County of St. Paul No 19

Council Meeting

AGENDA

Meeting #:
Date:	Tuesday, June 11, 2013
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

2.

Minutes

3.

Bank Reconciliation

4.

Additions to Agenda and Acceptance of Agenda

5.

Business Arising from Minutes

5.1

Plan 8722874, Lot 1

At the May Meeting, Council made a motion to enter into an agreement with the Tenant of Plan 8722874, Lot 1 to pay $5,330.16 which represents back taxes on the mobile home located on that property as well as request a monthly payment of $1200 from his rent to be paid towards the taxes. We have been advised by our lawyers that we cannot request the lump sum payment for the back taxes.  The renter has already made the first $1200 payment towards the property taxes. 

6.

Delegation

6.1

10:30 a.m. - Summer Village of Horseshoe Bay

Council Members from the Summer Village of Horseshoe Bay will be in the present Council with a cheque for their contribution to the Mallaig Fire Hall.

6.2

11:00 a.m. - Lakelander's Trailer Club

Brad Shapka will be in to give Council an update on the road construction and to request an extension for their agreement for the 2013 camping season.

 

A copy of the Agreement for the 2012 camping season is attached.

6.3

11:30 a.m. - Staff Sgt. Wade Trottier

S/Sgt. Wade Trottier will be in to provide Council with a Statistical Update.

7.

New Business

7.1

Ports to Plains Alliance Working Group Meeting - May 29

The Northern Ports-toPlains Alliance Working Group Meeting with Premier Redford and Ministers Dallas and Griffiths will be held June 20-31 in Wainwright.  Registration is $20.

7.2

2013 AAMDC Aggregated Business Services Golf Tournament - June 27

The AAMD&C Aggregated Business Services Golf Tournament will be held June 27, 2013 in Wetaskiwin, AB in support of the Stollery Children's Hospital Foundation.  The ABS golf tournament celebrates and recognizes the loyal members and stakeholders of AAMDC's Aggregated Business Services.  Registration for the Trade Forum is $90. This is a fantastic opportunity to raise funds for a great cause and also to spend time with our valued members and Approved Suppliers.

7.3

Municipal Affairs Training Courses

Alberta Municipal Affairs, in partnership with ARMAA and LGAA, is piloting the concept of one day Regional Training Sessions for municipal administration. Each session is designed to cover a range of practical topics to assist municipal CAOs and their staff with specific training needs in an informative and interactive environment.  They have completed their first session in Grande Prairie and have now scheduled two additional sessions, with the first being held in the Town of Bashaw on Wednesday, June 19, 2013 and the second in the Town of Picture Butte on Tuesday, June 25, 2013. Each session will run from 9:45 am – 4:30 pm and will focus on those practical topics most requested by administrations.  

We are looking for approval to send Kyle Attanasio and Phyllis Corbiere to the session scheduled for June 19, 2013 in Bashaw.  There is no cost to attend this session.

7.4

ARMAA Conference

The ARMAA Conference is scheduled for September 4-6, 2013 in Lethbridge.  We are looking for approval for Sheila Kitz, Tim Mahdiuk, and Kyle Attanasio to attend.

7.5

Request for Sponsorship for Provincial Tournaments

We have received a request from the Mallaig School and Regional High School requesting sponsorship to attend the Provincial Track and Field Championship which was held June 7 & 8, 2013 in Calgary.

 

7.6

Request - St. Paul Crisis Centre

The St. Paul Crisis Centre and the St. Paul RCMP are holding their first annual Charity Golf Tournament on June 15th.  All monies raised from the tournament will be given back to a local charity and this year's charity of choice is the Columbus House of Hope. 

 

They are looking cash and/or donations for prizes or silent/live auction items.

7.7

Rodeo Week Kick Off Supper

The Chamber of Commerce is preparing for their annual Rodeo Week Kick-Off Supper on August 26, 2013.  In previous years they accepted silent auction items; however, this year they are requesting a cash donations which will be used to purchase large ticket prizes to be raffled off at the Rodeo Supper.

