County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, January 11, 2011
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

The 589th meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:03 a.m. on Tuesday, January 11, 2011 at the County Office in St. Paul, there being present the following:

 

Steve Upham, Reeve
Councillor Glen Ockerman	Division 1
Councillor Dwight Dach	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Frank Sloan	Division 5
Councillor Alphonse Corbiere	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Assistant CAO
Phyllis Corbiere	Executive Assistant
Leo deMoissac	Public Works Superintendent
Shauna Burke	St. Paul Journal
1 Member of the Public

2.

Minutes

• Resolution #CM20110111.1001

  Motion to approve the minutes of the regular Council Meeting held December 14, 2010 as presented.

  Carried
• Resolution #CM20110111.1002

  Motion to approve the minutes of the Joint Public Hearing with the Town of St. Paul for the Inter Municipal Development Plan, which was held on January 5, 2011, as presented. 

  Carried

3.

Bank Reconciliation

CAO Sheila Kitz presented Council with a preliminary bank reconciliation for the month of December, 2010.  The final bank reconciliation will be presented at the February, 2011 Council meeting.

• Resolution #CM20110111.1003

  Motion to accept the preliminary bank reconciliation for the month of December, 2010 as information.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

The following additions were made to the agenda:

 

2.  Minutes

     b.  January 5, 2011 Joint Public Hearing

7.  New Business

     ff.     Elk Point Fire Hall

     gg.  St. Paul Junior Curling Association

     hh.  Emergency Public Warning System Workshop

      ii.    Sewage Disposal Contract

9.   Councillor Reports

      c.  Community Futures - Upham/Fodness

• Resolution #CM20110111.1004

  To adopt the agenda for the Regular Meeting of Council for January 11, 2011 with the above noted additions.

  Carried

5.

Business Arising from Minutes

5.1

Board Member at Large for SDAB

• Resolution #CM20110111.1005

  Councillor C. Martin nominated Tom Kurek.

  Councillor M. Fodness nominated Sylvia Harder.

  Councillor A. Corbiere moved nominations cease.  Carried.

   

  After a vote by secret ballot, Tom Kurek was appointed as the Member-at-Large to the Subdivision and Development Appeal Board. 

   

  Motion by Councillor M. Fodness to Destroy the ballots.             CARRIED

  Unknown:

5.2

Lakelander's Trailer Club

• Resolution #CM20110111.1006

  Motion to accept the letter from the Lakelander's Trail Club advising Council that Sustainable Resources is willing to allow the club to construct their own road to the leased site.  They are now in the process of getting quotes on the cost to build the road.

  Carried

5.3

Recycling Agreement - St. Paul Transfer Station

• Resolution #CM20110111.1007

  Motion to table the Recycling Agreement for the St. Paul Transfer Station to the February Council Meeting. 

  Carried

6.

Delegation

6.1

11:30 a.m. Delegation - Lane Scott

6.2

3:00 p.m. Delegation - call to Order Demonstration

Dawna Nygaard, Product Specialist with Bellamy Software, was admitted to the Council Room to give a demonstration on the Call 2 Order Meeting Management Software for agenda packages, action tracking and minute management.

• Resolution #CM20110111.1056

  Motion to approve the purchase of the Bellamy Software Call 2 Order program for $19,000. 

  Carried

7.

New Business

7.1

Emerging Trends in Municipal Law Seminar 2011

• Resolution #CM20110111.1008

  Motion to approve Dennis Bergheim and Krystle Fedoretz to attend the Emerging Trends in Municipal Law Seminar sponsored by Brownlee LLP on Thursday February 10, 2011 in Edmonton.

  Carried

7.2

Alberta's Iron Horse Trail Administrative Payroll Services Contract

• Resolution #CM20110111.1009

  Motion that Council renew the Payroll Services Contract with North East Muni-Corr Ltd. to continue providing payroll services for Alberta's Iron Horse Trail Administrative Coordinator position, for a term ending December 31, 2012.

