County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, December 13, 2011
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

The 500th meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:08 a.m., Tuesday, December 13, 2011 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Glen Ockerman	Division 1
Councillor Dwight Dach	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Frank Sloan	Division 5
Councillor Alphonse Corbiere	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Assistant CAO
Phyllis Corbiere	Executive Assistant
Leo deMoissac	Public Works Superintendent
Janice Huser	St. Paul Journal

 

2.

Minutes

• Resolution #CM20111213.1001

  Motion to approve the minutes of the November 8, 2011 Council Meeting as presented.

  Carried

3.

Bank Reconciliation

• Resolution #CM20111213.1002

  Motion to adopt the Bank Reconciliation for the month of October, 2011.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

The following additions were made to the agenda:

New Business:

7.35  Ashmont & Mallaig Fire Halls

7.36  2012 Provincial ASB Conference

7.37  Elk Point Operating Agreement

7.38  Alberta Sand and Gravel Association Meeting

7.39  East Link - Terminate Lease in Hamlet of Ashmont

Reports:

9.4   Councillor D. Dach

9.5   Councillor M. Fodness

• Resolution #CM20111213.1003

  Motion to adopt the agenda for the Regular Meeting of Council for December 13, 2011 with the above noted additions.

  Carried

5.

Business Arising from Minutes

5.1

Request for Funding - St. Paul & Area Archery Association

• Resolution #CM20111213.1004

  Motion to provide a grant of $2,000 for the St. Paul & Area Archery Association to be paid from the 2012 Budget and inform their Association of the insurance that is available through Jubilee Insurance.

  Carried

5.2

St. Paul Child Care Society

• Resolution #CM20111213.1005

  Motion to deny the request from the St. Paul Child Care Society for financial assistance to help offset the cost of renovations to their building.

  Carried Unamimously

6.

Delegation

6.1

10:30 a.m. - Public Hearing - Bylaw No. 1587 - Rezone S 1/2 NE 1-58-9-W4

Reeve Upham declared the Public Hearing open at 10:30 a.m. with all members of Council present.  

 

Council was informed that the public hearing was advertised in accordance with section 606 of the M.G.A. and the adjacent landowners were notified of the proposed rezoning.  

 

Sheila Kitz, CAO, informed Council that the purpose of the Public Hearing is to amend Land Use Bylaw No. 1486 as it relates to rezoning Part S 1/2 NE 1-58-9-W4 from Agricultural  to Country Residential 1.  There was no one present to speak either for or against the proposed bylaw.

A written submission from Clem & Edith Fontaine in opposition to the proposed rezoning was read  aloud to Council.  The adjacent landowners are concerned that access to the proposed subdivision may create a safety issue.

Reeve Upham declared the Public Hearing closed at 10:36 a.m..

Council discussed further the rezoning application and the location of the proposed subdivisions.  Councillor Martin advised Council that he received feedback from ratepayers in opposition to the proposed subdivision due to the location of the access to the subdivision.

• Resolution #CM20111213.1012

  Motion to adjourn the meeting and proceed to Public Hearing scheduled for 10:30 a.m. to discuss Bylaw No. 1587, which is a bylaw to rezone Part of the S 1/2 NE 1-58-9-W4 from Agricultural to Country Residential 1 (approx. 4.04 hectares).

  Carried
• Resolution #CM20111213.1013

  to revert to an open meeting.

  Carried
• Resolution #CM20111213.1014

  Motion to give second reading to Bylaw No. 1587, which is a Bylaw to rezone Part S 1/2 NE 1-58-9-W4.

  Defeated

6.2

11:00 a.m. - Public Hearing - Bylaw No. 1585 - Rezone Lot 1, Plan 0021514 in SE 1-58-10-W4

Reeve Upham declared the Public Hearing open at 11:03 a.m. with all members of Council present.

 

Sheila Kitz, CAO, informed Council that the purpose of the Public Hearing is to amend the Land Use Bylaw as it relates to rezoning Lot 1, Plan 0021514 in SE 1-58-10-W4 from Urban Expansion to Country Residential 2.

 

Council was informed that the public hearing was advertised in accordance with section 606 of the M.G.A. and the adjacent landowners have been notified of the proposed rezoning.

 

There were no written submissions and there was no one present to speak for or against the proposed bylaw.

Reeve Upham declared the public hearing closed at 11:04 a.m.

• Resolution #CM20111213.1023

  to adjourn the meeting and proceed to public hearing scheduled for 10:30 a.m. to discuss Bylaw No. 1585, which is a bylaw to rezone Lot 1, Plan 0021514 in SE 1-58-10-W4 from Urban Expansion to Country Residential 2.

