County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, June 11, 2013
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

The 618th meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:08 a.m., Tuesday, June 11, 2013 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Glen Ockerman	Division 1
Councillor Dwight Dach	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Frank Sloan	Division 5
Councillor Alphonse Corbiere	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Assistant CAO
Phyllis Corbiere	Executive Assistant
Leo deMoissac	Public Works Superintendent
Kyle Attanasio	Municipal Intern
Janice Huser	St. Paul Journal

 

2.

Minutes

• Resolution #CM20130611.1001

  Motion to approve minutes of the May 14, 2013 Council Meeting with an amendment to Item No. CM20130514.1047 to read Top Yield Fertilizer instead of Dechaine Enterprises 2011.

  Carried
• Resolution #CM20130611.1002

  Motion to approve minutes of the May 28, 2013 Special Council Meeting as presented.

  Carried

3.

Bank Reconciliation

• Resolution #CM20130611.1003

  Motion to adopt the Bank Reconciliation for the month of May, 2013.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

The following additions were made to the agenda:

7.32  Bylaw No. 2013-22 - Amend IDP - Rezone PNW 9-58-9-W4

7.33  Bylaw No. 2013-23 - Amend Land Use Bylaw No. 2013-11 - Rezone PNW 9-58-9-W4

7.34  27th Annual Conrad Jean Special Olympics

7.35  Road Construction Easements

7.36  Water Line to NW 19-60-9-W4

• Resolution #CM20130611.1004

  Motion to adopt the agenda for the Regular Meeting of Council for June 11, 2013 with the above noted additions.

  Carried

5.

Business Arising from Minutes

5.1

Plan 8722874, Lot 1

• Resolution #CM20130611.1005

  Motion to reverse the part of motion CM20130514.1055 which states that the County of St. Paul will enter into an agreement with the tenant of Plan 8722874, Lot 1 to pay $5,330.16 which represents the back taxes on the mobile home located on that property, based on the recommendations of legal counsel.

  Carried

6.

Delegation

6.1

10:30 a.m. - Summer Village of Horseshoe Bay

Gary Burns, Mayor and Vic Staudzs, Councillor with the Summer Village of Horseshoe Bay were admitted to the Council Room to present Council with a $90,000 cheque to assist with the construction of the Mallaig Fire Hall. He thanked Council for their cooperation and added that they are pleased to be involved with the fire hall.  He also requested that Council pass along a thank you to the volunteers of the Mallaig Fire Department.

6.2

11:00 a.m. - Lakelander's Trailer Club

Brad Shapka, representing the Lakelander's Trailer Club, was admitted to the Council Room to advise Council that agreements are in place with Celtic and Frank Sloan to proceed with the road construction.  They will be choosing the road contractor by the end of the month.  Mr. Shapka then requested an extension on their agreement to access their lease through the Floatingstone Municipal Campground for the 2013 camping season. 

 

Brad Shapka left the meting at 11:10 a.m.

Councillor Frank Sloan entered the meeting at 11:12 a.m.

• Resolution #CM20130611.1035

  Motion to approve the Short Term Access Agreement for the Lakelander's Trailer Club through Floatingstone Municipal Park to MLL Lease No. 2202 located on NW 29-60-11-W4.

  Carried

6.3

11:30 a.m. - Staff Sgt. Wade Trottier

Staff Sergeant Wade Trottier was admitted to the Council Room at 11:30 a.m. to provide Council with the April and May, 2013 St. Paul Detachment statistics for the County and spoke about the community initiatives that they have been involved with.  Council then thanked S/Sgt. Trottier for their presence in the County and specifically in the lake subdivisions. 

 

Following the discussion, S/Sgt Trottier left the Council Room. 

7.

New Business

7.1

Ports to Plains Alliance Working Group Meeting - May 29

• Resolution #CM20130611.1006

  Motion to approve any Council members who are available to attend the Ports-to-Plains Alliance Working Group Meeting with Premier Redford and Ministers Dallas and Griffiths on June 20 & 21, 2013 in Wainwright. 

