County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
5015- 49 Avenue, St. Paul, AB T0A 3A4

The 624th meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:04 a.m., Tuesday, December 10, 2013 at 10:10 a.m. in the County Office in St. Paul, there being present the following:

Reeve Steve Upham 
Councillor Glen OckermanDivision 1
Councillor Dwight DachDivision 2
Councillor Cliff MartinDivision 3
Councillor Maxine FodnessDivision 4
Councillor Frank SloanDivision 5
Councillor Alphonse Corbiere Laurent AmyotteDivision 6
Sheila KitzCAO
Phyllis CorbiereExecutive Assistant
Leo deMoissacPublic Works Superintendent
Kyle AttanasioMunicipal Intern
Janice HuserSt. Paul Journal
  • Resolution #CM20131210.1001

    Motion to approve the minutes of the November 19, 2013 Council Meeting as presented.

    Carried
  • Resolution #CM20131210.1002

    Motion to adopt the Bank Reconciliation for the month of November, 2013.

    Carried

The following additions were made to the agenda:

7.25  Advertise 30 foot landroller for sale

7.26  Clerical position for Planning and Development

  • Resolution #CM20131210.1003

    Motion to adopt the agenda for the Regular Meeting of Council for December 10, 2013 with the above noted additions.

    Carried
  • Resolution #CM20131210.1004

    Motion to appoint Leigh Babcock, Tom Kurek, George Sanders and Eleanor Zimmerman as the members at large on the Subdivision and Development Appeal Board for a four year term.

    Carried
  • Resolution #CM20131210.1005

    Motion to allocate the Elk Point Recreation Grant funding as follows:

    CG Baker Riding Arena - $12,000

    AG Ross Arena - $20,000

    Elk Point Curling Club - $8,000

    Carried
  • Resolution #CM20131210.1006

    Motion that the County jointly fund a garage with the Town of Elk Point to store the Handi Bus.  The County's half will be $18,200 which will be paid from the 2014 budget.

    Carried

Marvin Bjornstad was admitted to the Council Room at 10:35 a.m. to make a presentation on behalf of the Riverland Recreational Society and the Cold Lake Trestle.

 

He advised Council that they are expecting a CFEP grant of $125,000 for 2013 and $125,000 for 2014 to rebuild the Cold Lake Trestle, which is a matching grant.  They have requested $125,000 from the City of Cold Lake and the MD of Bonnyville and are hoping to receive another $125,000 from the other eight members of Muni Corr.  Marvin then requested a contribution of $50,000 from the County of St. Paul for the Cold Lake Trestle.  He advised Council that  they used the same funding formula which was used for the Iron Horse Trail maintenance program to calculate the amount that they requested from each municipality.

 

Marvin Bjornstad left the Council Room at 11:05 a.m.

  • Resolution #CM20131210.1012

    Motion to table the request for funding to repair the Beaver River Trestle to a later date.

    Carried
  • Resolution #CM20131210.1007

    Motion to approve a $500 donation for the MS Walk on May 10, 2014.

    Carried
  • Resolution #CM20131210.1008

    Motion to approve a $500 grant for St. Paul Regional High School and Mallaig School to help offset the costs of the Senior High Girls Volleyball Teams attending the 2013 Provincial Volleyball Championship from November 28 to December 1, 2013, as per policy ADM-51.

    Carried
  • Resolution #CM20131210.1009

    Motion to deny the request from Portage College for funding to host a Career Quest event in Lac La Biche. 

    Carried
  • Resolution #CM20131210.1010

    Motion to approve all Councillors to attend the MGA Consultation Workshop on the day designated for elected officials and the appropriate administrative staff to attend on the day designated for staff in either Edmonton or Vermilion.

    Carried
  • Resolution #CM20131210.1011

    Motion to reschedule the January Public Works meeting to January 20, 2014 at 10:00 a.m. followed by a discussion on the proposed changes to the MGA, so the comments can be presented at the upcoming MGA Consultation Workshops.

