County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
5015- 49 Avenue, St. Paul, AB T0A 3A4

The 626th meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:05 a.m., Tuesday, February 11, 2014 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham 
Councillor Glen OckermanDivision 1
Councillor Cliff MartinDivision 3
Councillor Maxine FodnessDivision 4
Councillor Frank SloanDivision 5
Councillor Laurent AmyotteDivision 6
Sheila KitzCAO
Tim MahdiukAssistant CAO
Phyllis CorbiereExecutive Assistant
Leo deMoissacPublic Works Superintendent
Kyle AttanasioMunicipal Intern
Janice HuserSt. Paul Journal
Absent 
Dwight DachDivision 2

 

  • Resolution #CM20140211.1001

    Motion to approve minutes of the January 14, 2014 Council Meeting as presented.

    Carried
  • Resolution #CM20140211.1002

    Motion to adopt the Bank Reconciliation for the month of December, 2013.

    Carried

The following additions were made to the agenda:

6.3  Mike Yakemchuk, Alberta Transportation

7.30  Bylaw No. 2014-04 - General Municipal Servicing Standards

7.31  Portage College Gala

7.32  Request for Sponsorship - Lakeland Peewee Jaguar Girls

7.33  Motion regarding request to Upgrade Road Allowance

7.34  Transportation Meeting Report

9.2  St. Paul Municipal Library - M. Fodness

  • Resolution #CM20140211.1003

    Motion to adopt the agenda for the Regular Meeting of Council for February 11, 2014 with the above noted additions.

    Carried

S/Sgt Wade Trottier was admitted to the Council Room at 11:00 a.m. to provide policing statistics for the County.  They spoke briefly about Council's priorities for 2014, which will remain the same as they were in 2013 - visibility around lakes and parks, ATV etc.  Council then thanked S/Sgt. Trottier for their presence in the County and specifically in the lake subdivisions.  Following the discussion, S/Sgt Trottier left the Council Room at 11:22 a.m.

Andrea Kucharski was admitted to the Council Room at 11:45 a.m. to inform Council of her concerns with traffic speeding through Owlseye along Range Road 103A, which runs adjacent to her home.  She requested that the yield signs north of Owlseye be replaced with stop signs in an attempt to slow the traffic down.  Following a discussion, Council decided to put the flashing speed signs in Owlseye for the interim.  Council then advised Mrs. Kucharski that they are awaiting a ruling on whether or not they can proceed with building Range Road 104, which will divert some of the traffic from range road 103A.

The delegation left the Council Room at 11:55 a.m.



Reeve Upham recessed the meeting at 12:00 p.m. and reconvened the meeting at 1:11 p.m. with all members of Council present.

Mike Yakimchuk with Alberta Transportation, was admitted to the Council Room to talk about the water supply to Ashmont and Lottie Lake which involves the option of connecting to the Spedden water line.  Mr. Yakimchuk advised Council that the water line has the capacity for Ashmont, Lottie Lake and Mallaig and the line is expected to reach Spedden much sooner than earlier anticipated, so it is now a viable option.  Council compared the costs of bringing water from Spedden versus bringing water from St. Paul and upgrading the Water Treatment Plant.  The price to bring water from Spedden is almost half price of what it would cost to bring water from St. Paul and upgrade the WTP and funding for the project is still unknown.  Mr. Yakimchuk advised Council that the final cost to the end user would be much the same regardless of which option Council chose as the water source.

 

Mike Yakimchuk left the Council Room at 2:00 p.m.

  • Resolution #CM20140211.1004

    Motion to approve the following land leases for renewal for 2014:

    SE 20-56-7-W4Banana Hill Farms
    NE 33-62-10-W4Mardell Thompson & Michael Thompson
    NE 34-62-10-W4Mardell Thompson & Michael Thompson
    NW 34-62-10-W4Mardell Thompson & Michael Thompson
    NE 4-62-12-W4Willian & Edward Zapisocki
    Carried
  • Resolution #CM20140211.1005

    Motion that the County donate one load (10 cubic yards) of gravel delivered within the County of St. Paul as per County policy, to be used as a silent auction item at the Elk Point Regional Allied Arts Society Pyrogy supper.

    Carried
  • Resolution #CM20140211.1006

    Motion to approve a $1,000 transportation grant for the Heritage Lodge Auxiliary for 2014, to be paid from the Transportation Reserve Fund.

