County of St. Paul No 19

Council Meeting


Meeting #:
5015- 49 Avenue, St. Paul, AB T0A 3A4

Penny Fox, with the St. Paul & District Chamber of Commerce will be in to request a funding contribution of $10,000 to help offset the operating expenses.

We have also received a funding request from the Mallaig Chamber of Commerce which is on the agenda under New Business.

The Public Auction of Land is scheduled for 1:30 p.m. today.

Prior to the Public Action, we require a motion from Council to go in camera to discuss land issues related to the public auction. 

Following discussions on reserve bids, we will require a motion from Council to set the reserve bids and to appoint an auctioneer for the Public Auction.

Section 418 of the M.G.A. requires Council to offer for sale at a public auction any parcel of land shown on its tax arrears list if the tax arrears are not paid. 

Urban Systems has continued their analysis of the options available to the County for water supply for the Northwest part of the County as approved by Alberta Transportation following the April Council meeting.  The Reeve, CAO and Urban Systems met with the Highway 28/63 Regional Water Services Commission on May 2 in order to determine if it was possible to connect to their water line and potentially join their commission.  Urban Systems subsequently met with them following their regular Commission meeting to obtain further information regarding cost of water at Spedden and cost of joining Commission.  They will be providing Council with further information regarding the capital cost of both options and resulting estimated per cubic meter cost of water to residents of both options.

Council will need to consider the options in order to determine if they want to initiate a scope change for the approved Water for Life funding.

The Village of Mannville has sent an invitation to their annual Golf Tournament on May 25, 2012 starting at 1:00 p.m..  Fee is $75.00/person for golf and supper or $35.00/person for supper.  They have hosted this invitational golf tournament for several years inviting their neighbouring municipalties to attend.

ACFA Regionale de Saint-Paul is holding a fundraising evening of Jazz'Art on May 26, 2012 in the Cultural Centre Gymnasium.  Proceeds from the fundraiser will be used to start up a French-speaking daycare and to finance the construction of a kitchen in the gymnasium.


The options of becoming a sponsor for the evening include:

1.  Purchase a table of 8 for $200

2.  Donate an item for the Silent Auction

3.  Purchase tickets at the door for $30 per person.

Jubilee Insurance will be presenting RiskPro Training Module 5 "Be Smart - Go Beyond the Basics" on May 28, 2012 in St. Albert.  This training module will assist members with managing liability risks stemming from Wrongful Dismissal, the Public Tender Process, Environmental exposure as well as specific Property and Equipment coverages.  Registration is $50.

The Government Finance Officers Association Conference will be held May 29 to June 1, 2012 in Calgary.  Registration for one day is $210.

The next Provincial Asset Management meeting will be held in Red Deer on June 4, 2012.  I have been attending these meetings on behalf of ARMAA, however I am at the FCM conference during that time period.  The meeting has proved beneficial as the County is undertaking its own Asset Management project, therefore I would like to send Darlene Smereka to the meeting to represent the County and provide information to me to report to ARMAA.  There is no cost to attend the meeting, however there would be travel and subsistence required for her to attend.

The 13th Annual Emergency Services Golf Tournament will be held on June 6, 2012 in Elk Point.

The rate of sponsorship is as follows:

     Platinum -  $1,300 and up

     Gold-          $550 to $1,299

     Silver -        $250 to $549

     Bronze -     $249 and less

Since 2006, the County sponsored one team and made a $500 donation.

The University of Alberta is hosting a 2012 Access and Privacy Conference on June 13 to 15, 2012 at the River Cree Resort.  Registration for the Conference is $895.


The 2012 ARMAA Golf & Conference will be held September 5 to 7, 2012 in Camrose.  Registration for the Conference is $340.  ARMAA will pay Sheila's travel expenses for the conference.

In June of 2011 Council accepted the proposal submitted by Synergy Chartered Accountants to do the 2011 Financial audit.  The Request for proposal was for a period of three years, however at the time Council made a resolution to to accepting that proposal with a one year probationary period.  After going through the first year's audit, Administration has indicated that they are satisfied with the Audit procedures that were used and the resulting statements produced by Synergy.  

The County, Town of St. Paul, Town of St. Paul, Town of Elk Point, and Summer Village of Horseshoe Bay were successful in obtaining a Regional  Collaboration Grant to do a Regional GIS.  We have had a preliminary meeting with Accurate Assessment and the municipalities.  Accurate Assessment has drafted an  agreement that sets out the terms of the Regional GIS system for all four municipalities to enter into.  In addition they have drafted an agreement regarding the work they will provide under the terms of the grant.  Since the County is the managing partner for the grant, we will need to sign this agreement as well.

Bylaw No. 1597 is being presented to Council to Amend the Land Use Bylaw as it relates to rezoning the PSW 12-58-9-W4 from Agricultural to Country Residential 2.

The landowner wishes to create 2 parcels of 2.02 hectares each (5 acres) for resale.

After first reading, the Bylaw must be advertised according to Section 606 of the M.G.A.  and a public hearing held according to Section 230 of the M.G.A.

The adjacent landowners will also be notified of the proposed rezoning.

 Krystle Fedoretz will attend the Meeting to discuss this application with Council.

The Ferguson Flats Association requested a letter of support for their CFEP Grant Application for funding to replace the siding and insulation on their community hall.  Attached is a copy of the letter that we provided to them.

