County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, March 13, 2018
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:05 a.m., Tuesday, March 13, 2018 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Darrell Younghans	Division 1
Councillor Kevin Wirsta	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Dale Hedrick	Division 5
Councillor Laurent Amyotte	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Director of Community Services
Kyle Attanasio	Director of Corporate Services
Phyllis Corbiere	Executive Assistant
Mark Chileen	Director of Public Works
Kaitlyn Kenney	Municipal Intern
Grant Deme	St. Paul Journal
Sandy Bishop	Lakeland Connect

2.

Minutes

• Resolution #CM20180313.1001

  to approve minutes of the February 13, 2018 Council Meeting as presented.

  Carried

3.

Bank Reconciliation

 

 

• Resolution #CM20180313.1002

  to adopt the Bank Reconciliation for the month ending February 28, 2018.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

The following additions were made to the agenda:

8.17  Community Planning Association of Alberta Conference

8.18  Supper for District 4-H Beef Show June 4 

8.19  Elk Point Further Education Council Insurance

• Resolution #CM20180313.1003

  to adopt the agenda for the Regular Meeting of Council for March 13, 2018 with the above noted additions.

  Carried

5.

In Camera

In Camera

Staff - Mark Chileen, Tim Mahdiuk, Kyle Attanasio, Kaitlyn Kenney and Phyllis Corbiere left the Council Room at 10:08.

 

Press - Sandy Bishop and Grant Deme left the Council Room at 10:08 a.m.

 

Sheila Kitz, CAO, left the Council Room at 10:15 a.m. 

Sheila Kitz and Mark Chileen entered the Council Room at 10:30 a.m. 

 

Tim Mahdiuk and Phyllis Corbiere entered the Council Room at 10:48 a.m.

Kaitlyn Kenney, Kyle Attanasio, Sandy Bishop and Grant Deme entered the Council Room at 10:52 a.m. 

• Resolution #CM20180313.1004

  to go in camera as per Division 2, Part 1, Section 17 of the FOIP Act to discuss compensation and staffing.  Time:  10:08 a.m. 

  Carried
• Resolution #CM20180313.1005

  to revert to an open meeting.  Time: 10:52 a.m. 

  Carried
• Resolution #CM20180313.1006

  to approve Council compensation and remuneration retroactive to January 1, 2018:

  • Base Councillor Salary - $2,098/month
  • Base Deputy Reeve Salary - $2,498/month
  • Base Reeve Salary - $2,898/month
  • Committee Meeting Rate - $190 - (Per Diems to be topped up to $190 for committees that pay a different rate)
  • Out of Town Meeting Rates - over 170 km one way - $240
  • Travel Time for Overnight - $240
    • up to 340 km - 1/2 day each way 
    • over 340 km - 1 day each way
  • Member-at-large - $165/meeting
  • Mileage - $0.54/km up to 5000 km per year; $0.48 over 5000 km 
  • Cell Phone Allowance - $100
  • Lodging - $195/night or actual rate if higher (receipts must be provided)
  • Meals - $45/day - over 100 km one way except for zone meetings
  • Parking/Taxi - Actual Receipts
  Carried
• Resolution #CM20180313.1007

  to approve a 1.3% increase for the Chief Administrative Officer, retroactive to January 1, 2018.

  Carried

6.

Business Arising from Minutes

6.1

Bylaw 2018-03 - Municipal Reserve Designation on Lot 27, Block 1, Plan 8021891

• Resolution #CM20180313.1008

  to give first reading to Bylaw 2018-03, to designate all of Lot 27, Block 1, Plan 8021891, contained within NW 23-56-4-W4, as a Municipal Reserve.

  Carried
• Resolution #CM20180313.1009

  to give second reading to Bylaw 2018-03.

  Carried
• Resolution #CM20180313.1010

  to present Bylaw 2018-03 at this meeting for third and final reading. 

  Carried Unamimously
• Resolution #CM20180313.1011

  to give third reading to Bylaw 2018-03.

  Carried

7.

