County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
5015- 49 Avenue, St. Paul, AB T0A 3A4

The 633rd meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:01 a.m., Tuesday, September 9, 2014 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham 
Councillor Glen OckermanDivision 1
Councillor Dwight DachDivision 2
Councillor Cliff MartinDivision 3
Councillor Maxine FodnessDivision 4
Councillor Frank SloanDivision 5
Councillor Laurent AmyotteDivision 6
Sheila KitzCAO
Tim MahdiukAssistant CAO
Phyllis CorbiereExecutive Assistant
Leo deMoissacPublic Works Superintendent
Kyle AttanasioMunicipal Intern
Janice HuserSt. Paul Journal
4 Members of the Public 
  • Resolution #CM20140909.1001

    Motion to approve minutes of the August 12, 2014 Council Meeting as presented.

    Carried
  • Resolution #CM20140909.1002

    Motion to adopt the Bank Reconciliation for the month of August, 2014.

    Carried

The following additions were made to the agenda:

7.15  Emergency Social Services Conference

7.16  Date for November Council Meeting

7.17  Member at Large for St. Paul Rec Board

7.18  Recruitment of Director for North Sask. Watershed Alliance

7.19  Muni Corr

7.20  Champions for Change

7.21  Septic Waste Hauler

7.22  Memorial Plaque

7.23  In Camera

  • Resolution #CM20140909.1003

    Motion to adopt the agenda for the Regular Meeting of Council for September 9, 2014 with the above noted additions.

    Carried
  • Resolution #CM20140909.1004

    Motion to give second reading to Bylaw No. 2014-19, Licence Agreement for road allowance located between NW 13 and NE 14-56-6-W4.

    Carried
  • Resolution #CM20140909.1005

    Motion to give third reading to Bylaw No. 2014-19.

    Carried
  • Resolution #CM20140909.1006

    Motion to table the request from Tervita for permission to acquire use of land within the County boundaries, until later during the meeting.

    Carried
  • Resolution #CM20140909.1019

    Motion that Council has no objection to the acquisition of land identified as Pt. NW 26-56-5-W4 located in the County of St. Paul to Tervita, a foreign owned company.

    Carried

Penny Fox, General Manager with Community Futures, was admitted to the Council Room at 10:32 a.m. to talk about the services they provide to the region and to update Council on changes to a few of their policies.  Penny requested that when Council is appointing a member to the Community Futures Board, they keep the Board Member Policy in mind so the member can meet the criteria placed on them by Community Futures' funder, Western Economic Development.

 

Penny Fox left the Council Room at 10:45 a.m.

Christine Risling, Director and Mike Minard, Advisor with Linear Property Assessment, Municipal Affairs were admitted to the Council Room at 11:05 a.m. to give a presentation on the 2014 Tax Year Linear Property Assessment.

 

Following their presentation, the delegation left the Council Room at 12:20 p.m.



Reeve Upham recessed the meeting at 12:20 p.m. and reconvened the meeting at 1:40 p.m. with all members of Council present.

Gene Sobolewski, Project Manager and Kai Ch'ng, P. Eng. with Associated Engineering (AE), Golnez Azimi and Matt Brassard with Urban Systems Ltd., and Mike Yakimchuk with Alberta Transportation were admitted to Council at 1:40 p.m. to discuss the connection to the Hwy 28/63 water line.

 

Gene Sobolewski presented his findings on the Hwy 28/63 servicing capacities for the hamlets of Ashmont and Mallaig.  He said that based on the projected water demands provided by Urban Systems Ltd. the existing Hwy 28/63 system can supply water to Ashmont and Lottie Lake until 2020.  He also advised Council that the 25 year flow demand from the Ashmont/Lottie Lake and Mallaig systems can be adequately serviced by the Hwy 28/63 system with pump upgrades at Egremont and Smoky Lake.  A booster station would be required at Edwand and additional upgrades to the existing communication, flow control and metering systems will also be required as part of the overall upgrade program.  Further analysis will be required to determine whether the impacts of the proposed pump upgrades at Egremont and Smoky Lake will necessitate further upgrades to the existing infrastructure.

 

Mike Yakimchuk then advised Council that Alberta Transportation is currently not in the business of building new Water Treatment Plants and they will support the least costly alternative.  He also informed Council that Alberta Transportation will not pay for the report prepared by AE under the Water for Life funding as he felt the information presented was already known.  Mike then advised Council that if they decide to connect to the Hwy 28/63 Water Line it would not be considered a scope change but would require that the County submit a new application and the deadline for applications is November 30th.

 

  • Resolution #CM20140909.1025

    Motion to table a decision on providing water to the hamlets of Ashmont and Lottie Lake to a later date pending more information on a new application.

    Carried

Councillor G. Ockerman left the Council Room at 11:15 a.m., as he is the lessee being discussed in the next issue.



 

Councillor Glen Ockerman entered the Council Room at 10:16 a.m.

  • Resolution #CM20140909.1007

    Motion to approve the following land lease for renewal for 2014:

     

    SW 16-58-8-W4 - Glen Ockerman 
    Carried
  • Resolution #CM20140909.1008

    Motion to approve Bryan Bespalko to attend the Western Canada Water Annual Conference and Exhibition from September 23-26, 2014 in Regina.

    Carried
  • Resolution #CM20140909.1009

    Motion to approve Dwayne Newby the attend the AWWOA Water Sampling Course on November 17 and 18, 2014 in Edmonton.

    Carried
  • Resolution #CM20140909.1010

    Motion to ratify the purchase of a table of 8 for the Rodeo Week Kick Off Supper for $300 and make a $250 donation which will be used to purchase large auction items.

