County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
5015- 49 Avenue, St. Paul, AB T0A 3A4

1.
Call to Order

The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:06 a.m., Tuesday, July 12, 2016 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham 
Councillor Glen OckermanDivision 1
Councillor Dwight DachDivision 2
Councillor Cliff MartinDivision 3
Councillor Maxine FodnessDivision 4
Councillor Laurent AmyotteDivision 6
Sheila KitzCAO
Tim MahdiukAssistant CAO
Phyllis CorbiereExecutive Assistant
Leo deMoissacPublic Works Superintendent
Kyle AttanasioDir. Leg. & Comm Services
Bryan BespalkoPublic Works Supervisor
Janice HuserSt. Paul Journal
Absent: 
Councillor Frank SloanDivision 5

2.
Minutes

  • Resolution #CM20160712.1001

    to approve minutes of the June 14, 2016 Council Meeting as presented.

    Carried

3.
Bank Reconciliation

  • Resolution #CM20160712.1003

    to adopt the Bank Reconciliation for the month ending June, 2016.

    Carried

4.
Additions to Agenda and Acceptance of Agenda

The following additions were made to the agenda:

6.3  Request for Funding - Whitney Lake

8.14  Sewage Disposal Contract - Heartland Water Services

8.15  Siding Lease in Mallaig

8.16  St. Lina Ag Society Parking Lot

  • Resolution #CM20160712.1002

    to adopt the agenda for the Regular Meeting of Council for July 12, 2016 with the above noted additions.

    Carried

5.
In Camera

In Camera Item

Janice Huser, St. Paul Journal, left the Council Room at 10:12 a.m.



Janice Huser, St. Paul Journal and Jena Colbourne, Lakeland Connect entered the Council Room at 10:32 a.m.

  • Resolution #CM20160712.1004

    to go in camera as per Section 17 of the FOIP Act at 10:12 a.m.

    Carried
  • Resolution #CM20160712.1005

    to revert to an open meeting.  Time: 10:32

    Carried
  • Resolution #CM20160712.1006

    to amend the monthly service fee from $103.30 to $51.65 on Lots 1 & 2, Block 1, Plan 1026337 along the Elk Point Water line, as per their request.

    Carried

6.
Business Arising from Minutes

6.1
Funding Request - Ashmont Royal Canadian Legion
This item has attachments.

1.Ashmont Legion.pdf
  • Resolution #CM20160712.1007

    to table the request for funding from the Ashmont Royal Canadian Legion until they find out if they are successful with their grant application and can determine how much additional funding they require to complete the project. 

    Carried

6.2
St. Vincent Beach
This item has attachments.

1.Map at St. Vincent Beach.pdf
  • Resolution #CM20160712.1008

    to rescind CM20160614.1017 to refer the policy regarding brushing on MR to the ratepayer who is requesting access to Vincent Lake, as the property is a road allowance, not Municipal Reserve.  

    Carried
  • Resolution #CM20160712.1009

    to survey the road allowance adjacent to Lot A, Block 2, Plan 527MC before mulching and clearing it, to provide a pathway for the residents to access Vincent Lake.

    Carried

6.3
Request for Funding - Whitney Lake

  • Resolution #CM20160712.1010

    to table the request from Camp Whitney for funding for their wheelchair accessible washrooms and assist them to complete a grant application.

    Carried

7.
Delegation

7.1
11:00 a.m. - Wendy Fallon, STARS
This item has attachments.

1.STARS Presentation.pdf

Glenda Farnden, Senior Municipal Relations Liaison, was admitted to the Council Room to gave a presentation on STARS, what they do, where they get their funding and how they operate as a non-profit organization.  She then requested that Council consider joining other Alberta Municipalities in supporting STARS by providing a donation of $2.00 per capita.  The delegation left the Council Room at 11:15 a.m.

  • Resolution #CM20160712.1019

    to provide STARS with a donation of $2.00 per capita in the amount of $12,336 for the 2016 calendar year. 

