County of St. Paul No 19

Council Meeting

AGENDA

Meeting #:
Date:	Tuesday, November 10, 2015
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

2.

Minutes

3.

Bank Reconciliation

4.

Additions to Agenda and Acceptance of Agenda

5.

In Camera

In Camera

In camera items to be presented at the Council meeting.

5.1

In Camera

6.

Business Arising from Minutes

6.1

Date for CAO Evaluation

At the October Meeting, Council tabled the decision on a date for the CAO evaluation.

 

As per Section 205.1 of the Municipal Government Act, Council must provide the Chief Administrative Officer with an annual written performance evaluation.

6.2

Letter from MLA Bonnyville - Cold Lake - Hwy 28 from Hwy 36 to 41

At the September 29 Public Works Meeting, Council made a motion to table the request from MLA Bonnyville-Cold Lake to send a letter to the Minister of Transportation in support of converting Highway 28 from the junction of Highway 36 at Ashmont to the Junction of Highway 41 at Hoselaw to a high load corridor, to a Council Meeting.

 

Since then Ralph Gilbertson stopped at the administration office and met with CAO Sheila Kitz.  He advised that Highway 28 will be converted to a high load corridor.

 

Does Council still want to send a letter supporting the MLA from Bonnyville-Cold Lake as requested ?  Does Council want to add this to the list of concerns to be discussed at our meeting with Transportation staff during the AAMD&C Convention?

7.

Delegation

7.1

10:45 a.m. - Dwight Dach - SW 7-57-7-W4

Dwight Dach, will be in as a delegation, to request compensation for the extra charges from Shamrock Valley Ent. to connect his meter vault to a cc on his property.  When Shamrock Valley was looking for the water line they discovered that the cc was put on the opposite side of the trail.  It took 3 hours to find the line and and additional 7 hours to determine where it went.  After they followed the line, they cut it and installed the cc where it should have originally been installed.  There will be a subsequent invoice for the cost of the cc valve which Mr. Dach has not yet received.

7.2

11:00 a.m. - Public Hearing - Bylaw No. 2015-19 - Road Closure Bylaw Road Plan 3445BM between W 1/2 14-57-6-W4 and E 1/2 15-57-6-W4

At the August 11, 2015 Meeting, Council gave first reading to bylaw No. 2015-19, which is a bylaw to close a portion of Road Plan 3445BM located between W 1/2 14-57-6-W4 and E 1/2 15-57-6-W4.

 

The Public Hearing has been advertised for 11:00 a.m. to discuss Bylaw No. 2015-19.  The landowners wants to purchase the road allowance so he can gate it and deter traffic from travelling on the steep road, which only serves as an access to his property.

 

Following the Public Hearing, Bylaw No. 2015-19 will be forwarded to the Minister of Transportation for approval.  Then it will be brought back to Council to consider second and third reading.

7.3

11:30 a.m. - Riverland Recreational Trail Society

In August, 2012 Council heard from a delegation (Marvin Bjornstad, Danny Smyl, Gerry Bidulock and Maurice Dargis) about how the Riverland Recreational Trail Society and the Grooming Foundation were struggling with operating costs.  At that time, the delegation requested that Council redirect the funding which the County provided on an annual basis from the Iron Horse Product Club to Riverland and the Grooming Foundation to assist with operating costs.  They also requested that Council increase the funding from $4,800 to $6,720.

 

Following their presentation, council passed a resolution to redirect the annual funding from the Iron Horse Product Club to the Riverland Recreation Society and the Trail Groomers Association for a three year term and to increase the annual funding contribution to $6720, effective 2013.  (Resolution CM 20120812.1014)  The funding under the three year agreement expires on December 31, 2015.

 

The Riverland Recreation Trail Society will  be in to make a presentation to tell council what they`ve been able to accomplish with the funding and to request the funding for another three years.

7.4

1:00 p.m. - Public Hearing - Bylaw No. 2015-26 - Amend Land Use Bylaw - Wording Changes

At the October Meeting, Council gave first reading to Bylaw No. 2015-26, which is a bylaw to include a notwithstanding clause under Part 7.30 Sewage Holding Tanks of Land Use Bylaw No. 2013-50.

 

Bylaw No. 2015-26 was advertised in the St. Paul Journal and Elk Point Review on October 27 and November 3, 2015.  Planning and Development has not received any responses to the advertisements.

