County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, February 08, 2011
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

The 590th meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:08 a.m. February 8, 2011 at the County Office in St. Paul, there being present the following:

 

Reeve Steve Upham
Councillor Glen Ockerman	Division 1
Councillor Dwight Dach	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Frank Sloan	Division 5
Councillor Alphonse Corbiere	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Assistant CAO
Leo deMoissac	Public Works Superintendent
Phyllis Corbiere	Executive Assistant
Shauna Burke	St. Paul Journal
3 Members of the Public

2.

Minutes

3.

Minutes Approval

• Resolution #CM20110208.1001

  Motion to approve the minutes of the Regular Council Meeting held January 11, 2011 as presented.

  Carried

4.

Bank Reconciliation

• Resolution #CM20110208.1002

  Motion to adopt the Bank Reconciliation for the month of December, 2010.

  Carried
• Resolution #CM20110208.1003

  Motion to adopt the Bank Reconciliation for the month of January, 2011.

  Carried

5.

Additions to Agenda and Acceptance of Agenda

The following additions were made to the agenda:

8.36  Request for Funding - Racette Playground Expansion

8.37  Subdivision and Development Appeal Board Workshop

8.38  Family School Liaison Worker

• Resolution #CM20110208.1004

  Motion to adopt the agenda for the Regular Meeting of Council for February 8, 2011 with the above noted additions.

  Carried

6.

Business Arising from Minutes

6.1

Waste Recycling Agreement with the Town of St. Paul

• Resolution #CM20110208.1005

  Motion to table the Waste Recycling Agreement with the Town of St. Paul to the March, 2011 Council meeting after the Transfer Station Committee meeting.

  Carried

6.2

Regional Economic Advisory Board

• Resolution #CM20110208.1006

  Motion to table the Terms of Reference for the Regional Economic Advisory Committee to a later date, when they have been completed administration.

  Carried

6.3

Bylaw No. 1564 - Lease Lot 28ER, Block 2, Plan 8023220

• Resolution #CM20110208.1007

  to give 1st reading to Bylaw No. 1564, which is a bylaw to lease Lot 28ER, Block 2, Plan 8023220 to Gordon Scott for a three year period.

  Carried

6.4

Reeve at Large Pay

Council was informed that administration has sent e-mails out to other municipalities regarding rates for Reeve-at-large pay.  The only municipality we have been successful in talking to is the M.D. of Bonnyville and we are currently on the same type of pay schedule as what they have. 

Administration will inform Council as we receive more information from other municipalities.

6.5

Beaver River Watershed Alliance

• Resolution #CM20110208.1008

  Motion that Council approve Councillor A. Corbiere and Councillor C. Martin to attend the the Annual General Meeting of the Beaver River Watershed Alliance, which will be held in Mid April. 

  Carried

7.

Delegation

7.1

11:00 a.m. - Tim Latimer, President of 1393145 Alberta Ltd.

• Resolution #CM20110208.1019

  Motion that administration enter into a contract with Mr. Latimer after he gets title to the property described as NW 2-57-9-W4.

  Carried

8.

New Business

8.1

2011 Land Leases

Councillor G. Ockerman left the meeting at 10:36 a.m. as he is one of the lessees that will be discussed in the next item.

Councillor G. Ockerman entered the meeting at 10:37 a.m. 

• Resolution #CM20110208.1009

  Motion to approve the following land leases for 2011: 

  SW 18-56-3-W4	Lanni Bristow
  PNE 8-56-4-W4	Canadian Sunday School Mission
  SW 16-58-5-W4	Glen Ockerman
  W 1/2 NE 24-60-10-W4	Raymond Amyotte

  Carried

8.2

St. Paul Farmerette Curling Bonspiel

• Resolution #CM20110208.1010

  Motion to approve a $100 donation for the St. Paul Farmerettes annual curling bonspiel which will be held on March 26, 2011.

  Carried

8.3

Request for Funding - North East Alberta Track Club

• Resolution #CM20110208.1011

  Motion to approve a $500 grant for the Northeast Alberta Track Club to assist with costs for athletes traveling to Pocatello Idaho to compete in an international competition, as per policy ADM-51. 

  Carried

8.4

Transportation Grant - St. Paul Senior Citizens Club

• Resolution #CM20110208.1012

  Motion to approve a $1,000 transportation grant for the St. Paul Senior Citizens Club for 2011.

  Carried

8.5

Funding Request St. Paul & District Chamber of Commerce

• Resolution #CM20110208.1013

  Motion to approve $10,000 for the St. Paul and District Chamber of Commerce, $4,000 for the Elk Point Chamber of Commerce and $1,500 for the Mallaig Chamber of Commerce, consistent with the operating grants for 2010. 

  Carried

8.6

Bylaw No. 1565 - Penalties for Unpaid Taxes

• Resolution #CM20110208.1014

  Motion to give first reading to Bylaw No. 1565, which is a bylaw to set a new penalty schedule for unpaid taxes.