    Carried

7.2
11:30 a.m. - Joanne Paradis & Paul Gour - Lot 7, Block 1, Plan 8020711
This item has attachments.

1.Encroachment.pdf
2.2015-23 - Mun Reserve Land.pdf

Joanne Paradis, on behalf of her parents Florence and Henri Gour, owners of Lot 7, Block 1, Plan 8020711 at Lac Sante was admitted to the Council Room at 11:30 a.m.  Ms. Paradis informed Council that her parents are in the process of selling the property, however when they obtained a real property report, they have discovered that their wrap around deck and steps are encroaching on the environmental reserve.  Ms. Paradis is requesting to enter into an encroachment agreement to allow the deck and steps to remain for the remainder of its life.   

 

The delegation left the Council Room at 11:40 a.m.

  • Resolution #CM20160712.1020

    to have the County's legal counsel draft an encroachment agreement with the owners of Lot 7, Block 1, Plan 8020711 at Lac Sante to allow the deck and steps to remain on the Environmental Reserve and that the lot owners will pay all legal costs.

    Carried

8.
New Business

8.1
Funding Request - St. Paul Skate Park

  • Resolution #CM20160712.1011

    to approve $30,000 for the BMX Skatepark Initiative to be paid from the 2017 budget, providing they go ahead with the project. 

    Carried

8.2
Funding Request - St. Paul Soccer Association Provincial Tournaments
This item has attachments.

1.St. Paul Soccer Assn - Request for Funding.pdf
2.County Grant Funding for Sports Policy - ADM 51.pdf

Councillor G. Ockerman left the Council Room at 10:50 a.m.

  • Resolution #CM20160712.1012

    to approve $2,000 for the St. Paul Soccer Association to help offset the costs of hosting a provincial tournament for U12 and U14 Boys and Girls and for the U16 Boys team to attend a Provincial Tournament in Camrose. 

    Carried

8.3
Request for Sponsorship - NEAT Club
This item has attachments.

1.NEAT Request for Funding.pdf
  • Resolution #CM20160712.1013

    that the County become a Bronze Sponsor for $100 for the St. Paul Rodeo Road Race sponsored by the Northeast Alberta Track & Field Club.

    Carried

8.4
Request for Sponsorship - Provincial Softball
This item has attachments.

1.St. Paul Storm - PeeWee Girls.pdf

Councillor G. Ockerman entereted the Council Room at 10:52 a.m

  • Resolution #CM20160712.1014

    to approve $500 for the St. Paul Storm, U14D PeeWee Girls Softball team to attend a Provincial Tournament in Elk Point.

    Carried

8.5
Request for Grant - St. Paul Municipal Seed Cleaning Assn.
This item has attachments.

1.St. paul Municipal Seed Cleaning Assn.pdf
  • Resolution #CM20160712.1015

    to approve a $5,000 grant for the St. Paul Municipal Seed Cleaning Association to assist with the 2016 property taxes. 

    Carried

8.6
Request for Grant- Mann Lakes Golf Course
This item has attachments.

1.Funding Request - Mann Lake Golf Course.pdf
 

 

  • Resolution #CM20160712.1016

    to approve a $3,841.88 grant for the Mann Lakes Golf Course to help offset the 2016 property taxes.

    Carried

8.7
Bylaw 2016-13 - Amend LUB - Wording Change - Section 7.18
This item has attachments.

1.2016-13 - Amend Land Use Bylaw - Sec 7 18.pdf
  • Resolution #CM20160712.1017

    to give first reading to Bylaw No. 2016-13, to amend Section 7.18 of Land Use Bylaw No. 2013-50 to exempt Lot 1, Block 1, Plan 0124546 from the animal units allowed on 4 acres.

     

    Unknown:
  • Resolution #CM20160712.1018

    Councillor Maxine Fodness requested a recorded vote:

    Defeated

8.8
Bylaw No. 2016-14 - Speed Control Bylaw
This item has attachments.

1.2016-14 - Speed Control Bylaw.pdf
  • Resolution #CM20160712.1021

    to give first reading to Bylaw No. 2016-14, Speed Control Bylaw.