  Carried

7.3

2011 Land Leases

• Resolution #CM20110111.1010

  Motion to approve the following one year land leases for 2011:

   

  PNE 8-56-4-W4                      Craig Lorenson

  NW 31-55-4-W4                      Larry Bazian

  SE 4-56-3-W4                         James Boyd

  PNW 34-56-5-W4                    Lionel Romanchuk

  SE 20-56-7-W4                       Banana Hill Farms

  Lot A, Plan 7620846 in            

  NW 20-56-10-W4                    St. Paul Grazing Reserve Assn.

  PNW 27-57-8-W4                   Jean Fontaine

  PNE 6-60-10-W4                    Don Imeson

  NW 34-62-10-W4                    Mardell Thompson

  NE 33-62-10-W4                     Mardell Thompson

  NE 34-62-10-W4                     Mardell Thompson  

  Carried

7.4

Request to Lease Lot 28ER, Block 2, Plan 8023220

• Resolution #CM20110111.1011

  Motion that administration draft a bylaw in accordance with Section 676(1)(c) of the Municipal Government Act, which will authorize Council to lease the environmental reserve property for a maximum of 3 years.  The Bylaw will be presented to Council at the February meeting for 1st reading.

  Carried

7.5

Additional Named Insured - Camp Whitney Society

• Resolution #CM20110111.1012

  Motion to accept Camp Whitney Society as an Additional Named Insured under the County Insurance Policy and to acknowledge that Council is aware of Jubilee Insurance’s concerns. 

  Carried

7.6

Letter of Support - Mallaig Legion

• Resolution #CM20110111.1013

  Motion to ratify the letter of support for the Mallaig Legion for their grant through the New Horizons for Seniors Program for funding to commence Phase III of the Legion Hall repairs.

  Carried

7.7

NLLS Board Orientation

• Resolution #CM20110111.1014

  Motion to approve Councillor M. Fodness and Councillor D. Dach to attend the NLLS Board Orientation session on January 22, 2011 in Elk Point.

  Carried

7.8

Heavy Oil Meeting

• Resolution #CM20110111.1015

  Motion that Administration schedule a meeting with the County of Vermilion River during the Ag Service Board Convention in January, to discuss their proposal to lobby for funding for road infrastructure.

  Carried

7.9

Economic Development Training for Elected Officials

• Resolution #CM20110111.1016

  Motion to defer attendance at a course on Economic Development for Elected Officials, until later in the spring of 2011.

  Carried

7.10

EDA 2011 Annual Professional Conference

• Resolution #CM20110111.1017

  Motion to accept the brochure on the Economic Developers Alberta Conference as information.

  Carried

7.11

Presentation by AEMA Emergency Management Field Officer

• Resolution #CM20110111.1018

  Motion to refer this item to Bryan Bespalko, Safety Supervisor, to set up a regional meeting with Dieter Langer, AEMA Emergency Management Field Officer for East Central Alberta, to give a presentation on Council Responsibilities Before, During and After Emergencies.

  Carried

7.12

2011 ASB Provincial Conference

• Resolution #CM20110111.1019

  Motion to approve Sheila Kitz to attend the Banquet on Thursday, January 20th at the ASB Conference and the Bear Pit Session on Friday morning.  Also to approve Leo deMoissac to attend the ASB Conference if there is a meeting scheduled with the County of Vermilion River to discuss heavy oil.

  Carried

7.13

2011 Proposed Permit Fee Schedule

• Resolution #CM20110111.1020

  Motion to accept the rate increases as outlined on the 2011 Permit Fee Schedule, as per the recommendations of the Safety Codes Committee.

  A copy of the fee schedule is enclosed with and forms part of these minutes.

  Carried

7.14

County Library Board - Thank you Letter

• Resolution #CM20110111.1021

  Motion to accept the letter from the County of St. Paul Library Board as information.  The letter is thanking Council for their continued support of community libraries.

