County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, September 08, 2015
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

---

1.

Call to Order

The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:02 a.m., Tuesday, September 8, 2015 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Glen Ockerman	Division 1
Councillor Dwight Dach	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Frank Sloan	Division 5
Councillor Laurent Amyotte	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Assistant CAO
Phyllis Corbiere	Executive Assistant
Leo deMoissac	Public Works Superintendent
Janice Huser	St. Paul Journal

2.

Minutes

• Resolution #CM20150908.1001

  Motion to approve minutes of the August 11, 2015 Council Meeting as presented.

  Carried

3.

Bank Reconciliation

• Resolution #CM20150908.1002

  Motion to adopt the Bank Reconciliation for the month ending August, 2015.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

The following addition was made to the agenda:

8.18  Invitation to Bar-B-Que - Camp Whitney

• Resolution #CM20150908.1003

  Motion to adopt the agenda for the Regular Meeting of Council for September 8, 2015 with the above noted addition.

  Carried

5.

In Camera

In Camera Items

• Resolution #CM20150908.1004

  Motion that the meeting go in camera as per section 23 of the FOIP Act.  Time:  10:08 a.m.

  Carried
• Resolution #CM20150908.1005

  Motion to revert to an open meeting.  Time: 10:34 a.m.

  Carried

6.

Business Arising from Minutes

7.

Delegation

8.

New Business

8.1

Date for September Public Works Meeting

Council was informed that the regularly scheduled Public Works Meeting conflicts with the EDAC Conference that Councillor Dach and Reeve Upham are attending.  Council decided not to change the meeting date at this time.

8.2

Alberta Recycling Conference - Sept 9 - 11

• Resolution #CM20150908.1006

  Motion to approve Reeve Upham to attend the Alberta C.A.R.E. Conference from September 9 - 11, 2015 in Whitecourt.

  Carried

8.3

ESS Traning Opportunity - Sept. 29 & 30

• Resolution #CM20150908.1007

  Motion to approve Janice Fodchuk and Claudette Webber to attend the ESS Training Opportunity on September 29 & 30, 2015 in High River.

  Carried

8.4

Grey Matters Conference - Sept. 29 & 30

• Resolution #CM20150908.1008

  Motion to approve Councillor D. Dach to attend the Grey Matters Conference on September 29 & 30, 2015 in Drumheller, as it relates to the FCSS and MD Foundation Committees he sits on.

  Carried

8.5

Jubilee Insurance RiskPro 8 Training Model - Oct. 1

• Resolution #CM20150908.1009

  Motion to approve Tim Mahdiuk and Bryan Bespalko to attend the Jubilee RiskPro Module 8 - "Identifying your Exposures and Assessing your Risks" on October 1, 2015 in Nisku.

  Carried

8.6

Alberta Recreation Parks Association Conference - Oct. 22-24

• Resolution #CM20150908.1010

  Motion to approve Tim Mahdiuk, Ken Warholik and any members of Council who want to attend the Alberta Recreation & Parks Association Conference in Lake Louise from October 22-24, 2015.

  Carried

8.7

Alberta Smart City Symposium

• Resolution #CM20150908.1011

  Motion to deny the request from the City of St. Albert to become a member of the Alberta Smart City Alliance.

  Carried

8.8

Request for Silent Auction Item - Two Hill Fire & Rescue

• Resolution #CM20150908.1012

  Motion to donate a silent auction item to the Two Hills Fire and Rescue for their fundraiser on November 14, 2015.

  Carried

8.9

Request for Sponsorship - Coyote Country

• Resolution #CM20150908.1013

  Motion to deny the request from Coyote Country in Bonnyville for sponsorship to help cover the production costs to air their TV program on Wild TV Network.

  Carried

8.10

Request for Donation for Athlete Program

 

 

• Resolution #CM20150908.1014

  Motion to deny the request for sponsorship for the Athletic Program at Concordia University, as it does not fall within the scope of Policy ADM-51.

