County of St. Paul No 19

Council Meeting


Meeting #:
5015- 49 Avenue, St. Paul, AB T0A 3A4

Administration contacted the members who were on the Subdivision and Development Appeal Board and they have all agreed to remain on the board for another term.

At the November Meeting, Council made a motion to table the requests for funding under the Elk Point Recreation Grants.  $40,000 has been allocated for this grant.

The following groups have submitted applications for funding:

-  Elk Point Pioneer Circle - Funding to help with Utilities and Insurance

-  CG Baker Riding Arena - $12,000

-  AG Ross Arena - $20,000

-  Elk Point Curling Club - $10,000

-  Elk Point Golf Club - Road Work


At the April meeting, Council was presented with a request from Heritage Lodge Auxiliary for financial support to jointly fund a garage to store the handibus.  Council made a motion to table the request for more information.


We have now received another request from the Heritage Lodge Auxiliary to jointly fund a 24 ft x 24 ft garage.  The estimate they provided is for $36,415.  The committee requested more quotes, however this is the only one they received. 

Marvin Bjornstad, representing Riverland and NE Muni Corr, has an appointment to present the following information to Council:

  1. A quick review of the trail accomplishments of the past year
  2. An overview of our efforts about funding the repair of the Beaver River Trestle
  3. A request from Riverland for funding for the repair of the Beaver River Trestle

On May 10, 2013 the Lakeland MS Society will host the Annual Lakeland MS Walk and MS Run.  They are requesting sponsorship for their Walk.


Since the walk started in 2007, the County donated $500 per year.

We have received the following requests for sponsorship to attend Provincial tournaments:

- St. Paul Regional High - Sr. Girls and Mallaig School Sr. Girls Volleyball in Edmonton from November 28 to December 1


Portage College in concert with EmployAbilities, Alberta Human Services, J.A. Williams High School, Community Futures, Careers the Next Generation, and Metis Settlements CFSA are holding a one-day interactive career and education expo for local area students and job seekers alike. 

They are requesting financial assistance to help offset some of the costs of hosting this event. 

There are three sponsorship levels: Gold Level $3,000, Silver Level $1,500, and Bronze Level $500.

Local government affects our daily lives as Albertans, whether we live in rural areas, villages, towns or cities. The Municipal Government Act (MGA) defines how our municipalities function, the types of services they provide, how they raise funds for those services and more. During the MGA Review, the Alberta Government is consulting with Albertans across the province to hear about how we can build better communities.

The Government of Alberta is scheduling regional MGA Review consultations to give Albertans a face-to-face opportunity to share their thoughts. The consultations will be an optimal opportunity for municipal leaders to discuss the functionality of the MGA. There are a number of scheduled consultations that will take place in early 2014. Workshops will be held from February 5 to 7 in Edmonton and from February 19 to 21 in Vermilion. Specific times to follow shortly.


The Government of Alberta is scheduling regional MGA Review consultations to give Albertans a face-to-face opportunity to share their thoughts. Consultations will take place in early 2014.

Brownlee LLP will be holding their annual Law Conference on Thursday, February 20, 2014 in Edmonton.

The 2013 Construction  Expo Conference will be held March 4-8, 2014 in Las Vegas and Leo deMoissac and Bobby Kinjerski have expressed interest in attending.  Registration for the ConExpo Conference is $395 and registration for the AAMD&C Conference is $420.  The AAMD&C Conference is scheduled to be held March 17-19, 2014.  Information on the conference can be viewed at


In 2011, Council approved Leo and Bobby to attend the Construction Expo in Las Vegas and they received the same compensation for subsistence and accommodations as they would have received if they attended the AAMD&C Spring Convention.  All other expenses were paid by the employees.

The interim Operating and Capital Budget estimated number for 2014 are as follows:

Operating Revenues      - $ 29,900,000     

Operating Expenditures - $19,900,000

Capital                            - $10,000,000


Section 242(2) of the M.G.A. states that Council may adopt an interim operating budget for part of a calendar year.

The County Library Board budget is attached for Council consideration. 


Further to discussions at the November Council meeting, Kryltle Fedoretz and Dennis Bergheim will be in to give a power point presentation regarding proposed amendments to the LUB and MDP.  Based on the feedback from Council, the amendments will be made to the Land Use Bylaw and the Municipal Development Plan and then the bylaws will be brought back later in the meeting for first reading. 

Bylaw No. 2013-46 was presented to the FCSS Board at their November 20th meeting. The board approved the Bylaw which represents changes in appointments from 3 year terms to 4 year terms so that that appointments are consistent with the Municipal Elections.  The board made a motion to submit the Bylaw to Council for approval.

Bylaw No. 2013-47, Borrowing Bylaw, is being presented to Council to authorize borrowings of up to Twenty Thousand Dollars ($20,000) from the Servus Credit Union to finance the Master Card Account.


Section 187 of the M.G.A. requires that every proposed bylaw must have 3 distinct and separate readings.

As per Credit Card policy ADM-77, we require a motion from Council to authorize staff to have a County credit card with their name on it.  See policy attached.

Bylaw No. 2013-48, Borrowing Bylaw, is being presented to Council to authorize borrowings of up to Seven Million Dollars ($7,000,000) from the Servus Credit Union to finance the short term operations of the County.


Section 187 of the M.G.A. requires that every proposed bylaw must have 3 distinct and separate readings.

