County of St. Paul No 19Council MeetingMinutesMeeting #:Date:Tuesday, October 08, 2013Time: 10:00 A.m. - 10:00 A.m.Location:5015- 49 Avenue, St. Paul, AB T0A 3A41.Call to Order The 622nd meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:13 a.m., Tuesday, October 8, 2013 at the County Office in St. Paul, there being present the following: Reeve Steve Upham Councillor Glen Ockerman Division 1 Councillor Dwight Dach Division 2 Councillor Cliff Martin Division 3 Councillor Maxine Fodness Division 4 Councillor Frank Sloan Division 5 Councillor Alphonse Corbiere Division 6 Sheila Kitz CAO Tim Mahdiuk Assistant CAO Phyllis Corbiere Executive Assistant Leo deMoissac Public Works Superintendent Kyle Attanasio Municipal Intern Janice Huser St. Paul Journal 2.Minutes The following information was omitted from the September 10, 2013 minutes at the 11:00 a.m. Public Hearing: - Councillor Fodness entered the Council Room at 11:14 a.m.Resolution #CM20131008.1001 Motion to approve the minutes of the September 10, 2013 Council Meeting with the above noted amendment.Carried3.Bank Reconciliation - August and SeptemberResolution #CM20131008.1002 Motion to adopt the Bank Reconciliation for the month of August, 2013.CarriedResolution #CM20131008.1003 Motion to adopt the Bank Reconciliation for the month of September, 2013.Carried4.Additions to Agenda and Acceptance of Agenda The following addition was made to the agenda: 7.17 Request for Bus Stop Sign Resolution #CM20131008.1004 Motion to adopt the agenda for the Regular Meeting of Council for October 8, 2013 with the above noted addition.Carried5.Business Arising from Minutes5.1Bylaw No. 2013-39 - Road Closure between SE 21 and SW 22-58-11-W41.Bylaw 2013-39 - Road Cancellation - Se 21 and SW 22-58-11-4.pdf2.Map SE 21 and SW 22-58-11-W4.pdfResolution #CM20131008.1005 Motion to give first reading to Bylaw No. 2013-39, Road Closure between SE 21 and SW 22-58-11-W4.Carried6.Delegation6.111:00 a.m. - Trevor Kotowich, St. Paul Fire Chief1.Ltr from Fire Departments re Burn Permits.pdf2.No. 1401 - Fire Protection.pdf3.No. 1478 - Amend 1401 Fire Protection Bylaw.pdf Trevor Kotowich was admitted to the Council Room at 11:00 a.m. to request that Council consider going to year round burning permits in an attempt to decrease the number of false alarms that the fire departments respond to between November 1 and February 28 - the period when permits are not issued. Trevor advised Council that during the time when fire permits are not issued the fire departments are dispatched out to significantly more calls increasing expenses to the County and tiring out the volunteers. Council agreed to go ahead with a year round permit system, however they stressed that they want to educate residents about the requirement for year round burning permits as well as review the process of obtaining a permit, making it as easy as possible for landowners to obtain one.Resolution #CM20131008.1020 Motion to give first reading to Bylaw No. 2013-41, which is a bylaw to rescind Bylaw No. 1478.CarriedResolution #CM20131008.1021 Motion to give second reading to Bylaw No. 2013-41.CarriedResolution #CM20131008.1022 Motion to present Bylaw No. 2013-41 at this meeting for third and final reading.Carried UnamimouslyResolution #CM20131008.1023 Motion to give third reading to Bylaw No. 2013-41.CarriedResolution #CM20131008.1024 Motion to give first reading to Bylaw No. 2013-42, which is a bylaw to amend Bylaw No. 1401 as it relates to the requirement for fire permits for year round burning.CarriedResolution #CM20131008.1025 Motion to give second reading to Bylaw No. 2013-42.CarriedResolution #CM20131008.1026 Motion to present Bylaw No. 2013-42 at this meeting for third and final reading.Carried UnamimouslyResolution #CM20131008.1027 Motion to give third and final reading to Bylaw No. 2013-42.Carried7.New Business7.1Utility Training - Oct. 23-251.Utility Boot Camp.pdfResolution #CM20131008.1006 Motion to approve Paulette Mudryk, Utilities Clerk, to attend the Utility Training Session from October 23-25, 2013 in Edmonton. Carried7.22013 Bellamy Partnership Forum - Nov. 27 & 281.Bellamy Forum.pdfResolution #CM20131008.1007 Motion to approve the appropriate staff to attend the 2013 Bellamy Partnership Forum, sponsored by the County's software providers to be held November 27 & 28, 2013 in Edmonton.Carried7.3RUSA Conference - Dec. 3-51.2013 RUSA Conf.pdfResolution #CM20131008.1008 Motion to approve two staff members to