    Carried
  • Resolution #CM20140211.1007

    Motion to support the St. Paul District 4-H by providing beef on a bun at the annual Show and Sale on June 2, 2014, as per policy Per-12.

    Carried
  • Resolution #CM20140211.1008

    Motion to ratify Kyle Attanasio, Municipal Intern, attendance at the ABS Conference in Medicine Hat from January 28 to 30, 2014.

    Carried
  • Resolution #CM20140211.1009

    Motion to approve Kyle Attanasio to attend the following conferences, which will be paid through the Municipal Intern budget:

    - AAMD&C Spring Convention - March 17-19

    - Alberta Municipal Clerks' Conference - April 2-4

    - Alberta Economic Developers' Conference - April 9-11

    - SLGM Mountain Refresher Conference - May 13-16

    Carried
  • Resolution #CM20140211.1010

    Motion to approve Sheila Kitz, CAO, to attend the pre-conference session at the SLGM Mountain Refresher Conference on May 12 and 13, 2014 and to reschedule the May Council meeting to May 6, 2014.

    Carried
 

 

  • Resolution #CM20140211.1011

    Motion to approve one staff member and one member of Council to attend the Beaver River Watershed Alliance stakeholder workshop on February 13, 2014 in Bonnyville.

     

    Carried
  • Resolution #CM20140211.1012

    Motion to approve one employee to attend the Alberta Water and Wastewater Operators Training Conference from March 10 to 14, 2014 in Banff.

    Carried
  • Resolution #CM20140211.1013

    Motion to approve any members of Council who are available to attend the Economic Developers Alberta Conference from April 9 to 11, 2014.

    Carried
  • Resolution #CM20140211.1014

    Motion to approve Dwayne Newby to attend the Small Wastewater System Operations Course in Edmonton on April 29, 2014.

    Carried
  • Resolution #CM20140211.1015

    Motion to approve any Councillor who is available to attend the FCM Conference to be held from May 29 to June 2, 2014, in Niagara Falls.

    Carried
  • Resolution #CM20140211.1016

    Motion to approve the appointments of Raymond Brousseau as Fire Chief and Bryce Bodnar as Deputy Fire Chief for the Mallaig Fire Department.

    Carried
  • Resolution #CM20140211.1017

    Motion to approve the appointment of James Preston as Fire Chief for the Ashmont Fire Department.

    Carried
  • Resolution #CM20140211.1018

    Motion to set the date for the Public Auction of Lands for May 6, 2014 at 1:30 p.m.

    Carried
  • Resolution #CM20140211.1019

    Motion to give first reading to Bylaw No. 2014-03, which is a Bylaw to Lease Lot 28ER, Block 2, Plan 8023220 to Gordon Scott permitting a change in the use of the environmental reserve.

    Carried
 

 

  • Resolution #CM20140211.1020

    Be it resolved that we authorize the County of St. Paul to participate in an application for the Regional Emergency Management Plan project, submitted by the County of St. Paul under the Regional Collaboration Component of the Regional Collaboration Program, and further that the County of St. Paul No. 19, the applicant, agrees to enter into a Conditional Grant Agreement, governing the purpose and use of the grant funds.

    Carried
  • Resolution #CM20140211.1021

    Motion to file the letter from the Minister of Municipal Affairs which states that the Town of Hanna has been approved for a $249,000 Regional Collaboration Grant for the Eastern Alberta Trade Corridor Investment Attraction Initiative.  The County of St. Paul partnered with the Town of Hanna in the grant application.

    Carried
  • Resolution #CM20140211.1022

    Motion that administration draft a letter to Woodlands County with a copy to the Minister of Transportation urging the Province to reinstate funding for the replacement, repair and maintenance of bridge and culverts.

    Carried
  • Resolution #CM20140211.1023

    Motion to file the letter from the Summer Village of Horseshoe Bay which states that they are willing to jointly explore opportunities for collaboration and cost sharing of projects that can benefit both municipalities.

    Carried
  • Resolution #CM20140211.1024

    Motion to approve the resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Chapter M26.1, Revised Statutes of Alberta 2000, as amended.

     

    WHEREAS, the lands hereafter described are no longer required for public travel.