  Carried
• Resolution #CM20111213.1024

  Motion to return to the regular meeting of Council.  Time:  11:04 a.m.

  Carried
• Resolution #CM20111213.1025

  Motion to give second reading to Bylaw No. 1585, which is a bylaw to rezone Lot 1, Plan 0021514 in SE 1-58-10-W4 from Urban Expansion to Country Residential 2.

  Carried
• Resolution #CM20111213.1026

  Motion to give third reading to Bylaw No. 1585.

  Carried

7.

New Business

7.1

December Public Works Meeting

• Resolution #CM20111213.1006

  Motion to cancel the December Public Works Meeting as per section 193(3) of the M.G.A.

  Carried

7.2

Date for Salary Negotiations

• Resolution #CM20111213.1007

  Motion to schedule the 2012 Salary Negotiations for January 5, 2012 at 10:00 a.m..

  Carried

7.3

Understanding the Impact of Residential Schools on Families, Addictions, Violence & Crime

• Resolution #CM20111213.1008

  Motion to approve any Council members and staff who wish to attend this workshop co-sponsored by Tribal Chiefs Association Residential Schools Legacy Project and the Saddle Lake Residential Schools Heath Support Program on January 12 & 13, 2012 at Blue Quills College.

  Carried

7.4

Roadata Services Ltd. Conference

• Resolution #CM20111213.1009

  Motion to approve Leo deMoissac, Bobby Kinjerski and Claire Mahdiuk to attend the 5th Annual Infrastructure Protection Conference on January 19, 2012 in Red Deer.

  Carried

7.5

Assessment Review Board Refresher Training

• Resolution #CM20111213.1010

  Motion to approve the following Assessment Review Board Refresher Training Courses for members and clerks:

  - Eleanor Zimmerman - March 7 & 8, 2012 in Edmonton

  - Cliff Martin - January 25 & 26, 2012 in Leduc

  - Paulette Mudryk and Linda Meger - January 24, 2012 in Leduc

  Carried

7.6

Leading the North Conference

• Resolution #CM20111213.1011

  Motion to file for information.

  Carried

7.7

2012 AOWMA Trade Show

• Resolution #CM20111213.1015

  Motion to approve Bryan Bespalko to attend the 2012 AOWMA Trade Show on January 27, 2012 in Edmonton to look at sewage handling options.  

  Carried

7.8

Community Planning Association Conference

• Resolution #CM20111213.1016

  Motion to approve Dennis Bergheim, Krystle Fedoretz and Crystal St. Arnault as well as any Councillor who is available to attend the Community Planning Association Conference from April 16-18, 2012 in Red Deer.

  Carried

7.9

Emerging Trends in Municipal Law Seminar

• Resolution #CM20111213.1017

  Motion to approve Council, Sheila Kitz and administration to attend the Emerging Trends in Municipal Law Seminar on February 9, 2012 in Edmonton.

  Carried

7.10

Certificate in Municipal Management and Leadership

• Resolution #CM20111213.1018

  That Council approve Krystle Fedoretz to enroll in the Certificate in Municipal Management and Leadership program through the Alberta School of Business - Executive Education at the University of Alberta commencing January 2012 providing she agrees to remain an employee with the County of St. Paul for a minimum of 2 years following the completion of the course.  If she terminates her employment with the County prior to the two year period, she will be required to reimburse the county for a portion of the course registration fee.

  Carried

7.11

St. Paul & Community Family Benefit

• Resolution #CM20111213.1019

  Motion to donate a silent auction item for the fourth Annual New Year's Eve St. Paul and Community Family Benefit Dance.

  Carried

7.12

St. Paul & District Hospital Foundation

• Resolution #CM20111213.1020

  Motion to purchase a table of 8 for $350 and donate a silent auction item for the Hospital Foundation Fundraiser on March 3, 2012.

  Carried

7.13

Riverview Seniors-Request for Grant for Ramp at Heinsburg Hall

• Resolution #CM20111213.1021

  Motion to provide a $2,500 grant for the Riverview Seniors to help replace the ramp in the Community Hall at the same time that the Heinsburg Community Club is replacing the front steps of the hall.

  Carried

7.14

Request to Use Ball Diamonds at Whitney Lake

• Resolution #CM20111213.1022

  Motion that the Public Works Department do the initial clean up on the Ball Diamonds at Whitney Lake and that Administration prepare an Agreement with Frog Lake Minor Sports authorizing the use of the ball diamonds from May 15, 2012 to September 30, 2012.  The Agreement will be brought back to the January Council Meeting for approval.