attend the 2013 RUSA Conference from December 3 to 5, 2013.Carried7.4Community Working Group CommitteeResolution #CM20131008.1009 Motion to ratify Reeve Upham's attendance at the Community Working Group Committee meetings on September 16, 18, 23 and 30 to prepare a grant application for a Family Care Clinic Proposal as it was important he attended due to the County's contribution to the wellness centre.Carried7.52013 Strategic Plan Update - 3rd Quarter1.2013 Strategic Plan -Quarter 3.pdfResolution #CM20131008.1010 Motion to accept the 3rd Quarter of the 2013 Strategic Plan as information.Carried7.6Councillor OrientationResolution #CM20131008.1011 That the County contract Lois Byers of Smiling LB Consulting to conduct Council Orientation following the 2013 Municipal Election at a cost of $903.Carried7.7Bylaw No. 2013-38 Licence Road Allowance1.Map - Cunningham.pdf2.Undeveloped Rd Allowance.pdf3.2013-38 - Licence Road Allowance - Cunningham.pdfResolution #CM20131008.1012 Motion to give first reading to Bylaw No. 2013-38, Licence Agreement for road allowance located between SE 25-57-6-W5 and NE 21-57-6-W4.Carried7.8Bylaw No. 2013-40 - Rescind Bylaw No. 2013-011.2013-40 - Rescind Bylaw No. 2013-01.pdf2.2013-01 Amend LUB - Rezone PSW 25-57-7-W4.pdf3.Proposed new Subdivision.pdfResolution #CM20131008.1013 Motion to give first reading to Bylaw No. 2013-40, which is a Bylaw to rescind Bylaw No. 2013-01.Carried7.9Subdivision - Pavement of Internal RoadsResolution #CM20131008.1014 Motion to add the following wording to the County's Development Agreement which will be used until the Engineering Standards are completed "All multi-lot residential subdivision developments (as defined in the Municipal Development Plan Bylaw No 2013-10) that are serviced by an internal road will require pavement (hot mix)”. Carried7.10Gravel for Haying in the 30sResolution #CM20131008.1015 Motion to ratify the donation of 60 yards of gravel to be stockpiled at the Haying in the 30s site in Mallaig.Carried7.116th Annual Classic Farmer's Spiel1.Letter - Mallaig Farmers' Speil.pdfResolution #CM20131008.1016 Motion to sponsor one team for $160 and provide a door prize for the Mallaig Farmer's Spiel.Carried7.12Fern Chapel - Historical Designation1.Memorandum Agreement for Services - County of St Paul.pdf2.Letter from Ferguson Flats re fern chapel.pdf3.fern chapel photos.pdf4.fern chapel - Olga's report re Gary Chen.pdf5.Excerpt from minutes for fern chapel designation.pdfResolution #CM20131008.1017 Motion to approve the Memorandum of Agreement with Community Design Strategies Inc. to develop a Statement of Significance (SOS), which is the initial step in designating Fern Chapel as a historic site, and to pay $2,300 to Community Design Strategies Inc. for the SOS.Carried7.13Extend Municipal Intern Position for one YearResolution #CM20131008.1018 That the County submit a letter to Municipal Affairs stating that the County wishes to continue with the Municipal Internship Program for Kyle Attanasio and requesting the $19,000 grant for the second year of the program.Carried7.14Water for Ashmont/Lottie LakeResolution #CM20131008.1019 That the County submit a scope change application to Alberta Transportation for the Ashmont/Lottie Lake Water For Life Project from the water source being an upgraded Water Treatment Plant in Ashmont changed to a Regional Water Transmission Line/system from the Town of St. Paul to Ashmont.Carried7.15Sewer Back Up in Mallaig1.Letter - Therese Adelard Amyotte.pdfResolution #CM20131008.1028 Motion to refer the request from the owner of Lot 17, Block 4, Plan 8120063 in the Hamlet of Mallaig for compensation for sewer back, to the County's insurance company and to install a back flow preventing valve in the residence to prevent the backup from happening in the future.Carried7.16In Camera Item Councillor G. Ockerman left the Council Room at 12:26 p.m. as he is a lessee on one of the properties being discussed in camera. Councillor G. Ockerman entered the Council Room at 12:30 p.m. Councillor G. Ockerman left the meeting at 12:38 p.m. Councillor G. Ockerman entered the Council Room at 12:39 p.m.Resolution #CM20131008.1037 Motion to go in camera. Time: 12:20 p.m.CarriedResolution #CM20131008.1038 Motion to revert to an open meeting.CarriedResolution #CM20131008.1039 Motion to offer the Armistice hall (.72 acres on PSW 8-57-7-W4) for sale to the second highest bidder for $16,026 (which is equivalent to the amount of the successful