  Carried

7.2

2013 AAMDC Aggregated Business Services Golf Tournament - June 27

• Resolution #CM20130611.1007

  Motion to approve one team of four to attend the 2013 AAMD&C Aggregated Business Services Golf Tournament in Wetaskiwin on June 27, 2013.

  Carried

7.3

Municipal Affairs Training Courses

• Resolution #CM20130611.1008

  Motion that Kyle Attanasio and Phyllis Corbiere be approved to attend the Municipal Affairs Regional Training Session in Bashaw on June 19, 2013.

  Carried

7.4

ARMAA Conference

• Resolution #CM20130611.1009

  That Sheila Kitz, Tim Mahdiuk, and Kyle Attanasio be approved to attend the Alberta Rural Municipal Administrators Association Conference (ARMAA) in Lethbridge on September 4-6, 2013.

  Carried

7.5

Request for Sponsorship for Provincial Tournaments

• Resolution #CM20130611.1010

  Motion to approve a $500 grant for Mallaig School and for St. Paul Regional High School to attend the Provincial Track and Field Championship on June 7 & 8, 2013 in Calgary, as per policy ADM-51. 

  Carried

7.6

Request - St. Paul Crisis Centre

• Resolution #CM20130611.1011

  Motion that the County become a platinum sponsor for the St. Paul RCMP/St. Paul Crisis Centre Charity Golf Tournament by providing a $1000 donation for the tournament to be held on June 15, 2013.

  Carried

7.7

Rodeo Week Kick Off Supper

• Resolution #CM20130611.1012

  Motion to approve a cash donation of $250 for the Rodeo Week Kick-Off supper, which will be used to purchase large ticket prizes to be raffled off at the Rodeo Supper. 

  Carried

7.8

Canada Day Celebrations in Ashmont

• Resolution #CM20130611.1013

  Motion that the County sponsor the ribbons for the show and shine for the Ashmont Canada Day Celebrations, which will be hosted in part by the County FCSS Department.

  Carried

7.9

Letter of Support - New Horizons Grant

• Resolution #CM20130611.1014

  Motion to provide the FCSS Department with a letter of support to accompany their New Horizons Grant application to build a pickle ball court at the Westcove Campground and to confirm that the courts can be built on County land.

  Carried

7.10

Farm Family Award

• Resolution #CM20130611.1015

  Motion to ratify the Capjack Family, Sidehill Farms as the nominee for the 2013 Farm Family Award, as per the recommendations of the ASB Committee.

  Carried

7.11

Request to Cancel Property Taxes on Lot 6, Block 3, Plan 0021847

• Resolution #CM20130611.1016

  Motion to refund the municipal property taxes in the amount of $746.68 for the 2013 taxation year for Lot 6, Block 3, Plan 0021847 as the property is only being used for a dugout and a small shed that houses equipment to pump water to the lots in the subdivision.

  Carried

7.12

2013 Municipal Fall Election - Returning Officer

• Resolution #CM20130611.1017

  Motion to appoint Calvin Leckie as Returning Officer and Kyle Attanasio as his assistant for the 2013 Municipal Election.

  Carried

7.13

2013 Municipal Fall Election - Polling Stations and Advanced Polls

• Resolution #CM20130611.1018

  Motion that Council approve the following locations for polling stations for the upcoming Municipal Fall Election:

  Advanced Poll:	Elk Point Seniors Recreational Centre & County Office
  Polling Stations:
  Division 1	Ferguson Flats Hall
  	Heinsburg Seniors Centre
  	Valley Service Garage
  Division 2	Elk Point Seniors Centre
  	Stoney Lake Community Hall
  Division 3	St. Paul Legion Hall
  	Lac Bellevue Hall
  Division 4	Cork Hall
  	St. Paul Legion Hall
  Division 5	Ashmont Legion
  	Boscombe Community Centre
  	St. Vincent Parish
  	St. Paul Legion Hall
  Division 6	Mallaig Seniors Centre
  	Boyne Lake Ukrainian Church
  	McRae Recreation Centre
  	St. Lina Ag Society Hall

   

  Carried
• Resolution #CM20130611.1019

  Motion that the advanced poll be held on October 12, 2013 at the Elk Point Seniors Centre and at the County Office.

