County of St. Paul No 19

Council Meeting


Meeting #:
5015- 49 Avenue, St. Paul, AB T0A 3A4

The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 11:28 a.m., Tuesday, February 13, 2018 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham 
Councillor Darrell YounghansDivision 1
Councillor Kevin WirstaDivision 2
Councillor Cliff MartinDivision 3
Councillor Maxine FodnessDivision 4
Councillor Dale HedrickDivision 5
Councillor Laurent AmyotteDivision 6
Sheila KitzCAO
Tim MahdiukDirector of Community Services
Kyle AttanasioDirector of Corporate Services
Phyllis CorbiereExecutive Assistant
Mark ChileenDirector of Public Works 
Kaitlyn KenneyMunicipal Intern
Grant DemeSt. Paul Journal
Sandy BishopLakeland Connect
  • Resolution #CM20180213.1001

    to approve minutes of the January 9, 2018 Council Meeting as presented.



  • Resolution #CM20180213.1002

    to adopt the Bank Reconciliation for the month ending January 31, 2018. 


The following additions were made to the agenda:

5.1 In Camera - Section 27 - Ashmont/Mallaig Waterline and DIP Assessment Hybrid Agreement

8.21  ICF Workshop - April 26

8.22  Landfill Operations Basics - May 7 & 8

  • Resolution #CM20180213.1003

    to adopt the agenda for the Regular Meeting of Council for February 13, 2018 with the above noted additions.


Grant Deme, St. Paul Journal and Sandy Bishop, Lakeland Connect left the Council Room at 11:53 a.m. 

Staff members Sheila Kitz, Mark Chileen, Tim Mahdiuk, Kyle Attanasio, Phyllis Corbiere and Kaitlyn Kenney were present during the in camera discussions.

Sandy Bishop and Grant Deme were admitted to the Council Room at 12:05 p.m. 

  • Resolution #CM20180213.1004

    to go in camera as per Section 27 of the FOIP Act to discuss legal items as they relate to property in the MD of Bonnyville, the Ashmont/Mallaig Waterline and the DIP Hybrid Agreement and Section 17 of the FOIP Act to discuss employee compensation.  Time:  11:53 a.m.

  • Resolution #CM20180213.1005

    to revert to an open meeting.  Time:  12:05 a.m. 

  • Resolution #CM20180213.1006

    to approve salary grids for all County employees reflecting increases, adjustments or status quo, based on the results of the compensation review performed by Russell Farmer and Associates Consulting Ltd, retroactive to January 1, 2018.

  • Resolution #CM20180213.1007

    to send a letter to Minister of Municipal Affairs regarding the County's concerns with the Municipal Hybrid Designated Industrial Property Assessment Contract.  

  • Resolution #CM20180213.1008

    approve the letter to Westgreen Alternative Trenchless Services JV advising they will not be considered an eligible bidder in respect of the tender for the Ashmont Mallaig Water System Project.   


Donna Gayle Hatherly and Richard Marchenko, on behalf of thirteen residents living along Township Road 584, were admitted to the Council Room at 11:30 a.m. to discuss their concerns with the condition of Garneau Road, west of Rge Rd 95 on TWP Rd 584.  The presentation was a followup to the letter dated April 6, 2017 from Tina Henderson.  Mrs. Hatherly spoke about the condition of the road and the increase in traffic as a result of the number of residents and the mechanic shop built along this road.  She also spoke about the dust controls laid in September of 2016 and 2017 and asked what the plans are for dust controls if the road is not approved for oiling.  Mrs. Hatherly was informed that administration is working on costing for dust controls before Council determines how to proceed.    


Following their presentation, the delegation left the Council Room at 11:52 a.m. 

  • Resolution #CM20180213.1009

    to approve Kaitlyn Kenney, Municipal Intern, to attend the Brownlee LLP and RMRF Law Seminars on February 15 & 16, with the registration to be paid from the ACP- Municipal Internship Grant funding. 

  • Resolution #CM20180213.1010

    to approve Councillor Fodness to attend the Public Library Symposium on February 23-24, 2018 in Edmonton.  

  • Resolution #CM20180213.1011

    to approve Councillor Fodness and Councillor Amyotte to attend the 2018 Alberta Library Conference from April 26-28, 2018 in Jasper.

  • Resolution #CM20180213.1012

    to approve any Council members who are available to attend the EATC Local to Global Forum from March 7-9, 2018 in Vermilion.

  • Resolution #CM20180213.1013

    to sponsor two teams for the Village of Glendon Pyrogy Bonspiel on March 10 in Glendon.

