County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, November 20, 2012
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

The 611th meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:07 a.m., Tuesday, November 20, 2012 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Glen Ockerman	Division 1
Councillor Dwight Dach	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Frank Sloan	Division 5
Councillor Alphonse Corbiere	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Assistant CAO
Phyllis Corbiere	Executive Assistant
Leo deMoissac	Public Works Superintendent
Janice Huser	St. Paul Journal

 

2.

Minutes

 

 

 

• Resolution #CM20121120.1002

  Motion to approve minutes of the October 9, 2012 Council Meeting with the following amendment.

  CM20121009.1035 - Paziuk Subdivision - Councillor M. Fodness made the motion.

  Carried
• Resolution #CM20121120.1003

  Motion to approve the minutes of the Organizational Meeting dated October 23, 2012 as presented.

  Carried

3.

Bank Reconciliation

• Resolution #CM20121120.1004

  Motion to adopt the Bank Reconciliation for the month of November, 2012.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

The following additions were made to the agenda:

7.33  Overlay on Murphy Road 

7.34  ASGA Annual Meeting

7.35  6th Annual Infrastructure Protection Conference

7.36  Fence Posts at Paziuk Subdivision

• Resolution #CM20121120.1001

  Motion to adopt the agenda for the Regular Meeting of Council for November 20, 2012 with the above noted additions.

  Carried

5.

Business Arising from Minutes

5.1

Retention of Medevac Service Standards in Northern Alberta

• Resolution #CM20121120.1005

  Motion to send a letter to our neighbouring Municipalities requesting support for a letter to the Provincial Government asking that they provide rotary wing service instead of off loading it to STARS to provide the extra service.

  Carried

5.2

Bylaw No. 1610 & 1611 - Repeal 1st Reading

• Resolution #CM20121120.1006

  Motion to repeal resolution CM20121009.1025, giving first reading to Bylaw No. 1610, Land Use Bylaw.

  Carried
• Resolution #CM20121120.1007

  Motion to repeal resolution CM20121009-1029, giving first reading to Bylaw No. 1611, Municipal Development Plan.

  Carried
• Resolution #CM20121120.1008

  Motion to cancel the Public Hearings scheduled for 11:30 a.m. and 1:00 p.m. today for the public to comment on Bylaw Nos. 1611 and 1610.

  Carried

5.3

Restrictive Covenant for Shane Hansen

• Resolution #CM20121120.1009

  Motion to ratify the Restrictive Covenant Agreement with Shane Hansen, which burdens the burdened lands for the benefit of the Municipal road.

  Carried

6.

Delegation

6.1

10:30 a.m. - Pink Heart Campaign Committee

Helen Chapdelaine was admitted to the Council Room at 10:30 a.m. to explain the difference between the Pink Heart Campaign and the Hats for Healing Pink Heart Auction.

 

Hats for Healing will be holding a live auction on December 9 at the Rec Centre and the Pink Heart Campaign is selling pink hearts that adhere to a window pane.  The hearts are $5 each.  All the money raised by both groups goes to the Pink Heart Campaign and then divided amongst the three Racette families.

 

Helen Chapdelaine left the meeting at 10:45 a.m.

6.2

11:00 a.m. - Public Hearing - Bylaw No. 1609 - Rezone Lot 2, Block 1, Plan 1024942

Reeve Upham declared the public hearing open at 11:02 a.m. with all members of Council present.

 

Krystle Fedoretz informed Council that the purpose of the public hearing is to discuss Bylaw No. 1609, which is a bylaw to amend Land Use Bylaw No. 1486 as it relates to rezoning Lot 2, Block 1, Plan 1024942 in PSE 17-58-9-W4 from Urban Expansion to Country Residential (2).

 

Council was then informed that the public hearing was advertised in accordance with section 606 of the M.G.A. and the adjacent landowners were notified.

 

 

There were no written submissions and no one was present to speak either for or against the proposed rezoning.

 

Reeve Upham declared the public hearing closed at 11:04 a.m.

• Resolution #CM20121120.1029

  Motion to adjourn the meeting and proceed to public hearing scheduled for 11:00 a.m. to discuss Bylaw No. 1609, which is a bylaw to amend Land Use Bylaw No. 1486 as it relates to rezoning Lot 2, Block 1, Plan 1024942 in PSE 17-58-9-W4 from Urban Expansion to Country Residential (2).

  Carried
• Resolution #CM20121120.1030

  Motion to give second reading to Bylaw No. 1609.

  Carried
• Resolution #CM20121120.1031

  Motion to give third and final reading to Bylaw No. 1609.

