County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, February 13, 2018
Time:	11:00 A.m. - 11:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 11:28 a.m., Tuesday, February 13, 2018 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Darrell Younghans	Division 1
Councillor Kevin Wirsta	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Dale Hedrick	Division 5
Councillor Laurent Amyotte	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Director of Community Services
Kyle Attanasio	Director of Corporate Services
Phyllis Corbiere	Executive Assistant
Mark Chileen	Director of Public Works
Kaitlyn Kenney	Municipal Intern
Grant Deme	St. Paul Journal
Sandy Bishop	Lakeland Connect

2.

Minutes

• Resolution #CM20180213.1001

  to approve minutes of the January 9, 2018 Council Meeting as presented.

  Carried

3.

Bank Reconciliation

 

 

• Resolution #CM20180213.1002

  to adopt the Bank Reconciliation for the month ending January 31, 2018. 

  Carried

4.

Additions to Agenda and Acceptance of Agenda

The following additions were made to the agenda:

5.1 In Camera - Section 27 - Ashmont/Mallaig Waterline and DIP Assessment Hybrid Agreement

8.21  ICF Workshop - April 26

8.22  Landfill Operations Basics - May 7 & 8

• Resolution #CM20180213.1003

  to adopt the agenda for the Regular Meeting of Council for February 13, 2018 with the above noted additions.

  Carried

5.

In Camera

In Camera

Grant Deme, St. Paul Journal and Sandy Bishop, Lakeland Connect left the Council Room at 11:53 a.m. 

Staff members Sheila Kitz, Mark Chileen, Tim Mahdiuk, Kyle Attanasio, Phyllis Corbiere and Kaitlyn Kenney were present during the in camera discussions.

Sandy Bishop and Grant Deme were admitted to the Council Room at 12:05 p.m. 

• Resolution #CM20180213.1004

  to go in camera as per Section 27 of the FOIP Act to discuss legal items as they relate to property in the MD of Bonnyville, the Ashmont/Mallaig Waterline and the DIP Hybrid Agreement and Section 17 of the FOIP Act to discuss employee compensation.  Time:  11:53 a.m.

  Carried
• Resolution #CM20180213.1005

  to revert to an open meeting.  Time:  12:05 a.m. 

  Carried
• Resolution #CM20180213.1006

  to approve salary grids for all County employees reflecting increases, adjustments or status quo, based on the results of the compensation review performed by Russell Farmer and Associates Consulting Ltd, retroactive to January 1, 2018.

  Carried
• Resolution #CM20180213.1007

  to send a letter to Minister of Municipal Affairs regarding the County's concerns with the Municipal Hybrid Designated Industrial Property Assessment Contract.  

  Carried
• Resolution #CM20180213.1008

  approve the letter to Westgreen Alternative Trenchless Services JV advising they will not be considered an eligible bidder in respect of the tender for the Ashmont Mallaig Water System Project.   

  Carried

6.

Business Arising from Minutes

7.

Delegation

7.1

11:30 a.m. - Garneau Road - Donna Gayle Hatherly & Richard Marchenko

Donna Gayle Hatherly and Richard Marchenko, on behalf of thirteen residents living along Township Road 584, were admitted to the Council Room at 11:30 a.m. to discuss their concerns with the condition of Garneau Road, west of Rge Rd 95 on TWP Rd 584.  The presentation was a followup to the letter dated April 6, 2017 from Tina Henderson.  Mrs. Hatherly spoke about the condition of the road and the increase in traffic as a result of the number of residents and the mechanic shop built along this road.  She also spoke about the dust controls laid in September of 2016 and 2017 and asked what the plans are for dust controls if the road is not approved for oiling.  Mrs. Hatherly was informed that administration is working on costing for dust controls before Council determines how to proceed.    

 

Following their presentation, the delegation left the Council Room at 11:52 a.m. 

8.

New Business

8.1

Annual Law Seminars

• Resolution #CM20180213.1009

  to approve Kaitlyn Kenney, Municipal Intern, to attend the Brownlee LLP and RMRF Law Seminars on February 15 & 16, with the registration to be paid from the ACP- Municipal Internship Grant funding. 

  Carried

8.2

2018 Public Library Symposium

• Resolution #CM20180213.1010

  to approve Councillor Fodness to attend the Public Library Symposium on February 23-24, 2018 in Edmonton.  

  Carried

8.3

Alberta Library Conference

• Resolution #CM20180213.1011

  to approve Councillor Fodness and Councillor Amyotte to attend the 2018 Alberta Library Conference from April 26-28, 2018 in Jasper.

  Carried

8.4

EATC Local to Global Forum

• Resolution #CM20180213.1012

  to approve any Council members who are available to attend the EATC Local to Global Forum from March 7-9, 2018 in Vermilion.

  Carried

8.5

Village of Glendon - 11th Annual Pyrogy Bonspiel

• Resolution #CM20180213.1013

  to sponsor two teams for the Village of Glendon Pyrogy Bonspiel on March 10 in Glendon.

  Carried

8.6

Funding Request - Ashmont Royal Canadian Legion

• Resolution #CM20180213.1014

  to approve $25,000 for the Ashmont Royal Canadian Legion, as matching funds for their Community Initiatives Program (CIP) grant, to be paid from the 2018 budget.

  Carried

8.7

CAP 35th Anniversary Dine and Dance Fundraiser

• Resolution #CM20180213.1015

  to purchase a table of 8 for $350 and provide a silent auction item for the CAP Committee 35th Anniversary fundraiser to be held April 14, 2018.

