County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, August 09, 2011
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

---

1.

Call to Order

The 596th meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:09 a.m., Tuesday, August 9, 2011 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Glen Ockerman	Division 1
Councillor Dwight Dach	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Frank Sloan	Division 5
Councillor Alphonse Corbiere	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Assistant CAO
Phyllis Corbiere	Executive Assistant
Nicole Gillett	St. Paul Journal

 

2.

Minutes

• Resolution #CM20110809.1001

  Motion to approve the minutes of the July 12, 2011 Council meeting as presented.

  Carried

3.

Bank Reconciliation

Council was provided with a bank balance of $6,280,397.15 as of July 31, 2011.

 

The Bank Reconciliation for the month of July will be provided to Council at the September Council Meeting.

4.

Additions to Agenda and Acceptance of Agenda

The following additions were made to the agenda:

7.21  Sponsorship Request for Men's Alberta Team Handball

7.22  Alberta Assessors' Association 2011 Fall Education Symposium

7.23  Regional GIS Grant Application

7.24  Ashmont Water Project

7.25 Parade Float

7.26  Road Concerns

• Resolution #CM20110809.1002

  Motion to adopt the agenda for the Regular Meeting of Council for August 9, 2011 with the above noted additions.

  Carried

5.

Business Arising from Minutes

5.1

Request for Financial Support - St. Paul Fish and Game Association

• Resolution #CM20110809.1003

  Motion to deny the request from the St. Paul Fish and Game Association for funding to offset the cost of sending youth to the Narrow Lake Summer Conservation Camp, as the request does not fall within County policy.

  Carried

5.2

Mallaig School Fence (Resolution 20110712.1033)

• Resolution #CM20110809.1004

  Motion to rescind Resolution No. 20110712.1033 from the July Council meeting as it no longer applies to the direction that Council will be taking.  The original motion was to enter into an agreement with SPERD to swap land to accommodate the chain link fence.

  Carried
• Resolution #CM20110809.1005

  Motion to accept the Agreement with St. Paul Education Regional Division No. 1 to purchase .407 acres for $3,256 to register a road plan for an existing road, upon approval by the School Board.  The County will pay surveying costs.

  Carried

6.

Delegation

6.1

11:00 a.m. - Public Hearing Bylaw No. 1580 - Rezone W 1/2 NW 8-57-6-W4

Reeve Upham declared the Pubic Hearing open at 11:06 a.m. with all members of Council present.

 

Council was informed that the Public Hearing was advertised in accordance with section 606 of the M.G.A. and the adjacent landowners were notified of the proposed rezoning.

 

There was one written submission from the Town of Elk Point.  The submission simply stated that the Town is in favor of the proposed rezoning.

  

Tina Bugeja, spoke in opposition to the proposed rezoning.  She has a problem with a lot of farmland being taken up for other purposes.  She stated that farmland is being used for industry and it should be left to grow food.  There is an industrial park that is available for industrial development and she feels that this is where the development should be.

 

Dwayne Vogel, landowner, was present to speak in favor of the proposed rezoning.  He is requesting this rezoning for room to expand his business. 

 

Reeve Upham declared the public hearing closed at 11:22 a.m.

• Resolution #CM20110809.1024

  Motion to adjourn the meeting and proceed to public hearing scheduled for 11:00 a.m. to discuss Bylaw No. 1580, which is a bylaw to rezone the W 1/2 NW 8-57-6-W4 from Agricultural to Industrial/Commercial.

  Carried
• Resolution #CM20110809.1025

  Motion to give second reading to Bylaw No. 1580, which is a bylaw to rezone the W 1/2 NW 8-57-6-W4 from Agricultural to Industrial/Commercial.

  Carried
• Resolution #CM20110809.1026

  Motion to give third reading to Bylaw No. 1580.

  Carried

6.2

11:30 a.m. - Public Hearing Bylaw No. 1581 - Rezone SE 18-56-6-W4

Reeve Upham declared the Public Hearing open at 11:30 a.m. with all members of Council present.

 

Council was informed that the Public Hearing was advertised in accordance with section 606 of the M.G.A. and the adjacent landowners were notified.