  Carried

6.3

11:10 a.m. - Public Hearing - Bylaw No. 1608 - Rezone PSE 32-56-5-W4

 

Reeve Upham declared the public hearing open at 11:13 a.m. with all members of Council present.

 

Krystle Fedoretz informed Council that the purpose of the public hearing is to discuss Bylaw No. 1608, which is a bylaw to amend Land Use Bylaw No. 1486 as it relates to rezoning PSE 32-56-5-W4 from Agricultural to Industrial/Commercial.

 

Council was then informed that the public hearing was advertised in accordance with section 606 of the M.G.A. and the adjacent landowners were notified.

 

There were no written submissions and no one was present to speak either for or against the proposed rezoning.

 

Reeve Upham declared the Public Hearing closed at 11:16 a.m.

• Resolution #CM20121120.1034

  Motion to adjourn the meeting and proceed to public hearing scheduled for 11:10 a.m. to discuss Bylaw No. 1608.

  Carried
• Resolution #CM20121120.1035

  Motion to give second reading to Bylaw No. 1608.

  Carried
• Resolution #CM20121120.1036

  Motion to give third and final reading to Bylaw No. 1608.

  Carried

6.4

2:00 p.m. - Corporal Roy Auger and Sergeant Dave Casey

Corporal Roy Auger, Operations NCO and Sergeant Dave Cassy, Detachment commander were admitted to the Council Room at 2:00 p.m. to introduce Sgt. Cassy to Council as he is new to the Elk Point Detachment.  A general discussion ensued.

 

The delegation left the Council Room at 2:20 p.m.

 

7.

New Business

7.1

Safety Codes Course - Oct. 6

• Resolution #CM20121120.1010

  Motion to ratify Crystal St. Arnault and Krystle Fedoretz's attendance at the Safety Codes Course on November 6, 2012 in Edmonton.

  Carried

7.2

Municipal Water Management & Water Policy - Nov. 15

• Resolution #CM20121120.1011

  Motion to ratify Councillor M. Fodness' attendance at the Municipal Water Management Policy Workshop on November 15, 2012 in Edmonton, held in conjunction with the AAMD&C Municipal Fall Convention.

  Carried

7.3

RUSA Conference - December 3 - 6

• Resolution #CM20121120.1012

  Motion to approve Bryan Bespalko, Steven Jeffrey, Tim Lawton, Paul Royer and any Council members who are available, to attend the Rural Utilities Safety Assn. Conference from December 4-6, 2012 in Red Deer.

  Carried

7.4

AAAF In Service Training - Dec. 3-7

• Resolution #CM20121120.1013

  Motion to authorize Dennis Bergheim, Keith Kornelson and Jack Vanden Berg to attend the Association of Alberta Agricultural Fieldmen Inservice Training from December 3-7, 2012 in Edmonton.

  Carried

7.5

Assessment Review Board Refresher Courses

• Resolution #CM20121120.1014

  Motion to approve Councillor C. Martin and board member Eleanor Zimmerman to attend the CARB and LARB refresher course on January 31 and February 1, 2013 in Edmonton and Linda Meger and Paulette Mudryk to attend on January 10, 2013 in Edmonton.

  Carried

7.6

2013 ASB Provincial Conference - Jan. 22-25

• Resolution #CM20121120.1015

  Motion to approve all of Council, Dennis Bergheim, Keith Kornelson, Jack Vanden Berg and Sheila Kitz to attend the 2013 Provincial Ag Service Board Conference from January 22-25, 2013 in Edmonton.

  Carried

7.7

Dates for Regular Council Meetings

• Resolution #CM20121120.1016

  Motion to schedule the Monthly Council meetings for the second Tuesday of each month starting at 10:00 a.m., as per section 193(1) of the M.G.A.

  Carried

7.8

Dates for Public Works Meetings

• Resolution #CM20121120.1017

  Motion to schedule the Public Works Meetings for the fourth Tuesday of each month starting at 10:00 a.m. as per section 193(1) of the M.G.A.

  Carried

7.9

Christmas Hours

Council was informed that the administration office will be closed from December 25 to 28, 2012 as per Policy Per-30, Statutory and other Declared Holidays.

• Resolution #CM20121120.1018

  Motion to file as information.

  Carried

7.10

Date for CAO Evaluation

• Resolution #CM20121120.1019

  Motion to schedule the CAO Evaluation for December 11, 2012 following the Council meeting, as per Section 205.1 of the M.G.A.

  Carried

7.11

Committee Member for Elk Point Regional Allied Arts

• Resolution #CM20121120.1020

  Motion to appoint Councillor D. Dach to the Elk Point Regional Allied Arts Committee.

