County of St. Paul No 19

Council Meeting

AGENDA

Meeting #:
Date:	Tuesday, February 14, 2017
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

2.

Minutes

3.

Bank Reconciliation

4.

In Camera

In Camera

In Camera item to be presented at the Meeting.

4.1

In Camera

5.

Business Arising from Minutes

5.1

Bylaw No. 2017-01 - Licence Road Allowance between NW 13-56-5-4 and NE 14-56-5-4

At the January meeting, Council gave first reading to Bylaw No. 2017-01 which is a Bylaw to license the undeveloped road allowance located between NW 13-56-5-W4 and NE 14-56-5-W4.

 

The Bylaw was advertised in the Elk Point Review the week of January 17, 2017.  Any person claiming to be affected by the Licence Agreement could appeal in writing within 14 days of the advertisement.  We have not received any feedback.

5.2

Safety Codes Contract

At the January 24 Public Works Meeting, Council made a motion to table a decision on awarding the Safety Codes Contract to the February Council Meeting and in the interim administration was requested to set up interviews with the two groups who submitted a tender.

 

As there was no provision for an interview in the tender document, Administration has been advised by legal Counsel not to interview the two groups, but that Council should make a decision based on the information that has been provided in the RFP.

 

Council to determine if they want a lower cost for residents, or have the County make a higher percentage of the fees.  Inspections Group has a higher fee schedule than Superior.  Also, there was no term specified in the tender document, so a one, two or three year contract can be awarded. 

 

5.3

Amendment to Land Use Bylaw

At the January Public Works meeting Council made the following motions:

• that administration prepare an amendment to the Land Use Bylaw to address the number of animals permitted on Lot 1, Block 1, Plan 0124546 in NE 3-58-11-W4.  We are looking for direction from Council regarding if they wish to include wording about the movement of the corals in this notwithstanding clause.
• that administration research wording to amend Land Use Bylaw No. 2013-50 in relation to keeping livestock on parcels which are less than 20 acres. 

 

Krystle Fedoretz has contacted neighbouring municipalities.  She will present her findings to Council and will present different scenarios that would result from the amendment to the LUB for further discussion and direction.

6.

Delegation

6.1

11:00 a.m. - Public Hearing - Bylaw No. 2016-24 - Amend LUB - Rezone PSE 27-59-10-W4

At the December 13, 2016 meeting, Council gave first reading to Bylaw No. 2016-24, which is a bylaw to amend Land Use Bylaw No. 2013-50 as it relates to rezoning 9.98 acres in PSE 27-59-10-W4 from Industrial/Commercial to Country Residential One.

 

Bylaw No. 2016-24 was advertised in the St. Paul Journal and Elk Point Review the weeks of January 30 and February 7, 2017.

 

RSVPs were sent out to adjacent landowners regarding a public consultation which was to be held on January 23, 2017.  No RSVPs were received.  The public consultation was cancelled.  

6.2

11:15 a.m. - Public Hearing - Bylaw No. 2016-25 - Amend LUB - Rezone PSW 2-58-11-W4

At the December 13, 2016 meeting, Council gave first reading to Bylaw No. 2016-25, which is a bylaw to amend Land Use Bylaw No. 2013-50 as it relates to rezoning 2.94 acres in SW 2-58-11-W4 from Industrial/Commercial to Agricultural.

 

Bylaw No. 2016-25 was advertised in the St. Paul Journal and Elk Point Review the weeks of January 30 and February 7, 2017.

 

RSVPs were sent out to adjacent landowners regarding a public consultation which was to be held on January 24, 2017.  One RSVP was received.  The adjacent landowner did not attend the public consultation.  

6.3

1:00 p.m. - Carmen Gouin

At the November Meeting, Council heard from a Lot owner at Lac Sante who wanted to build a retaining wall and do some landscaping along the east side of their property, which would encroach onto Lot 10ER, Block 1, Plan 8121812.  The delegation was uncertain where her property line was.

 

Council advised the delegation to obtain a real property report to determine where their property lines are and bring their findings back to the Planning department.  A copy of the Real Property Report is attached.  

 

The Delegation will be in to request to dedesignate and purchase 0.117 acres (0.047 ha) to construct a retaining wall on Lot 10ER, Block 1, Plan 8121812. 

6.4

1:30 p.m. - St. Paul Regional Lions Quarterback Club

Todd Tanasichuk, with the St. Paul Football program, will be in to request financial assistance with their outdoor lighting project at the Regional High School football field and track.  This group is making applications for various grant programs including CFEP, Co-op, Agri-Spirit.