    Carried
  • Resolution #CM20160712.1022

    to give second reading to Bylaw No. 2016-14.

    Carried
  • Resolution #CM20160712.1023

    to present Bylaw No. 2016-14 at this meeting for third reading.

    Defeated

8.9
2016 Strategic Plan - 2nd Quarter
This item has attachments.

1.2016 Strategic Plan - 2nd Quarter.pdf
  • Resolution #CM20160712.1024

    to accept the 2nd Quarter of the 2016 Strategic Plan as information.

    Carried

8.10
Municipal Intern

  • Resolution #CM20160712.1025

    to submit an application for an administrative intern position under the Municipal Intern Program as per Goal 2, of the 2016 Strategic Plan. 

    Carried

8.11
Request to Name Road - Linkiewicz Road
This item has attachments.

1.Request to Name Road.pdf
  • Resolution #CM20160712.1026

    to approve the request from Emilia Yaremko to name Range Road 563A, west of Secondary Highway 881 as "Linkiewicz Road", subject to approval by Alberta Transportation and at no cost to the County.

    Carried

8.12
Street Light Request
This item has attachments.

1.Request for Street Light.pdf
2.Map - Light at Lac Sante.pdf
  • Resolution #CM20160712.1027

    to approve the installation of a street light on the existing power pole at Lot 18, Block 1, Plan 8020711, at Lac Sante and that the lighting be LED, as per County policy ADM-80.

    Carried

8.13
Donations as per Policy Per-14
This item has attachments.

1.Donations - 2016.pdf
  • Resolution #CM20160712.1028

    to file the 2016 Summary of donations as information.

    Carried

8.14
Sewage Disposal Contract

  • Resolution #CM20160712.1029

    to approve a sewage disposal contract with Heartlands Water Services effective June 30, 2016.

    Carried

8.15
Siding Lease in Mallaig

  • Resolution #CM20160712.1030

    to file discussion on the siding in the Hamlet of Mallaig as information.

    Carried

8.16
St. Lina Ag Society Parking Lot

Council discussed a request from the St. Lina Ag Society to resurface the parking lot at the St. Lina Hall, Lot D, Plan 8320209 in SW 28-61-10-W4.  Public Works Superintendent informed Council that it will require extensive work to fix it properly - dig it out and haul in material to pack it before it can be oiled.  The discussion was filed as information.

8.17
-

8.18
-

8.19
-

8.20
-

9.
Correspondence

10.
Reports

10.1
CAO Report

  • Resolution #CM20160712.1031

    to file CAO report as presented.

    Carried
  • Resolution #CM20160712.1032

    that administration apply for an Enabling Accessibility Federal Grant for a wheelchair accessible washroom in the administration office.

    Carried
  • Resolution #CM20160712.1033

    that administration apply for an Alberta Blue Cross grant for funding for a new playground at the Floatingstone Municipal Park. 

    Carried

11.
Upcoming Meetings

12.
Financial

12.1
Budget to Actual

  • Resolution #CM20160712.1034

    to approve the budget to actual as of June 30, 2016.

    Carried

12.2
Council Fees

  • Resolution #CM20160712.1035

    to approve the Council Fees for the Month of June, 2016 as circulated.

    Carried

12.3
Listing of Accounts Payable

  • Resolution #CM20160712.1036

    to file the listing of Accounts Payable as circulated:

    BatchCheque DateCheque Nos.Batch Amount
    19465June 1, 201625943 - 25986$   346,597.02
    19493June 9, 201625987 - 26064$   429,445.64
    19531June 20, 201626065 - 26141$1,047,450.28
    19535June 20, 201626142$       1,500.00
    19543June 22, 201626143 - 26150$     18,622.14
    19577June 28, 201626151 - 6218$   334,085.38
    Carried

13.
Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  12:24 p.m.

 

These minutes approved this 9th day of August, 2016.

 

________________________           ____________________________

Reeve                                                       Chief Administrative Officer

 

 

 

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