     

    THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described roads, subject to rights of access granted by other legislation or regulations:

    Firstly, closure all that portion of Road Plan 58AG in NW 22-58-11-W4 containing 0.255 hectares (0.63 acres) more or less; and

    Secondly, closure all that portion of Road Plan 58AG in SW 27-58-11-W4 containing 0.87 hectares (2.15 acres) more or less, Excepting thereout all mines and minerals.

     

    Canceled portions to be consolidated with respective titles.

    Carried
  • Resolution #CM20140211.1025

    Motion to approve the resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Chapter M26.1, Revised Statutes of Alberta 2000, as amended.

     

    WHEREAS, the lands hereafter described are no longer required for public travel.

     

    THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described roads, subject to rights of access granted by other legislation or regulations:

     

    Firstly, closure all that portion of Road Plan 2234ET in SW 25-60-11-W4;

    Secondly, closure all that portion of Road Plan 2234ET in NW 24-60-11-W4, excepting thereout all mines and minerals.

     

    Cancelled portions to be consolidated with respective titles.

    Carried
  • Resolution #CM20140211.1026

    Motion to approve the resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Chapter M26.1, Revised Statutes of Alberta 2000, as amended.

     

    WHEREAS, the lands hereafter described are no longer required for public travel.

     

    THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described roads, subject to rights of access granted by other legislation or regulations:

     

    Firstly, closure all that portion of Road Plan 3196NY in NW 20-56-8-W4 containing 2.54 acres more or less;

    Secondly, closure all that portion of Road Plan 3196NY in SW 20-56-8-W4 containing 1.03 acres more or less, excepting thereout all mines and minerals.

     

    Cancelled portions to be consolidated with respective titles.

    Carried
  • Resolution #CM20140211.1027

    Motion to approve the resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Chapter M26.1, Revised Statutes of Alberta 2000, as amended.

     

    WHEREAS, the lands hereafter described are no longer required for public travel.

     

    THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described roads, subject to rights of access granted by other legislation or regulations:

     

    Firstly, closure all that portion of Road Plan 3280HW in NE 21-56-9-W4 containing 3.99 acres more or less;

    Secondly, closure all that portion of Road Plan 3280HW in NW 22-56-9-W4 containing 0.21 acres more or less;

    Third and final, closure all that portion of Road Plan 3280HW in NE 28-56-9-W4; SE 28-56-9-W4 containing 7.71 acres more less, excepting thereout all mines and minerals.

     

    Cancelled portions to be consolidated with respective titles.

    Carried
  • Resolution #CM20140211.1028

    Motion to approve the resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Chapter M26.1, Revised Statutes of Alberta 2000, as amended.

     

    WHEREAS, the lands hereafter described are no longer required for public travel.

     

    THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described roads, subject to rights of access granted by other legislation or regulations:

     

    All that portion of Road Plan 5570NY in NE 7-57-10-W4 and SE 7-57-10-W4, excepting thereout all mines and minerals.

    Cancelled portions to be consolidated with respective titles.

    Carried
  • Resolution #CM20140211.1029

    Motion to approve the resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Chapter M26.1, Revised Statutes of Alberta 2000, as amended.

     

    WHEREAS, the lands hereafter described are no longer required for public travel.

     

    THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described roads, subject to rights of access granted by other legislation or regulations:

     

    All that portion of Road Plan 8921089 in NW 10-57-5-W4 containing 0.720 hectares (1.78 acres) more or less, excepting thereout all mines and minerals.

    Cancelled portions to be consolidated with respective titles.

    Carried
  • Resolution #CM20140211.1030

    Motion to approve the Road and Bridge File Construction for 2014 and continue to move forward with the plans for 2015, 2016 and 2017.  

    Carried
  • Resolution #CM20140211.1031

    Motion to authorize the Public Works Department to run an advertisement in the St. Paul Journal and Elk Point Review for the sale of the following equipment:

    Trucks 
    2004 Ford F150 XLT 4x4Ser. # 1FTPW14534FA07536
    1997 Ford F250 Reg. Cab 4x4Ser. #1FTHF26H3VEB15471
    Equipment 
    1998 Goertzen Beavertail Tag TrailerSer. # 2W2TB3038W0006587
    ASB Equipment 
    2003 Wheatheart Post PounderSer. #03-02-14R
    Carried
  • Resolution #CM20140211.1032

    Motion to authorize the Public Works Department to get quotes for the sale of the following equipment:

    Equipment 
    2007 CAT 14H GraderSer. #ASE02356
    2007 CAT 14H GraderSer. #ASE2329
    1982 CAT 815 PackerSer. #91P02031
    Genset 

     

    Carried
  • Resolution #CM20140211.1033

    Motion to approve the five-year Sand and Gravel Agreement for PNW 36-56-7-W4 effective February 3, 2014.