 

In the past, Council donated one 10 yard load of gravel to be delivered within the County for a silent auction item, which would currently be worth $250.

 

7.8

Canada Day Celebrations in Ashmont

The FCSS Department is hosting a Canada Day Celebration in Ashmont.  Janice is requesting if Council would be willing to sponsor the ribbons for the show and shine along with a door prize?  The total cost would not exceed $500.00.

 

You can check out the Canada Day website at:  http://ashmontcanadaday.com/

7.9

Letter of Support - New Horizons Grant

The FCSS Department is applying for a New Horizons Grant for funding to build a pickle ball court at the Westcove Campground.  Janice is requesting a letter of support to accompany her grant application.  For her grant application she will also require permission from Council to build them on County property.

7.10

Farm Family Award

Further to Council's discussions at the Ag Service Board Meeting, the ASB department has submitted the Capjack Family, Sidehill Spring Farms as a nominee for the Farm Family Award to be awarded at Farmfair 2013 in November.  The deadline for applications was June 3. 

7.11

Request to Cancel Property Taxes on Lot 6, Block 3, Plan 0021847

The group of owners of Lot 6, Block 3, Plan 0021847, know as Aline Drive Water Service Ltd., is requesting that the 2013 municipal portion of the property taxes be cancelled ($746.68).  The lot is used for a dugout and a small shed that houses the equipment to pump water to the lots in the subdivision.  The property taxes are paid by the lot owners who are connected to the water service.

 

In 2011 & 2012 Council cancelled the Municipal property taxes on this lot. 

7.12

2013 Municipal Fall Election - Returning Officer

Section 9(1) of the Local Authorities election Act requires that an elected authority may, by resolution, appoint a returning officer for the purposes of conducting elections.

7.13

2013 Municipal Fall Election - Polling Stations and Advanced Polls

Polling stations were held at the following locations for the 2010 election:

Advanced Poll:	Elk Point Seniors Recreational Centre & County Office
Polling Stations: Div. 1	Ferguson Flats Hall
	Heinsburg Seniors Centre
	Valley Service Garage
Division 2	Elk Point Seniors Centre
	Stoney Lake Community Hall
Division 3	St. Paul Legion Hall
	Lac Bellevue Hall
Division 4	Cork Hall
	St. Paul Legion Hall
Division 5	Ashmont Legion
	Boscombe Community Centre
	St. Vincent Parish
	St. Paul Legion Hall
Division 6	Mallaig Seniors Centre
	Boyne Lake Ukrainian Church
	McRae Recreation Centre
	St. Lina Ag Society Hall

 

7.14

Bylaw No. 2013-16 - Speed Control Bylaw

Bylaw 2013-16 is being presented to Council to regulate and control vehicle speed on County roadways. This Bylaw was brought before the Policy Committee on May 30, 2013.

 

Section 187 of the M.G.A. states that all Bylaws must have three distinct and separate readings. 

7.15

Bylaw No. 2013-17 - Dog Control Bylaw

Bylaw 2013-17 is being presented to Council to approve provisions for dog control in the County. This bylaw was brought before the Policy Committee on May 30, 2013.  The changes are noted in red.

 

Section 187 of the M.G.A. states that all Bylaws must have three distinct and separate readings. 

7.16

Bylaw No. 2013-18 - Assessment Appeals Fee Bylaw

Bylaw 2013-18  is being presented to Council to establish a fee structure for assessment appeals. This Bylaw was brought before the Policy Committee on May 30, 2013.

 

Section 187 of the M.G.A. states that all bylaws must have three distinct and separate readings. 

7.17

Bylaw No. 2013-19 - Off-Highway Vehicle Bylaw

Bylaw No. 2013-19 is being presented to Council to set guidelines for the use of off-highway vehicles. This bylaw was brought to the Policy Committee on May 30, 2013. 

 

Proposed changes are noted in red.