  Carried

7.15

Town of St. Paul Library Board

• Resolution #CM20110111.1022

  Motion to deny the request from the Town of St. Paul for County Council representation on the Town of St. Paul Library Board.

  Carried

7.16

Regional Economic Advisory Board

Councillor G. Ockerman nominated Councillor C. Martin to the Regional Economic Advisory Board.

• Resolution #CM20110111.1023

  Motion to table this item until after lunch, for more information.

  Carried
• Resolution #CM20110111.1027

  Motion that Council participate in a Regional Economic Advisory Board with the Town of St. Paul and the Town of Elk Point and that Administration will work with the Towns on Terms of Reference for the committee. 

  Carried
• Resolution #CM20110111.1028

  Motion to move nominations cease.

  Carried

7.17

Wellness Clinic Working Committee

• Resolution #CM20110111.1024

  Motion to appoint Reeve S. Upham and Tim Mahdiuk, Assistant CAO to the Wellness Clinic Working Committee.

    

  Carried

7.18

Bylaw No. 1563 - Inter Municipal Development Plan

• Resolution #CM20110111.1029

  Motion that Council give 2nd reading to Bylaw No. 1563, which is a Bylaw to adopt the new Inter Municipal Development Plan between the County of St. Paul and the Town of St. Paul and to rescind Bylaw No. 1539.

  Carried
• Resolution #CM20110111.1030

  Motion that Council give third and final reading to Bylaw No. 1563.

  Carried

7.19

Write Off Outstanding Accounts Receivable

• Resolution #CM20110111.1031

  Motion that Council approves the write-off for accounts receivable invoices totaling $3,953.28, including penalties, which the collection agency has been unsuccessful in collecting on behalf of the County, some of which date back to 2004. 

  Carried

7.20

2010 Strategic Plan - Final Copy

• Resolution #CM20110111.1032

  Motion to approve the final update to the 2010 Strategic Plan.

  Carried

7.21

2011 Strategic Plan

• Resolution #CM20110111.1033

  Motion to include item 1.11 - Annual Planning Retreat, in the 2011 Strategic Plan.

  Carried
• Resolution #CM20110111.1034

  Motion to accept the 2011 strategic plan as amended.

  Carried

7.22

2011 Salary Approval

• Resolution #CM20110111.1035

  Motion to table this item to the in camera session later during the meeting.

  Carried
• Resolution #CM20110111.1051

  Motion that Council approve the 2011 Salary grids as discussed at the Salary Negotiations Meeting, which will include grid adjustments based on the AAMD&C Salary Survey as well as a 1.5% cost of living adjustment.

  Carried
• Resolution #CM20110111.1052

  Motion to approve a $5,000 increase plus a 1.5% cost of living adjustment for the Chief Administrative Officer.

  Carried

7.23

Administration Office - Hours of Operation

• Resolution #CM20110111.1036

  Motion that effective February 1, 2011, the administration office will be closed from 12:00 - 1:00 p.m. daily with the exception of Mid May to Mid July to accommodate tax collection season.

  Carried

7.24

3500 Plow Truck, Extended Cab 4 x 4

• Resolution #CM20110111.1037

  Motion to accept the lowest quote of $33,669 from Zaronwy Motors for the purchase of a 3500 Automatic Plow Truck gas extended cab 4 x 4.

  Carried

7.25

Snow Plows for One-Ton Trucks

Council was presented with the following quotes for the purchase of 2 two-way snowplows to be mounted on one-ton trucks:

Danco Equipment - $6,200

Fort Garry Industries - $6,100 

• Resolution #CM20110111.1038

  Motion to accept the lowest quote from Fort Garry Industries for the purchase of 2 two-way snowplows at a price of  $6,100, installed.

  Carried

7.26

Grader Purchase

Council was presented with the the following quotes for the purchase of 4 graders:

 

Strongco - G990 Volvo Graders ($1,840,197) less a trade in of three graders ($590,000) for a difference of $1,250,197.