  Carried

7.15

Lac La Biche County - City Centre Airport

Councillor G. Ockerman left the meeting at 11:05 a.m.

Councillor Ockerman entered the meeting at 11:09 a.m.

• Resolution #CM20111213.1027

  Motion to deny request from Lac La Biche County for funding for their lobbying campaign to retain the Medevac service standards that currently exist via the City Centre Airport.  Administration will send a letter to Lac La Biche County advising that Council agrees to looking for an alternate airport to support the Medevac services.

  Carried

7.16

2011 MSI Project Approval

• Resolution #CM20111213.1028

  That Council ratify the following MSI Operating and Capital Projects submitted under the funding program as per Council's direction at budget:

  Capital Projects:
  Portage College Residence	$     50,000
  Paving 170 MT - partner with Town of St. Paul	$     31,607
  St. Paul Rescue Van	$     85,000
  4 Motor Graders	$1,714,091
  Operating Projects:
  Library Board Support	$     30,000
  Agriculture Society Support	$     58,800
  Community Hall Support	$     53,500
  Inter-Municipal Recreation Project	$   114,386

   

  Carried

7.17

2012 Interim Municipal Budget

• Resolution #CM20111213.1029

  Motion to approve the interim budget for the year 2012, as per section 242(2) of the M.G.A:

  Operating and Capital Revenues - $28,142,130

  Operating Expenditures - $17,000,420

  Capital - $11,134,302

  Carried

7.18

Bylaw No. 1588 - Borrowing Bylaw - Master Card Account

• Resolution #CM20111213.1030

  To give first reading to Bylaw No. 1588, which is a Bylaw to authorize short term borrowings of up to fiifteen thousand dollars from the Servus Credit Union to finance the Master Card for the County of St. Paul.

  Carried
• Resolution #CM20111213.1031

  That Council give second reading to Bylaw No. 1588.

  Carried
• Resolution #CM20111213.1032

  That Bylaw No. 1588 be presented at this meeting for third and final reading.

  Carried Unamimously
• Resolution #CM20111213.1033

  That Council to give third and final reading to Bylaw No. 1588.

  Carried

7.19

Bylaw No. 1589 - Borrowing Bylaw - Current Expenditures

• Resolution #CM20111213.1034

  To give first reading to Bylaw No. 1589, which is a Bylaw to authorize borowings of up to seven million dollars from the Servus Credit Union to finance the short term operations of the County of St. Paul.  Carried.

  Carried
• Resolution #CM20111213.1035

  To give second reading to Bylaw No. 1589.

  Carried
• Resolution #CM20111213.1036

  That Bylaw No. 1589 be presented at this meeting for third and final reading.

  Carried Unamimously
• Resolution #CM20111213.1037

  To give third and final reading to Bylaw No. 1589.

  Carried

7.20

County Library Board Budget

• Resolution #CM20111213.1038

  Motion to increase the County contribution to the Library Board by the amount of the Northern Lights Levy Increase which is $1303, and to defer further discussions to Strategic Planning and Budget regarding the operations of the County Library Board.

  Carried

7.21

FCSS Funding Agreement

• Resolution #CM20111213.1039

  That Council ratify the signing of the FCSS Funding Agreement to receive funding from the Ministry of Human Services formerly known as the Ministry of Children and Youth Services for the 2012 calendar year.

  Carried

7.22

Town of St. Paul - Culture, Parks and Recreation Agreement

• Resolution #CM20111213.1040

  Motion to enter into a Culture, Parks and Recreation Agreement with the Town of St. Paul for a five year term effective January 1, 2012 as per the recommendations of the Rec Board Committee.  The payment for 2012 is $130,000 and will increase by $5,000 each year thereafter for the term of the Agreement.

  Carried

7.23

Safety Codes Rate Changes

• Resolution #CM20111213.1041

  Motion to approve the 2012 Safety Codes Fee Schedule effective January 1, 2012 as per the recommendations of the Safety Codes Committee.

  Carried

7.24

Guiding Principles Amendment

• Resolution #CM20111213.1042

  That Council amend Guiding Principle #5 to read "Strive for operations efficiency and stability to provide affordable services to residents."

  Carried

7.25

Regional Water Commission

• Resolution #CM20111213.1043

  Motion to appoint Councillor C. Martin, Reeve S. Upham and Councillor D. Dach to the Elk Point/St. Paul Regional Water Commission, with Councillor G. Ockerman as alternate.

