County of St. Paul No 19

Council Meeting

AGENDA

Meeting #:
Date:	Tuesday, September 09, 2014
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

2.

Minutes

3.

Bank Reconciliation

4.

Additions to Agenda and Acceptance of Agenda

5.

Business Arising from Minutes

5.1

Bylaw No. 2014-19 - Licence Road Allowance

At the July meeting, Council gave first reading to Bylaw No. 2014-19 which is a Bylaw to license the road allowance between NW 13 and NE 14-56-5-W4.

 

The Bylaw was advertised in the St. Paul Journal and the Elk Point Review the week of August 26th.  Any person claiming to be affected by the Licence Agreement could appeal in writing within 14 days of the advertisement.  To date, we have not received any feedback, however the deadline to appeal is Tuesday, September 9th.  We will advise Council on Tuesday if there is any change.

 

This application was made prior to the rate change, therefore the applicant will pay the $40 fee instead of the new rate for this year.

5.2

Tervita Land Request - Order in Council

At the July meeting, Council tabled the request from Tervita for permission to acquire use of land within the County of St. Paul until administration can meet with Tervita to resolve their current negotiations.

 

Administration is meeting with Tervita on Monday so we will have more information to present at the meeting.

6.

Delegation

6.1

10:30 a.m. - Penny Fox, Community Futures

Penny Fox, General Manager with Community Futures, is coming in to Council to discuss the services they provide to residents of the region and to provide an update on the new policies that Western Economic Diversification is requesting from Community Futures.

6.2

11:00 a.m. - Municipal Affairs - Christine Risling

Christine Risling, Director with Linear Property Assessment with Municipal Affairs will be in to speak with Council about the linear assessment process and abandoned and orphaned wells.

6.3

1:30 p.m. - Gene Sobolewski, Associated Enineering, Urban Systems, Mike Yakimchuk

Gene Sobolewski with Associated Engineering will be in to provide his findings to Council.

 

Urban Systems and Mike Yakimchuk will also attend the Council meeting to discuss the connection to the Hwy 28/36 line.

7.

New Business

7.1

2014 Land Leases

The following land lease is being presented for renewal for the year 2014:

SW 16-58-8-W4

Glen Ockerman

Section 61 of the M.G.A. allows a municipality to grant rights with respect to its property.

7.2

Western Canada Water Annual Conference & Exhibition

The Western Canada Water Annual Conference and Exhibition will be held from September 23-26, 2014 in Regina.

 

The conference agenda can be viewed at http://wcwwa.ca/events/wcw-annual-conference-exhibition/wcw14-stronger-together/tours/.

 

This conference does not fall within Policy Per-8.

7.3

AWWOA Water Sampling Workshop

Alberta Water and Wastewater Operator's Association is offering a Water Sampling Course on November 17 and 18, 2014 in Edmonton.  This course has been designed for those taking potable water samples in small communities.  The agenda for the workshop includes water sources, pumping and storage, distribution systems, valves, hydrants and common appurtenances, drinking water legislative overview, sampling requirements, and disinfection requirements.

 

This workshop does not fall within Policy Per-8.

7.4

St. Paul Chamber of Commerce - Rodeo Supper

As indicated in the e-mail to Council, this item was missed on the August agenda, however we received verbal confirmation to proceed with purchasing a table and making a cash donation to the Chamber of Commerce to be used to purchase larger auction items.

7.5

Senior Transportation Grant

The Centennial Seniors Opportunity Club is requesting a travel grant to be used in 2015.  They are requesting the grant now so they can make travel plans.

7.6

Bylaw No. 2014-25 - Appoint Assessor

As our head assessor is retiring and we have entered into a contract with Accurate Assessment Services, we require a bylaw to appoint the new Assessor, Bob Daudelin, as a Designated Officer as per section 284 of the MGA.

7.7

Bylaw No. 2014-26 - Speed Control Bylaw

As discussed at the Public Works Meeting, we have received a request from a ratepayer to reduce the speed limit at Lac Sante on the curve by the boat launch - Range Road 112 which turns into Township Road 564 from 80 km/hr to 50 km/hr.  There are currently warning (yellow) signs posted in that area.

 

In order the to change the speed limit, we need to rescind Speed Control Bylaw No. 2013-16 and include this road in a new Bylaw - No. 2014-26.  The new Bylaw will be forwarded to Council on Monday.

7.8

Bylaw No. 2014-23 - Amend LUB - Rezone Lot 4A, Block 1, Plan 0929666

Bylaw No. 2014-23 is being presented to Council to amend Land Use Bylaw No. 2013-50 as it relates to rezoning Lot 4A, Block 1, Plan 0929666 in SW 30-58-9-W4 from Agricultural to Country Residential. The owner wishes to adjust the property lines and create two small lots and also consolidate the balance of existing lots 4A and 5.

 

After first reading, the Bylaw must be advertised according to Section 606 of the M.G.A. and a public hearing held according to section 230 of the M.G.A. The adjacent landowners will be notified of the proposed rezoning.