Delegation

7.1

11:00 am - Mallaig and District Agricultural and Recreation Society

Amanda Amyotte and Jay St. Arnault with the Mallaig Ag Society were admitted to the Council Room at 11:00 a.m.  Amanda provided an update on their Five Year Business Plan from 2017 to 2022 and the projects they were working on.  She also informed Council of the changes they made to their 5 year plan from the last time it was presented to Council, as the ice plant in the arena needs to be replaced.  The cost of replacing the ice plant will be $500,000.  

 

Jay St. Arnault then provided Council with a summary of their plans for $250,000 in arena upgrades which include renovations/upgrades for the dressing rooms, entrance and front of building, lobby addition, girls change room and LED lighting.  The total cost of their project is $750,000.  The Ag Society will be submitting an application for a CFEP Grant through the large funding stream for $375,000 by mid-October, 2018.  The Ag Society is looking at other funding options to help offset the shortfall of their project.

 

They then requested the following from the County:

1.  A letter of support to accompany their CFEP grant application, for 25% of the project ($187,500) for 2019.

2.  $50,000 in 2018

3.  A loan if they do not receive their funding for this project.  

The delegation left the Council Room at 11:32 a.m. 

 

Councillor C. Martin left the Council Room at 11:28 a.m. and returned at 11:32 a.m. 

• Resolution #CM20180313.1012

  to table the request for $50,000 in 2018 and for a letter of commitment to accompany their CFEP grant application for 25% of their project ($187,500) if they are successful with their grant application, to budget deliberations.   

  Carried

7.2

11:30 a.m. - Neil Markham

Neil and Barb Markham, Lottie Lake residents, were admitted to the Council Room at 11:34 a.m. The residents are unhappy with the noise from the tanker truck parked north of their property along Township Road 590, which is started daily at 3:30 a.m.  Mr. Markham advised Council that this disrupts their sleep and at times they have to contend with fumes.  He also informed Council that there is diesel fuel on the ground where the truck is parked.  

 

Mr. & Mrs. Markham were informed that the resident was given permission to park his truck at that location as Council did not want the heavy traffic in the subdivision.  Mr. Markham then requested that the owner of the truck be asked to park away from their home and from all residences in Lottie Lake and suggested that he would like to see the noise bylaw amended to include no parking big trucks in residential areas.   

 

The delegation left the Council Room at 11:55 a.m. 

Reeve Upham recessed the meeting at 12:00 p.m. and reconvened the meeting at 1:00 p.m. with all members of Council present.

• Resolution #CM20180313.1013

  to table the request to move the tanker truck which is parked along Twp Rd 590, to the Public Works meeting.

  Carried

7.3

1:15 pm - Amil Shapka

Amil Shapka was admitted to the Council Room at 1:15 p.m. to speak with Council regarding the landfill approval for the ERWMSC which is up for renewal in December.  Mr. Shapka informed Council that he is bringing this forward for information purposes and to ask if the landfill is functioning as intended and if it has a groundwater infiltration/leachate problem.  Mr. Shapka was advised to bring his presentation to the Evergreen Regional Waste Management Services Commission.

 

The delegation left the Council Room at 1:19 p.m. 

7.4

1:30 p.m. - S/Sgt Corey Blize

S/Sgt Corey Blize was admitted to the Council Room at 1:30 pm to introduce himself to Council.  He then reviewed the 2017 Computer Statistics Report (ComStat) for the St. Paul Detachment in relation to the Provincial Policing Services Agreement.  The statistics include the County of St. Paul No. 19, Saddle Lake Cree Nation #125, Whitefish Lake First Nation #128, Summer Village of Horseshoe Bay.  S/Sgt Blize noted that there was a 5.6% increase in 2017 compared to 2016 for calls for service, the month of July saw the most occurrences generated and Fridays were the busiest day while Sunday had the least.

 

The delegation left the Council Room at 2:09 pm 

7.5

2:00 pm - Urban Systems Ltd.

Anton Bester, with Urban Systems, was admitted to the Council Room at 2:15 p.m.