 

Council was then informed that the purpose of the public hearing is to discuss Bylaw No. 1581, which is a bylaw to amend Land Use Bylaw No. 1486 as it relates to rezoning SE 18-56-6-W4 from Agricultural to Industrial/ Commercial.

 

Krystle Fedoretz then informed Council that no written submissions were received either for or against the proposed rezoning.

 

Reeve Upham declared the public hearing closed at 11:32 a.m.

• Resolution #CM20110809.1033

  Motion to adjourn the meeting and proceed to public hearing scheduled for 11:30 a.m. to discuss Bylaw No. 1581, which is a bylaw to rezone the SE 18-56-6-W4 from Agricultural to Industrial/Commercial.

  Carried
• Resolution #CM20110809.1034

  Motion to give second reading to Bylaw No. 1581, which is a bylaw to amend the Land Use Bylaw as it relates to rezoning SE 18-56-6-W4 from Agricultural to Industrial/Commercial.

  Defeated

6.3

1:00 p.m. - Public Hearing - Bylaw No. 1576 - Garner Lake ASP

Reeve Upham declared the Public Hearing open at 1:08 p.m.

 

Council was informed that the public Hearing was advertised in accordance with section 606 of the M.G.A. and the adjacent landowners were notified.

 

Krystle Fedoretz, Planning and Development Officer, informed those in attendance that the purpose of the Public Hearing is to discuss Bylaw No. 1576, Garner Lake ASP.

 

There were no written submissions.

 

Jane Dauphinee, Municipal Planning Services, gave a presentation on the Garner Lake Area Structure Plan.  She informed those present that the objective of the Area Structure Plan is to establish plan goals and land use management principles for land management and development; to provide land use planning policies; and to establish a future development pattern for Garner Lake.

 

Ratepayers in attendance were Peter Rurka, Dwayne Rurka, Dave and Kim Scheopp, Collette and Jim McEwen.  Their main concern with the plan is the designation of a Residential Conservation Area. 

 

Jim McEwen requested clarification on the purpose of the Residential Conservation Area.  After receiving clarification, Mr. McEwen informed Council that he is opposed to designating PSW 23-60-12-W4 as a residential conservation area.  He does not feel that new development on the lake should be allowed until a depth limit study is done.  Jane advised that the depth limit study is no longer used as it is not an accurate method of  calculating what the lake will withstand.  Mr. McEwen then advised that he still does not support further development on the lake, as the lake will not withstand it.

 

Dwayne Rurka also spoke in opposition to the Residential Conservation Area.  He stated that because the water levels continue to go down, the lake will not withstand any new development.  If Smoky Lake County is not allowing for future development in their ASP, then the County of St. Paul should not either.

 

Dave Scheopp also stated that he is opposed to the proposed Residential Conservation Area as the lake will not hold up to further development.

 

Following the presentation by the ratepayers, Reeve Upham declared the Public Hearing closed at 1:45 p.m.

Jane Dauphinee, Municipal Planning Services, was instructed by Council to amend the map to remove the Residential Conservation Area and provide the revised map for the September Council Meeting.  The Bylaw with amended map will be presented at the September Council Meeting for 2nd and 3rd reading.

• Resolution #CM20110809.1037

  Motion to adjourn the meeting to proceed to public hearing scheduled for 1:08 p.m. to discuss Bylaw No. 1576, which is a Bylaw to adopt the Garner Lake Area Structure Plan.

   

  Carried

7.

New Business

7.1

Northern Lights Library System Conference

• Resolution #CM20110809.1006

  Motion to approve Councillor Fodness and Councillor Dach to attend the 2011 Northern Lights Library System Annual Conference from September 15 to 17, 2011 in Elk Point.

  Carried

7.2

Policies and Procedures Workshop

• Resolution #CM20110809.1007

  Motion to approve Phyllis Corbiere to attend the LGAA Workshop on Policies and Procedures on September 23, 2011 in Leduc.

  Carried

7.3

AAMD&C Municipal Fall Convention

• Resolution #CM20110809.1008

  Motion to approve all of Council, Sheila Kitz, Tim Mahdiuk, Leo deMoissac, Ken Warholik and Bobby Kinjerski to attend the 2011 AAMD&C Municipal Fall Convention from November 22 to 24, 2011 at the Shaw Conference Centre in Edmonton.