  Carried

7.12

Alternate Asst. Clerk for Regional ARB

• Resolution #CM20121120.1021

  Motion to appoint Linda Meger as an alternate Assistant Clerk for the Regional Assessment Review Board.

  Carried

7.13

Pink Heart Campaign

• Resolution #CM20121120.1022

  Motion to purchase pink hearts from the Pink Heart Campaign to be displayed in all County vehicles.

  Carried
• Resolution #CM20121120.1023

  Motion to donate an item for the Hats for Healing Silent Auction on December 9, 2012.

  Carried

7.14

Mallaig Farmer's Spiel

Councillor Ockerman left the meeting at 10:51 a.m.

• Resolution #CM20121120.1024

  Motion to ratify sponsoring one team for $160 and providing a door prize for the Mallaig Farmer's Spiel which was held November 1-3, 2012.

  Carried

7.15

St. Paul & Community Family Benefit

• Resolution #CM20121120.1025

  Motion to approve the donation of a silent auction item for the St. Paul & Community Family Benefit Dance on December 31, 2012.

  Carried

7.16

Request for Funding for MS Walk

• Resolution #CM20121120.1026

  Motion to approve a $500 donation for the MS Walk on May 11, 2013.

  Carried

7.17

Discussion Document on First Nations Consultations

Councillor Ockerman entered the meeting at 10:54 a.m.

• Resolution #CM20121120.1027

  Motion to file the discussion document regarding proposed changes to First Nations Consultations for information.

  Carried

7.18

Approval of Ashmont Water Treatment Plant

• Resolution #CM20121120.1028

  Motion to proceed with the detail design to upgrade the Ashmont Water Treatment Plant with a Reverse Osmosis system.

  Carried

7.19

NLLS Levy Increase

• Resolution #CM20121120.1032

  Motion to table this item until later during the meeting.

  Carried
• Resolution #CM20121120.1037

  Motion to approve the levy increase of $0.23 per capita for the Northern Lights Library System effective January 1, 2013.

  Carried

7.20

Command Unit for St. Paul Fire Chief

• Resolution #CM20121120.1033

  Motion to include $13,000 for the purchase of a new command vehicle for the St. Paul Fire Chief in the 2013 Strategic Plan and in the 2013 budget, as per the recommendations of the Fire Committee.

  Carried

7.21

2013 Strategic Plan

Council discussed the 2013 Strategic Plan which was updated after the Planning Retreat.  The following changes were made:

2013 Oiling & Dust Control additions

  -  Division 3 - Perch Lake Subdivision

  -  Division 4 - Lottie Lake Subdivision

Goal 13 - Parks & Recreation

Playgrounds - add "subject to grant approval"

Add - Command Unit for St. Paul Fire Chief

Goal 7B - Public Works Equipment Clarification

Item to read "Started in 2012; lighting is complete"

Councillor C. Martin left the Council Room at 11:33 a.m. and reentered at 11:36 a.m.

• Resolution #CM20121120.1038

  Motion to approve the 2013 Strategic Plan with the above noted amendments.

  Carried
• Resolution #CM20121120.1039

  Motion to authorize the Public Works Department to purchase the following equipment from the 2013 capital list to ensure spring delivery and to be paid from the 2013 budget:

  • 2 Motor graders - with a trade-in of one 14H grader
  • Rubber Tire Excavator
  • Skid Steer
  • Scissor Lift
  Carried
• Resolution #CM20121120.1040

  Motion to approve the 2013 road and bridge construction projects as listed in the Strategic Plan.

  Carried

7.22

Road Cancellation - Road Plan 742EO in SW 18-57-7-W4

• Resolution #CM20121120.1050

  Motion to approve a resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Chapter M26.1, Revised Statutes of Alberta 2000, as amended.

   

  WHEREAS, the lands hereafter described are no longer required for public travel.

   

  THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described roads, subject to rights of access granted by other legislation or regulations:

   

  All that portion of Road Plan 742EO in SW 18-57-7-W4 containing 0.995 Hectares (2.46 acres) more or less.  Excepting thereout all mines and minerals.

   

  Cancelled portions to be consolidated with respective titles.

  Carried

7.23

Road Cancellation - Road Plan 3114NY in SW 18-57-7-W4; NW 7-57-7-W4; NE 7-57-7-W4

Councillor D. Dach declared a pecuniary interest and left the Council Room at 1:15 p.m. as the road being proposed for cancellation is located within his property.

Councillor D. Dach entered the meeting at 1:17 p.m.

• Resolution #CM20121120.1051

  Motion to approve the resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Chapter M26.1, Revised Statutes of Alberta 2000, as amended.