Bylaw No. 2014-01, Fee Schedule Bylaw, is being presented to Council to update the current fee Schedule Bylaw to reflect any rate changes that were approved over the course of the year and to include proposed changes.  The proposed changes are in red.


When this bylaw is approved, Bylaw No. 2013-03 will be repealed.


At the June 2013 meeting, Council approved PW-92: The Road Protection/Maintenance Agreement Policy to implement the use of road protection/maintenance agreements with heavy haulers.

At Strategic Planning on December 2, 2013, the Superintendent of Public Works expressed that the document required revising for the purposes of implementing a Road Haul Fee to deal with a subset of heavy haulers not addressed in the previous agreement. 

Policy PW-92 has been revised accordingly. 

At Strategic Planning on December 2, 2013, the Public Works Superintendent presented a list of equipment and capital asset purchases to be considered in the 2014 budget. These purchases include:

  1. Two Plow Trucks ($350,000 each)
  2. Two Graders ($475,000 each)
  3. Gen Set for Crusher ($400,000)
  4. Scissor Neck Trailer ($121,000) 
  5. ATCO Trailer for Crusher/Construction ($60,000)
  6. Enclosed Trailer for Utilities Department ($7,000) 

Should Council approve these purchases, Administration would recommend that Council permit the Superintendent of Public Works to gather quotes and begin ordering these items. All costs will be allocated to the 2014 Budget. 

At Strategic Planning on December 2, 2013, the Public Works Superintendent indicated that due to current pricing and in anticipation of a further fluctuation in the Canadian dollar, it would be advantageous for the County to purchase an 815 Packer prior to the end of the 2013 fiscal year. The Superintendent has received a quote of $477,000. 

Should Council elect to make the purchase, Administration would recommend that the funds for this purchase come from unrestricted surplus. 

At Strategic Planning on December 2, 2013, Council discussed future plans for the Murphy Road. The Superintendent of Public Works received an estimate of approximately $7,000,000 in 2012 to complete the necessary overlay on the Murphy Road. The Superintendent of Public Works expressed his belief that current conditions in the road construction market might significantly reduce the cost of the project and that it may be worthwhile to bring the project to tender. Tendering the project would allow the County to gain a better perspective on the current market and the County would not be obligated to award the tender. 

At the Strategic Planning on December 2, Council discussed the advantages of tendering out the overlay on Murphy Road in 2014.  If Council wishes to proceed with the tender and potential award of the tender, Council should have a borrowing bylaw in place to fund the capital expense.  Therefore, Bylaw No. 2013-49 is being presented to Council to approve short term borrowing in the amount of $6,000,000 for the Overlay of the Murphy Road.  If Council decides not to award the tender, the bylaw will sit on the books but will not be used.

Pension plans around the world are facing challenges because people are retiring early and living longer, investment returns have been lower, and the ratio of pensioners to active members is increasing. Many plans are unsustainable in the long term if changes are not made. In Alberta, our public sector pension plans face the same challenges, which have resulted in funding shortfalls and dramatically rising contribution rates.

On September 16, 2013,  Doug Horner, President of the Treasury Board and Minister of Finance, announced the government's vision for public sector pension plans, including the Local Authorities Pension Plan. These proposed changes would significantly alter the Plan moving forward, and will deeply affect municipalities. 

The Government of Alberta is engaging in consultations around these changes until December 31, 2013. The AAMDC is encouraging members to participate in this consultation by submitting your municipality's concerns directly to by December 31, 2013.

In a parallel effort, members are also encouraged to submit comments and concerns directly to the AAMDC online by Monday, December 16, 2013. The AAMDC Board of Directors will review information gathered to determine if a formal advocacy position(s) can be adopted regarding the pension reform proposal as they affect LAPP. The AAMDC asks that members consider the impact of the proposed reforms from both the employer and employee perspective when submitting comments. 

Given the tremendous impact these proposed changes would have on the municipal sector, several municipalities are requesting an extension to the consultation deadline as well as, in conjunction with AAMDC and AUMA, the undertaking of education sessions in the first quarter of 2014 so that employers are able to better understand and respond to the proposed changes.  


Dwayne Ternovoy is requesting that Council consider waiving penalties on the Ternovoy subdivision paving project until February of 2014 when he will have the funds to pay the invoice in full.  Penalties from August to November amount to $3,495.23.  The original invoice amount is $57,175.44.

The Alberta Fire Chiefs Association Bylaws include the provision for Elected Officials and CAOs to join.  The ACFA Board meets with the AUMA and the AAMD&C seeking their endorsement on resolutions and they feel if they have CAOs and elected officials as members, it may expedite their resolutions and may also prevent duplication of resolutions. 


The Government of Alberta is consulting on several proposed changes to the province’s existing regulatory framework for recycling. The proposed changes are intended to reduce municipal solid waste in Alberta, streamline Alberta’s regulatory framework, and provide options to shift end-of-life management costs from taxpayers to producers and consumers. The changes will advance initiatives in Alberta’s Too Good to Waste strategy.

Through the consultation process, they hope to gather input from diverse groups including municipalities, non-government organizations, industry, businesses and the general public. The Government of Alberta has not made any final decisions on changes and  input is a valuable piece of the decision-making process.

The consultation workbook is attached.  This questionnaire can be completed online or the workbook can be completed and submitted.  Deadline for submissions is December 13th. 


Item to be presented at the meeting.

Item to be presented at the meeting.