7.5

1:15 p.m. - Mallaig Ag Society - Amanda Amyotte

Amanda Amyotte, representing the Mallaig & District Ag Society, will be in to speak with Council about their grant for the playground.  They were verbally  approved for $75,000, however they only received $45,000.  They will be in to ask for assistance with the shortfall on their grant.

8.

New Business

8.1

Brownlee Law Seminar - Feb. 18

The Annual Brownlee Law Seminar will be held Wednesday, February 18 in Edmonton.  Session Topics are:

• The New Normal - Communicating and Cooperating Regionally and Provincially
• "Going Regional" - What does Regional Service Collaboration Really mean in the New Normal
• Emerging Technologies for Municipal Services - Drones, GPS, Surveillance & Privacy
• Demystifying "Constructive Dismissal"

8.2

Regional Water & Wastewater Seminar - Nov. 23

Alberta Public Works Association and Alberta Common Ground Alliance is holding a fall seminar on the Regional Water and Wastewater Systems in Alberta.  The Water for Life strategy is 10 years old and they want to discuss What's Next and what lessons have been learned since 2005.

8.3

FCSS Conference - Nov. 25-27

Councillor Dach has expressed interest in attending the FCSS Conference from November 25 to 27, 2015 in Edmonton.  Prior to stepping down from the FCSS Board, Councillor Dach was registered to attend the conference.  This request is before Council as it does not conform to Policy HR-8.

 

Policy HR-8 is attached.

8.4

Schedule Date for Budget Meetings

Administration is recommending to schedule the Budget meetings for December 10 & 11, 2015.

8.5

Town & Country Ladies Funspiel

A Town & Country Ladies Funspiel will be held on November 21, 2015 in St. Paul and the organizing committee is requesting a donation for their event.

 

For the past four years, Council donated $100 towards this event.

8.6

Request for Draw Prize - Vilna Seniors Lodge

The Vilna Seniors will be holding their annual resident Christmas Party in December and are requesting a door prize for their event.  Approximately 30% of the residents were County of St. Paul residents.

8.7

2015 Allocation of Recreational Facilities Grants for Community Halls

The proposed breakdown for the allocation of the 2015 Recreational Facilities Grants is attached.  The grant amounts are the same as they have been in the past based on the MSI funding.

8.8

John Deere 844K Loader

At the October 28th Public Works Meeting, Council made a motion to purchase a new 2015 Tier 3 engine John Deere Loader 844K from Brandt Tractor for $526,000, to be paid from the 2016 budget.  All that was required to secure the purchase was a letter confirming that the County will  purchase the loader and it would be paid for in 2016.

 

When Public Works called to confirm the purchase, they offered a 3% discount if we pay for it in 2015.  Payment would be required by the end of November.

8.9

Bylaw 2015-25 - Licence Road Allowance between SW 27 and SE 28-57-10-W4

At the October meeting, Council gave first reading to Bylaw No. 2015-25, to licence the undeveloped road allowance located between SW 27-57-10-W4 and SE 28-57-10-W4.  They applicant wants to put a gate across the road allowance, in an attempt to stop people from dumping garbage on the road allowance.

 

The adjacent landowners have signed the consent on the application form and the applicant has paid the application fee.

 

The bylaw was advertised in the St. Paul Journal the week of October 27, 2015, and administration has not received any feedback either supporting or in opposition to the proposed bylaw.

8.10

Bylaw No. 2015-27 - Borrowing Bylaw - Waterline

Bylaw No. 2015-27 is being presented to Council for first reading.  Bylaw No. 2015-27 is a bylaw to authorize the Council of the County of St. Paul to incur indebtedness by the issuance of debenture in the amount of $963,201 for the construction of the water line from Spedden to Ashmont/Lottie Lake.

 

After first reading,the proposed bylaw based on estimated or tendered costs, must be advertised at least once a week for two consecutive weeks as per Section 606 of the M.G.A.  The electors may, within 15 days from the date of the last publication of the notice, petition Council for a vote on the money bylaw.

 

If a valid petition is presented to Council within the specified time period, the Council may abandon the project, or, if it decides to proceed with the bylaw, shall first submit the bylaw to a vote of the electors, and if assented to by the vote, may proceed.

