County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, November 10, 2015
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:08 a.m., Tuesday, November 10, 2015 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Glen Ockerman	Division 1
Councillor Dwight Dach	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Frank Sloan	Division 5
Councillor Laurent Amyotte	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Assistant CAO
Phyllis Corbiere	Executive Assistant
Leo deMoissac	Public Works Superintendent
Kyle Attanasio	Dir. Leg. & Comm Services
Janice Huser	St. Paul Journal
Dennis Bergheim	Planning & Development

2.

Minutes

• Resolution #CM20151110.1001

  Motion to approve minutes of the October 13, 2015 Council Meeting as presented.

  Carried
• Resolution #CM20151110.1002

  Motion to approve minutes of the Oct. 23, 2015, Special Council Meeting as amended, replace the date of October 22 with October 23, 2015.

  Carried
• Resolution #CM20151110.1003

  Motion to approve minutes of the Organizational Meeting held October 28, 2015 as presented.

  Carried

3.

Bank Reconciliation

• Resolution #CM20151110.1004

  Motion to adopt the Bank Reconciliation for the month ending November, 2015.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

The following additions were made to the agenda:

8.20  Lottie Lake Outdoor Skating Rink

8.21  Request - North Bay Estates

8.22  Request to purchase 1/2 Ton Truck on behalf of LARA

• Resolution #CM20151110.1005

  Motion to adopt the agenda for the Regular Meeting of Council for November 10, 2015 with the above noted additions.

  Carried

5.

In Camera

In Camera

Dennis Bergheim attended part of the in camera discussions and left the Council Room at 10:35 p.m.

• Resolution #CM20151110.1006

  Motion to go in camera as per Section 21 - Intergovernmental Relations and Section 25 - Land Matters, of the FOIP Act.  Time: 10:11 a.m.

  Carried
• Resolution #CM20151110.1007

  Motion that the meeting return to an open meeting at 11:00 a.m.

  Carried
• Resolution #CM20151110.1008

  Motion that administration prepare a letter to the Lottie Lake Community Association indicating that $5,000 has been budgeted to provide them with a storage building to be located near the playground.  No larger amount will be considered at this time. 

  Carried

6.

Business Arising from Minutes

6.1

Date for CAO Evaluation

• Resolution #CM20151110.1010

  Motion to schedule the CAO Evaluation for December 18 at 10:00 a.m., in accordance with Section 205.1 of the Municipal Government Act.

  Carried

6.2

Letter from MLA Bonnyville - Cold Lake - Hwy 28 from Hwy 36 to 41

• Resolution #CM20151110.1011

  Motion that discussions on Highway 28 from the Junction of Highway 36 at Ashmont to the Junction of Highway 41 at Hoselaw becoming a high load corridor, be added to the agenda for the meeting with Alberta Transportation staff during the AAMD&C Convention.

  Carried

7.

Delegation

7.1

10:45 a.m. - Dwight Dach - SW 7-57-7-W4

Dwight Dach left his chair as a Councillor at 11:02 a.m. and appeared before Council as a delegation.

 

Dwight Dach advised Council that he received an invoice from Shamrock Valley Enterprises for extra charges to trace the water line and find the location of the cc valve, as the original cc was installed on the opposite side of the meter vault.  He was also charged to cut the line and install the valve at the correct location.  Dwight Dach is requesting compensation for the extra charges to connect to the water line, as they were the result of engineering and/or construction errors when the water line was installed.

 

Following his presentation Dwight Dach left the Council Room at 11:07 a.m

Dwight Dach entered the Council Room at 11:08 a.m. and returned to his chair as a Councillor.

• Resolution #CM20151110.1009

  Motion that the invoice from Shamrock Valley Enterprises for $4,656.75 and any subsequent invoices relating to fixing the cc valve that was installed incorrectly, be forwarded to the Elk Point/St. Paul Water Commission as it is an issue with engineering and/or installation of the meter vault.

  Carried

7.2

11:00 a.m. - Public Hearing - Bylaw No. 2015-19 - Road Closure Bylaw Road Plan 3445BM between W 1/2 14-57-6-W4 and E 1/2 15-57-6-W4

Reeve Upham declared the Public Hearing open at 11:08 a.m.

Crystal St. Arnault, Planning and Development, informed Council that the Public Hearing was advertised in accordance with Section 606 of the M.G.A. and the adjacent landowners were notified via letterpost.