7.

New Business

7.1

Alberta Recreation & Parks Association Conference

The 2017 Canadian Parks Conference will be held March 8-11, 2017 in Banff.   Information about the conference can be viewed at http://arpaonline.ca/events/2017-canadian-parks-conference.  Registration for the conference is $750.

 

Councillor Dach has expressed interest in attending this conference as it relates to several of the committees he sits on.  He would like to extend it to all of Council, Tim Mahdiuk and Dwayne Newby to attend.

7.2

2017 ASCHA Convention & Tradeshow

The 2017 Alberta Senior Citizen' Housing Association (ASCHA) Convention will be held March 22-24, 2017 in Edmonton.  Registration for the conference is $650.  Councillor Fodness has expressed interest in attending as it pertains to the MD Foundation board. 

 

Additional information can be viewed at www.ascha.com.

7.3

Aquatic Invasive Species Workshop

The Lesser Slave Lake Watershed Council is hosting an Aquatic Invasive Species Workshop for harbour authorities, tourism promoters, anglers, watershed stewardship groups, municipalities, boating groups, and parks staff on April 12th, 2017 in Faust, Big Lakes County. 

Councillor Dach in his capacity with the North Saskatchewan Watershed Alliance and Alberta's Lakeland is requesting to attend. 

The workshop is being provided for free. 

 

7.4

Municipal Fundamentals

The Government Finance Officers Association is offering a Municipal Fundamentals Workshop designed to educate those new to municipal operations.  The workshop covers essential municipal finance concepts and basic "how to" and best practice information.  The workshop will be held May 3-5 in Leduc.  Registration for the workshop is $975.00

7.5

GFOA - Long Term Financial Planning Workshops

The Long Term Financial Planning Workshop, sponsored by the GFOA, will be held May 10 - 12, in Edmonton.  The workshop will provide technical knowledge and the students will be better equipped to design a long-term financial planning process that is responsive to municipalities current realities and available resources.  Registration for the Workshop is $1,275.

This workshop is designed for local government finance professionals and will be of interest to finance officers and staff, budget preparers, senior management and other responsible for, or interested in local government long-term financial planning.

The Long-Term Financial Planning workshop builds on the Alberta Intermediate Budget course, Municipal Budgeting Alberta 'Best Practices' and advanced budget course, Budget Analyst Academy. References to relevant background material in the respective training manuals will be made as appropriate, and it is recommended that these course be taken prior to attend this Long-Term Financial Planning workshop.

This workshop is based on the processes and best practices outlined by GFOA International in the book “Financing the Future: Long-Term Financial Planning for Governments” and in their best practice standards. This book along with a comprehensive course manual covering all workshop material is provided. Advance review of these materials is not required.

In addition to gaining technical knowledge the student can expect to gain an appreciation that long-term financial planning is modular in nature and can be approached in a number of ways. As a result students will be better equipped to design and lead a long-term financial planning process that is responsive to the municipalities current realities and available resources.

Darlene Smereka is requesting to attend this workshop in lieu of the Annual GFOA Conference. 

7.6

2017 FCM Conference

The 2017 FCM Conference will be held June 1-4, 2017 in Ottawa.  Registration for the conference is 937.90.

 

Councillors Dach and Amyotte have expressed interest in attending the Conference. Reeve Upham will also be attending the conference, but his costs will be paid by the AAMDC Zone 5. 

7.7

St. Paul & District Hospital Foundation Fundraiser

The St. Paul & District Hospital Foundation will be holding their annual fundraising event on March 4, 2017.  This year they are raising funds for Ultra Sound Tables, Verifit Ear Measuring Equipment, Middle-Ear Analyzer and a Slit Lamp.  

 

They are looking for support for their fundraiser by way of a donation for their live/silent auction and/or purchase a table of eight for $480.

 

Since 2012 Council purchased a table of 8 or made a cash donation equal to the price of the table and donated a silent auction item for the Hospital Foundation Fundraiser.

7.8

Request for Donation - Elk Point Theatre Project

The Elk Point Children's Theatre is a group of 26 kids ranging in age from 6-16 from Elk Point, St. Paul and rural areas.  This is their third year running and they will be holding a performance on April 29 and 30th in the Allied Arts Centre.  Being children's theatre, they are struggling with the children's soft voices being picked up by the sound system in the facility.  They are looking to purchase Lavalier style microphones that attach to the children's clothing as well as directional mics for the stage floor.  

