County of St. Paul No 19

Council Meeting


Meeting #:
5015- 49 Avenue, St. Paul, AB T0A 3A4

The 605th meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:04 a.m., Tuesday, May 8, 2012 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham  
Councillor Glen Ockerman Division 1
Councillor Dwight Dach Division 2
Councillor Cliff Martin Division 3
Councillor Maxine Fodness Division 4
Councillor Frank Sloan Division 5
Councillor Alphonse Corbiere Division 6
Sheila Kitz CAO
Tim Mahdiuk Assistant CAO
Phyllis Corbiere Executive Assistant
Leo deMoissac Public Works Superintendent
Ciaran Thompson St. Paul Journal


  • Resolution #CM20120508.1001

    Motion to approve minutes of the April 10, 2012 Council Meeting as presented.

  • Resolution #CM20120508.1002

    Motion to approve the minutes of the April 10, 2012 Public Hearing, as presented.

  • Resolution #CM20120508.1003

    Motion to approve the minutes of the April 24, 2012 Special Meeting, as presented.

  • Resolution #CM20120508.1004

    Motion to adopt the Bank Reconciliation for the month of April, 2012.


The following additions/deletions were made to the agenda:

New Business

7.25  Elk Point Road Way


11.3 - EDA - Councillor D. Dach

11.4 - Leadership Meeting - S. Upham

  • Resolution #CM20120508.1005

    Motion to adopt the agenda for the Regular Meeting of Council for May 8, 2012 with the above noted additions.


Penny Fox, Executive Director, Edna Gervias, Director and Alice Herperger, President of the St. Paul Chamber of Commerce were admitted to the Council Room at 11:00 a.m. to discuss the operations of the Chamber of Commerce, where they receive their funding and how they promote the businesses in the County.  They then thanked Council for the past funding contribution and requested another grant for 2012.


Penny Fox also requested that the County provide her with information on County events so that she can include them in the Chamber's newsletter.  

  • Resolution #CM20120508.1034

    Motion that the meeting go in camera to discuss land issues related to the public auction of lands scheduled for 1:30 p.m. today.

  • Resolution #CM20120508.1035

    Motion that the meeting revert to an open meeting at 1:12 p.m..

  • Resolution #CM20120508.1036

    Motion to set the the reserve bids for the properties being offered for sale at the Public Auction of Lands, as advertised in the Alberta Gazette dated March 15, 2012 and the St. Paul Journal issue dated April 24, 2012 as indicated below:

    Roll No. Legal Description Assessment Reserve Bid
    11927345 Lot 1, Blk 3, Plan 1379CL 7,980 $7,182
    11001749 Lot 16, Blk 2, Plan 3909TR 16,900 $15,210


  • Resolution #CM20120508.1037

    Motion to appoint Steve Upham as the auctioneer for the Public Auction of Lands scheduled for 1:30 p.m. today.


At 1:30 Reeve Upham, auctioneer, announced that he would offer for sale by Public Auction, all parcels listed for sale in the Alberta Gazette, dated March 15, 2012 and the St. Paul Journal issue of April 24, 2012, in respect of which redemption of taxes had not been affected.


He also stated that the sale of each parcel is subject to a reserve bid, to reservations and conditions in the existing certificate of titles and to the best of his knowledge the properties are vacant unless he indicated otherwise.  He then state that the properties with improvements do not include the sale of any contents.  If any properties with improvements are sold at the public auction, the County will have 60 days from the date of the sale to remove the contents from the property.  A deposit of 10% will be required with the balance payable after 60 days.


He advised that the properties are being offered for sale on an “as is” “where is” basis, and that the County of St. Paul No. 19 makes no representation and gives no warranty whatsoever as to the adequacy of services, soil conditions, land use zoning, buildings and development conditions, absence or presence of environmental contamination, or the ability to develop the subject land for any intended use by the purchaser.


He also indicated that the County of St. Paul No. 19 may, after the public auction, become owner of any parcel of land that is not sold at the public auction.  The properties may be subject to G.S.T.


He then proceeded with the sale and disposed of each parcel as follows:

Roll No. Legal Description Reserve Bid Disposition
11927345 Lot 1, Blk 3, Pln 1379CL $7,200 Sold to Keith McGinnis
11001749 Lot 16, Blk 2, Pln 3909TR $15,210 No Bid, No Sale


Members of the Public who were present for the auction left the Council Room.

Matt Brassard, Engineer with Urban Systems, was admitted to the Council Room to present a capital cost summary and a water comparison cost to run a water transmission line from Spedden to Ashmont or build a new Water Treatment Plant in Ashmont. The study determined it would be more expensive to join the Hwy 28/36 Commission and the final cost of water for the customer would be considerably more. 

  • Resolution #CM20120508.1044

    Motion that the County proceed with the Ashmont Water Treatment Plant upgrade.  

