County of St. Paul No 19

Council Meeting


Meeting #:
5015- 49 Avenue, St. Paul, AB T0A 3A4

The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:02 a.m., Tuesday, September 8, 2015 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham 
Councillor Glen OckermanDivision 1
Councillor Dwight DachDivision 2
Councillor Cliff MartinDivision 3
Councillor Maxine FodnessDivision 4
Councillor Frank SloanDivision 5
Councillor Laurent AmyotteDivision 6
Sheila KitzCAO
Tim MahdiukAssistant CAO
Phyllis CorbiereExecutive Assistant
Leo deMoissacPublic Works Superintendent
Janice HuserSt. Paul Journal
  • Resolution #CM20150908.1001

    Motion to approve minutes of the August 11, 2015 Council Meeting as presented.

  • Resolution #CM20150908.1002

    Motion to adopt the Bank Reconciliation for the month ending August, 2015.


The following addition was made to the agenda:

8.18  Invitation to Bar-B-Que - Camp Whitney

  • Resolution #CM20150908.1003

    Motion to adopt the agenda for the Regular Meeting of Council for September 8, 2015 with the above noted addition.

  • Resolution #CM20150908.1004

    Motion that the meeting go in camera as per section 23 of the FOIP Act.  Time:  10:08 a.m.

  • Resolution #CM20150908.1005

    Motion to revert to an open meeting.  Time: 10:34 a.m.


Council was informed that the regularly scheduled Public Works Meeting conflicts with the EDAC Conference that Councillor Dach and Reeve Upham are attending.  Council decided not to change the meeting date at this time.

  • Resolution #CM20150908.1006

    Motion to approve Reeve Upham to attend the Alberta C.A.R.E. Conference from September 9 - 11, 2015 in Whitecourt.

  • Resolution #CM20150908.1007

    Motion to approve Janice Fodchuk and Claudette Webber to attend the ESS Training Opportunity on September 29 & 30, 2015 in High River.

  • Resolution #CM20150908.1008

    Motion to approve Councillor D. Dach to attend the Grey Matters Conference on September 29 & 30, 2015 in Drumheller, as it relates to the FCSS and MD Foundation Committees he sits on.

  • Resolution #CM20150908.1009

    Motion to approve Tim Mahdiuk and Bryan Bespalko to attend the Jubilee RiskPro Module 8 - "Identifying your Exposures and Assessing your Risks" on October 1, 2015 in Nisku.

  • Resolution #CM20150908.1010

    Motion to approve Tim Mahdiuk, Ken Warholik and any members of Council who want to attend the Alberta Recreation & Parks Association Conference in Lake Louise from October 22-24, 2015.

  • Resolution #CM20150908.1011

    Motion to deny the request from the City of St. Albert to become a member of the Alberta Smart City Alliance.

  • Resolution #CM20150908.1012

    Motion to donate a silent auction item to the Two Hills Fire and Rescue for their fundraiser on November 14, 2015.

  • Resolution #CM20150908.1013

    Motion to deny the request from Coyote Country in Bonnyville for sponsorship to help cover the production costs to air their TV program on Wild TV Network.



  • Resolution #CM20150908.1014

    Motion to deny the request for sponsorship for the Athletic Program at Concordia University, as it does not fall within the scope of Policy ADM-51.

  • Resolution #CM20150908.1015

    Motion to cancel the balance on Accounts Receivable Invoice No. 52998 and penalties totaling $423.57 and amend the Roll Off Bin Rental Agreement so that it includes the rates and terms of what constitutes a mixed load, so future applicants are aware of the additional charges.

  • Resolution #CM20150908.1016

    Motion to approve a letter of support for the Holy Cross Ukrainian Orthodox Church of Boyne Lake to accompany their grant application through the Community Initiatives Program for funding to put up a fence around the perimeter of their cemetery.

  • Resolution #CM20150908.1017

    Motion to approve the installation of one street light for Plan 7922036 in SW 31-60-11-W4, at Floatingstone and that the lighting be LED, as per County policy ADM-80.

  • Resolution #CM20150908.1018

    Motion to approve a five year Sand and Gravel Agreement with Anthony Tkachyk on NW 17-59-11-W4, effective August 21, 2015.

  • Resolution #CM20150908.1019

    Motion that administration send a letter to JB Trucking advising that the County is not interested in purchasing his gravel at $13 per yard.

  • Resolution #CM20150908.1020

    Motion to renew the contract for boarding stray dogs with Westcove Kennels for a one-year period commencing September 1, 2015.

  • Resolution #CM20150908.1021

    Motion to submit a letter to Alberta Infrastructure and Transportation requesting approval for the installation of Engine Retarder Brake signs at the intersection of Highway 646 and Highway 29 and AT will make the determination on whether or not to erect a sign.


Council was presented with an invitation from Camp Whitney to a Bar-B-Que, in appreciation for the County's financial contribution to the construction of their dorms.



  • Resolution #CM20150908.1022

    Motion to accept the CAO report as presented.

  • Resolution #CM20150908.1023

    Motion that administration send out a Request For Proposal for banking services and janitorial services commencing 2016.



  • Resolution #CM20150908.1024

    Motion to approve the budget to actual as of August 31, 2015.

  • Resolution #CM20150908.1025

    Motion to approve the Council Fees for the Month of August, 2015 as circulated.

  • Resolution #CM20150908.1026

    Motion to file the listing of Accounts Payable as circulated:

    BatchCheque DateCheque Nos.Batch Amount
    18773August 7, 201522930 - 23020$537,003.28
    Cheques Misprinted by Supplier23021 - 23765 
    18788August 13, 201523766 - 23817$800,757.28
    18812August 25, 201523818 - 23842$120,432.80

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  11:19 a.m.


These minutes approved this 13th day of October, 2015.


________________________           ____________________________

Reeve                                                       Chief Administrative Officer