    Carried
  • Resolution #CM20131210.1013

    Motion to approve all of Council, Sheila Kitz, Tim Mahdiuk, and other staff members as approved by administration to attend the Brownlee LLP Law Conference on Thursday February 20, 2014 in Edmonton.

    Carried
  • Resolution #CM20131210.1014

    Motion to approve Leo deMoissac, Bobby Kinjerski and Steven Jeffrey to attend the Construction Conexpo Conference from March 4-8, 2014 in Las Vegas  and the County will pay the conference registration, hotels and  flights.

    Carried
  • Resolution #CM20131210.1015

    Motion to approve the interim budget for the year 2014, as per section 242(2) of the M.G.A.:

    Operating Revenues - $29,900,000

    Operating Expenditures - $19,900,000

    Capital - $10,000,000

    Carried
  • Resolution #CM20131210.1016

    Motion to approve the 2014 Library Board Budget which includes a Municipal contribution of $77,303, as per the recommendations of the County Library Board.

    Carried

Krystle Fedoretz and Dennis Bergheim, Planning and Development were admitted to the Council Room at 11:15 a.m. to present proposed changes to the County of St. Paul Land Use Bylaw and Municipal Development Plan.  Following the discussion, Krystle and Dennis left the Council Room.

  • Resolution #CM20131210.1017

    Motion to table the amendments to the Land Use Bylaw and Municipal Development Plan until later during the meeting.

    Carried
  • Resolution #CM20131210.1052

    Motion to give first reading to Bylaw No. 2013-50, Land Use Bylaw.

    Carried
  • Resolution #CM20131210.1053

    Motion to give first reading to Bylaw No. 2013-51, Municipal Development Plan.

    Carried
  • Resolution #CM20131210.1018

    Motion to give first reading to Bylaw No. 2013-46, FCSS Bylaw.

    Carried
  • Resolution #CM20131210.1019

    Motion to give second reading to Bylaw No. 2013-46.

    Carried
  • Resolution #CM20131210.1020

    Motion to present Bylaw No. 2013-46 at this meeting for third reading.

    Carried Unamimously
  • Resolution #CM20131210.1021

    Motion to give third and final reading to Bylaw No. 2013-46.

    Carried
  • Resolution #CM20131210.1022

    Motion to give first reading to Bylaw No. 2013-47, Master Card Borrowing Bylaw.

    Carried
  • Resolution #CM20131210.1023

    Motion to give second reading to Bylaw No. 2013-47.

    Carried
  • Resolution #CM20131210.1024

    Motion to present Bylaw No. 2013-47 at this meeting for third and final reading.

    Carried Unamimously
  • Resolution #CM20131210.1025

    Motion to give third and final reading to Bylaw No. 2013-47.

    Carried
  • Resolution #CM20131210.1026

    Motion to approve Dennis Bergheim, Phyllis Corbiere, Janice Fodchuk, Leo deMoissac and DD Skawronski for a County Credit Card for the 2014 calendar year, as per policy ADM-77.

    Carried
  • Resolution #CM20131210.1027

    Motion to give first reading to Bylaw No. 2013-48, Short Term Borrowing for Current Expenditures.

    Carried
  • Resolution #CM20131210.1028

    Motion to give second reading to Bylaw No. 2013-48.

    Carried
  • Resolution #CM20131210.1030

    Motion to give third reading to Bylaw No. 2013-48.

    Carried
  • Resolution #CM20131210.1029

    Motion to present Bylaw No. 2013-48 at this meeting for third and final reading.

    Carried Unamimously

Reeve Upham recessed the meeting at 12:00 p.m. and reconvened the meeting at 1:08 p.m. with all members present.

  • Resolution #CM20131210.1031

    Motion to give first reading to Bylaw No. 2014-01, Fee Schedule Bylaw.

    Carried
  • Resolution #CM20131210.1032

    Motion to give second reading to Bylaw No. 2014-01.