  Carried

7.4

Request for Funding - Northeast Alberta Track & Field Club

• Resolution #CM20110809.1009

  Motion to deny the request from the Northeast Alberta Track and Field Club for sponsorship for the annual St. Paul Rodeo Road Race, as the request does not fall within the scope of County policy.

  Carried

7.5

Request for Grant for Mann Lakes Golf Course

• Resolution #CM20110809.1010

  Motion to approve an operating grant of $2,991.32 for the Mann Lakes Golf Course to offset the 2011 property taxes.

  Carried

7.6

Rodeo Week Kick Off Supper

• Resolution #CM20110809.1011

  Motion to donate one 10 yard load of gravel to be delivered within the County, for a silent auction item and purchase one table of 8 at a cost of $175 for the Rodeo Week Kick Off Supper. 

  Carried

7.7

Bylaw No. 1582 - Rezone PNW 32-56-10-W4

• Resolution #CM20110809.1012

  Motion to give first reading to Bylaw No. 1582, which is a Bylaw to amend the Land Use Bylaw as it relates to rezoning PNW 32-56-10-W4 from Urban Expansion to Agricultural.

  Carried

7.8

Bylaw No. 1583 - Rezone PNW 32-56-10-W4

• Resolution #CM20110809.1013

  Motion to give first reading to Bylaw No. 1583, which is a bylaw to amend the Land Use Bylaw as it relates to rezoning PNW 32-56-10-W4 (.7 acres) from Urban Expansion to General Urban District.

  Carried

7.9

Land Use Bylaw / Municipal Development Plan Rewrite

Council was presented with the following quotes to rewrite the County Land Use Bylaw and Municipal Development Plan:

Firm	Cost
Municipal Planning Services	$58,941
Urban Systems	$131,139
ZAP Municipal Consulting	$30,565

  

• Resolution #CM20110809.1014

  Motion to award the contract to rewrite the County of St. Paul's Land Use Bylaw and Municipal Development Plan to Zap Municipal Consulting at a cost of $30.565.

  Carried

7.10

Public Consultation Meetings for 2012 Strategic Plan

• Resolution #CM20110809.1015

  Motion to contract Smiling LB Consulting to facilitate public consultation meetings in Elk Point, St. Paul and Ashmont for the 2012 Strategic Plan at an estimated cost of $2,356.

  Carried

7.11

Westcove Kennels - Contract for Boarding Stray Dogs

• Resolution #CM20110809.1016

  Motion to table the contract with Westcove Kennels to the September meeting until Administration checks with Helen Chapdelaine to see if she can be available to pick up dogs on the weekend.

  Carried

7.12

ERWMSC - Agreement for Administrative Services

• Resolution #CM20110809.1017

  Motion that the County of St. Paul approve the contract to provide Payroll Services to the Evergreen Regional Waste Management Services Commission effective January 1, 2012.

  Carried

7.13

Shop Road Agreement

• Resolution #CM20110809.1018

  Motion to approve the Shop Road (57th Street) Agreement with the Town of St. Paul for water line construction and summer and winter maintenance of the road.

  Carried

7.14

Road Construction Easements - Project 1C11

• Resolution #CM20110809.1019

  Motion to approve the following easements for road construction purposes:

  Project 1C111, Rg Rd 43 from Twp Rd 570 to Twp Rd 574

       NE 21-57-4-W4                    Darrell Younghans

       North Side NE 21-57-4-W4     Darrell Younghans

  Carried

7.15

Town of St. Paul - Notice of Proposed Annexation

• Resolution #CM20110809.1020

  Motion that the County of St. Paul is in favor of the Town of St. Paul's request to annex the Town owned portion of NE 9-58-9-W4 (108.07 acres), however they are not in favor of the proposed annexation of the 38.6 acres owned by Jacques and Gail Plante.

  Carried

7.16

Request to Use Floatingstone Campground for ID VIP Team Group Weekend

• Resolution #CM20110809.1021

  Motion to allow the ID VIP Team, to use the Floatingstone Campsite the weekend of September 16th in exchange for a concert that the FCSS department will use as fundraiser. 