 

The applicant is also required to hold a public consultation prior to the public hearing being held.

7.9

Bylaw No. 2014-24 - Amend LUB - Rezone S 1/2 SE 6-57-6-W4

Bylaw No. 2014-24 is being presented to Council to amend Land Use Bylaw No. 2013-50 as it relates to rezoning S 1/2 SE 6-57-6-W4 from Agricultural to Industrial Commercial. The owner wishes to rezone to Industrial/Commercial for a shop/industrial repair.

 

After first reading, the Bylaw must be advertised according to Section 606 of the M.G.A. and a public hearing held according to section 230 of the M.G.A. The adjacent landowners will be notified of the proposed rezoning.

 

The applicant is also required to hold a public consultation prior to the public hearing being held.

7.10

Bylaw No. 2014-27 - Licence Road Allowance

Poncho Mulkay is applying for a licence agreement for the undeveloped road allowance located between NE 26-59-12-W4 and NW 25-59-12-W4 for agricultural purposes. The adjacent landowner has signed the consent on the application form.

 

The County, under Section 18 of the M.G.A. has the direction, control and management of all roads within the municipality. Under Section 16 of the Highway Traffic Act, a municipality may grant a licence for the use of a road allowance.

 

After first reading the bylaw must be advertised.

7.11

Bylaw No. 2014-28 - Licence Road Allowance

Marcia and Peter Cherrett are applying for a licence agreement for the undeveloped road allowance located between NW 7 and SW 7-61-11-W4 and NE 12 and SE 12-61-12-W4 for agricultural purposes. The adjacent landowner has signed the consent on the application form and they have paid the application fee.

 

The County, under Section 18 of the M.G.A. has the direction, control and management of all roads within the municipality. Under Section 16 of the Highway Traffic Act, a municipality may grant a licence for the use of a road allowance.

 

After first reading the bylaw must be advertised.

7.12

Municipal Internship Application

We would like to apply for another internship position under the administrative stream as well as under the financial stream.  If successful, the County would get an intern in May, 2015.  There is a $43,000 grant for year one of either stream.

7.13

Sale of Gravel

This item is further to the e-mails regarding the additional cold mix being mixed in Division 1 & 2.  The contractor, George Lambert, that is mixing the coldmix would like Council to consider allowing him to buy 5,000 to 10,000 yards of gravel at $12/yd – this would reduce the payment owing to him for the coldmix by $120,000.  This is lower than our regular price. This gravel will not be used on County road.

 

There was discussion back and forth via e-mail after the Public Works meeting, however there was no consensus so the Contractor is waiting for Council's decision.

7.14

Extend 8760 Energy Electric and Gas Program

The Natural Gas and Electricity contracts with 8760 Energy are coming due December 31, 2015.  AAMD&C in conjunction with 8760 Energy will be tendering out new contracts.  They are requesting a reply as to whether or not the County as well as the additional named insureds who are currently under this contract want to renew their contract.  The contracts can be renewed for 3 or 5 year terms.

 

Administration will calculate what the cost savings has been since we joined 8760 Energy and present those findings at the meeting.

7.15

Emergency Social Services Conference

the 2014 Emergency Social Services Forum will be held November 25 & 26, 2014 in Edmonton.

7.16

Date for November Council Meeting

The regular scheduled date for the November Council Meeting falls on Remembrance Day.  The next day November 12th - is the FCSS Convention.  The following Tuesday conflicts with the AAMD&C Fall Convention.

7.17

Member at Large for St. Paul Rec Board

Councillor Cliff Martin will speak to this item.

7.18

Recruitment of Director for North Saskatchewan Watershed Alliance

The NSWA currently has a vacancy on their Board of Directors and hope to appoint a municipal Councillor from the downstream of the NSR to fill this position until the next AGM in June 2015.  Anyone interested should submit an expression of interest (name. title, municipality, short biography and a statement on why they would like to be a Board Member and how they could contribute to NSWA's vision and mission).  Deadline to apply is September 15th so that an appointment can be made at their September 17 Board Meeting.

7.19

Muni Corr

Reeve Upham will speak to this item.

7.20

Champions for Change

The St. Paul Champions for Change will be holding their fourth annual Harvest Ball fundraiser on Saturday, September 27th.

 

They are asking for donations for items to be used for a silent auction or if Council would purchase a table of 8 tickets for $300.

7.21

Septic Waste Hauler

7.22

Memorial Plaque

7.23

In Camera

7.24

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7.25

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7.26

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7.27

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8.

Correspondence

9.

Reports

9.1

CAO Report

10.

Upcoming Meetings

10.1

Sept. 12 @ 9:30 a.m. - Zone Meeting in Clandonald

10.2

Sept. 19 @ 5:00 p.m. - Mallaig Fire Hall Grand Opening

10.3

Sept. 23 @ 10:00 a.m. - Public Works

11.

Financial

11.1

Listing of Accounts Payable

11.2

Council Fees

11.3

Budget to Actual

12.

Adjournment