    Carried
  • Resolution #CM20131210.1033

    Motion to present Bylaw No. 2014-01 at this meeting for third and final reading.

    Carried Unamimously
  • Resolution #CM20131210.1034

    Motion to give third reading to Bylaw No. 2014-01.

    Carried
  • Resolution #CM20131210.1035

    Motion that Council approve the amended Road Protection/Maintenance Agreement with heavy haulers to include a road haul fee which is attached to Policy PW-92.

    Carried
  • Resolution #CM20131210.1036

    Motion to approve the purchase of the following equipment and capital assets, as per discussions at the December 2 Strategic Planning Session, to be funded from the 2014 budget:

    Two Plow trucks - $350,000 each

    Two Graders - $475,000 each

    Gen Set for Crusher - $400,000

    Scissor Neck Trailer - $121,000

    ATCO Trailer for Crusher/Construction - $60,000

    Carried
  • Resolution #CM20131210.1037

    That Council approve the purchase of an 815 Packer from Finning Canada at a price of  $477,000, to be funded by Unrestricted Surplus. 

    Carried
  • Resolution #CM20131210.1038

    That Council approve tendering the Murphy Road Overlay Project and after the tenders are received, Council will determine whether or not to award the tender and proceed with the project. 

    Carried
  • Resolution #CM20131210.1039

    Motion to table Bylaw No. 2013-49, short-term borrowing for the Murphy Road Overlay.

    Carried
  • Resolution #CM20131210.1040

    That administration draft a letter requesting an extension to the Government's consultation deadline of December 31, 2013 and request that they hold education sessions in early 2014 to provide municipal leaders with more information and a better understanding of the proposed changes.

    Carried
  • Resolution #CM20131210.1041

    Motion that Council waive the penalties on Accounts Receivable Account No. 2182 to February, 2014, but if the original invoice is not paid in full by February 28, 2014, then the account holder will be required to pay the penalties accrued from the date of the original invoice.

     

    Councillor M. Fodness requested a recorded vote:

     

    Councillor G. Ockerman - For

    Councillor D. Dach - Against

    Councillor C. Martin - Against

    Councillor M. Fodness - For

    Councillor L. Amyotte - Against

    Councillor F. Sloan - Against

    Reeve S. Upham - For

    Defeated
  • Resolution #CM20131210.1042

    Motion to appoint Councillor D. Dach to the Alberta Fire Chief's Association.

    Carried
  • Resolution #CM20131210.1043

    Motion to file the workbook on regulatory framework for recycling.

    Carried
  • Resolution #CM20131210.1050

    Motion to go in camera to discuss a land issue.

    Time:  2:00 p.m.

    Carried
  • Resolution #CM20131210.1051

    Motion to revert to an open meeting.  Time:  2:28 p.m.

    Carried
  • Resolution #CM20131210.1044

    Motion that the County will no longer be renting out the 30 foot land roller and that it will be advertised for sale.

    Carried
  • Resolution #CM20131210.1045

    Motion to approve an additional clerical position for the Planning and Development Department.

    Carried

7.27

7.28

7.29

7.30

7.31

  • Resolution #CM20131210.1046

    Motion to accept the CAO Report as information.

    Carried
  • Resolution #CM20131210.1047

    Motion to file the listing of Accounts Payable for the month of November as circulated:

    BatchCheque DateCheque Nos.Batch Amount
    17307Nov. 5, 201318336-18397$310,444.83
    17313Nov. 8, 201318398-18408$123,427.30
    17319Nov. 4, 201318409-18500$534,966.56
    17339Nov. 22, 201318501-18598$794,658.88
    Carried
  • Resolution #CM20131210.1048

    Motion to approve the budget to actual as of November 30, 2013.

    Carried
  • Resolution #CM20131210.1049

    Motion to approve the Council Fees for the Months of November and December, 2013 as circulated.

    Carried

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  3:02 p.m.

 

These minutes approved this 14th day of January, 2014.

 

 

_____________________        ______________________

Reeve                                       Chief Administrative Officer