    Carried
  • Resolution #CM20140909.1011

    Motion to approve a $1,000 Transportation grant for the Centennial Seniors Opportunity Club.

    Carried
  • Resolution #CM20140909.1012

    Motion to give first reading to Bylaw No. 2014-25 as it relates to appointing an assessor as a designated officer.

    Carried
  • Resolution #CM20140909.1013

    Motion to give second reading to Bylaw No. 2014-25.

    Carried
  • Resolution #CM20140909.1014

    Motion to present Bylaw No. 2014-25 at this meeting for third reading.

    Carried Unamimously
  • Resolution #CM20140909.1015

    Motion to give third reading to Bylaw No. 2014-25.

    Carried
  • Resolution #CM20140909.1016

    Motion to give first reading to Bylaw No. 2014-26.

    Carried
  • Resolution #CM20140909.1017

    Motion to give second reading to Bylaw No. 2014-26.

    Carried
  • Resolution #CM20140909.1018

    Motion to table Bylaw No. 2014-26, for additional information.

    Carried
  • Resolution #CM20140909.1020

    Motion to give first reading to Bylaw No. 2014-23, to amend Land Use Bylaw No. 2013-50 as it relates to rezoning Lot 4A, Block 1, Plan 0929666 in SW 30-58-9-W4 from Agricultural to Country Residential.

    Defeated
  • Resolution #CM20140909.1021

    Motion to give first reading to Bylaw No. 2014-24, to amend Land Use Bylaw No. 2013-50 as it relates to rezoning S 1/2 SE 6-57-6-W4 from Agricultural to Country Residential.

    Carried
  • Resolution #CM20140909.1022

    Motion to give first reading to Bylaw No. 2014-27, Licence Agreement for road allowance located between NE 26-59-12-W4 and NW 25-59-12-W4.

    Carried
  • Resolution #CM20140909.1023

    Motion to give first reading to Bylaw No. 2014-28, Licence Agreement for one mile of road allowance located between NE 12-61-12-W4 and NW 7-61-11-W4 and SE 12-61-12-W4 and SE 7-61-11-W4.

    Carried
  • Resolution #CM20140909.1024

    Motion to submit grant applications under the Municipal Internship component of the Alberta Community Partnership Grant to participate in the 2015 Municipal Internship program, for both the administrative stream as well as the financial stream.

    Carried

Councillor G. Ockerman declared a conflict of interest and left the Council Room at 2:28 p.m.



Councillor G. Ockerman entered the Council Room at 3:05 p.m.

  • Resolution #CM20140909.1026

    Motion to sell up to 10,000 yards of gravel to Mr. George Lambert at $12/yard.

    Defeated
  • Resolution #CM20140909.1027

    Motion to offer for sale a maximum of 5000 yards of gravel to Mr. George Lambert at $15 per yard.

    Carried
  • Resolution #CM20140909.1028

    Motion to renew the agreement with 8760 Energy for Electricity and Natural Gas procurement for a 3 year term commencing January 1, 2016 and extend the offer to the additional named insureds.

    Carried
  • Resolution #CM20140909.1029

    Motion to authorize Janice Fodchuk to attend the 2014 Emergency Social Services Forum on November 25 & 26, 2014 in Edmonton.

    Carried
  • Resolution #CM20140909.1030

    Motion to table a decision on a date for the November Council meeting to the October Council Meeting.

    Carried
  • Resolution #CM20140909.1031

    Motion to appoint Ron Wirsta as the County's member at large on the St. Paul Recreation Board.

    Carried
  • Resolution #CM20140909.1032

    Motion that Councillor D. Dach submit his name to fill the vacancy on the Board of Directors for the North Saskatchewan Watershed Alliance.

    Carried
  • Resolution #CM20140909.1033

    Motion to authorize the Town of St. Paul and Town of Elk Point to groom the trail for one mile on either side of the Town boundaries, into the County of St. Paul.

    Carried
  • Resolution #CM20140909.1034

    Motion to provide an item for the silent auction at the Champions for Change fourth annual Harvest Ball fundraiser.

    Carried
  • Resolution #CM20140909.1035

    Motion to create a Memorial Plaque for past and present staff and Council members who pass away and to table the guidelines and criteria for the plaque to the policy committee.

    Carried
  • Resolution #CM20140909.1038

    Motion that Council go in camera at 3:47 p.m. to discuss labour issues.

    Carried
  • Resolution #CM20140909.1039

    Motion that the meeting revert to open meeting.  Time:  4:10 p.m.

    Carried
  • Resolution #CM20140909.1040

    Motion that a letter be sent to to Mr. Greg Guinup stating that any further communications with the County of St. Paul must be directed through Reeve S. Upham or CAO S. Kitz.

    Carried

7.24

7.25

7.26

7.27

  • Resolution #CM20140909.1036

    Motion to accept the CAO Report as information.

    Carried
  • Resolution #CM20140909.1037

    Motion to reschedule the October Public works meeting to October 17, 2014 at 10:00 a.m.

    Carried
  • Resolution #CM20140909.1041

    Motion to file the listing of Accounts Payable as circulated:

    BatchCheque DateCheque Nos.Batch Amount
    17935August 11, 201420380-20476$416,161.18
    17959August 20, 201420477-20547$1,015,217.64
    Carried
  • Resolution #CM20140909.1042

    Motion to approve the Council Fees for the Month of August, 2014 as circulated.

    Carried
  • Resolution #CM20140909.1043

    Motion to approve the budget to actual as of August 31, 2014.

    Carried

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  4:12 p.m.

 

These minutes approved this 14th day of October, 2014.

 

 

________________________           ____________________________

Reeve                                                Chief Administrative Officer