 

Crystal St. Arnault then informed Council that the purpose of the public hearing is to hear from anyone who is in favor or opposed to Bylaw No. 2015-19, which is a bylaw to close a portion of Road Plan 3445BM located between W 1/2 14-57-6-W4 and E 1/2 15-57-6-W4.

 

There was no one present to speak in favor of or in opposition to Bylaw No. 2015-19 and there were no written submissions either for or against the proposed bylaw.

 

Reeve Upham declared the public hearing closed at 11:09 a.m. and Crystal St. Arnault left the Council Room.

7.3

11:30 a.m. - Riverland Recreational Trail Society

Marianne Price and Marvin Bjornstad, on behalf of Riverland Recreational Trail Society, were admitted to the Council Room at 11:33 a.m. to give a presentation on the Maintenance Program for 2013-2014-2015, including a breakdown of how they used the funding they received from municipalities.  They briefly discussed some of the work that was done in the past, what they are working on now and their plans for future projects.  Mr. Bjornstad then requested that Council consider providing funding for the RRTS for another three years.

 

Following their presentation, the delegation left the Council Room at 11:55 a.m.

Reeve Upham recessed the meeting at 11:58 a.m. and reconvened the meeting at 1:07 p.m. with all members of Council present.

• Resolution #CM20151110.1025

  Motion that the request for a three year funding commitment for the Riverland Recreational Trial Society be referred to budget.

  Carried

7.4

1:00 p.m. - Public Hearing - Bylaw No. 2015-26 - Amend Land Use Bylaw - Wording Changes

Reeve Upham declared the Public Hearing open at 1:08 p.m.

 

Krystle Fedoretz, Planning and Development, informed Council that the purpose of the Public Hearing is to discuss Bylaw No. 2015-26, which is a Bylaw to amend Land Use Bylaw No. 2013-50 as it relates to adding a notwithstanding clause under Part 7.30 Sewage Holding Tanks.

 

She then informed Council that the public hearing was advertised in accordance with Section 203 of the M.G.A.  She has not received any responses to the advertisement.

 

There were no written submissions either for or against the proposed bylaw and there was no one present to speak in opposition to or in favor of the proposed bylaw.

 

Reeve Upham declared the public hearing closed at 1:10 p.m.

• Resolution #CM20151110.1026

  Motion to give second reading to Bylaw No. 2015-26.

  Carried
• Resolution #CM20151110.1027

  Motion to give third reading to Bylaw No. 2015-26.

  Carried

7.5

1:15 p.m. - Mallaig Ag Society - Amanda Amyotte

Amanda Amyotte, President and Joanne Penner, Treasurer of the Mallaig Ag Society were admitted to the Council Room at 1:09 p.m.  Amanda informed Council that the next step in their five year plan is to finish their arena and playground projects.  She then advised Council that the Ag Society received $48,500 instead of the $75,000 that they were originally told they would receive for their grant for the playground. She advised that the Ag Society is currently doing a fundraiser which will give them an additional $4,900 they could use to fund the shortfall of the playground grant.  Mrs. Amyotte then requested that Council consider funding the balance owing on the playground, being $23,600.

 

The delegation also requested financial assistance with the next step of their five year plan, which is to complete the upgrades and repairs in the arena at an approximate cost of $50,000.  The delegation then left the Council Room at 1:25 p.m.

• Resolution #CM20151110.1028

  Motion that the unpaid portion of the loan to the Mallaig Ag Society, in the amount of $28,500, be forgiven and funded from the Public trust Reserve Account.

  Carried
• Resolution #CM20151110.1029

  Motion to refer the request from the Mallaig Ag Society for $50,000 for arena repairs to the budget deliberations.

  Carried

8.

New Business

8.1

Brownlee Law Seminar - Feb. 18

Councillor Ockerman left the Council Room at 11:17 a.m.

• Resolution #CM20151110.1012

  Motion to approve all of Council and the appropriate staff to attend the Emerging Trends Law Seminar on February 18, 2016 in Edmonton.

  Carried

8.2

Regional Water & Wastewater Seminar - Nov. 23

• Resolution #CM20151110.1013

  Motion to approve Bryan Bespalko to attend the Regional Water and Wastewater Seminar on November 23, 2015 in Lacombe.

  Carried

8.3

FCSS Conference - Nov. 25-27

• Resolution #CM20151110.1014

  Motion to authorize all Councillors to attend the Annual FCSS Conference from November 25-27, 2015 in Edmonton, even if they are not a member of the board.

