County of St. Paul No 19

Council Meeting

AGENDA

Meeting #:
Date:	Tuesday, June 12, 2012
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

2.

Minutes

3.

Bank Reconciliation

4.

Additions to Agenda and Acceptance of Agenda

5.

Business Arising from Minutes

5.1

Recreation Volunteer Recognition Award

At the May Meeting, Council tabled  the Recreation Volunteer Recognition Award sponsored by Alberta Tourism, Parks and Recreation, the Alberta Sport, Recreation, Parks and Wildlife Foundation and the Alberta Recreation and Parks Association.  Council to decide if they want to nominate an individual for this award.

 

6.

Delegation

6.1

10:30 a.m. - Public Hearing - Bylaw No. 1597 - Rezone PSW 12-58-9-W4

At the May Meeting, Council gave 1st reading to Bylaw No. 1597, which is a bylaw to rezone PSW 12-58-9-W4 from Agricultural to Country Residential 2.

 

Bylaw No. 1597 was advertised in the St. Paul Journal the weeks of May 29th and June 5 and the adjacent landowners were notified.

 

Krystle Fedoretz will attend this Public Hearing.

6.2

11:00 a.m. - MLA Shane Saskiw

Shane Saskiw will be in to introduce himself to Council.

6.3

11:30 a.m. - S/Sgt Wade Trottier

S/Sgt. Wade Trottier will be in to provide Council with  Statistical Update.

6.4

1:00 p.m. - Mel Kutchner

In 2008, First General Services Joint Venture entered into a subdivision agreement to create “Sante Estates”  (Pt. of  SE 21-56-11-W4M).  Schedule “D” of the Development Agreement outlines the requirement for a boat launch to be constructed within the subdivision at the developers expense.

 

At the November 8, 2011 County of St. Paul Regular Council Meeting, County Council was presented with a request for an extension for the boat launch at Sante Estates. Council had approved a one year extension to allow for the Department of Fisheries and Oceans to help determine the practicality of boat launch construction at Sante Estates.

 

As water levels have not risen on Lac Sante, the construction of a boat launch is not practical.

 

Mel Kutcher will be present to provide Council with options for amenities within the subdivision in lieu of a boat launch.

7.

New Business

7.1

Leadership Meeting

The next Leadership Meeting with the Town of St. Paul, County of St. Paul and First Nations is scheduled for June 27 at 10:00 a.m. in the Saddle Lake Council Chambers.

 

7.2

Benefits Plan Administrator Sessions

AMSC is hosting a Benefits Plan Administrator Session on June 27 in Edmonton.  The session will cover  Retirement Services, Benefits Services and a Plan Administration Review.

7.3

Date for July Council Meeting

The regular scheduled date for the July Council meeting conflicts with the Provincial ASB Tour.

 

Section 193(3) of the Municipal Government Act allows a council to change the date of a regularly scheduled meeting, providing the municipality gives at least 24 hours notice of the change to any Councillors not present at the meeting and to the public.

7.4

Champions for Change - Downtown Committee

The Champions for Change Committee is planning a Canada Day Celebration from 8:30 a.m. to 11:00 p.m. on Sunday, July 1st.  They are looking for financial assistance for their celebration.

7.5

Northern Lights Library System Annual Conference

The Northern Lights Library System will be hosting their 20th Annual Conference from September 13 to 15, 2012.   They are requesting donations for the conference in the form of cash or donations.

In the past, Council donated an item to be used as a door prize for this conference.

7.6

Sponsorship for Provincial Tournaments

We have received the following requests for sponsorship to attend Provincial tournaments:

- St. Paul Regional High and Mallaig School  - Track & Field, June 1 & 2 in Edmonton 

- Mallaig School - Team Handball, April 26-28, 2012 in Calgary

7.7

St. Paul Minor Ball Association

The St. Paul Minor Ball Association will be hosting the Pee Wee Girls Provincial Tournament form July 13 to 15, 2012.  They are requesting a donation to assist with their tournament.

7.8

Partners In Injury Reduction Refund

We have received a rebate of $14,402.44 for our successful participation in the Partners In Injury Reduction Program during 2011.   