   

  WHEREAS, the lands hereafter described are no longer required for public travel.

   

  THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described roads, subject to rights of access granted by other legislation or regulations:

   

  All that portion of Road Plan 3114NY in SW 18-57-7-W4; NW 7-57-7-W4; NE 7-57-7-W4 containing 2.011 Hectares (4.97 acres) more or less.  Excepting thereout all mines and minerals.

   

  Cancelled portions to be consolidated with respective titles.

  Carried

7.24

Bylaw No. 1612 - Amend LUB - Rezone Lot A, Plan 8021350 in SW 27-58-9-W4 from AG to CR2

• Resolution #CM20121120.1041

  Motion to give first reading to Bylaw No. 1612, to amend Land Use Bylaw No. 1486 as it relates to rezoning Lot A, Plan 8021350 in PSW 27-58-9-W4 from Agricultural to Country Residential (2).

  Carried

7.25

Bylaw No. 1613 - Amend St. Paul IDP - Rezone S 1/2 SE 15-58-9-W4 from Urban Reserve to CR

• Resolution #CM20121120.1042

  Motion to give first reading to Bylaw No. 1613, to amend Bylaw No. 1563 - Town of St. Paul and County of St. Paul IDP as it relates to rezoning the S 1/2 SE 15-58-9-W4 from Urban Reserve to Country Residential.

  Carried

7.26

Bylaw No. 1614 - Amend LUB - Rezone S 1/2 SE 15-58-9-W4 from urban Expansion to CR2

• Resolution #CM20121120.1043

  Motion to give first reading to Bylaw No. 1614, to amend Land Use Bylaw No. 1486 as it relates to rezoning S 1/2 SE 15-58-9-W4 from Urban Expansion  to Country Residential (2).

  Carried

7.27

Bylaw No. 1615 - Amend St. Paul IDP - Rezone Lot 2, Block 1, Plan 1024942 in SE 17-58-9-W4 from UR to CR

• Resolution #CM20121120.1044

  Motion to give first reading to Bylaw No. 1615, to Amend Bylaw No. 1563 - Town of St. Paul and County of St. Paul IDP, as it relates to rezoning Lot 2, Block 1, Plan 1024942 in SE 17-58-9-W4 from Urban Reserve to Country Residential.

  Carried

7.28

Agreements with the Elk Point/St. Paul Regional Water Commission

Reeve Upham recessed the meeting at 11:45 a.m. and reconvened the meeting at 11:50 a.m. with all members present.

• Resolution #CM20121120.1045

  Motion to approve the Membership Agreement for membership in the Elk Point/St. Paul Regional Water Commission.

  Carried
• Resolution #CM20121120.1046

  Motion to approve the Water Supply Agreement with the Elk Point/ St. Paul Regional Water Commission.

  Carried
• Resolution #CM20121120.1047

  Motion to table the Operations and Maintenance Agreement with the Elk Point/St. Paul Regional Water Commission and the Town of Elk Point.

  Carried

7.29

70 Km/Hr Speed Signs in St. Vincent

• Resolution #CM20121120.1048

  Motion that administration submit a request to Alberta Transportation to add a 70 km/hr speed zone a minimum of 200 meters on both the North and South side of the Hamlet of St. Vincent.

  Carried

7.30

Regional Collaboration Grant Application - Labour Attraction Initiative

Reeve Upham recessed the meeting at 12:00 p.m. and reconvened the meeting at 1:10 p.m. with all members of Council present.

• Resolution #CM20121120.1049

  Be it resolved that the County of St. Paul No. 19 participate in an application for the Alberta HUB Regional Labour Attraction Initiative Project, submitted by Robert Jorgensen, CAO for the County of Two Hills under the Regional Collaboration Program.

  Carried

7.31

Allocation of Recreational Facilities Grants for Community Halls

• Resolution #CM20121120.1052

  Motion to approve the following allocations for the 2012 Recreational Facilities Grant:

   

