County of St. Paul No 19

Council Meeting

AGENDA

Meeting #:
Date:	Tuesday, September 13, 2016
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

2.

Minutes

3.

Bank Reconciliation

4.

Additions to Agenda and Acceptance of Agenda

5.

In Camera

In Camera Items

In Camera items to be presented at the meeting.

6.

Business Arising from Minutes

6.1

Bylaw No. 2016-15 - Licence Road Allowance

At the August meeting, Council gave first reading to Bylaw No. 2016-15 which is a Bylaw to license the undeveloped road allowance located between SW 7-58-10-W4 and SE 12-58-11-W4.

 

The Bylaw was advertised in the St. Paul Journal the week of July 19th.  Any person claiming to be affected by the Licence Agreement could appeal in writing within 14 days of the advertisement.  We have not received any feedback.

7.

Delegation

8.

New Business

8.1

2016 Travel Alberta Industry Conference

The 2016 Travel Alberta Industry Conference will be held October 23-25, 2016 in Banff.  Registration for the Conference is $450.

 

Information about the conference can be viewed online at: http://industry.travelalberta.com/events/save-the-date-taic-2016.

 

Councillor Dach has expressed interest in attending this conference as it pertains to the Alberta's Lakeland, Riverland and Kalyna Country Committees he sits on. 

8.2

Request for Funding - Grandparent Day Walk

The Elk Point Grandparent Celebration Committee held their Annual Grandparent's Day Walk on September 11, 2016.  Residents in Elk Point and the County of St. Paul collected pledges to raise money for the Heritage Lodge Auxiliary for operational costs of the Handi-Van Bus and for activities for seniors residing in Heritage Lodge, Buckingham House and Fort George Manor.  

 

The Committee is requesting a donation to assist with their celebration.

 

The County has provided a $200 donation for the Grandparent's Day walk since 2012.

8.3

Town & Country Ladies Funspiel

A Town & Country Ladies Funspiel will be held on November 19, 2016 in St. Paul and the organizing committee is requesting a donation for their event.

 

For the past five years, Council donated $100 towards this event.

8.4

Elk Point Regional Allied Arts Society

The Elk Point Regional Allied Arts submitted the attached letter to the Town of Elk Point requesting funding to assist with changing their lighting system, both interior and exterior, to LED lighting, in an attempt to reduce their operating costs.  They quote they received to change out their lighting is $20,000.

 

Since we own the building jointly with the Town, they forwarded the request on to Council for consideration. 

8.5

Thank You Letter From STARS

Attached is a formal thank you letter from Glenda Farnden, STARS' Senior Muniicpal Relations Liaison, in appreciation for the 2016 contribution. 

8.6

Elk Point Fire Department Deputy Chief

Further to the resignation of Fire Chief Ken Palmarek, the Elk Point Fire Department agreed to leave the Fire Chief position vacant until the end of 2016, out of respect for him.  The Fire Department has elected Jonny Kadutski as the Deputy Fire Chief and Jordan Cousins as the Assistant Deputy Fire Chief.   

8.7

Federal Funding for Water Line from Ashmont to Mallaig

On September 1, the new federal infrastructure funding program was announced, which included Water for Life Funding for the design and construction of a new regional water system from Ashmont to Mallaig. 

 

We also have also received confirmation from Alberta Transportation that the Province will fund 40% of the project and that funding will be available in the current fiscal year.

 

The estimated cost to extend the water system is $10.2 million and the County would be responsible to fund 10% of the project.   

8.8

Alberta's Iron Horse Trail

Following Council's presentation to Muni Corr at their July 11th meeting, requesting to purchase part of the 99 foot road right of way to develop the road in Owlseye, the RRTS is proposing a solution to address the concerns for Muni Corr, RRTS and the County.   

 

They are suggesting that the County consider rebuilding the trail surface to the northeast of the existing trial and into the siding land that NE Muni Corr Ltd. owns and plant trees between the side of the trail and the road allowance.  They feel this would eliminate the danger of having ATV/Snowmobile and vehicle traffic in such close proximity and will eliminate danger from the oncoming headlights. 

8.9

Sieve Analysis Report

For information purposes, attached is a Sieve Analysis Report provided by AMEC Foster Wheeler for the Richland Road Crushing Contract.  The report shows that the gravel meets specs. 

8.10

Quote to Retro Fit an ASRi Computer on H4000 Cone Crusher

Public Works is requesting to add an ASRi Computer to the genset at an approximate cost of $58,250. 

 

This computer helps the foreman monitor what is happening to the crusher on an hourly basis for production, how hard it's been running and if something like a tooth goes through the crusher.  It lets the tower operator run it at max, without hurting the machine.  It also helps them plan liner changes.  They can tell when its getting close to the end of the liner life so they can plan the change over which help on less downtime.  One really nice feature is that it keeps the closed side setting the same automatically so the product stays in spec all day long. 

8.11

Pole for Camera Monitoring

The residents in the Sante Hills Subdivision are requesting the County to install a 16 to 20 foot pole so they can install a camera to monitor the area.  They are requesting it be installed on RR 112A at the entrance into the Sante Hills Subdivision, right by the sign announcing the subdivision name and showing the subdivision map.  Following discussions with ATCO, administration has determined that there may be other options available for the residents to install cameras on existing poles. 