  Carried

7.14

Bylaw No. 2013-16 - Speed Control Bylaw

• Resolution #CM20130611.1020

  Motion to give 1st reading to Speed Control Bylaw No. 2013-16, which is a bylaw to regulate and control vehicle speed on County roadways.

  Carried
• Resolution #CM20130611.1021

  Motion to give second reading to Bylaw 2013-16.

  Carried
• Resolution #CM20130611.1022

  Motion to present  Bylaw 2013-16 at this meeting for third and final reading.

  Carried Unamimously
• Resolution #CM20130611.1023

  Motion to give third and final reading to Bylaw 2013-16.

  Carried

7.15

Bylaw No. 2013-17 - Dog Control Bylaw

• Resolution #CM20130611.1024

  Motion to give first reading to Bylaw 2013-17, which is a bylaw for the regulation and control of dogs running at large within the County of St. Paul.

  Carried
• Resolution #CM20130611.1025

  Motion to give second reading to Bylaw 2013-17.

  Carried
• Resolution #CM20130611.1026

  Motion to present Bylaw 2013-17 at this meeting for third reading.

  Carried Unamimously
• Resolution #CM20130611.1027

  Motion to give third reading to Bylaw 2013-17.

  Carried

7.16

Bylaw No. 2013-18 - Assessment Appeals Fee Bylaw

• Resolution #CM20130611.1028

  Motion to give first reading to Bylaw 2013- 18, which is a bylaw to establish a fee structure for assessment appeals.

  Carried
• Resolution #CM20130611.1029

  Motion to give second reading to Bylaw 2013-18.

  Carried
• Resolution #CM20130611.1030

  Motion to present Bylaw 2013-18  at this meeting for third reading.

  Carried Unamimously
• Resolution #CM20130611.1031

  Motion to give third reading to Bylaw 2013-18.

  Carried

7.17

Bylaw No. 2013-19 - Off-Highway Vehicle Bylaw

• Resolution #CM20130611.1032

  Motion to table Bylaw No. 2013-19 for clarification of designated trails. 

  Carried

7.18

Bylaw No. 2013-20 - Short Term Borrowing for Ashmont Water Treatment Plant

• Resolution #CM20130611.1033

  Motion to table Bylaw No. 2013-20, Short Term Borrowing for Ashmont Water Treatment Plant, until the County receives a letter of commitment from the provincial government stating that they will fund the Ashmont/Lottie Lake Transmission Line and Upgrade the Water Treatment Plant in the Hamlet of Ashmont. 

  Carried

7.19

Bylaw No. 2013-21 - Long Term Borrowing Bylaw - Ash WTP & Ashmont/Lottie Lake Trans. Line

 

Councillor Frank Sloan left the meeting at 11:05 a.m. as he is the adjacent landowner to the property being discussed in the next item.

• Resolution #CM20130611.1034

  Motion to give first reading to Bylaw No. 2013-21, Long Term Borrowing for the County's portion of the Water for Life Funding for the Ashmont Water Treatment Plant and the Ashmont/Lottie Lake Water Transmission Line Project.

  Carried

7.20

PW-59 - Gravel Sales Policy (Amendment)

• Resolution #CM20130611.1036

  Motion to approve the amendment to the purpose of Policy PW-59, as it relates to sales to industry for use on county infrastructure and any requests that fall outside of the policy, as per the recommendations of the Policy Committee.

  Carried
• Resolution #CM20130611.1037

  Motion to set the gravel rate at $25 per cubic yard for industry with no maximum for the number of yards.

  Carried

7.21

ASB-89 Stoney Lake and Siler Creek Dam Removal Policy

• Resolution #CM20130611.1038

  Motion to approve policy ASB-89 as it relates to beaver dam removal on Stoney Lake and Siler Creek, as per the recommendations of the Policy Committee.