  $2,400	Armistice Community Hall
  $2,400	Ashmont Legion Branch #68
  $2,400	Ashmont Seniors
  $4,600	Boscombe Community Centre
  $2,400	Cork Hall
  $2,400	Ferguson Flats Association
  $2,400	Frog Lake Community Hall
  $2,400	Haying in the 30s
  $2,400	Heinsburg Community Club
  $1,500	Lac Sante Family Recreational Society
  $2,400	Mallaig & District Museum
  $4,600	Mallaig Seniors
  $2,400	Mallaig Chamber of Commerce
  $4,600	Mallaig Legion
  $2,400	McRae Recreation Centre
  $2,400	St. Lina Senior Dew Drop Inn
  $2,400	St. Vincent Rec. Society
  $2,400	Sugden Community Centre
  $2,400	Whitney Lake Bible Camp
  $4,000	Ashmont Ag Society
  $12,500	Elk Point Ag Society - AG Ross Arena
  $3,000	Elk Point Ag Society - Riding Arena
  $4,500	Lac Bellevue Ag Society
  $14,500	Mallaig Ag Society
  $3,000	St. Lina Ag Society
  $10,000	St. Paul Ag Society
  $7,300	Stoney Lake Community Association

   

  Carried

7.32

In Camera

• Resolution #CM20121120.1062

  Motion to go in camera to discuss a land issue.

  Time:  2:27 p.m.

  Carried
• Resolution #CM20121120.1063

  Motion to revert to an open meeting.

  Time:  2:32 p.m.

  Carried
• Resolution #CM20121120.1064

  Motion that administration proceed with leasing the properties the same way as in previous years but inform the lessee that the County may be entering onto the property to test for gravel and if no gravel is found and there is no apparent reason for the County to retain the property, it may be advertised for sale.

  Carried

7.33

Overlay on Murphy Road

Council discussed the need for an overlay on the Murphy Oil road and submitting a Resource Road Grant application for funding to do the overlay.  Council discussed meeting with the MD of Bonnyville to request that we work together to lobby the provincial government to get the Murphy Oil Road designated as a secondary highway.

• Resolution #CM20121120.1053

  Motion that administration contact the MD of Bonnyville to discuss the Murphy Oil Road and submit an application for a resource road grant.

  Carried

7.34

Alberta Sand & Gravel Association AGM

• Resolution #CM20121120.1054

  Motion to approve Leo deMoissac and Bobby Kinjerski to attend the Alberta Sand & Gravel Association 2013 Annual General Meeting on January 16 & 17, 2013 in Edmonton.

  Carried

7.35

6th Annual Infrastructure Protection Conference

• Resolution #CM20121120.1055

  Motion to approve Leo deMoissac, Bobby Kinjerski and 1 other public works employee to attend the 6th Annual Infrastructure Protection Conference on January 24, 2013 in Edmonton.

  Carried

7.36

Fence Posts on Reserve Lot in Paziuk Subdivision

Council discussed a request from residents in the Paziuk Subdivision to remove the posts on the old boat launch road, which the Public Works Department installed in October after Council received a different request to install the posts.  The residents have now agreed to work together and are requesting that one of the posts be removed and that they be given permission to install a gate with a combination lock.  They will provide residents with the combination so they can drive a vehicle to the beach only to install and remove their boat lifts.

 

Administration was instructed to check with the County's insurance provider about the liability of installing a gate on Municipal Reserve and get a legal opinion about entering into an agreement with the residents in the Paziuk subdivision.

7.37

December Public Works Meeting

• Resolution #CM20121120.1056

  Motion to cancel the December Public Works Meeting as per section 193(3) of the M.G.A., as the regular scheduled meeting date falls on Christmas Day.

  Carried

8.

Correspondence

9.

Reports

9.1

CAO Report

Council discussed the report as it was read aloud by CAO, Sheila Kitz.

• Resolution #CM20121120.1057

  Motion to contribute $10,000 to the Town of St. Paul Doctor Recruitment Committee to offset operating expenses.

  Carried

9.2

Reports

9.3

Joint Health & Safety Minutes - Oct. 4, 2012

10.

Upcoming Meetings

10.1

November Public Works Meeting

• Resolution #CM20121120.1058

  Motion to reschedule the November Public Works meeting to December 7, 2012 at 10:00 a.m.

  Carried

11.

Financial

11.1

Budget to Actual

• Resolution #CM20121120.1059

  Motion to approve the Budget to Actual as of October 31, 2012.

  Carried

11.2

Council Fees

• Resolution #CM20121120.1060

  Motion to approve the Council Fees for the Month of October, 2012 as circulated.

  Carried

11.3

Listing of Accounts Payable

• Resolution #CM20121120.1061

  Motion to file the listing of Accounts Payable:

   

  Batch	Cheque Date	Cheque Nos.	Batch Amount
  16391	October 3, 2012	15742-15802	$1,498,613.59
  16409	October 15, 2012	15803-15867	$580,467.83
  16468	October 23, 2012	15868-15925	$259,621.36

   

  Carried

12.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  2:38 p.m.

 

These minutes approved this 11th day of December, 2012. 

 

 

________________________           ____________________________

Reeve                                                   Chief Administrative Officer