7.18

Bylaw No. 2013-20 - Short Term Borrowing for Ashmont Water Treatment Plant

Bylaw No. 2013-20 is being presented to Council to approve short term borrowing in the amount of $2,240,263 for the Ashmont/Lottie Lake Transmission Line and Upgrade the Water Treatment Plant in the Hamlet of Ashmont.

7.19

Bylaw No. 2013-21 - Long Term Borrowing Bylaw - Ash WTP & Ashmont/Lottie Lake Trans. Line

Bylaw No. 2013-21 is being presented to Council for first reading.  Bylaw No. 2013-13 is a bylaw to authorize the Council of the County of St. Paul to incur indebtedness by the issuance of debenture in the amount of $599,335 for the upgrade to the Ashmont Water Treatment Plant.

 

After first reading,the proposed by-law based on estimated or tendered costs, must be advertised at least once a week for two consecutive weeks as per Section 606 of the M.G.A.  The electors may, within 15 days from the date of the last publication of the notice, petition Council for a vote on the money by-law. 

 

If a valid petition is presented to Council within the specified time period, the Council may abandon the project, or, if it decides to proceed with the by-law, shall first submit the by-law to a vote of the electors, and if assented to by the vote, may proceed.

 

After the Bylaw receives second and third reading there is 30 days for the public to appeal the decision through the courts.  

7.20

PW-59 - Gravel Sales Policy (Amendment)

Policy PW-59 is being presented to Council to include amendments which states the inclusion of industry into our gravel sales policy provided the gravel is used on County-based infrastructure and that any requested outside of the policy will be brought to Council for consideration. 

7.21

ASB-89 Stoney Lake and Siler Creek Dam Removal Policy

Policy ASB-89 is being presented to Council to approve a beaver dam removal policy at Stoney Lake and Siler Creek. This policy was brought before the Policy Committee on May 30, 2013.

7.22

ASB-90 - Beaver Control on Dams Affecting County Infrastructure

Policy ASB-90 is being presented to Council to approve beaver control measures when interfering with public infrastructure. This policy was brought before the Policy Committee on May 30, 2013. 

7.23

ASB-91 - Beaver Control on Private Land Policy

Policy ASB-91 is being presented to Council to approve beaver control measures affecting private property in the County. This policy was brought before the Policy Committee on May 30, 2013.

7.24

PW-92 - Road Protection/Maintenance Agreement Policy

Policy PW-92 is being presented to Council to approve the use of road protection/maintenance agreements with heavy haulers. This policy was brought before the Policy Committee on May 30, 2013. 

7.25

PW-93 - Maintenance of Pathways at Lake Subdivisions

Policy PW-93 is being present to Council to affirm that the County will not be responsible for the maintenance of pathways at lake subdivisions. This policy was brought before the Policy Committee on May 30, 2013. 

7.26

Machura Temporary Access Agreement

Agreement is being presented to Council to approve a temporary access agreement with William Machura. The agreement was presented to the Public Works Committee on May 28th, 2013.

7.27

Water Customer Contract

Administration has been working on a Water Customer Contract for residents connecting to County water lines/Commission line.  Attached is the document that Administration has developed with the assistance of Brownlee LLP.  This contract outlines the obligations of both the residents and the County for connections to our water systems.

7.28

EMS Dispatch Consolidation Online Consultation

The attached questionnaire for EMS Dispatch has been forwarded to the St. Paul Ambulance and Fire Chief for their positions.  After we receive the replies we will consolidate them and forward them to Council on Monday if available, or they will be presented at the Council Meeting.

7.29

14 M Graders

At Public Works meeting on May 28, 2013, the Public Works Superintendent indicated that Finning is interested in trading our newer 14 M graders with less than 5000 hours for approximately $13 per hour. Following the meeting, the Finning representative attended the County and inspected the graders meeting this criteria and has made the following offer they will take four (4) graders on trade for a difference of $192,000 which equates to $13.38 per hour. 