 

Grant Deme, St. Paul Journal, left the Council Room at 2:15 p.m. 

 

Staff Members Sheila Kitz, Mark Chileen, Tim Mahdiuk, Kyle Attanasio, Phyllis Corbiere, Bryan Bespalko and Kaitlyn Kenney remained in the room during the in camera discussions, to provide information if required.  

Grant Deme, St. Paul Journal, entered the Council Room at 2:25 pm.

• Resolution #CM20180313.1033

  motion to go in camera as per section 24 of the FOIP Act, as it relates to advice from officials.  Time:  2:15 p.m. 

  Carried
• Resolution #CM20180313.1034

  to revert to an open meeting.  Time:  2:25 p.m. 

  Carried
• Resolution #CM20180313.1035

  to table a decision on awarding the tender for the Lafond Sewage Road to the March 27 Public Works Meeting.  

  Carried
• Resolution #CM20180313.1036

  to award the tender for the Mallaig Regional Waterline to Beretta Pipeline Construction LP in the amount of $7,054,057.50 (including GST), which is the lowest tender and is compliant, as per the recommendation of Urban Systems.

  Carried

8.

New Business

8.1

Frog Lake Fire Agreement

 

 

• Resolution #CM20180313.1014

  to send a letter to Frog Lake First Nations indicating our interest in renegotiating our Fire Aid Agreement including the Town of Elk Point in the discussions. 

  Carried

8.2

Elk Point Ambulance Service

• Resolution #CM20180313.1015

  to table the request from the Town of Elk Point to send a joint letter to Alberta Health Services regarding concerns about ambulance level of service in the Elk Point Area.

  Carried

8.3

Intermunicipal Subdivision and Development Appeal Board

• Resolution #CM20180313.1016

  enter into an agreement with the Towns of Elk Point and St. Paul and Summer Village of Horseshoe Bay to establish a joint Subdivision and Development Appeal Board (SDAB).

  Carried

8.4

Date for Annual Meeting

• Resolution #CM20180313.1017

  to schedule an Annual General Meeting for Tuesday, May 8 at 7:00 pm in Elk Point.

  Carried

8.5

AAMD&C Convention

• Resolution #CM20180313.1018

  to approve Kaitlyn Kenney, Municipal Intern, to attend the AAMD&C Conference on March 19-21, with the registration to be paid from the County budget.

  Carried

8.6

Genesis Reciprocal Insurance Exchange AGM

• Resolution #CM20180313.1019

  to designate Kyle Attanasio, Director of Corporate Services, to act as proxy at the Annual General Meeting of the Genesis Reciprocal Insurance Exchange to be held Monday, March 19, 2018 and vote on behalf of the County of St. Paul.

  Carried

8.7

FCSS Northeast Regional Director�s Meeting

• Resolution #CM20180313.1020

  to approve Darrell Younghans to attend the FCSS Northeast Directors' meeting in Westlock on April 27 and 28. 

  Carried

8.8

Senior Transportation Grant - St. Paul Seniors Citizens' Club

 

 

• Resolution #CM20180313.1021

  to approve a $1,000 transportation grant for the St. Paul Senior Citizens' Club to be paid from the Public Transportation Grant account.

  Carried

8.9

Senior Transportation Grant - St. Lina Seniors

• Resolution #CM20180313.1022

  to approve a $1,000 transportation grant for the St. Lina Senior Citizens' Club to be paid from the Public Transportation Grant Account.

  Carried

8.10

Request for Donation - St. Paul Gymnastics Club

• Resolution #CM20180313.1023

  to donate two powered sites for two nights at any Municipal Campground for the St. Paul Gymnastics Club's annual fundraiser, to be used during the 2018 camping season and to be booked as per County policy. 

  Carried

8.11

Mallaig Ag Society - Request for Handicap sign at Mallaig Arena

• Resolution #CM20180313.1024

  to approve the request from Mallaig Minor Hockey Association for two handicap parking signs for the arena parking lot.