  • Resolution #CM20120508.1045

    Councillor Frank Sloan requested a recorded vote.

    Carried Unamimously
  • Resolution #CM20120508.1006

    Motion to file the invitation from the Village of Manville for their annual Golf Tournament.  If any staff members with to attend, it is at their expense and on their own time.

  • Resolution #CM20120508.1007

    That Council donate a silent auction item to the fundraising evening of Jazz'Art on May 26, 2012, hosted by ACFA.

  • Resolution #CM20120508.1008

    Motion to approve Tim Mahdiuk, Leo deMoissac and Bryan Bespalko to attend the Jubilee Insurance RiskPro Training Module 5 on May 28, 2012 in St. Albert.

  • Resolution #CM20120508.1009

    Motion to authorize Darlene Smereka to attend the GFOA Conference from May 31 to June 1, 2012 in Calgary.

  • Resolution #CM20120508.1010

    To approve Darlene Smereka's attendance at the Provincial Asset Management meeting to be held in Red Deer on June 4, 2012.

  • Resolution #CM20120508.1011

    Motion that the County continue to sponsor one team of 5 at $80 per golfer and make a cash donation of $500 to become a Silver sponsor for the 13th Annual Emergency Services Golf Tournament on June 6 in Elk Point.

  • Resolution #CM20120508.1012

    Motion to approve Paulette Mudryk to attend the 2012 Access and Privacy Conference hosted by the U of A Extension Program from June 13 to 15, 2012 in Edmonton.

  • Resolution #CM20120508.1013

    That Council approve Sheila Kitz and and Tim Mahdiuk to attend the Alberta Rural Municipal Administrators Association Conference from September 5 to 7, 2012 in Camrose.  As Sheila is a director for ARMAA, they will pay her expenses.

  • Resolution #CM20120508.1014

    That Council appoint Synergy Chartered Accountants of Vegreville as the auditors for the County of St. Paul for the 2012 and 2013 financial years as per their Request for Proposal.

  • Resolution #CM20120508.1015

    That the County of St. Paul enter into an agreement with the Town of St. Paul, Town of Elk Point and Summer Village of Horseshoe Bay to host a Regional GIS system for the municipalities within the County's boundary.

  • Resolution #CM20120508.1016

    That the County of St. Paul enter into an agreement with Accurate Assessment for services provided to set up a Regional Geographic Information System (GIS) for the Region, which will include the County of St. Paul, Town of St. Paul, Town of Elk Point and the Summer Village of Horseshoe Bay.


Krystle Fedoretz, Planning and Development, was admitted to the Council Room to inform Council of the proposed rezoning for 2 - 2.02 hectare parcels in PSW 12-58-9-W4 from Agricultural to Country Residential 2.

  • Resolution #CM20120508.1018

    Motion to give first reading to Bylaw No. 1597, which is a bylaw to rezone 2 - 2.02 hectare lots in PSW 12-58-9-W4 from Agricultural to Country Residential 2.

  • Resolution #CM20120508.1017

    Motion to ratify the letter of support in principle for the Ferguson Flats Association to accompany their CFEP Grant application for funding to replace the siding and insulation on their hall.

  • Resolution #CM20120508.1019

    Motion to table the Recreation Volunteer Recognition Award to the June Council meeting.

  • Resolution #CM20120508.1020

    Motion to approve the following road construction easements for backsloping and County to fence or pay compensation for fencing:  (* Denotes compensation)

    Rge Rd 105A, 3/4 Mile  
    West of SE 30-59-10-W4 Charonne Regan
    NW of 30-59-10-W4 Kate Morusyk, Joan Miller & Marion Cyr *
    NW of 30-59-10-W4 Kate Morusyk, Joan Miller & Marion Cyr
    Rge Rd 93 South of Twp Rd 560, Project 3C122, 1 Mile
    West of NW 27-55-9-W54 Douglas Olson & Margaret Dow
    East of NE 28-55-9-W4 Adeline Krankowsky
    Twp Rd 553, 1/2 Mile
    Thru Sec. 18-55-8-W4 Nora Wyman
    Thru Sec. 18-55-8-W4 Nora Wyman *
    Rge Rd 71, BF 75584  
    West of NW 12-57-7-W4 Candace Dalrymple & David Bespalko
    West of NW 12-57-7-W4 Candace Dalrymple & David Bespalko *
    East of NE 11-57-7-W4 Lawrence Ference *
    East of NE 11-57-7-W4 Lawrence Ference


  • Resolution #CM20120508.1021

    Motion to ratify the construction of .5 of a mile south of 19-55-8-W4, Project 3C123, to provide access to a yard site for a new home.

  • Resolution #CM20120508.1022

    Motion to approve the sale of 50 yards of gravel to the Summer Village of Horseshoe Bay for $8.00 per yard plus the true mileage haul.