 

The cost is approximately $35,000 to purchase 24 high quality mics for the children as well as the directional mics for the floor.   To date, they have fundraised and received donations of $12,683.90.  They requested a donation of $2000 from the Elk Point Community Grant, which was to be allocated by mid February however these funds now will not be allocated until later in March, so it will be too late to help with this year's show.

 

Their optimal setup for this year would be to purchase 12 complete mic sets for $18,876.42.  Their shortfall would be $6,192.52.  However, it could work with 8 mic sets and 4 extra lavaliers which would cost $14,913.43.  Their shortfall would be $2,229.53.   

 

They are requesting the County to help fund their shortfall.

7.9

AG Ross Arena - Request for Funding

On Tuesday January 31st, the County of St. Paul was made aware that the roof at the Elk Point Arena was damaged and causing a significant leaking of water into the facility. In cooperation with the Arena operators, the Elk Point Ag Society, the County initiated the insurance claim process which is still ongoing. The Ag Society received verbal notification from the insurance adjustor on February 8th that the current damage will not be covered under insurance as it is more of a maintenance issue. We are currently awaiting formal correspondence from the adjustor.  

During preliminary budget deliberations, Council elected to increase its contribution from $55,000 to $75,000 for Elk Point recreational facilities in 2017.

The Elk Point Arena is hosting a provincial tournament in March and is looking to execute the roof repairs to ensure the facility is prepared for this important community event. 

Councillor Ockerman is requesting to expedite a $25,000 contribution for 2017 to the AG Ross Arena which will allow the Ag Society to carry out roof repairs while the insurance claim process takes its course. 

7.10

Request for Funding - 65+ Senior Mixed Curling Team

The 65+ Mixed Curling Team will represent St. Paul Zone 7 at the 55 Plus Provincial Championships in Grande Prairie from February 17-19.  All travel and accommodation expenses are paid by the Seniors and they are requesting financial assistance to help offset some of these costs.  

 

This request is being brought before Council as it falls outside the scope of policy ADM-51.

7.11

Village of Glendon - 10th Annual Pyrogy Bonspiel

The Village of Glendon is holding their Pyrogy Bonspiel on Saturday, March 11th.  The entry fee is $100 per team.

In the past, the County sponsored two teams for this Bonspiel.

7.12

Bylaw No. 2017-03 - Amend LUB - Rezone PSE 16-58-9-W4

Bylaw No. 2017-03 is being presented to Council to amend Land Use Bylaw No. 2013-50 as it relates to rezoning 3 acres in SE 16-58-9-W4 from Agricultural to Industrial Commercial.  The landowner wishes to use the property for heavy equipment sales, lease and rental.

Land Use Bylaw

• Current Zoning - Agriculture
• Proposed Zoning- Industrial/Commercial
• Proposed Use - Industrial Medium

The property is part of the Town of St. Paul and County of St. Paul Inter-Municipal Development Plan.  It is designated as Future Business Employment.  No change will be required to the IDP.  

 

After first reading, the Bylaw must be advertised according to Section 606 of the M.G.A. and a public hearing held according to section 230 of the M.G.A. The adjacent landowners will be notified of the proposed rezoning.

 

The applicant will also be required to hold a public consultation prior to the public hearing being held.

7.13

Explore Survey - Request for Extension on Subdivision File

On January 26, 2016 Explore Surveys Inc. received endorsement from the Subdivision Authority for their Plan of Survey on SW 7-58-8-W4, for a one-year period.  They are requesting an extension to their subdivision file as they are waiting for their file to be reviewed by the Provincial Wetlands and Water Boundaries Unit, before the subdivision can be registered at Land Titles.

 

Section 657(6) of the MGA allows a Council to extend the one-year approval period, whether or not the time period has expired.  

7.14

Bylaw No. 2017-02 - Borrowing Bylaw - Bring Water to the Hamlet of Mallaig

Bylaw No. 2017-02 is being presented to Council for first reading.  Bylaw No. 2017-02 is a bylaw to authorize the Council of the County of St. Paul to incur indebtedness by the issuance of debenture in the amount of $720,120 to bring water supply to the Hamlet of Mallaig.

 

After first reading, the proposed bylaw based on estimated or tendered costs, must be advertised at least once a week for two consecutive weeks as per Section 606 of the M.G.A.  The electors may, within 15 days from the date of the last publication of the notice, petition Council for a vote on the money bylaw.

