:00 a.m. - AAMD&C PC Leadership Candidate Forum

10.3

September 24, 2011 @ 5:30 p.m. - Premier's Appreciation Dinner

11.

Financial

11.1

Council Fees

• Resolution #CM20110712.1042

  Motion to approve the Council fees for the Month of June, 2011.

  Carried

11.2

Listing of Accounts Payable

• Resolution #CM20110712.1043

  Motion to accept as information. 

  Carried

11.3

Budget to Actual

The budget to actual as of June 30, 2011 was presented to Council.

12.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  3:02 p.m.

 

These minutes approved this 9th day of August, 2011. 

 

_____________________           _____________________

Reeve                                           Chief Administrative Officer