    Carried
  • Resolution #CM20140211.1034

    Motion that the FCSS Board explore the viability of using the Ashmont Fire Hall as a youth centre, before Council makes a decision on what it will be used for.

    Carried
  • Resolution #CM20140211.1047

    Motion to go in camera to discuss land issues.  Time: 3:11 p.m.

    Carried
  • Resolution #CM20140211.1048

    Motion to revert to an open meeting.  Time: 3:33 p.m.

    Carried
  • Resolution #CM20140211.1049

    Motion to correct motion CM20131210.1041, which states that Councillor Maxine Fodness made the motion to waive the penalties on Accounts Receivable Account No. 2182 - the motion should read that Councillor G. Ockerman made the motion to waive the penalties.

    Carried
  • Resolution #CM20140211.1050

    Motion that administration proceed with a preliminary design for the construction of a new building in the public works yard.

    Carried
  • Resolution #CM20140211.1039

    Motion to give first reading to Bylaw No. 2014-04, General Municipal Servicing Standards.

    Carried
  • Resolution #CM20140211.1040

    Motion to give second reading to Bylaw No. 2014-04.

    Carried
  • Resolution #CM20140211.1041

    Motion to present Bylaw No. 2014-04 at this meeting for third and final reading.

    Carried Unamimously
  • Resolution #CM20140211.1042

    Motion to give third reading to Bylaw No. 2014-04.

    Carried
  • Resolution #CM20140211.1035

    Motion to file the letter from Portage College regarding their Food Sciences Spring Gala on May 20, 2014.

    Carried

Councillor G.Ockerman expressed pecuniary interest and left the Council Room as his daughter plays hockey on the team that submitted the next request.

Time:  11:32 a.m.



Councillor G. Ockerman entered the Council Room at 11:35 a.m.

  • Resolution #CM20140211.1036

    Motion to approve a $500 grant for the Lakeland Peewee Jaguars Girls Hockey team to assist with hosting a provincial hockey tournament from March 20-23, 2014 in Bonnyville.  This request does not fit within the scope of policy ADM-51, however there are residents from the County of St. Paul playing on the Bonnyville hockey team.

    Carried
  • Resolution #CM20140211.1037

    Motion that Council will not sell the road allowance running through Lots 1 and 2 Block 1, Plan 5592NY or upgrade the road to provide access to Lot 2, Block 1, Plan 5592NY at Vincent Lake, as there is adequate access to the property.

    Carried

Assistant CAO, Tim Mahdiuk, reported on the Meeting with Alberta Transportation regarding Transportation Strategies for Alberta.  This long-term, integrated Strategy will guide decisions on future transportation investments, policies and programs in Alberta and over the next 50 years.  The discussions at the meeting were general and were geared towards urban centers.

  • Resolution #CM20140211.1038

    Motion that administration draft a letter to the Strategic Policy Branch of Alberta Transportation, as a follow up to the meeting, stressing the eastern corridor so that some of Council's concerns are included in their long term planning highlighting Highways 28, 881, and 36.

    Carried

7.35

7.36

  • Resolution #CM20140211.1043

    Motion to file the CAO report as presented.

    Carried

St. Paul Municipal Library - Councillor Maxine Fodness



 

 

  • Resolution #CM20140211.1044

    Motion to file her report as presented.

    Carried

9.3

  • Resolution #CM20140211.1045

    Motion to file the listing of Accounts Payable as circulated:

    BatchCheque DateCheque Nos.Batch Amount
    17425January 9, 201418849-18936$610,796.05
    17427January 10, 201418937-18975$173,111.43
    17469January 21, 201418976-19006$  88,149.23
    17471January 21, 201419007-19038$391,382.14
    ManualJanuary 21, 201419039 - LAPP Replacement Cheque
    17492January 30, 201419040-19106$189,901.79
    Carried
  • Resolution #CM20140211.1046

    Motion to approve the Council Fees for the Month of January, 2014 as circulated.

    Carried

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  3:35 p.m.

 

These minutes approved this 11th day of March, 2014.

 

 

________________________           ____________________________

Reeve                                                       Chief Administrative Officer