 

If a valid petition is presented to Council within the specified time period, the Council may abandon the project, or, if it decides to proceed with the bylaw, shall first submit the bylaw to a vote of the electors, and if assented to by the vote, may proceed.

 

After the Bylaw receives second and third reading there is 30 days for the public to appeal the decision through the courts.

7.15

FCM Appointment as AAMDC Zone 5 Representative

At the AAMDC Zone 5 meeting in January, Reeve Upham was appointed as the FCM representative until July 2018.  All meeting expenses will be funded by AAMDC Zone 5.  We require a motion to support Reeve Upham's appointment, to be funded by AAMDC Zone 5. 

7.16

2016 Strategic Plan - 4th Quarter

The final update for the 2016 Strategic Plan was sent as a separate attachment due to the size of the document.  Once approved, it will be posted on the website under the governance tab.

7.17

St. Paul Airport Strategic Business Plan

The County and Town of St. Paul recently applied for a STIP Grant to upgrade runway lighting at the St. Paul Municipal Airport. One of the requirements for this grant was the submission of a Strategic Business Plan for the Airport.

The draft copy of the Strategic Business Plan for the St. Paul Airport was approved by the St. Paul Airport Committee on February 1st, 2017 and is now coming before Council for approval. 

7.18

Elk Point Airport Capital Development and Business Plan

The County and Town of Elk Point recently applied for a STIP Grant to replace runway lighting infrastructure and carry out additional facility upgrades at the Elk Point Municipal Airport. One of the requirements for this grant was the submission of a Strategic Business Plan for the Airport.

The draft copy of the Strategic Business Plan for the Elk Point Airport was approved by the Elk Point Airport Committee on January 19th, 2017 and is now coming before Council for approval. 

7.19

AAMD&C Board Governance Review

Every four years, the AAMDC forms a Board Governance Review Committee (BGRC) to ensure that the association’s governance process serves member needs. The committee has already met twice and will continue to meet over the next two months. The committee’s work will culminate with a report to membership at the upcoming AAMDC Spring 2017 Convention in March. The report will include recommendations on how the AAMDC’s board governance could be improved, which will be voted on by AAMDC members.

 

As part of this process, they are seeking input from AAMDC members. The Board Governance Review questions are attached.

 

Does Council want to prepare a consolidated response to the survey?

7.20

Request to Waive Property Tax Increase

The owners of PNW 11-58-11-W4 are requesting that Council consider waiving their property tax increase which will result due to the renovations they did to their garage to convert it into a suite for their handicapped son.  The suite will be converted back to a full garage when their son no longer requires the suite.  Administration checked with Alberta Works and there is no financial assistance available for the homeowner for this type of renovations.

 

The estimated increase in property taxes for 2017 will be $378.93 .

 

Section 347 of the MGA allows a council to cancel all or part of a tax.

7.21

Lac La Biche County Request for Support to Lobby Provincial Government- Re Sport Fishing

Lac La Biche County Council is requesting Council's support in lobbying the provincial government to request that current sport fishing regulations in northeastern Alberta be revisited as the existing regulations make it difficult to diversify the economy, while at the same time harming the overall health of aquatic ecosystems by overprotecting predatory fish.  The letter Lac La Biche County sent to the Minister is attached.  

7.22

Additions to Agenda and Acceptance of Agenda

7.23

Rural Innovation Forum

Motion for Reeve Upham to attend.  He will speak to this item.  

7.24

Local to Global Eastern Alberta Trade Corridor

Motion to approve Reeve Upham to attend. 

7.25

Library Board Conference

Motion for Councillor Fodness to attend the Library Board Conference. 

7.26

Request to provide access to Lot 7, Block 3, Plan 8021504

7.27

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7.28

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7.29

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7.30

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8.

Correspondence

9.

Reports

9.1

CAO Report

10.

Upcoming Meetings

10.1

Feb. 16 @ 8:30 a.m. - Brownlee Law Seminar

10.2

Feb. 17 @ 8:30 a.m. - Reynolds Mirth Law Seminar

10.3

Feb. 28 @ 10:00 a.m. - Public Works

11.

Financial

11.1

Budget to Actual

A copy of the budget to actual will be presented to Council for review.

11.2

Council Fees

Council fees for the past month will be circulated for review. 

11.3

Listing of Accounts Payable

A listing of Accounts Payable will be provided for Council's review.

12.

Adjournment