  Carried

7.22

ASB-90 - Beaver Control on Dams Affecting County Infrastructure

• Resolution #CM20130611.1039

  Motion to approve Policy ASB-90, Beaver Control on Dams Affecting County Infrastructure, as per the recommendations of the Policy Committee.

  Carried

7.23

ASB-91 - Beaver Control on Private Land Policy

• Resolution #CM20130611.1040

  Motion to approve Policy ASB-91 as it relates to establishing the County's approach to beaver control on private land, as per the recommendations of the Policy Committee.

  Carried

7.24

PW-92 - Road Protection/Maintenance Agreement Policy

• Resolution #CM20130611.1041

  Motion to approve policy PW-92 as it relates to a road protection/maintenance agreement with heavy haulers as per the recommendations of the Policy Committee.

  Carried

7.25

PW-93 - Maintenance of Pathways at Lake Subdivisions

• Resolution #CM20130611.1042

  Motion to approve Policy PW-93, which is a policy to affirm that the County will not be responsible for the maintenance of pathways at lake subidivisons as per the recommendations of the Policy Committee.

  Carried

7.26

Machura Temporary Access Agreement

Councillor D. Dach left the meeting at 11:23 a.m.

• Resolution #CM20130611.1043

  Motion to ratify the Temporary Access Agreement with William Machura to use Lot 4, Block 1, Plan 80120848 to access the sewage dumping facility on the property directly south of 3012 Park Avenue in the Hamlet of Mallaig. 

  Carried

7.27

Water Customer Contract

Councillor D. Dach entered the meeting at 11:27 a.m.

• Resolution #CM20130611.1044

  Motion that Council approve a Water Customer Service Application and Agreement for residents connecting to County/Water Commission water lines.

  Carried

7.28

EMS Dispatch Consolidation Online Consultation

• Resolution #CM20130611.1045

  Motion to forward the County's response to the EMS Dispatch Questionnaire consolidated with the St. Paul Ambulance and Fire Department and to defer a decision on whether or not a County representative will attend the consultation session on June 20, to the ambulance committee.

  Carried

7.29

14 M Graders

• Resolution #CM20130611.1046

  Motion that Council approve the purchase of 4 new 14M Graders from Finning Canada, which will include the trade of 4 2011 14M Graders with a difference of $192,000 to be funded by Unrestricted Surplus.

  Carried

7.30

Mowing in Summer Village of Horseshoe Bay

• Resolution #CM20130611.1047

  That Council approve the Ag Service Department to mow the areas as requested by the the Summer Village of Horseshoe Bay as a fee for service which will take approximately 2 hours to cut each time, however Council does not approve any cost sharing of the east/west road into the Summer Village as that is deemed the Summer Village's road.  Mowing to take place when County crews are mowing County properties in the area.

  Carried

7.31

In Camera

• Resolution #CM20130611.1054

  Motion that the meeting go in camera to discuss a land issue.  Time:  1:21 p.m.

  Carried
• Resolution #CM20130611.1055

  Motion that the meeting return to an open meeting at 1:38 p.m.

  Carried
• Resolution #CM20130611.1056

  Motion to ratify the advertisement for the sale of the following properties as per the discussions as the May Public Works Meeting:

  -  Lot 19, Block 2, Plan 4950EO

  -  Lot 27, Block 1, Plan 8021891

  -  SW  8-57-7-W4

  -  NE 5-57-8-W4

  -  NW 7-60-10-W4

  -  Lot 2, Block 7, Plan 0928675

  -  Lot 4, Block 7, Plan 0928675

  -  Lot 6, Block 7, Plan 0928675

  -  Lot 7, Block 7, Plan 0928675

  -  Lot 10, Block 7, Plan 0928675

  -  Lot 11, Block 7, Plan 0928675

  -  Lot 12, Block 7, Plan 0928675

  -  Lot 14, Block 7, Plan 0928675

  -  Lot 2, Block 8, Plan 0928675

  -  Lot 3, Block 8, Plan 0928675

  -  PNE 20-61-10-W4 - .25 Acre

  -  Lot 12, Block 1, Plan 7820473

  -  Lot 19, Block 1, Plan 1379CL

  -  Lot 16, Block 2, Plan 3909TR

  -  Lot 25, Block 1, Plan 3909TR

  Sealed bids to be opened at the July 25 Special Meeting. 