Should Council accept this offer, Administration would recommend that the funds for this Capital purchase come from unrestricted surplus.  In addition, based on the depreciation there will be a non-cash loss as these machines were amortized over 15 years - the loss on sale of fixed assets will amount to $198,217.60.  In discussions with our auditor, he feels that this is a great deal regardless of the non-cash loss that will show on the financial statements.  He also suggests that we should consider a change to our TCA policy where we depreciate graders over a shorter period of time - Administration will review the policy and bring to the Policy Committee at their next meeting. 

7.30

Mowing in Summer Village of Horseshoe Bay

The Summer Village of Horseshoe Bay has requested that the County mow a portion of their roads as a fee for service.  They have also requested that we cost share the east/west road (TWP 594) on the way into the Summer Village, however in reviewing the Ministerial Order that created the Summer Village, it appears that the east/west road belongs to the summer Village.

 

Our Agriculture Service staff have indicated that the charge for mowing which would cover the cost of machine/labour is $125.00/hour.  They also estimate that the portion that they are requesting we mow (map attached) would take approximately 2 hours for each time.  We would expect that it would need to be mowed at least twice during the season.

 

 

7.31

In Camera

7.32

Bylaw No. 2013-22 - Amend IDP - Rezone PNW 9-58-9-W4

Bylaw No. 2013-22 is being presented to Council to amend the Inter Municpal Development Plan Bylaw No. 1563 as it relates to rezoning PNW 9-58-9-W4 from Urban Reserve to Future Business.

 

After first reading, the Bylaw must be advertised according to Section 606 of the M.G.A. and a public hearing held according to Section 230 of the M.G.A.

 

The adjacent landowners will also be notified of the proposed rezoning.  The Town of St. Paul will also be notified as this property is in the IDP.

 

Krystle Fedoretz will be in to speak with Council.

 

7.33

Bylaw No. 2013-23 - Amend Land Use Bylaw No. 2013-11 - Rezone PNW 9-58-9-W4

Bylaw No. 2013-23 is being presented to Council to amend Land Use Bylaw No. 2013-11 as it relates to rezoning PNW 9-58-9-W4 from Agricultural to Industrial/Commercial.

 

After first reading, the Bylaw must be advertised according to Section 606 of the M.G.A. and a public hearing held according to section 230 of the M.G.A.

 

The adjacent landowners will also be notified of the proposed rezoning.

 

 

7.34

27th Annual Conrad Jean Special Olympics

The St. Paul Special Olympics is hosting the 27th Annual Slo Pitch Tournament on August 24 & 25, 2013.  They are expecting close to 400 athletes, coaches and volunteers to participate in this tournament.

 

They are requesting financial assistance to help offset some of the costs of hosting this tournament.

 

For the past three years, Council gave a $500 grant for the tournament.

 

7.35

Road Construction Easements

Easements for road construction purposes.  Backsloping and County to fence or pay compensation for fencing.

Backsloping Easements for Cemeteries:

NW 26-55-7-W4 - Vera Thir

NE 7-56-7-W4 - Remi & Coral Tremblay

 

Hwy 28, South on Rge Rd 95, Project 5C123, 2 Miles

NW 29-59-9-W4 - Roger Dallaire

 

7.36

Water Line to NW 19-60-9-W4

Bill Machura is requesting to connect the new fertilizer plant to be located on NW 19-60-9-W4 to the Mallaig Water System.  He will pay the fee to connect to the service.  The estimated cost to connect to the Mallaig water system is $100,000.

7.37

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7.38

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8.

Correspondence

9.

Reports

9.1

CAO Report

9.2

Reports

10.

Upcoming Meetings

10.1

June 19 @ 1:00 p.m. Meeting with Urban Systems

10.2

June 19 @ 2:00 p.m. - Ashmont Water Treatment Plant Tender Opening

10.3

June 25 @ 10:00 a.m. - Special Meeting followed by Public Works Meeting

10.4

July 2 @ 9:00 a.m. - Zone Meeting at Boscombe

10.5

July 9-11, ASB Tour - Bonnyville

11.

Financial

11.1

Listing of Accounts Payable

11.2

Council Fees

11.3

Budget to Actual

12.

Adjournment