  Defeated

8.4

Schedule Date for Budget Meetings

Councillor Glen Ockerman entered the Council Room at 11:20 a.m.

• Resolution #CM20151110.1015

  Motion to schedule the budget meetings for December 11 & 15, 2015 from 10:00 a.m. to 3:00 p.m.

  Carried
• Resolution #CM20151110.1016

  Motion to reschedule the December Public Works meeting to December 18, 2015 after the CAO Evaluation, and then followed by a Special Meeting.

  Carried

8.5

Town & Country Ladies Funspiel

• Resolution #CM20151110.1017

  Motion to donate $100 to the Town and Country Ladies Funspiel to be held November 21, 2015 in St. Paul.

  Carried

8.6

Request for Draw Prize - Vilna Seniors Lodge

 

 

• Resolution #CM20151110.1018

  Motion to donate a door prize to the Vilna Seniors Lodge for their annual Christmas Party to be held in December, 2015.

  Carried

8.7

2015 Allocation of Recreational Facilities Grants for Community Halls

• Resolution #CM20151110.1019

  Motion to approve the 2015 Recreational Facilities Grant Allocations as follows:

  Ashmont Legion	$  2,400
  Ashmont Seniors Club	$  2,400
  Boscombe Community Hall	$  4,600
  Camp Whitney Society	$  2,400
  Cork Hall Association	$  2,400
  Ferguson Flats Association	$  2,400
  Frog Lake Community Club	$  2,400
  Haying in the 30s	$  2,400
  Heinsburg Community Club	$  4,600
  Lac Sante Family Recreation Society	$  1,500
  Mallaig & District Museum	$  2,400
  Mallaig & District Seniors	$  4,600
  Mallaig Chamber of Commerce	$  2,400
  Mallaig Legion	$  4,600
  McRae Recreation Centre	$  2,400
  St. Lina Senior Dew Drop Inn Club	$  2,400
  St. Vincent Recreation Centre	$  2,400
  Sugden Community Centre	$  2,400
  Ashmont Ag Society	$  4,000
  Elk Point Ag Society - AG Ross Arena	$12,500
  Elk Point Ag Society - Livestock Div.	$  3,000
  Lac Bellevue Rec. & Ag Society	$  4,500
  Mallaig & District Ag Society	$14,000
  St. Lina Ag Society	$  3,000
  St. Paul & District Ag Society	$10,000
  Stoney Lake Community Association	$  7,300

  Carried

8.8

John Deere 844K Loader

• Resolution #CM20151110.1020

  Motion to rescind motion PW20151028.1004 from the October 28, 2015 Public Works meeting approving the purchase of a John Deere 844K loader to be paid from the 2016 budget.

  Carried
• Resolution #CM20151110.1021

  Motion approve the purchase of a John Deere 844K loader from Brandt Tractor to be paid from the 2015 budget, in order to receive a 3% discount on the quoted price of $526,000.

  Carried

8.9

Bylaw 2015-25 - Licence Road Allowance between SW 27 and SE 28-57-10-W4

• Resolution #CM20151110.1022

  Motion to give second reading to Bylaw No. 2015-25, Licence Agreement for road allowance located between SW 27-57-10-W4 and SE 28-57-10-W4.

  Carried
• Resolution #CM20151110.1023

  Motion to give third reading to Bylaw No. 2015-25.

  Carried

8.10

Bylaw No. 2015-27 - Borrowing Bylaw - Waterline

• Resolution #CM20151110.1024

  Motion to give first reading to Bylaw No. 2015-27, to authorize the Council of the County of St. Paul to incur indebtedness by the issuance of debenture in the amount of $963,201 for the purpose of construction of the water line from Spedden bringing water supply to the Hamlets of Ashmont/Lottie Lake.

  Carried

8.11

Bylaw No. 2015-28 - Borrowing Bylaw - Ashmont Lagoon

• Resolution #CM20151110.1030

  Motion to give first reading to Bylaw No. 2015-28, to authorize the Council of the County of St. Paul to incur indebtedness by the issuance of debenture in the amount of $1,541,668 for the construction of a lagoon for the Hamlet of Ashmont and a wastewater transfer station.

  Carried

8.12

2016 Strategic Plan

• Resolution #CM20151110.1031

  Motion to approve the 2016 Strategic Plan as amended.