  Carried

8.11

Request to Cancel Accounts Receivable Invoice

• Resolution #CM20150908.1015

  Motion to cancel the balance on Accounts Receivable Invoice No. 52998 and penalties totaling $423.57 and amend the Roll Off Bin Rental Agreement so that it includes the rates and terms of what constitutes a mixed load, so future applicants are aware of the additional charges.

  Carried

8.12

Request for Letter of Support - Boyne Lake Ukrainian Orthodox Church

• Resolution #CM20150908.1016

  Motion to approve a letter of support for the Holy Cross Ukrainian Orthodox Church of Boyne Lake to accompany their grant application through the Community Initiatives Program for funding to put up a fence around the perimeter of their cemetery.

  Carried

8.13

Street Light Request

• Resolution #CM20150908.1017

  Motion to approve the installation of one street light for Plan 7922036 in SW 31-60-11-W4, at Floatingstone and that the lighting be LED, as per County policy ADM-80.

  Carried

8.14

Sand and Gravel Agreement

• Resolution #CM20150908.1018

  Motion to approve a five year Sand and Gravel Agreement with Anthony Tkachyk on NW 17-59-11-W4, effective August 21, 2015.

  Carried

8.15

JB Trucking - Offer to Sell Gravel to County of St. Paul

• Resolution #CM20150908.1019

  Motion that administration send a letter to JB Trucking advising that the County is not interested in purchasing his gravel at $13 per yard.

  Carried

8.16

Westcove Kennels - Contract for Boarding Stray Dogs

• Resolution #CM20150908.1020

  Motion to renew the contract for boarding stray dogs with Westcove Kennels for a one-year period commencing September 1, 2015.

  Carried

8.17

Request for Installation of Engine Retarder Brake Signage

• Resolution #CM20150908.1021

  Motion to submit a letter to Alberta Infrastructure and Transportation requesting approval for the installation of Engine Retarder Brake signs at the intersection of Highway 646 and Highway 29 and AT will make the determination on whether or not to erect a sign.

  Defeated

8.18

Camp Whitney Bar-B-Que

Council was presented with an invitation from Camp Whitney to a Bar-B-Que, in appreciation for the County's financial contribution to the construction of their dorms.

8.19

-

8.20

-

9.

Correspondence

10.

Reports

10.1

CAO Report

• Resolution #CM20150908.1022

  Motion to accept the CAO report as presented.

  Carried
• Resolution #CM20150908.1023

  Motion that administration send out a Request For Proposal for banking services and janitorial services commencing 2016.

  Carried

10.2

-

11.

Upcoming Meetings

11.1

Sept. 15 @ 5:00 p.m. - Joint Meeting with Town of St. Paul

11.2

Sept. 24 - Alberta's Lakeland DMO AGM

11.3

Sept. 25 @ 9:00 a.m. - Zone Meeting, Kinsella

12.

Financial

12.1

Budget to Actual

• Resolution #CM20150908.1024

  Motion to approve the budget to actual as of August 31, 2015.

  Carried

12.2

Council Fees

• Resolution #CM20150908.1025

  Motion to approve the Council Fees for the Month of August, 2015 as circulated.

  Carried

12.3

Listing of Accounts Payable

• Resolution #CM20150908.1026

  Motion to file the listing of Accounts Payable as circulated:

  Batch	Cheque Date	Cheque Nos.	Batch Amount
  18773	August 7, 2015	22930 - 23020	$537,003.28
  Cheques Misprinted by Supplier		23021 - 23765
  18788	August 13, 2015	23766 - 23817	$800,757.28
  18812	August 25, 2015	23818 - 23842	$120,432.80

  Carried

13.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  11:19 a.m.

 

These minutes approved this 13th day of October, 2015.

 

________________________           ____________________________

Reeve                                                       Chief Administrative Officer