 

Finning - 14M Cat Graders ($1,843,466) less a trade in of three graders ($597,000) for a difference of $1,246,466.

  

• Resolution #CM20110111.1039

  Motion to approve the purchase of 4 caterpillar graders from Fining Co. Ltd. for a cash difference of $1,246,466.

  Carried

7.27

D8T Crawler

The following information for the purchase of a new D8T DS was presented to Council:

 

D8T DS	Total Selling Price	689,800.00
	2011 Model Before Jan. 2011	-8,000.00
	2003 D8R Trade In	-165,000.00
		516,800.00

• Resolution #CM20110111.1040

  Motion to approve the purchase of a D8T DS Crawler from Finning Co. Ltd. for a difference of $516,800.

  Carried

7.28

2011 Road Construction

• Resolution #CM20110111.1042

  Approve the following road and bridge construction for the 2011 construction season: 

  DIVISION 1
  Petersen Rd	4 miles	W of 03, 10, 15, 22-57-04-W4, Rg Rd 43
  CNRL	0.5 mile pave	Resource Grant Twp Td 572 engineering only
  DIVISION 2
  Greenwalt Rd	1 mile	S of 27- 56 – 07 – W4, Twp Rd 564 *
  Lecapoy Rd	2 miles	W of 01,02 - 56 – 07 – W4, Rg Rd   71 *
  BF76029-Bugera Rd	0.5 mile	W of 04 - 56 – 06 – W4, Rg Rd   64
  CNRL	4.5 miles pave	Resource Grant, Twp Rd 560 & Rg Rd 63 &64
  		engineering only
  DIVISION 3
  Poulin Rd	2 miles	W of 15,22 - 58 - 08 – W4, Rg Rd  83*
  Stark Rd	1.5 miles	W of 11,14-58-08-W4, Rg Rd 82
  BF71475 - Herms Rd	culvert repair	ISE 27 - 55 – 09 – W4, Twp Rd 554
  DIVISION 4
  Hurtubise Rd	2 miles	S of 25, 26 - 58-10-W4, Twp Rd 584
  DIVISION 5
  BF70667-Flat Lake Rd	0.5 mile	S of 27 – 59 – 09 – W4, Twp Rd 594
  BF76289-Abilene Rd	0.3 mile	S of 29 - 59 – 10 - W4, Twp Rd 594
  Permit-Owlseye Rd	1 mile	W of 04 - 59 – 10 – W4, Rg Rd 104
  Permit-Melnychuk Rd	1 mile	S of 13 - 60 – 12 – W4, Twp Rd 602
  DIVISION 6
  ?BF8131-Beaver Rd	2.5 mile	S of 29, 31 - 62 – 10 – W4, Twp Rd 624
  Gibbs Hill	0.3 mile	S of 25 - 62 – 11 – W4, Twp Rd 624
  	Total miles 18

  * Denotes road construction project and easements approved in 2010.

  Carried

7.29

Rates for Gravel Sales to County Ratepayers

• Resolution #CM20110111.1041

  Motion to increase the gravel rate from $9.60 to $13.00 per yard effectively immediately.  This rate includes $8.00 per yard plus a truck haul rate of $5.00.

  Carried

7.30

Resource Road Application

• Resolution #CM20110111.1043

  Motion to approve the following projects under the 2011 Resource Road Application for the 2012 construction season:

   

  Northern Valley Road - 4.5 miles of pavement

                                         - Twp Rd 560 and Rg Rds 63 & 64

  CNRL Plant off Murphy Road - 0.5 mile, Twp Rd 572

  Carried

7.31

In Camera Items

The meeting recessed for lunch and reconvened at 1:11 p.m. with all members present.

• Resolution #CM20110111.1025

  Motion that Council go in camera at 11:12 a.m. to discuss a land issue.

  Carried
• Resolution #CM20110111.1026

  Motion that Council return to an open meeting at 12:16 p.m.