  Carried

7.26

Ashmont/Lottie Lake Scope Change

• Resolution #CM20111213.1044

  Based on the relevant information received resulting in better decision making and the potential for future cost savings as a result of the additional work performed by Urban Systems, that Council approve the Scope Change as presented, for an additional $28,000, to be funded by Water for Life funding.

  Carried

7.27

Municipal Climate Change Action Centre Agreements

• Resolution #CM20111213.1045

  Motion that Council approve the Implementation Funding Agreement and the Bonus Funding Agreement with the Municipal Climate Change Action Centre for $10,000 each.

  Carried

7.28

2012 Road and Bridge Construction

• Resolution #CM20111213.1046

  Motion to approve the Road and Bridge Construction for the 2012 Construction Season so the Public Works Department can start obtaining the required easements:

  Division 1
  	CNRL Paving .5 mile into Lindberg Plant	Twp Rd 572
  BF75789	Laurier Lake 1 mile ISE of 34-56-4-W4	Rge Rd 42
  BF01013	CCS Tender Repairs ISW of 26-56-5-W4	Rge Rd 52
  	Langdon Road - 1 Mile W of 27-56-6-W4	Rge Rd 63	CNRL $100,000
  Division 2
  	CNRL Paving 5.5. miles Resource Grant	Twp Rd 560	County 1.5 mile
  Pending	N. Valley Road - 5 miles s of 1,2,3,4,5-56-6-W4	Twp Rd 560	Easements Only
  BF75584	WNW 12-57-7-W4	Rge Rd 71
  	Bugera Road - 1 miles - W of 4 & 9-56-6-W4	Rge Rd 64	CNRL $200,000
  Division 3
  	Stark Road - 1.5 mile - W of 14-58-8-W4	Rge Rd 81
  BF71794	Dakin Road - 1 miles W of 34-55-9-W4	Rge Rd 93
  Division 4
  	Tkachyk Rd - 2 miles W of 17,20-58-10-W4	Rge Rd 105	Brush Easements Only
  Division 5
  	Beau Rivage - 2 miles W of 29,32-59-9-W4	Rge Rd 95
  	Abilene Rd - 1 mile W of 30-59-10-W4	Rge Rd 105a
  	Owlseye Rd - 1 mile W of 4-59-10-W4	Rge Rd 104
  Pending	Roeder Rd - 2 miles W of 2,11,14,23-59-11-W4	Rge Rd 112	Water Line
  			Easements on 4 miles
  BF70667	Flat Lake Rd - .5 mile S of 27-59-9-W4	Twp Rd 594
  Division 6
  	Beaver Rd - 2.5 miles S of 29-31-62-11-W4	Twp Rd 624
  BF77649	St. Lina Tender Repairs SSE 28-61-10-W4	Twp Rd 614
  	Total Miles 13.5

  Pending 5 miles construction Northern Valley Road.

  Pending 2 miles construction Roeder Road due to 2012 water line to Lottie Lake.

  The above 7 miles will take priority if grants and water line become available.

  May have to make changes at a later date.

  Carried

7.29

2012 New Equipment

• Resolution #CM20111213.1047

  Motion to approve the purchase of three motor graders and a rock truck at approximately $1,855,000 to be funded from the 2012 budget.

  Carried

7.30

Survey in Developments

• Resolution #CM20111213.1048

  Motion to authorize the Public Works Department to do a survey at Bluebird Beach on Laurier Lake and Lac Sante to determine the location of the ER property as well as an appropriate access to the lake and to get prices for stairs.

  Defeated
• Resolution #CM20111213.1049

  Motion to authorize the Public Works Department to do a survey on Bluebird Beach at Laurier Lake and Lac Sante to determine the location of the ER property as well as an appropriate access to the lake.

  Carried

7.31

Regional Coyote Reduction Program

• Resolution #CM20111213.1050

  Motion to include $20,000 in the 2012 Budget for the Regional Coyote Reduction Incentive Program for the period of January 1, 2012 to April 30, 2012.

  Unknown:
• Resolution #CM20111213.1051

  Councillor Ockerman requested a recorded vote.

  Carried Unamimously

7.32

Salary Grid for Assistant Agricultural Fieldman

• Resolution #CM20111213.1052

  Motion to move this item to the in camera session as it pertains to a staffing issue.

  Carried

7.33

Bylaw No. 1590 - Lease Lot 1ER, Plan 8022307

• Resolution #CM20111213.1053

  Motion to give first reading to Bylaw No. 1590, which is a bylaw to Lease Lot 1ER, Plan 8022307.

