County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, September 13, 2016
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Deputy Reeve Cliff Martin at 10:05 a.m., Tuesday, September 9, 2016 at the County Office in St. Paul, there being present the following:

Councillor Glen Ockerman	Division 1
Councillor Dwight Dach	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Frank Sloan	Division 5
Councillor Laurent Amyotte	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Assistant CAO
Phyllis Corbiere	Executive Assistant
Leo deMoissac	Public Works Superintendent
Kyle Attanasio	Dir. Leg. & Comm Services
Bryan Bespalko	Public Works Supervisor
Janice Huser	St. Paul Journal
Absent:
Reeve Steve Upham

 

Mark Chileen, the new Director of Public Works was introduced to Council.   

2.

Minutes

• Resolution #CM20160913.1001

  to approve minutes of the August 9, 2016 Council Meeting with the following correction:

   

  • Resolution CM20160809.1010 - Recorded Vote In Favour - Add Councillor Maxine Fodness
  Carried
• Resolution #CM20160913.1002

  to approve minutes of the Special Council Meeting dated August 23, 2016 as presented.

  Carried

3.

Bank Reconciliation

• Resolution #CM20160913.1003

  to adopt the Bank Reconciliation for the month ending August 31, 2016.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

The following additions were made to the agenda:

8.18   Request to Subdivide 20.41 acres in NE 18-58-10-W4

8.19   Funding Request - Special Olympics Slo Pitch Tournament

8.20   Request for Letter of Support - St. Lina Ag Society

8.21   Lottie Lake Community Association - Request for Grader to Level Area for Ice Surface

8.22   Roof Repair for Old Mallaig Fire Hall

8.23   Climate Change Workshop

8.24   Mallaig Legion, Request for Gravel

• Resolution #CM20160913.1004

  to adopt the agenda for the Regular Meeting of Council for September 13, 2016 with the above noted additions.

  Carried

5.

In Camera

In Camera Items

• Resolution #CM20160913.1005

  to go in camera as per section 17 of the FOIP Act.  Time:  10:16 a.m.

  Carried
• Resolution #CM20160913.1006

  that Council return to an open meeting at 11:00 a.m.

  Carried
• Resolution #CM20160913.1007

  to approve the use of a roll off bin for the owner of Lot 1, Block 1, Plan 0324280, outside of Policy ADM-70.

  Carried

6.

Business Arising from Minutes

6.1

Bylaw No. 2016-15 - Licence Road Allowance

 

 

• Resolution #CM20160913.1008

  to give second reading to Bylaw No. 2016-15, Licence Agreement for road allowance located between SW 7-58-10-W4 and SE 12-58-11-W4.

  Carried
• Resolution #CM20160913.1009

  to give third reading to Bylaw No. 2016-15.

  Carried

7.

Delegation

8.

New Business

8.1

2016 Travel Alberta Industry Conference

• Resolution #CM20160913.1010

  to approve Councillor D. Dach to attend the Travel Alberta Industry Conference from October 23-25, 2016 in Banff.

  Carried

8.2

Request for Funding - Grandparent Day Walk

• Resolution #CM20160913.1011

  to approve a $200 donation for the Elk Point Grandparent Day Celebration.

  Carried

8.3

Town & Country Ladies Funspiel

• Resolution #CM20160913.1012

  to donate $100 to the Town and Country Ladies Funspiel which will be held November 19, 2016 in St. Paul.

  Carried

8.4

Elk Point Regional Allied Arts Society

• Resolution #CM20160913.1013

  to table the request from the Elk Point Regional Allied Arts Society for funding to change the interior and exterior lighting to LED lighting and in the interim administration will look into the availability of grants for this project.

  Carried

8.5

Thank You Letter From STARS

• Resolution #CM20160913.1014

  to file the letter from STARS thanking Council for their grant in the amount of $2.00 per capita.

  Carried

8.6

Elk Point Fire Department Deputy Chief

• Resolution #CM20160913.1015

  to file the letter from the Elk Point Fire Department appointing Jonny Kadutski as Deputy Fire Chief and Jordan Cousins as Assistant Deputy Fire Chief for the Elk Point Fire Department, until the end of 2016.

  Carried

8.7

Federal Funding for Water Line from Ashmont to Mallaig

• Resolution #CM20160913.1016

  that administration negotiate with Urban Systems regarding a proposal for engineering design for the Mallaig Water Line project.

  Carried

8.8

Alberta's Iron Horse Trail

• Resolution #CM20160913.1017

  to approve the request from the Riverland Recreational Trail Society to rebuild the trail surface to the northeast of the existing trail and into the siding land that Muni Corr owns and to request to purchase from Muni Corr 1.58 acres for the construction of the road, providing the trail can be moved at the same time as road construction.

  Carried

8.9

Sieve Analysis Report

• Resolution #CM20160913.1018

  to file the Sieve Analysis Report provided by AMEC Foster Wheeler for the Richland Road Crushing contract. 

  Carried

8.10

Quote to Retro Fit an ASRi Computer on H4000 Cone Crusher

• Resolution #CM20160913.1019

  to approve the purchase of the Automatic Setting Regulation (ASRi) Computer for the genset at an approximate cost of $58,250.

  Carried

8.11

Pole for Camera Monitoring

• Resolution #CM20160913.1020

  to deny the request from the Lac Sante residents for the County to install a 16-20 foot pole so the residents can install a camera to monitor the area.