  Defeated

8.7

Bylaw No. 1566 - Removal of MR designation of Lot 01MR, Block 1, Plan 8620943

• Resolution #CM20110208.1015

  Motion to table Bylaw No. 1566, which is a bylaw to remove the Municipal Reserve designation on Lot 01MR, Block 1, Plan 8620943 located within SE 28-59-11-4, to the Public Works Meeting.

  Carried

8.8

St. Paul Town & County Fire Services Agreement

Council discussed the St. Paul Town and County Fire Services Agreement and administration outlined the proposed changes as discussed by the Fire Committee.  Council decided that they would like to maintain 2 elected officials from each municipality  and also maintain that they will oversee an annual operating budget to be approved by both Councils prior to its inception.

• Resolution #CM20110208.1016

  Motion to table the St. Paul Town and County Fire Services Agreement and administration will discuss the proposed amendments with the Town of St. Paul.

  Carried

8.9

Regional Collaboration Grant - IDP with Town of Elk Point

• Resolution #CM20110208.1020

  That Council approve the application for the Regional Collaboration Grant for the purpose of developing an Intermunicipal Development Plan with the Town of Elk Point.  Further that the County commit up to $15,000 cash or in-kind to the project.  Further that the County act as the Managing Partner for the grant application.

  Carried

8.10

RUSA Executive Meetings

• Resolution #CM20110208.1021

  Motion to ratify Bryan Bespalko's attendance at the RUSA meetings.

  Carried

8.11

Provincial Ortho Project Meeting

• Resolution #CM20110208.1022

  Motion to approve Tim Mahdiuk to attend the Provincial Ortho Project meeting on February 18, 2011 in Red Deer.

  Carried

8.12

Trails of 1885 Input Conference

• Resolution #CM20110208.1023

  Motion to approve Councillor D. Dach to attend the 2011 Trails of 1885 Input Conference from February 21-23 in Lloydminster.

  Carried

8.13

2011 RMRF Municipal Law Seminar

• Resolution #CM20110208.1024

  Motion to approve all Council members, Sheila Kitz, Tim Mahdiuk, Leo deMoissac, Dennis Bergheim and Krystle Fedoretz to attend the RMRF Municipal Law Seminar on Friday, March 4, 2011 in Edmonton.

  Carried

8.14

Michelin Safety Training & Cost of Ownership Tour

• Resolution #CM20110208.1025

  Motion to approve Ken Warholik, Assistant Public Works Superintendent, to attend the Safety Training and Cost of Ownership Tour from March 14-18, 2011 in Greenville, South Carolina which will be at no cost to the County.

  Carried

8.15

AAMD&C Municipal Spring Convention

• Resolution #CM20110208.1026

  Motion to approve all Council members, Sheila Kitz, Tim Mahdiuk and Ken Warholik to attend the 2011 Municipal Spring Convention from March 21 to 23 in Edmonton.

  Carried

8.16

AAMD&C Convention - Meeting with RCMP

• Resolution #CM20110208.1027

  Motion to file the invitation from the RCMP to set up a meeting during the AAMD&C Spring Convention, as information.

  Carried

8.17

Growing Rural Tourism Conference

• Resolution #CM20110208.1028

  Motion to approve Councillor Dach to attend the Growing Rural Tourism Conference from April 4-6, 2011 in Camrose.

  Carried

8.18

Municipal Administration Leadership Workshop

• Resolution #CM20110208.1029

  Motion to approve Sheila Kitz to attend the Municipal Administration Leadership Workshop from May 17-20, 2011 in Kananaskis.

  Carried

8.19

FCM Annual Conference and Municipal Expo

• Resolution #CM20110208.1030

  Motion to table a decision on the FCM Conference in Halifax from June 3-6, 2011 for further information regarding costs.

  Carried

8.20

Date for Public Auction of Lands

• Resolution #CM20110208.1031

  Motion to schedule the Public Auction of Lands for May 10, 2011 at 1:30 p.m. 

  Carried

8.21

Set Date for Budget Meeting

• Resolution #CM20110208.1032

  Motion to set the date for the Budget meeting for March 10, 2011 at 10:00 a.m.

  Carried

8.22

Date for March Public Works Meeting

• Resolution #CM20110208.1033

  Motion to reschedule the March Public Works meeting from March 22nd to Tuesday, March 18, 2011 at 10:00 a.m.

  Carried

8.23

AAMDC Standing Issues Committee

• Resolution #CM20110208.1034

  Motion to support nominations for council members for the following AAMD&C Standing Issues Committees:

  Reeve Upham - Social Issues and Concerns

  Councillor Martin - Infrastructure, Transportation and Municipal Affairs

  Councillor Ockerman - Intergovernmental Relations, Finance and Justice

  Carried

8.24

Vermilion Watershed Management Project

• Resolution #CM20110208.1035

  Motion to approve the survey to assess municipal priorities and activities related to watershed management as completed by the Planning Department, and submit the survey to the Vermilion River Watershed Management Project.

  Carried

8.25

Municipal Sustainability Stragety Input

Council was reminded that the deadline to submit comments on the Municipal Sustainability Strategy is February 28, 2011.

8.26

2010 Municipal Election Issue

• Resolution #CM20110208.1036

  Motion to bring forth a Resolution to the AAMDC Zone 5 meeting of July 4, 2011 regarding amendments to the Local Authorities Election Act that will clarify requirements of candidates for nomination. 