7.9

Request to Cancel Property Taxes on Lot 6, Block 3, Plan 0021847

The group of owners of Lot 6, Block 3, Plan 0021847, know as Aline Drive Water Service Ltd., is requesting that the 2012 municipal portion of the property taxes be cancelled ($776.74).  The lot is used for a dugout and a small shed that houses the equipment to pump water to the lots in the subdivision.  The property taxes are paid by the lot owners who are connected to the water service.

 

In 2010 & 2011 Council cancelled the Municipal property taxes on this lot. 

7.10

Agreements for St. Paul/Elk Point Water Transmission Line

Following the last Elk Point/St. Paul Regional Water Commission Meeting, Council was informed at the Public Works Meeting that two agreements needed to be signed between the County of St. Paul and the Commission.  A Road Crossing Agreement as well as a License of Occupation Agreement (that provides permission for the water transmission line to be placed in the County's Road Right of Way) needed to be drawn up and signed.  Administration has had these documents developed and reviewed by our legal council.  We are looking for Council's ratification of the agreements being signed.

7.11

Ashmont/Lottie Lake Water for Life Project

At the May Council Meeting Council made a motion to proceed with the new Water Treatment Plant for Ashmont.  As a result Urban Systems have provided Council with an updated Work Program to resume the project that was halted due to analysis of possible connection to the Hwy 28/63 Water Commission.  As part  of this work project, they are proposing a Residual Water Discharge Study ($82,600 - $101,600)- which has been approved by Alberta Transportation - to determine if it will be possible to discharge the residual water directly to a stream rather than through the lagoon.  It also included a small increase ($17,813)  to the originally proposed estimate for the Water Treatment Plant due to the halting and re-starting of the project.

7.12

Mallaig Water Treatment Plan Pump Replacement

The pump at the Mallaig Water Treatment Plant needs to be replaced and it will cost approximately $20,000.  The quote is attached.

 

This capital cost was not included in the Budget, therefore we require a motion to approve this purchase.

7.13

Resource Road Program Tender Award

Following the tender opening on May 15, 2012 for the Resource Road Program which will see upgrades to the Northern Valley Road from Hwy 41 to RR 61; RR 64 from TWP 560 south 0.85 km; and Lindbergh Heavy Oil Plant Access Road (TWP 572) from the Murphy Road West 0.80 km.  Council requested and has received approval from Alberta Transportation to award the tender to the low bid of E Construction for the amount of $4,942,527.42.  We are looking for a resolution to ratify the award of this contract to E Construction.

7.14

Murphy Road Patching

The Public Works Superintendent informed Council at the Public Works Meeting that the Murphy Road required extensive repairs to ensure the safety of the traveling public on the roadway.  The estimate for repairs from Carillion is estimated at $130,000.  Administration is looking for Council to ratify the repairs being done on the Murphy Road by Carillion.

7.15

Gravelling and signage for the Allied Arts Parking lot

Administration informed Council at the Public Works meeting on May 22, 2012 that there has been meetings with Administration and Northern Lights Library System - who owns the other half of the building that is occupied by the Allied Arts (building owned by the County and Town of Elk Point).  It has been noted that the parking lot on the County/Town side needs gravel, signage for a fire lane, as well as drainage issues need to be addressed.  Administration informed Council that the Town of Elk Point would spread the gravel and work on the drainage issues if the County could supply the gravel and signage.  We are looking for a motion to ratify the supply of approximately 100 yards of gravel to be delivered to the Allied Arts parking lot.  In addition that the County will order and install signs indicating the fire lane on the north side of the building.

7.16

Lease of D7E Crawler Tractor

At the last council meeting Council made a motion to rent a D7E Crawler Tractor for 5 months to assist Public Works during the construction season.  Since that time Finning has located a 2011 D7E ($560,000) that is $56,000 less than a new 2012 D7E ($616,000) - they are willing to lease the unit for $93,858.06 per year for 5 years with a residual payment of $169,264.00 (the  County can opt to buy out the lease at any time should their capital budget allow). Administration is asking Council to rescind the motion #CM20120508.1041 authorizing the rental.  We are also looking for a motion to enter into a capital lease agreement with Caterpillar Financial for the lease of a D7E Crawler Tractor for a period of 5 years (or less should the County chose to pay out the lease) for an annual payment of $93,858.06 and a residual payment of $169,264.00.