Alberta Tourism, Parks and Recreation, the Alberta Sport, Recreation, parks and Wildlife Foundation and the Alberta Recreation and Parks Association are seeking nominations for individuals who have made significant contributions to recreation development.  


The list of past recipients and nomination forms are attached.  Council to decide if they want to nominate an individual from our community for this award.

Easements for road construction purposes.  Backsloping and County to fence or pay compensation for fencing.  All are standard easements.  (* Denotes compensation)

Rge Rd 105A, 3/4 Mile  
West of SE 30-59-10-W4 Charonne Regan
NW of 30-59-10-W4 Kate Morusyk, Joan Miller & Marion Cyr *
NW of 30-59-10-W4 Kate Morusyk, Joan Miller & Marion Cyr
Rge Rd 93 South of Twp Rd 560, Project 3C122, 1 Mile
West of NW 27-55-9-W54 Douglas Olson & Margaret Dow
East of NE 28-55-9-W4 Adeline Krankowsky
Twp Rd 553, 1/2 Mile
Thru Sec. 18-55-8-W4 Nora Wyman
Thru Sec. 18-55-8-W4 Nora Wyman *
Rge Rd 71, BF 75584  
West of NW 12-57-7-W4 Candace Dalrymple & David Bespalko
West of NW 12-57-7-W4 Candace Dalrymple & David Bespalko *
East of NE 11-57-7-W4 Lawrence Ference *
East of NE 11-57-7-W4 Lawrence Ference


Further to the discussions at the April 2012 Public Works Meeting, we require a motion from Council to ratify the construction of .5 of a mile south of 19-55-8-W4, Project 3C123.



We have received a request from the Summer Village of Horseshoe Bay to to purchase 50 yards of gravel.

In July, 2009 we entered into an agreement with St. Paul Education to purchase land when we developed the subdivision.


Section 3 of the agreement states that the purchaser shall be fully responsible for the cost of the chain link fencing to the vendor's specification running along the South East property line of Ecole Mallaig School.


Dennis received a quote of $13,366.50 from Double JRC Fencing & Contracting to install the fence as per the agreement.

The Elk Point Canada Day Committee started planning activities for their annual Canada Day Celebrations.  They are looking for financial support for the celebrations which they are estimating will cost $9,500. 


For the past 3 years, Council approved a $400 grant for the celebrations.

The Mallaig Chamber of Commerce has submitted a list of the events they hold along with their financial summary.   They have been approved to do a beach reclamation and they have outlined other upgrades they are proposing for the Mallaig Beach Campground.


In 2010 and 2011 Council provided the Chamber of Commerce with a $1,500 grant.

In 2011 Council decided to do a re-write of the County's Land Use Bylaw and Municipal Development Plan.  The County sent out a Request for Proposal and as a result hired Zap Municipal Consulting.  Since the fall of 2011, Dave Dittrick of Zap Municipal Consulting has been working with Administration and Council to come up with new statutory documents.  Council has met with Mr. Dittrick and Administration in November, February and again in April to discuss the proposed changes.  

Following the meeting held on April 26, 2012 for Council, the first public consultation of the plan was held in the evening.  As part of the public consultation, Dave Dittrick presented some of the ideas that are being proposed in the new documents.  He followed his presentation with a questionnaire that residents completed giving their views on some of the items that are being looked at.  At the meeting held with Council this questionnaire was presented and there was discussion as to what would be the best method to obtain public input regarding the plan knowing full well that not many people take the time to come out to the public meeting that would be held.  At that time it was suggested that the questionnaire could go into the tax notices as well as be put on the internet for completion.  Administration thought that this was the intent of Council, however it became apparent at the meeting that this was not the case.  

The planning department has provided a copy of the questionnaire - under each question they have indicated the purpose for asking the question.  We are looking for direction from Council as to if they would like to amend/add/delete any questions and how Council would like us to get this out to the public for input.  Currently there is an advertisement in the local papers indicating the purpose for collecting the data and that it is available online (however it is currently not on the webpage).

Estimated cost of mailing the questionnaire to land owners is $4,000.  Including the questionnaire with tax notices would increase postage expense slightly but would ensure that it was delivered to all landowners in the County.  A bulk mail drop costs approximately $350.00 however it does not include landowners that reside outside of the municipality.


Debbie Tupechka from our FCSS Department has registered in a Master Community  Builder Certificate program which benefits her job and potentially the County as a whole.  The FCSS budget is unable to assist her with the payment for this course.  The course is made up of webinars (40+), toolkit and textbook, as well as certification and testing.  The usual price for this is $2397, however she was able to get the early bird offer of $900.  There is no travel required.

In Camera item to be presented at the meeting.

In Camera item to be presented at the meeting.

St. Paul Regional High school sent a team to the 2012 ASAA High School Badminton Provincial Championships in Grimshaw on May 4 & 5, 2012.  They have submitted a request for sponsorship to help cover expenses.

Councillor Corbiere would like to discuss extending the oiling into Haying in the 30s.




Please let Phyllis know if you plan to attend the Zone Meeting on Tuesday July 3, 2012 at the Innisfree Recreation Centre

Breakfast at 9:30 a.m.

Meeting at 10:00 a.m.

Lunch 12:30 p.m. – 2 p.m.

RSVP is June 1, 2012