  Carried

8.27

Road Data Agreement

• Resolution #CM20110208.1037

  Motion to table the contract with Roadata for the transition into TRAVIS MJ and ongoing services after implementation, until the March, 2011 Council meeting.

  Carried

8.28

Radar Speed Directors

• Resolution #CM20110208.1038

  Motion to table a decision on whether or not to purchase two Radar Speed Directors to the budget meeting.

  Carried

8.29

Chemical Building Shed

• Resolution #CM20110208.1039

  Motion to accept the lowest tender of $45,268.65 from RR Construction for the construction of a 24 x 30 chemical building as per the recommendations of the ASB Committee. 

  Carried

8.30

AMHSA - Partnerships Certificate of Recognition

• Resolution #CM20110208.1040

  Motion to accept the Partnerships Certificate of Recognition (CoR) as information.

  Carried

8.31

Trade Shows for 2011

• Resolution #CM20110208.1041

  Motion to partner with the Town of St. Paul and Alberta's Lakeland DMO to set up booths at the Fort McMurray and Sherwood Park Trade Shows which will be held in April and May, 2011.

  Carried

8.32

Tax Penalty Cancellation

• Resolution #CM20110208.1042

  Motion to cancel the penalties in the amount of $222.05 on roll numbers 10134100, 10134101 and 10135500 as they accumulated due to a staff error.

  Carried

8.33

Evergreen Waste Management Commission - charge for garbage over 1000 kg

• Resolution #CM20110208.1043

  Motion to refer the request not to charge landowners for disposing of dry waste in excess of 1000 kg at the Evergreen Waste Facility to the Evergreen Regional Waste Management Services Commission.

  Defeated

8.34

Onion Lake Cree Nation - Consultation

8.35

In Camera

The meeting recessed for lunch and reconvened at 1:15 p.m. with all members present.

• Resolution #CM20110208.1017

  That the meeting go in to In-Camera, at 11:08 a.m., pursuant to Section 197 of the Municipal Government Act, 2000, Chapter M-26.1 and amendments thereto, and Division 2 of Part 1 of the Freedom of Information and Protection of Privacy Act, 1994, Chapter F-18.5 and amendments thereto, to discuss Privileged Information with regards to the 11:00 a.m. - Tim Latimer, President of 1393145 Alberta Ltd., which is a land issue. 

  Carried
• Resolution #CM20110208.1018

  Motion that Council return to an open meeting at 12:05 p.m.

  Carried
• Resolution #CM20110208.1050

  Motion that Council go in camera at 2:48 p.m. to discuss a land issue.

  Carried
• Resolution #CM20110208.1051

  Motion that Council return to an open meeting at 3:07 p.m.

  Carried

8.36

Request for Funding - Racette Playground expansion

• Resolution #CM20110208.1044

  Motion to approve a $5,000 grant for Racette Junior High to enhance their playground equipment.

  Carried

8.37

Subdivision and Development Appeal Board Workshop

• Resolution #CM20110208.1045

  Motion to approve any members of the Subdivision and Development Appeal Board to attend the workshop offered by the Municipal Services Branch of Alberta Municipal Affairs.

  Carried

8.38

Letter from School Board - FSLW

Council discussed the letter received from St. Paul Education Regional Division No. 1 requesting increased  funding for the Family School Liaison Workers.  Reeve Upham informed Council that he received the letter and directed it to the FCSS Board.

8.39

Onion Lake Cree Nation

• Resolution #CM20110208.1052

  Motion to file the letter dated December 15, 2010 from the Onion Lake Cree Nation as information. 

  Carried

9.

Correspondence

10.

Reports

10.1

Joint Health and Safety Committee Meeting Minutes - Jan. 6, 2011

 Joint Health and Safety Committee Minutes - January 6, 2011

10.2

CAO Report

• Resolution #CM20110208.1046

  Motion to accept the CAO report for the month of January, 2011 as information.

  Carried

11.

Upcoming Meetings

11.1

Upcoming Meetings

• Resolution #CM20110208.1047

  Motion to schedule a special meeting for Tuesday, February 22 at 10:00 a.m. in conjunction with the Public Works Meeting. 

  Carried

12.

Financial

12.1

Council Fees

• Resolution #CM20110208.1048

  To approve the Council fees for the month of January, 2011. 

  Carried

12.2

Accounts Payable

The following lists of Accounts Payable for the month of January, 2011 were presented to Council:

Batch	Cheque Nos.	Batch Amount
14953	11548-11565	$194,100.83
14984	11566-11638	$267,052.68
14986	11639-11668	$293,782.72

• Resolution #CM20110208.1049

  Motion to  accept the listing of Accounts Payable for the month of January, 2011 as information.

  Carried

12.3

Budget to Actual

 Not available

13.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  3:08 p.m.

 

These minutes approved this 8th day of March, 2011. 

 

Original signed by Reeve Upham                                          Original Signed by CAO Sheila Kitz 

________________________           ____________________________

Reeve                                                 Chief Administrative Officer