  Carried
• Resolution #CM20110111.1049

  Motion that Council go in camera at 2:33 p.m. to discuss land and labour issues.

  Carried
• Resolution #CM20110111.1050

  Motion that Council return to an open meeting at 3:27 p.m.

  Carried

7.32

Elk Point Fire Hall

• Resolution #CM20110111.1044

  Motion to approve the payment to the Town of Elk Point for the additional costs of the Elk Point Fire Hall, which represents the County's 50% of the project.  Further that the MSI Capital Project - Elk Point Fire Hall will be amended to include an additional $55,000 not required for the public works roof project.  Further that the unspent capital amount of $67,000 from the fire budget will be reallocated to the Elk Point Fire Hall, and that the remaining balance will be funded from operations.

  Carried

7.33

St. Paul Junior Curling Association

• Resolution #CM20110111.1045

  Motion to approve a $300 grant for the St. Paul Junior Curling Association to purchase prizes for their bonspiel which will be held on February 13, 2011.

  Carried

7.34

Emergency Public Warning System Workshop

• Resolution #CM20110111.1046

  Motion to approve Tim Mahdiuk and Dennis Bergheim to attend the Emergency Public Warning System Workshop on January 28, 2011 in Vegreville.

  Carried

7.35

Sewage Disposal Contract

Councillors C. Martin, D. Dach and G. Ockerman entered the meeting at 3:40 p.m.

• Resolution #CM20110111.1047

  Motion to table this item until later during the meeting.

  Carried
• Resolution #CM20110111.1055

  Motion to enter into a one-year Sewage Disposal Contract with Greg Guinup on the condition that he pays the $25 fee. 

  Carried

7.36

Request for Temporary Power Hookup

• Resolution #CM20110111.1053

  Motion that the County enter into an Agreement with Lane Scott to provide temporary pole service to his property at Lot 22, Block 2, Plan 2950EO in Heinsburg. 

  Councillor G. Ockerman requested a recorded vote:

  Carried

7.37

Construction Expo Conference

Councillors C. Martin, D. Dach and G. Ockerman left the meeting at 3:33 p.m.

• Resolution #CM20110111.1054

  Motion to approve Leo deMoissac and Bobby Kinjerski to attend the Construction Expo from March 21 to 25, 2011 in Las Vegas and they will receive the same compensation for subsistence and accommodations as they would receive if they attended the AAMD&C Spring Convention.  All other expenses will be paid by the employees.

  Carried

8.

Correspondence

9.

Reports

9.1

Safety Committee Meeting Minutes

Safety Committee Meeting Minutes provided to Council as information.

9.2

CAO Report

Councillor M. Fodness moved to accept the January , 2011 CAO Report as information.  CARRIED

9.3

Councillor Reports

St. Paul Community Futures - Upham & Fodness

  -  Board approved new and existing loan requests.

  -  Keating Business Strategies Ltd. will conduct the regional food processing centre viability study for Portage College and CF.

  -  Professional Development Workshop was held December 10th and Strategic Plan Workshop on December 15th.

10.

Upcoming Meetings

10.1

January 13th - ASB Meeting

10.2

ASB Provincial Conference

10.3

January 25 - Public Works

11.

Financial

11.1

Budget to Actual

CAO, Sheila Kitz, presented Council with a copy of the preliminary 2010 Municipal Budget to actual as of December 31, 2010.

• Resolution #CM20110111.1048

   Motion to accept the preliminary budget to actual as of December 31, 2010 as information.

  Carried

11.2

Council Fees

Nil

11.3

Listing of Paid Invoices

The following lists of Accounts Payable for the month of December, 2010 were presented to Council:

Batch	Cheque Nos.	Batch Amount
14894	11322-11362	$236,637.66
14914	11363-11467	$363,622.97
14950	11468-11547	$389,802.83

12.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  4:32 p.m.

 

These minutes approved this 8th day of February, 2011. 

 

 

_______________________           ____________________________

Reeve                                                       Chief Administrative Officer