bidder) and if he is not interested in purchasing the property for that price, then offer it to the third highest bidder at the same price.CarriedResolution #CM20131008.1040 Motion that the County present a draft agreement to the landowner which indicates that a bond is required for 50% of the estimated cost of building the road, which will be returned to the landowner when a permanent residence is built on the property. CarriedResolution #CM20131008.1041 Motion that administration provide letters to the lessees of SE 4-56-3-W4, NW 31-55-4-W4 and SW 16-58-5-W4 advising that the County will continue to lease the properties for 2014, however the public works department may be entering onto the property to test for gravel and if no gravel is found and there is no apparent reason for the County to retain the property, it may be advertised for sale.CarriedResolution #CM20131008.1042 Motion to go into camera. Time: 12:41 p.m.CarriedResolution #CM20131008.1043 Motion to revert to an open meeting. Time 1:00 p.m.Carried7.17Request for School Bus SignResolution #CM20131008.1029 Motion to refer the request for a bus sign on range Road 101 to St. Paul Education Regional Division No. 1.Carried7.18-7.19-7.20-7.21-8.Correspondence8.1Thank you letters1.Thank You - Ashmont Ag Society.pdf2.Thank You - Girl Guides Pathfinder.pdf3.Thank You - MD of Bonnyville.pdfResolution #CM20131008.1030 Motion to file the thank you letters from the Ashmont Ag Society, the Girl Guides and the MD of Bonnyville as information.Carried9.Reports9.1CAO Report CAO, Sheila Kitz, read her report aloud to Council.Resolution #CM20131008.1031 Motion to accept the CAO report as informationCarriedResolution #CM20131008.1032 Motion to upgrade the sewer line in Ashmont to Lots 1 & 2, Plan 701HW and Plan 3509ET subject to receipt of the signed restrictive covenants for Plan 3509ET and Lot 2, Plan 701HW, which states that if there is a connection to the sewer line in future the owner will be obligated to pay $13,000 to the County. The restrictive covenant will be registered on title.Carried9.2Reports9.3Public Works Report The public works report, which included a three year summary for gravelling, road construction and oiling was presented to Council.10.Upcoming Meetings10.1October 29 - Public Works MeetingResolution #CM20131008.1033 Motion to change the regularly scheduled Public Works meeting to October 31, 2013 at 9:00 a.m.Carried10.2November 1 - ASB Regional Meeting - CZAR10.3November 12-15 - AAMD&C Fall Convention10.4November 19 @ 10:00 a.m. - Council Meeting11.Financial11.1Council Fees Councillor Glen Ockerman left the Council Room at 12:14 p.m. Councillor Glen Ockerman entered the meeting at 12:15 p.m.Resolution #CM20131008.1034 Motion to approve the Council Fees for the Month of September, 2012 as circulated.Carried11.2Budget to ActualResolution #CM20131008.1035 Motion to approve the budget to actual as of September 30, 2013 as information.Carried11.3Listing of Accounts PayableResolution #CM20131008.1036 Motion to file the listing of Accounts Payable as circulated: Batch Cheque Date Cheque Nos. Batch Amount 17218 Sept. 13, 2013 17979-18099 $1,395,548.82 17233 Sept. 24, 2013 18100-18140 $ 611,201.74 Carried12.Adjournment Business on the agenda being concluded, Chairman S. Upham adjourned the meeting. Time: 1:03 p.m. These minutes approved this 19th day of November, 2013. ________________________ ____________________________ Reeve Chief Administrative Officer No Item Selected This item has no attachments1.Bylaw 2013-39 - Road Cancellation - Se 21 and SW 22-58-11-4.pdf2.Map SE 21 and SW 22-58-11-W4.pdf1.Ltr from Fire Departments re Burn Permits.pdf2.No. 1401 - Fire Protection.pdf3.No. 1478 - Amend 1401 Fire Protection Bylaw.pdf1.Utility Boot Camp.pdf1.Bellamy Forum.pdf1.2013 RUSA Conf.pdf1.2013 Strategic Plan -Quarter 3.pdf1.Map - Cunningham.pdf2.Undeveloped Rd Allowance.pdf3.2013-38 - Licence Road Allowance - Cunningham.pdf1.2013-40 - Rescind Bylaw No. 2013-01.pdf2.2013-01 Amend LUB - Rezone PSW 25-57-7-W4.pdf3.Proposed new Subdivision.pdf1.Letter - Mallaig Farmers' Speil.pdf1.Memorandum Agreement for Services - County of St Paul.pdf2.Letter from Ferguson Flats re fern chapel.pdf3.fern chapel photos.pdf4.fern chapel - Olga's report re Gary Chen.pdf5.Excerpt from minutes for fern chapel designation.pdf1.Letter - Therese Adelard Amyotte.pdf1.Thank You - Ashmont Ag Society.pdf2.Thank You - Girl Guides Pathfinder.pdf3.Thank You - MD of Bonnyville.pdf