7.17

Sand and Gravel Agreement

A five-year Sand and Gravel Agreement for SE 24-56-7-W4 (108.99 Acres) commencing May 23, 2012 is being presented to Council for discussion and approval.

 

7.18

ASB Sprayer

Further to the discussions at the May Public Works Meeting, we require a motion from Council to approve a Liquifire Spray System for the Degelman 15 foot mower, to be used by the ASB Department.

7.19

Fire Quality Management Plan - Town of St. Paul and County of St. Paul

At the May Public Works Meeting, Trevor Kotowich, Fire Chief, presented Council with an update Fire Quality Management Plan for the Town of St. Paul and the County of St. Paul.  

 

The QMP is attached.

7.20

St. Paul & District Ambulance Society

The St. Paul & District Ambulance Society met to review their bylaws amending the structure of the board.  They will be filing new bylaws, a copy of which is attached.  Under the new bylaws, an additional member of Council is required as well as a member at large.  Appointments to this society will only be effective once the amended bylaw is approved by Corporate Registries as per the Societies Act.

7.21

Road Cancellations

Listed below are some of the road cancellations that were presented to Council on May 22nd.  This is the beginning of the process to cancel road plans that are no longer being used for public travel or do not exist.

 

Section 24 of the M.G.A. allows Council to close and cancel any part of a road described in a surveyed road plan if it is no longer required for use by the travelling public owing to the existence of an alternate route.

 

Resolutions and Maps for each road cancellation are attached.  We require a separate motion to cancel each Road Plan. 

7.22

Province Request for Road Closure - Plan 2457EU

In May, 2011 Council approved a request from the Government of Alberta to close undeveloped road Plan 2457EU located near the Frog Lake Historic Site in LSD 11 and LSD 15-10-56-3-W4.  They are now requesting that the County cancel the small portion in NW 10-56-3-W4 as well as the portion in NE 10-56-3-W4. 

 

7.23

Agreement with ATCO to Encroach on Road ROW

ATCO Electric is seeking approval for the construction and operation of a telecommunication tower on NE 32-62-12-W4.  ACTO needs access to the road allowance so they can put put guy wires over it.  The road allowance is located between NE 32-62-12-W4 and NW 33-62-12-W4, a portion of rge rd 124.

 

ATCO is paying the lawyer's fees to draw up the attached agreement. 

 

Krystle Fedoretz will attend the Council meeting to discuss this with Council.

7.24

Rural Boardband Internet Services

Early in 2012 the County expressed interest in the Province's announcement of the Rural Broadband Internet Funding.  This funding provides municipalities 75% of the cost of internet tower infrastructure to increase the access of highspeed internet for all residents in Alberta - up to a maximum of $500,000.  We received confirmation from Alberta Rural Development that we could make application for the funding.  In order to do this Administration posted an RFP on the Alberta Purchasing Network requesting vendors to apply to do the project and assist the County with making the grant application.  The RFP closed on May 31, 2012 - it is attached.  We had one respondant to the RFP - MSCNet from St. Paul.  I have attached their response to the RFP.

 

7.25

Borrowing for Wellness Centre

Information on borrowing from ACFA vs Servus Credit Union will be provided at the meeting for Council to review and determine which is more suitable for the County.

7.26

Request for Funding - Williams' Haunted House

7.27

Mallaig Legion - Request for Letter of Support

7.28

ID VIP Team

7.29

In Camera

7.30

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7.31

-

7.32

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7.33

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8.

Correspondence

9.

Reports

9.1

CAO Report

9.2

Reports

10.

Upcoming Meetings

10.1

June 18 @ 7:00 p.m. - Meeting with Residents re Ashmont/Lottie Lake & Elk Point Water Line

10.2

June 22 @ 1:00 p.m. -Joint Meeting with Summer Village of Horseshoe Bay

10.3

June 26 @ 10:00 a.m. - Public Works

11.

Financial

11.1

Council Fees

11.2

Listing of Accounts Payable

11.3

Budget to Actual

12.

Adjournment