  Carried
• Resolution #CM20130611.1057

  Motion to defer the policy on dirt being hauled into the County of St. Paul to the next ASB Meeting. 

  Carried

7.32

Bylaw No. 2013-22 - Amend IDP - Rezone PNW 9-58-9-W4

• Resolution #CM20130611.1051

  Motion to give first reading to Bylaw No, 2013-22, to amend IDP No. 1563 as it relates to rezoning PNW 9-58-9-W4 from Urban Reserve to Future Business.

   

  Carried

7.33

Bylaw No. 2013-23 - Amend Land Use Bylaw No. 2013-11 - Rezone PNW 9-58-9-W4

Reeve Upham recessed the meeting for lunch and reconvened at 1:05 p.m. with all members present except Councillor G. Ockerman.

• Resolution #CM20130611.1052

  Motion to give first reading to Bylaw No. 2013-23, to amend Land Use Bylaw No. 2013-11, as it relates to rezoning PNW 9-58-9-W4 from Agricultural to Industrial/Commercial.

  Carried

7.34

27th Annual Conrad Jean Special Olympics

• Resolution #CM20130611.1048

  Motion to approve a $500 donation for the St. Paul Special Olympics to help offset the costs of hosting the 27th Annual Conrad Jean Slo Pitch Tournament.

  Carried

7.35

Road Construction Easements

• Resolution #CM20130611.1049

  Motion to approve the following easements.  Backsloping and County to fence or pay compensation for fencing.

  Hwy 28, South on Rge Rd 95, Project 5C123, 2 Miles
  NW 29-59-9-W4	Roger Dallaire
  Fencing Around Cemeteries
  NW 26-55-7-W4	Vera Thir
  NE 7-56-7-W4	Remi & Coral Tremblay

   

  Carried

7.36

Water Line to NW 19-60-9-W4

• Resolution #CM20130611.1050

  Motion that the new fertilizer plant to be constructed on NW 19-60-9-W4 be connected to the Mallaig Water System, providing that the landowner arranges for the installation of a 4" line.  The County will pay the cost to upsize the line from the required 2" to a 4" line.

  Carried

7.37

-

7.38

-

8.

Correspondence

9.

Reports

9.1

CAO Report

Councillor G. Ockerman entered the meeting at 1:08 p.m.

• Resolution #CM20130611.1053

  Motion to approve the CAO report as presented.

  Carried

9.2

Reports

Councillor D. Dach gave a report on the FCM Conference.

10.

Upcoming Meetings

10.1

June 19 @ 1:00 p.m. Meeting with Urban Systems

10.2

June 19 @ 2:00 p.m. - Ashmont Water Treatment Plant Tender Opening

10.3

June 25 @ 10:00 a.m. - Special Meeting followed by Public Works Meeting

10.4

July 2 @ 9:00 a.m. - Zone Meeting at Boscombe

10.5

July 9-11, ASB Tour - Bonnyville

11.

Financial

11.1

Listing of Accounts Payable

• Resolution #CM20130611.1058

  Motion to file the listing of Accounts Payable as circulated:

  Batch	Cheque Date	Cheque Nos.	Batch Amount
  16922	May 13, 2013	17180-17275	$935,872.88
  16945	May 22, 2013	17276-17341	$705,658.15
  16956	May 29, 2013	17342-17389	$340,125..45

   

  Carried

11.2

Council Fees

• Resolution #CM20130611.1060

  Motion to approve the Council Fees for the Month of June, 2013 as circulated.

  Carried

11.3

Budget to Actual

• Resolution #CM20130611.1059

  Motion to approve the budget to actual as of May 30, 2013.

  Carried

12.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  1:53 p.m.

 

These minutes approved this 16th day of July, 2013. 

 

_____________________           ______________________

Reeve                                          Chief Administrative Officer