  Carried

8.8

St. Paul & District Hospital Foundation Fundraiser

• Resolution #CM20180213.1016

  to purchase a table of 8 for $480 and provide a silent auction item for the St. Paul and District Hospital Foundation Gala on March 3, 2018.

  Carried

8.9

Request for Sponsorship - Rivercity Hornets

• Resolution #CM20180213.1017

  to deny the request for funding from the U16 Rivercity Hornets Softball team which is based out of Edmonton, as it falls outside of County Policy ADM-51.

  Carried

8.10

Request for Funding - 2018 Alberta Winter Games

• Resolution #CM20180213.1018

  to approve $500 for the Zone 7 boys Volleyball team and $500 for the Zone 7 girls Volleyball team to help offset the costs of attending the 2018 Winter Games on February 17-19 in Fort McMurray.

  Carried

8.11

Request to Cancel Penalties on Property Taxes

• Resolution #CM20180213.1019

  to deny the request for a refund of tax penalties in the amount of $80.98.

  Carried

8.12

Subdivision and Development Appeal Board Members at Large

Reeve Upham recessed the meeting at 12:25 pm and reconvened the meeting at 12:52 p.m. with all members of Council present.

Sandy Bishop, Lakeland Connect, left the meeting.

 

 

• Resolution #CM20180213.1020

  to appoint Leigh Babcock and Connie Currey as members at large on the Subdivision and Development Appeal Board (SDAB) for a four-year term. 

  Carried
• Resolution #CM20180213.1021

  motion to destroy ballots.

  Carried

8.13

Regional Assessment Review Board Member at Large

• Resolution #CM20180213.1022

  to appoint James Szpajcher to the Regional Assessment Review Board for a four-year term.

  Carried

8.14

Street Light Request

• Resolution #CM20180213.1023

  to table the request for a street light in front of Lot 1B, Block 5, Plan 1026645 at Vincent Lake, until the Street Light Feasibility study is completed.

  Carried

8.15

Fire Agreement with Summer Village of Horseshoe Bay

• Resolution #CM20180213.1024

  to approve the Fire Protection Agreement with the Summer Village of Horseshoe Bay effective January 1, 2018, for a four-year term. 

  Carried

8.16

Geoscientist

• Resolution #CM20180213.1025

  to hire JD Mollard, Geoscientist, for $9500 to do a desktop study for gravel exploration in Divisions 5 and 6.

  Carried

8.17

Request to Install Texas Gate on County Road

• Resolution #CM20180213.1026

  to approve the request to install a Texas gate on the range road 104, north of Highway 28, at the landowner's expense. 

  Carried

8.18

Bylaw No. 2018-02 - Amend Bylaw No. 2017-20

• Resolution #CM20180213.1027

  to give first reading to Bylaw 2018-02, to amend Bylaw No. 2017-20.

  Carried
• Resolution #CM20180213.1028

  to give second reading to Bylaw 2018-02.

  Carried
• Resolution #CM20180213.1029

  to present Bylaw 2018-02 at this meeting for third reading

  Carried Unamimously
• Resolution #CM20180213.1030

  to give third reading to Bylaw 2018-02.

  Carried

8.19

Waterton Subdivision - Request to Reinstate MR Designation on County Lot

• Resolution #CM20180213.1031

  that administration prepare a bylaw to reinstate the Municipal Reserve designation on Lot 27, Block 1, Plan 8021891.

  Carried

8.20

St. Paul & District Arts Foundation Play

• Resolution #CM20180213.1032

  to file the video provided by the St. Paul & District Arts Foundation as information.

  Carried

8.21

ICF Workshop

• Resolution #CM20180213.1033

  that the County co-host an Intermunicipal Collaboration Framework (ICF) Workshop with Town of St. Paul on April 26 for Elected Officials, CAOs, planners and other staff.  

  Carried

8.22

Landfill Operations Basics

• Resolution #CM20180213.1034

  to approve Tim Mahdiuk and Warren Leister to take the Landfill Operations Basics Course offered by SWANA on May 7 & 8 in Edmonton.

  Carried

8.23

-

8.24

-

8.25

-

8.26

-

9.

Correspondence

10.

Reports

10.1

CAO Report

• Resolution #CM20180213.1037

  to submit an application under the Co-op Community Spaces Grant Program.

  Carried
• Resolution #CM20180213.1038

  to file the CAO report as presented. 

  Carried

11.

Upcoming Meetings

11.1

Feb 15 & 16 - Brownlee & RMRF Law Seminars

11.2

Feb. 26 @ 10:00 a.m. - Clubroot & Blackleg Info Session - Flat Lake

12.

Financial

12.1

Budget to Actual

• Resolution #CM20180213.1035

  to approve the budget to actual comparisons as of December 31, 2017 (preliminary), for information.

  Carried

12.2

Listing of Accounts Payable

• Resolution #CM20180213.1036

  Motion to file the listing of Accounts Payable as circulated:

  Batch	Cheque Date	Cheque Nos.	Batch Amount
  21116	January 7, 2018	30294 - 30357	$531,573.76
  21134	January 12, 2018	30358 - 30385	$408,049.96
  21156	January 18, 2018	30386 - 30397	$143,308.75
  21157	January 18, 2018	30398 - 30474	$440,226.84
  21176	January 25, 2018	Direct Deposit	$  94,069.22
  21194	January 30, 2018	30475 - 30527	$226,474.43

  Carried

12.3

Council Fees

• Resolution #CM20180213.1039

  to approve the Council Fees for the Month of January 2018 as circulated.

  Carried

13.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  2:07 p.m.

 

These minutes approved this 13th day of March, 2018.

 

 

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Reeve                                                Chief Administrative Officer