8.12

Northern Valley Road

Amec Foster Wheeler Environment & Infrasturcture is requesting a scope change in the amount of $97,196.80.  The purpose of the scope change is for funding to cover the additional engineering work in relation to extending the project limits from Rge Rd 51 to Rge Rd 44 (approx 8 km). 

8.13

Development Authority

In September, 2010 Crystal St. Arnault was appointed as a Development Authority for the County, as per Bylaw No. 1553.  Krystle Fedoretz had been appointed as a Development Authority prior to 2010.  Bylaw No. 1553 allows a maximum of 2 persons to be designated as a Development Authority. 

 

Due to a change in job duties for Crystal St. Arnault, we require a motion to remove her as Development Authority and appoint Chelsey Thoben.

8.14

Request for Encroachment Agreement - Lot 9, Block 4, Plan 1521299

The owner of Lot 9, Block 4, Plan 1521299 at Vincent Lake, is requesting to enter into an encroachment agreement for the eaves on their shed and the concrete foundation on their house and garage, which encroach on the Municipal Reserve. 

 

They have provided a draft encroachment agreement prepared by their lawyer. 

8.15

Appeal to Order Issued to Lot 7, Block 3, Plan 8121812

An order was issued to the owners of Lot 7, Block 3, Plan 8121812 to remove all recreational vehicles in excess of 2, in order to comply with Bylaw No. 2013-50, Section 8.4(4)(e). 

 

The owners are requesting to be exempt from the Bylaw because when they purchased the property in 2007, they were advised at the time of purchase that they could each have a unit on the lot.  The amendment to the Land Use Bylaw came into effect after they purchased the property. 

 

Through a title search, we verified that the property was purchased in 2007.

8.16

Appeal to Order Issued to Lot 12, Block 3, Plan 8121812

An order was issued to the owners of Lot 12, Block 3, Plan 8121812 to remove all recreational vehicles in excess of 2, in order to comply with Bylaw No. 2013-50, Section 8.4(4)(e). 

 

The owners are appealing the order and requesting to be grandfathered in with 3 recreational vehicles as there are 3 owners and they have jointly owned the property since 2007, prior to the amendment to the Land Use Bylaw.  At the time of purchase there was no limit to the number of recreational vehicles on a property.  

 

Through a title search, we verified that the property was transferred in early 2008.

8.17

Appeal to Order Issued to Lot 1, Block 3, Plan 8121812

An order was issued to the owners of Lot 1, Block 3, Plan 8121812 to remove all recreational vehicles in excess of 2, in order to comply with Bylaw No. 2013-50, Section 8.4(4)(e). 

 

The owners are appealing the order as they purchased the property in 2001, prior to the amendment to the Land Use Bylaw.  At the time of purchase there was no limit to the number of recreational vehicles on a property.  Since they purchased the property, they have always had 5 rvs on their property.

 

Through a title search, we verified that the property was transferred in early 2001.

8.18

Request to Subdivide 20.41 Acres in NE 18-58-10-W4

The owner of NE 18-58-10-W4 wishes to have a 20.41 acre parcel to account for land that will be dedicated for widening via caveat.  We are not surveying and acquiring title.  The Land Use Bylaw regulates when a parcel can exceed the 20 acre maximum. This subdivision does not meet the requirements for the subdivision authority to allow for the 20.41 acre parcel.

 

The landowner wishes to increase the size to meet sewer requirements and avoid drilling a new water well. With the increase in size, the sewer could be moved and meet all setbacks.

 

If Council desires to allow the increased size, a Land Use Bylaw amendment would be required. A new subdivision application would also be required as the current subdivision has received conditional approval. Council could waive the fees for the re-application if they desire.

8.19

Annual Special Olympics Slo Pitch Tournament

The Special Olympics held their annual Slo Pitch tournament at the end of August.  They are requesting financial assistance to help offset their costs.  This request is coming after the event, as they had a change in board members and it was missed prior to the event. 

8.20

St. Lina Ag Society - Request for Letter of Support

Kyle will speak to this item.

8.21

Lottie Lake Community Association - Request for Grader work

The Lottie Lake Community Association is requesting the use of a grader for leveling an area for their ice rink surface. 

 

As well, they would like to have a hydrant where the present flush valve is at the SW corner of Lottie Lake making flooding an ice surface more effective, then they would not have to apply for a $2,000 grant for recreation.

8.22

Roof Repair for Old Mallaig Fire Hall

Woodchuk Contracting has provided the following quotes to repair the roof of the old Mallaig Fire Hall:

-  $13,893.60

-  $16,147.00 - includes plywood - Administration is recommending to approve this quote

8.23

Climate Change Workshop

8.24

Mallaig Legion - Gravel Request

8.25

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9.

Correspondence

10.

Reports

10.1

CAO Report

11.

Upcoming Meetings

11.1

Sept. 20 @ 10:00 a.m. - Strategic Planning

11.2

Sept. 22 @ 10:00 a.m. - Strategic Planning

11.3

Sept. 23 @ 9:30 a.m. - Zone Meeting

11.4

Sept. 27 @ 10:00 a.m. - Public Works

11.5

Oct. 4 @ 10:00 a.m. - ASB

12.

Financial

12.1

Budget to Actual

12.2

Council Fees

12.3

Listing of Accounts Payable

13.

Adjournment