  Carried

7.34

In Camera

• Resolution #CM20111213.1064

  Motion to go in camera to discuss a land issue and a labour issue.  Time:  2:10 p.m.

  Carried
• Resolution #CM20111213.1065

  Motion to revert to an open meeting.  Time: 2:32

  Carried
• Resolution #CM20111213.1066

  Motion to approve an increase to the Assistant Agricultural Fieldman Salary grid as discussed, which is based on the AAMD&C Salary Survey. 

  Carried

7.35

Ashmont & Mallaig Fire Halls

• Resolution #CM20111213.1054

  Motion to proceed with a design for the Mallaig and Ashmont Fire Halls at an approximate cost of $20,000.

  Carried

7.36

2012 Provincial ASB Conference

• Resolution #CM20111213.1055

  Motion to approve Dennis Bergheim, Sheila Kitz, the Assistant Ag Fieldman & all Council members to attend the 2012 Provincial ASB Conference from January 31 to February 3, 2012 in Edmonton.

  Carried

7.37

Elk Point Operating Committee

Reeve Upham recessed the meeting for lunch at 12:00 p.m. and reconvened at 1:13 p.m. with all members present.

Council discussed the County's annual contribution of $12,500 $25,000 to the Elk Point Operating Committee for distribution to community organizations throughout the year.  Councillor Ockerman informed Council that there is not enough funding to assist the groups who submit requests and asked that Council consider increasing the County's contribution to this fund.

• Resolution #CM20111213.1056

  Motion to support the Elk Point Joint Operating Committee with a grant of $50,000.

  Unknown:
• Resolution #CM20111213.1058

  Motion to defer discussion on increasing the contribution for the Elk Point Operating Committee to the budget meeting and that administration obtain information from Elk Point Town Council on their contributions and provide a comparison of what the County has provided to St. Paul and the history of contributions to both Towns.

  Carried
• Resolution #CM20111213.1057

  Councillor G. Ockerman requested a recorded vote.

  Defeated

7.38

Alberta Sand and Gravel Association Meeting

• Resolution #CM20111213.1059

  Motion to approve Leo deMoissac, Bobby Kinjerski and Claire Mahdiuk to attend the Alberta Sand and Gravel Association Annual General Meeting at the River Cree Resort on January 17 & 18, 2012.     

  Carried

7.39

EastLink - Letter of Termination

Council was informed that EastLink will no longer be providing cable services to the Hamlet of Ashmont.

• Resolution #CM20111213.1060

  Motion to file the letter for information.

  Carried

8.

Correspondence

9.

Reports

9.1

Reports

9.2

CAO Report

Sheila Kitz, CAO, read her report aloud to Council.

• Resolution #CM20111213.1061

  Motion to send a letter to Associated Engineering to request clarification on why the engineering costs were so high for the Mallaig raw water line.

  Carried

9.3

Reports

Reeve Upham reported on Community Futures Ad Hoc Committee which he is now a member of.

 

Councillor Dach reported on the following

   -  Driving Economic Development & Diversification in Rural Alberta

   -  Water for LIfe and Land Use Framework

 

Councillor Fodness and Councillor Martin reported on St. Paul Airport.

 

Councillor Fodness reported on the Safer Communities Task Force.

 

9.4

-

9.5

-

10.

Upcoming Meetings

10.1

Zone Meeting - January 13, 2012 - Hosted by Lamont County

10.2

- Strategic Planning - Dec. 19th 1:00 - 3:00

10.3

- ASB Meeting - Dec. 20 @ 10:00 a.m.

11.

Financial

11.1

Council Fees

• Resolution #CM20111213.1062

  to approve the Council fees for the months of November and December, 2011 as circulated.

  Carried

11.2

Listing of Accounts Payable

The following lists of Accounts Payable were circulated to Council for review:

Batch	Cheque Nos.	Cheque Date	Batch Amount
15602	13396-13470	Oct. 25, 2011	$426,289.09
15627	13471-13524	Nov. 3, 2011	$307,340.06
15648	13525-13613	Nov. 15, 2011	$588,845.50
15660	13614-13671	Nov. 22, 2011	$202,171.48
15675	13672-13710	Nov. 29, 2011	$107,035.60

 

• Resolution #CM20111213.1067

  Motion to file the lists of accounts payable as information.

  Carried

11.3

Budget to Actual

• Resolution #CM20111213.1063

  to file the budget to actual for the period ending November 30, 2011 as information.

  Carried

12.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  2:33 p.m.

 

These minutes approved this 10th day of January, 2012. 

 

 

 

________________________           ____________________________

Reeve                                                       Chief Administrative Officer