  Carried

8.12

Lakeland Cross Country Ski Club - Request for Directional Signage

• Resolution #CM20180313.1025

  to approve the request from the Lakeland Cross Country Ski Club for signage with a skier and a directional arrow, to be erected on both sides of the approaches to the club trailhead along Range Road 95 and along Township Road 590.

  Carried

8.13

St. Paul and District Chamber of Commerce - Request for Representation

 

 

• Resolution #CM20180313.1026

  to appoint Councillor Fodness to represent the County of St. Paul on the St. Paul and District Chamber of Commerce Board. 

  Carried

8.14

2018 High School Rodeo

• Resolution #CM20180313.1027

  to assist the St. Paul Ag Society with preparing the meal for the High School Rodeo on April 14, 2018.

  Carried

8.15

Thank you letter from County Library Board

• Resolution #CM20180313.1028

  to file the letter from the County Library Board thanking Council for their continued financial support.

  Carried

8.16

Motion by Shannon Stubbs re Rural Crime

• Resolution #CM20180313.1029

  to ratify the statement in support of MP Shannon Stubb's motion: "The County of St. Paul has identified that rural crime has become an increasing issue in Alberta much like most of Canada.  As a municipality we are doing our best to support our community and our neighbors but there are limits to our resources and authority." 

  Carried

8.17

Community Planning Association Conference

• Resolution #CM20180313.1030

  to approve any Councilor who is available to attend the Community Planning Association of Alberta Conference from April 30 to May 2 in Red Deer. 

  Carried

8.18

St. Paul District 4-H Supper

• Resolution #CM20180313.1031

  to provide supper for the St. Paul District 4-H Show and Sale on June 4.

  Carried

8.19

Elk Point Further Ed Council Insurance

• Resolution #CM20180313.1032

  to approve the Elk Point Further Education Council as an additional named insured under the County's Insurance policy upon acceptance by Jubilee Insurance. 

  Carried

8.20

-

8.21

-

9.

Correspondence

9.1

CAO Report

• Resolution #CM20180313.1037

  that administration look into brushing the Ferry Crossing east of Highway 881, off of Township Road 553 as requested by Search and Rescue. 

  Carried
• Resolution #CM20180313.1038

  to submit an application under the Agri Spirit grant for recycling at transfer stations.

  Carried
• Resolution #CM20180313.1039

  to file the CAO report for information.

  Carried

10.

Reports

11.

Upcoming Meetings

11.1

Mar. 19-21 - AAMDC Convention

11.2

March 27 @ 10:00 am. - Public Works

11.3

March 27 @ 1:00 pm - ASB

11.4

April 4 @ 4:00 pm - Rural IDP Advisory Committee

11.5

April 5 @ 9:00 am - Budget

11.6

April 6 @ 9:00 am - Budget (Tentative)

12.

Financial

12.1

Budget to Actual

• Resolution #CM20180313.1040

  to approve the budget to actual as of  February 28, 2018.

  Carried

12.2

Listing of Accounts Payable

• Resolution #CM20180313.1041

  to file the listing of Accounts Payable as circulated:

  Batch	Cheque Date	Cheque Nos.	Batch Amount
  21223	February 11, 2018	30528 - 30644	$577,658.40
  21240	February 19, 2018	30645 - 30706	$199,689.60
  20248	February 21, 2018	Direct Debit	$  86,733.37
  21258	February 26, 2018	30707 - 30750	$386,266.75

  Carried

12.3

Council Fees

• Resolution #CM20180313.1043

  to approve the Council Fees for the Month of February, 2018 as reviewed and amended by Council.

  Carried
• Resolution #CM20180313.1042

  to approve compensation for Councillors who attended the Clubroot and Blackleg Information Session co-hosted by the County of St. Paul and MD of Bonnyville on February 26 in Flat Lake.

  Carried

13.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  3:14 p.m.

 

These minutes approved this 10th day of April, 2017.

 

 

________________________           ____________________________

Reeve                                                Chief Administrative Officer