  Carried

8.12

Northern Valley Road

• Resolution #CM20160913.1021

  to approve a scope change for $97,196.80 for additional engineering on the Northern Valley Road from Range Road 51 to Range Road 44.

  Carried

8.13

Development Authority

• Resolution #CM20160913.1022

  to remove Crystal St. Arnault as Development Authority for the County of St. Paul, effective September 13, 2016, due to a change in job duties.

  Carried
• Resolution #CM20160913.1023

  to appoint Chelsey Thoben as Development Authority for the County of St. Paul, effective September 13, 2016.

  Carried

8.14

Request for Encroachment Agreement - Lot 9, Block 4, Plan 1521299

• Resolution #CM20160913.1024

  to enter into the encroachment agreement for Lot 9, Block 4, Plan 1521299 as provided by the landowners, subject to review by the County's lawyers, at the landowners expense. 

  Carried

8.15

Appeal to Order Issued to Lot 7, Block 3, Plan 8121812

• Resolution #CM20160913.1025

  that the landowners of Lot 7, Block 3, Plan 8121812 comply with Section 8.4(4)(e) of Land Use Bylaw No. 2013-50 and that administration ensures the bylaw is being followed.

  Carried

8.16

Appeal to Order Issued to Lot 12, Block 3, Plan 8121812

• Resolution #CM20160913.1026

  to uphold Section 8.4(4)(e) of Land Use Bylaw 2013-05 and support administration's order to remove the recreational vehicles in excess of two.

  Carried

8.17

Appeal to Order Issued to Lot 1, Block 3, Plan 8121812

• Resolution #CM20160913.1027

  to uphold Section 8.4(4)(e) of the Land Use Bylaw 2013-05 and support the order issued to remove the recreational vehicles in excess of 2.  Motion rescinded by motion CM20161011.1007

  Carried

8.18

Request to Subdivide 20.41 Acres in NE 18-58-10-W4

• Resolution #CM20160913.1028

  motion that administration draft an amendment to Land Use Bylaw 2013-50 for a notwithstanding clause to allow a 20.41 acre subdivision, so the landower can meet the sewer requirements. 

  Carried

8.19

Annual Special Olympics Slo Pitch Tournament

• Resolution #CM20160913.1029

  to approve a $500 donation for the Special Olympics Slo Pitch Tournament.

  Carried

8.20

St. Lina Ag Society - Request for Letter of Support

• Resolution #CM20160913.1030

  to approve a letter of support for the St. Lina Ag Society to accompany their CFEP grant application for funding for renovations and to provide 25% of the cost of the project, if they are successful with their grant application.

  Carried

8.21

Lottie Lake Community Association - Request for Grader work

• Resolution #CM20160913.1031

  that the Public Works Department level an area for an outdoor skating rink for the Lottie Lake Community Association.

  Carried

8.22

Roof Repair for Old Mallaig Fire Hall

Councillor L. Amyotte left the Council Room at 12:00 p.m. as his brother-in-law is the contractor who provided the quote to repair the roof. 

Councillor Amyotte returned to Council Room at 12:02 p.m.

 

 

• Resolution #CM20160913.1032

  to hire Woodchuk Contracting to replace the roof on the old Mallaig Fire Hall, at a cost of $16,147, which includes plywood under the metal roofing.

   

  Carried

8.23

Climate Change Workshop

• Resolution #CM20160913.1033

  to approve Councillor D. Dach and Kyle Attanasio to attend the Climate Change Workshop in Edmonton on Wednesday, Sept. 14th and Kyle Attanasio and Councillor M. Fodness to attend on Thursday, Sept. 15th.

  Carried

8.24

Mallaig Legion - Gravel Request

• Resolution #CM20160913.1034

  to donate 40 yards of gravel to the Mallaig Legion for their parking lot to be delivered prior to November 11, 2016.

  Carried

8.25

-

9.

Correspondence

10.

Reports

10.1

CAO Report

• Resolution #CM20160913.1035

  to file the CAO report as presented.

  Carried

11.

Upcoming Meetings

11.1

Sept. 20 @ 10:00 a.m. - Strategic Planning

11.2

Sept. 22 @ 10:00 a.m. - Strategic Planning

11.3

Sept. 23 @ 9:30 a.m. - Zone Meeting

11.4

Sept. 27 @ 10:00 a.m. - Public Works

11.5

Oct. 4 @ 10:00 a.m. - ASB

12.

Financial

12.1

Budget to Actual

Councillor G. Ockerman left the Council Room at 12:28 p.m.

• Resolution #CM20160913.1036

  to approve the budget to actual as of August 31, 2016.

  Carried

12.2

Council Fees

• Resolution #CM20160913.1037

  to approve the Council Fees for the Month of August, 2016 as circulated.

  Carried

12.3

Listing of Accounts Payable

 

 

• Resolution #CM20160913.1038

  to table the Listing of Accounts Payable for the month of August to the next Council Meeting, as the listing was not available.

  Carried

13.

Adjournment

Business on the agenda being concluded, Chairman C. Martin adjourned the meeting.  Time:  12:30 p.m.

 

These minutes approved this 11th day of October, 2016.

 

 

________________________           ____________________________

Reeve                                                       Chief Administrative Officer