 

After the Bylaw receives second and third reading there is 30 days for the public to appeal the decision through the courts.

8.11

Bylaw No. 2015-28 - Borrowing Bylaw - Ashmont Lagoon

Bylaw No. 2015-28 is being presented to Council for first reading.  Bylaw No. 2015-28 is a bylaw to authorize the Council of the County of St. Paul to incur indebtedness by the issuance of debenture in the amount of $1,541,668 for the construction of a lagoon for the Hamlet of Ashmont.

 

After first reading,the proposed bylaw based on estimated or tendered costs, must be advertised at least once a week for two consecutive weeks as per Section 606 of the M.G.A.  The electors may, within 15 days from the date of the last publication of the notice, petition Council for a vote on the money bylaw.

 

If a valid petition is presented to Council within the specified time period, the Council may abandon the project, or, if it decides to proceed with the bylaw, shall first submit the bylaw to a vote of the electors, and if assented to by the vote, may proceed.

 

After the Bylaw receives second and third reading there is 30 days for the public to appeal the decision through the courts.

8.12

2016 Strategic Plan

The 2016 Strategic Plan, as updated after the Planning Sessions, will be forwarded to Council.  Following approval of the plan, administration will proceed with the 2016 budget process.

8.13

St. Paul Town and County Joint Fire Services Agreement

The St. Paul Town and County Joint Fire Services Agreement is being presented to Council for approval.  The agreement has been approved by the Town of St. Paul Council.

8.14

ACP Grant - Regional Occupational Health & Safety

Throughout 2015, the Town of St. Paul, Town of Elk Point and County of St. Paul had discussion regarding enhancing their respective safety programs and finding synergies. Similar to the ACP Grant for Regional Emergency Management, the County, Elk Point, and St. Paul would partner on an ACP application to fund a pilot project to cover the salary of a regional director of occupational health and safety, draft safety manuals, and create regional safety training videos. The project costs will be divided on a per capita basis if the application is successful.

8.15

Ashmont Lagoon & Joint Waste Water Transfer Station

After reviewing the RFPs, administration along with Graeme Langford, with Consulting Engineers of Alberta, interviewed 3 engineering companies for the Ashmont Lagoon and Joint Waste Water Transfer Station.  Administration will be negotiating the price with one of the engineering firms on Monday and will provide a recommendation for Tuesday's Council Meeting. 

8.16

Scholarships for County Residents

The current Scholarship Agreement with St. Paul Education has expired.  At Strategic Planning Council agreed to increase the scholarship from $800 to $1,000 and to add 2 more scholarships for students attending post secondary to take a trade.

8.17

Policy for Memorial Plaque

At the September 9, 2014 Council meeting, Council passed a motion create a Policy for a Memorial Plaque for past and present staff and Council members who pass away.  At that time, the guidelines and criteria for the plaque was tabled to the Policy Committee (Resolution CM20140909.1035).

 

This policy was discussed again at the October 8th policy meeting and during Strategic Planning, however there was no consensus on guidelines and criteria to make up a policy.

8.18

Request to Name Road - Sedor Road

Allan Sedor is requesting to name Township Road 572 between Highway 881 North and Range Road 91, Sedor Road. He has signatures from the property owners along that stretch of road, consenting to the road being named Sedor Road.  He is requesting that signs be erected on both Range Road 91 and Secondary Highway 881.

 

Mr. Sedor has been informed that if his request is approved, he will be responsible to pay the full cost of the signs.

8.19

Easement

Leo Triplett came in to inquire about putting up a fence around the perimeter of his property.  At that time, planning and development discovered that there was no road widening registered in front of his acreage on the north east corner of NE 11-59-10-W4, but there is on the rest of the road.  After speaking with staff, the landowner is willing to sell the road widening in front of his acreage to the County.

8.20

Lottie Lake Outdoor Skating Rink

8.21

Request - North Bay Estates

8.22

1/2 Ton for LARA

8.23

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8.24

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9.

Correspondence

10.

Reports

10.1

CAO Report

10.2

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11.

Upcoming Meetings

11.1

Nov. 16-19 - AAMD&C Convention

11.2

Nov. 24 @ 10:00 a.m. - Public Works followed by Policy Committee

12.

Financial

12.1

Budget to Actual

12.2

Council Fees

12.3

Listing of Accounts Payable

13.

Adjournment