  • Resolution #CM20180213.1014

    to approve $25,000 for the Ashmont Royal Canadian Legion, as matching funds for their Community Initiatives Program (CIP) grant, to be paid from the 2018 budget.

  • Resolution #CM20180213.1015

    to purchase a table of 8 for $350 and provide a silent auction item for the CAP Committee 35th Anniversary fundraiser to be held April 14, 2018.

  • Resolution #CM20180213.1016

    to purchase a table of 8 for $480 and provide a silent auction item for the St. Paul and District Hospital Foundation Gala on March 3, 2018.

  • Resolution #CM20180213.1017

    to deny the request for funding from the U16 Rivercity Hornets Softball team which is based out of Edmonton, as it falls outside of County Policy ADM-51.

  • Resolution #CM20180213.1018

    to approve $500 for the Zone 7 boys Volleyball team and $500 for the Zone 7 girls Volleyball team to help offset the costs of attending the 2018 Winter Games on February 17-19 in Fort McMurray.

  • Resolution #CM20180213.1019

    to deny the request for a refund of tax penalties in the amount of $80.98.


Reeve Upham recessed the meeting at 12:25 pm and reconvened the meeting at 12:52 p.m. with all members of Council present.

Sandy Bishop, Lakeland Connect, left the meeting.



  • Resolution #CM20180213.1020

    to appoint Leigh Babcock and Connie Currey as members at large on the Subdivision and Development Appeal Board (SDAB) for a four-year term. 

  • Resolution #CM20180213.1021

    motion to destroy ballots.

  • Resolution #CM20180213.1022

    to appoint James Szpajcher to the Regional Assessment Review Board for a four-year term.

  • Resolution #CM20180213.1023

    to table the request for a street light in front of Lot 1B, Block 5, Plan 1026645 at Vincent Lake, until the Street Light Feasibility study is completed.

  • Resolution #CM20180213.1024

    to approve the Fire Protection Agreement with the Summer Village of Horseshoe Bay effective January 1, 2018, for a four-year term. 

  • Resolution #CM20180213.1025

    to hire JD Mollard, Geoscientist, for $9500 to do a desktop study for gravel exploration in Divisions 5 and 6.

  • Resolution #CM20180213.1026

    to approve the request to install a Texas gate on the range road 104, north of Highway 28, at the landowner's expense. 

  • Resolution #CM20180213.1027

    to give first reading to Bylaw 2018-02, to amend Bylaw No. 2017-20.

  • Resolution #CM20180213.1028

    to give second reading to Bylaw 2018-02.

  • Resolution #CM20180213.1029

    to present Bylaw 2018-02 at this meeting for third reading

    Carried Unamimously
  • Resolution #CM20180213.1030

    to give third reading to Bylaw 2018-02.

  • Resolution #CM20180213.1031

    that administration prepare a bylaw to reinstate the Municipal Reserve designation on Lot 27, Block 1, Plan 8021891.

  • Resolution #CM20180213.1032

    to file the video provided by the St. Paul & District Arts Foundation as information.

  • Resolution #CM20180213.1033

    that the County co-host an Intermunicipal Collaboration Framework (ICF) Workshop with Town of St. Paul on April 26 for Elected Officials, CAOs, planners and other staff.  

  • Resolution #CM20180213.1034

    to approve Tim Mahdiuk and Warren Leister to take the Landfill Operations Basics Course offered by SWANA on May 7 & 8 in Edmonton.







  • Resolution #CM20180213.1037

    to submit an application under the Co-op Community Spaces Grant Program.

  • Resolution #CM20180213.1038

    to file the CAO report as presented. 

  • Resolution #CM20180213.1035

    to approve the budget to actual comparisons as of December 31, 2017 (preliminary), for information.

  • Resolution #CM20180213.1036

    Motion to file the listing of Accounts Payable as circulated:

    BatchCheque DateCheque Nos.Batch Amount
    21116January 7, 201830294 - 30357$531,573.76
    21134January 12, 201830358 - 30385$408,049.96
    21156January 18, 201830386 - 30397$143,308.75
    21157January 18, 201830398 - 30474$440,226.84
    21176January 25, 2018Direct Deposit$  94,069.22
    21194January 30, 201830475 - 30527$226,474.43
  • Resolution #CM20180213.1039

    to approve the Council Fees for the Month of January 2018 as circulated.


Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  2:07 p.m.


These minutes approved this 13th day of March, 2018.



________________________           ____________________________

Reeve                                                Chief Administrative Officer