  Carried

7.17

2012 Trade Shows

• Resolution #CM20110809.1022

  Motion to partner with the Town of St. Paul and Alberta's Lakeland to share a booth for the trade shows in Sherwood Park on April 13-15 and Fort McMurray on April 27-29, 2012.

  Carried

7.18

Advertising - Sno Riders West Fall Issue

• Resolution #CM20110809.1023

  Motion that the County advertise in the 2011 Fall Issue of the Sno Riders West Magazine.

  Carried

7.19

Standing Hay Crop on NE 13-59-10-W4

• Resolution #CM20110809.1027

  Motion to authorize Ken Richter to maintain the hay crop on NE 13-59-10-W4 at no cost, as the crop is in poor condition but if it is left unattended it may become a fire hazard and unsightly.

  Carried

7.20

Satisfaction Survey Results

• Resolution #CM20110809.1028

  Motion to file the Satisfaction Survey Results as information.

  Carried

7.21

Sponsorship Request for Mens Alberta Team Handball

• Resolution #CM20110809.1029

  Motion to deny the request for funding to attend the International Team Handball Tournament in Japan from October 18-25, 2011, as it does not fall within the scope of County policy ADM-51.

  Carried

7.22

Alberta Assessors' Association 2011 Fall Education Symposium

• Resolution #CM20110809.1030

  Motion to approve Marion Yacyshyn to attend the 2011 Fall Educational Symposium on September 15 & 16 in Lethbridge.

  Carried

7.23

Regional GIS Grant application

• Resolution #CM20110809.1031

  Motion that Council authorize the County of St. Paul to participate in an application for the Regional Geographic Information System for the Strategic Initiatives project, submitted by the County of St. Paul under the Regional Collaboration component of the Regional Collaboration Program, and further

   

  That the County of St. Paul, the applicant, agrees to enter into a Conditional Grant Agreement, governing the purpose and use of the grant funds.

  Carried

7.24

Ashmont Water Project

• Resolution #CM20110809.1032

  Motion to revise the scope of the work on the Ashmont Water Project for the water monitoring and increase the funding on the GW Well Testing from $14,128 to $22,000.

  Carried

7.25

Parade Float

• Resolution #CM20110809.1035

  Motion to approve $3,000 for the FCSS Department to build a float for the Rodeo parade on September 3, 2011. 

  Carried

7.26

Road Concerns

Councillor Dach informed Council that he has received complaints regarding the condition of the Northern Valley Road.  Until construction of this road happens, ratepayers are requesting that the road receive high priority for  maintenance.  

7.27

-

7.28

-

8.

Correspondence

9.

Reports

9.1

CAO Report

Reeve Upham recessed the meeting at 12:05 p.m. and reconvened the meeting at 1:00 p.m. with all members present.

• Resolution #CM20110809.1036

  Motion to accept the CAO Report for the month ending July 31, 2011 as information.

  Carried

10.

Upcoming Meetings

10.1

August 23 @ 10:00 a.m. - Public Works

10.2

August 23 @ 11:00 a.m. - Ashmont - Lottie Lake Update

10.3

August 23 @ 2:00 p.m. - Regional Water Meeting

10.4

September 23 @ 10:00 a.m. - Zone Meeting in Lac La Biche

11.

Financial

11.1

Council Fees

• Resolution #CM20110809.1038

  Motion to approve Council Fees for the month of July, 2011. 

  Carried

11.2

Listing of Accounts Payable

The following lists of Accounts Payable for the Month of July, 2011 were presented to Council:

Batch	Cheque Nos.	Batch Amount
15370	12646-12721	$206,890.01
15383	12722-12773	$428,602.08
15397	12774-12831	$264,117.94
15404	12832	$    5,000.00

 

• Resolution #CM20110809.1039

  Motion to file as information. 

  Carried

11.3

Budget to Actual

Budget to actual for the month ending July 30, 2011 was circulated to Council for review. 

• Resolution #CM20110809.1040

  Motion to accept the CAO report for the month ending July 31, 2011 as information.

  Carried

12.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  2:05 p.m.

 

These minutes approved this 13th day of September, 2011. 

 

________________________           ____________________________

Reeve                                                       Chief Administrative Officer