  • Resolution #CM20120508.1023

    Motion to approve the installation of the chain link fence along the South East property line of Mallaig School as per Section 3.1.3 of the Agreement with St. Paul Education dated July 9, 2009, which states that the Purchaser shall be fully responsible for the cost of chain link fencing to the Vendor's specification running along the south east property line of Ecole Mallaig School.

  • Resolution #CM20120508.1024

    Motion to approve a $400 grant for the Elk Point Canada Celebrations.

  • Resolution #CM20120508.1029

    Motion to provide the Mallaig Chamber of Commerce with a $1,500 grant for 2012 to assist with the operations and upgrades to the Mallaig Beach Campsite.

  • Resolution #CM20120508.1030

    Motion that Administration contact the Elk Point Chamber of Commerce to see if they will be submitting a request for funding.

  • Resolution #CM20120508.1031

    Motion to provide the St. Paul Chamber of Commerce with a $5,000 grant to help offset their operating expenses.

  • Resolution #CM20120508.1025

    Motion to table the request for funding from the Mallaig Chamber of Commerce until later during the meeting.


Council discussed the questionnaire regarding the proposed amendments to the Municipal Development Plan and the Land Use Bylaw.

  • Resolution #CM20120508.1026

    Motion to take the questionnaire back to the discussion stage for an additional meeting with Council and Dave Dittrick, Consultant with ZAP Municipal Consulting, before it is sent out to ratepayers for their input.

  • Resolution #CM20120508.1027

    To approve payment of the $900 course fees for the Master Community Builder Certificate Program for Debbie Tupechka, Assistant to the FCSS Director, to be paid from the Administration budget.

  • Resolution #CM20120508.1039

    Motion to go in camera to discuss legal issues.

  • Resolution #CM20120508.1040

    Motion that Council return to an open meeting at 1:28 p.m.

  • Resolution #CM20120508.1041

    Motion to authorize the Public Works Department to rent a D7E from Finning for the 2012 construction season at $21,000 per month and if Council decides to purchase it in 2013, 80% of the rent will be deducted from the purchase price.

  • Resolution #CM20120508.1042

    Motion to authorize the FCSS Department to erect a sign in front of the Administration Office, in support of the Elder Abuse Awareness Campaign.

  • Resolution #CM20120508.1049

    Motion to go in camera at 3:05 p.m. to discuss a land issue.

  • Resolution #CM20120508.1050

    Motion that Council return to an open meeting at 3:28 p.m. 

  • Resolution #CM20120508.1028

    Motion to approve a $500 grant for St. Paul Regional High School to offset costs of traveling to the 2012 High School Badminton Provincial Championship on May 4 & 5, 2012 in Grimshaw, as per policy ADM-51.

  • Resolution #CM20120508.1032

    Motion to authorize the Public Works Department to extend the oiling job at Haying in the 30s to continue from the top of the hill south to the cook shack, which is approximately .5 km.  


Council was presented with a request from the Town of Elk Point to reclaim a portion of road East of Elk Point in front of the Truss Company.

Reeve Upham recessed the meeting at 11:55 a.m. and reconvened the meeting at 1:02 p.m. with all members of Council present.

  • Resolution #CM20120508.1033

    Motion that public works be authorized to reclaim approximately 3-4 blocks of roadway in front the of the Elk Point Truss Company located south of NW 6-57-6-W4 (along 50th Avenue) and the Town of Elk Point will be charged for the oil and for the equipment at the government rate, as per County policy





Council was presented with a letter from the County Library Board thanking Council for their increase in funding.

  • Resolution #CM20120508.1038

    To file the letter from the County Library Board as information.

  • Resolution #CM20120508.1043

    Motion to file the CAO report for the month April, 2012 as information.


The minutes from the April 5, 2012 Joint Health and Safety Committee Meeting were presented to Council.

Councillor Dach reported on the EDA Conference

Reeve Upham reported on the Leadership Conference with Dolu Ashani

Reeve Upham recessed the meeting at 1:55 p.m. and reconvened the meeting at 2:00 p.m. with all members present.

  • Resolution #CM20120508.1046

    To approve the Council Fees for the Month of April, 2012 as circulated.

  • Resolution #CM20120508.1047

    To approve the following lists of Accounts Payable:

    Batch Cheque Date Cheque Nos. Batch Amount
    15963 April 5, 2012 14551-14619 $293,557.33
    15981 April 17, 2012 14620-14684 $927,210.41
    1600 April 26, 2012 14685-14732 $639,787.58


  • Resolution #CM20120508.1048

    Motion to file the budget to actual as of April 30, 2012 as information.


Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  3:28 p.m.


These minutes approved this 12th day of June, 2012. 



________________________           ____________________________

Reeve                                                       Chief Administrative Officer