  Carried

8.13

St. Paul Town and County Joint Fire Services Agreement

• Resolution #CM20151110.1032

  Motion to table the St. Paul Town and County Joint Fire Services Agreement until later during the meeting.

  Carried
• Resolution #CM20151110.1042

  Motion to approve the St. Paul Town and County Joint Fire Services Agreement as recommended by the Fire Committee.

  Carried

8.14

ACP Grant - Regional Occupational Health & Safety

• Resolution #CM20151110.1033

  Motion that the County of St. Paul partner with the Town of St. Paul and the Town of Elk Point on an Alberta Community Partnership Grant application for the purposes of executing a Regional Occupational Health & Safety Plan project, with the County of St. Paul submitting the application as the managing partner.

  Carried

8.15

Ashmont Lagoon & Joint Waste Water Transfer Station

• Resolution #CM20151110.1034

  Motion to award the tender for the Ashmont Lagoon & Joint Waste Water Transfer Station to Urban Systems, as per the recommendation of administration and Graeme Langford with Consulting Engineers of Alberta.

  Carried

8.16

Scholarships for County Residents

 

 

• Resolution #CM20151110.1035

  Motion to enter into an agreement with St. Paul Education to provide 4 - $1,000 scholarships for students entering post secondary education, with 2 scholarships for students entering trades and 2 for students entering full time studies.  This agreement will be for a 5 year term commencing 2016.

  Carried

8.17

Policy for Memorial Plaque

• Resolution #CM20151110.1036

  Motion to rescind Resolution CM20140909.1035 to create a policy for a Memorial Plaque for past and present staff and Council members who pass away.

  Carried

8.18

Request to Name Road - Sedor Road

• Resolution #CM20151110.1037

  Motion to approve the request from Allan Sedor to name Township Road 572, east of Secondary Highway 881 to Range Road 91 as Sedor Road and that the signs will be erected at no cost to the County.

  Carried

8.19

Easement

• Resolution #CM20151110.1038

  Motion to approve the following easement:

  PNE 11-59-10-W4 - Leo Triplett

  Carried

8.20

Lottie Lake Outdoor Skating Rink

Council was presented with a request from a Lottie Lake resident requesting funding to assist with setting up an outdoor arena for their hamlet.

• Resolution #CM20151110.1039

  Motion to table the request for more information.

  Carried

8.21

Request - North Bay Estates

Doug Rezewski, on behalf of residents at North Bay Estates at Garner Lake, is requesting an access to the lake on the road allowance referred to as Whiteman's Beach, to replace the access that was removed a number of years ago.

• Resolution #CM20151110.1040

  Motion to file for information.

  Carried

8.22

1/2 Ton for LARA

• Resolution #CM20151110.1041

  Motion to purchase a 1/2 ton truck under the County's fleet for the Lakeland Applied Research Association (LARA) and they will refund the County for the purchase price of the vehicle.

  Carried

8.23

-

8.24

-

9.

Correspondence

10.

Reports

10.1

CAO Report

 

 

• Resolution #CM20151110.1043

  Motion that administration schedule a meeting with Alberta Environment during the AAMD&C Convention.

  Carried
• Resolution #CM20151110.1044

  Motion to file the CAO report as presented.

  Carried

10.2

-

11.

Upcoming Meetings

11.1

Nov. 16-19 - AAMD&C Convention

11.2

Nov. 24 @ 10:00 a.m. - Public Works followed by Policy Committee

12.

Financial

12.1

Budget to Actual

• Resolution #CM20151110.1045

  Motion to approve the budget to actual as of October 31, 2015.

  Carried

12.2

Council Fees

• Resolution #CM20151110.1046

  Motion to approve the Council Fees for the Month of October, 2015 as circulated.

  Carried

12.3

Listing of Accounts Payable

• Resolution #CM20151110.1047

  Motion to file the listing of Accounts Payable as circulated:

  Batch	Cheque Date	Cheque Nos.	Batch Amount
  18894	October 2, 2015	24102 - 24128	$313,132.37
  18918	October 15, 2015	24129 - 24230	$489,302.56
  18929	October 19, 2015	24231 - 24251	$291,446.62
  18948	October 27, 2015	24252 - 24286	$658,422.72

  Carried

13.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  2:28 p.m.

 

These minutes approved this 10th day of November, 2015.

 

________________________           ____________________________

Reeve                                                       Chief Administrative Officer