County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
5015- 49 Avenue, St. Paul, AB T0A 3A4

The593rd meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:06 a.m. Tuesday, May 10, 2011 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham  
Councillor Glen Ockerman Division 1
Councillor Dwight Dach Division 2
Councillor Cliff Martin Division 3
Councillor Maxine Fodness Division 4
Councillor Frank Sloan Division 5
Councillor Alphonse Corbiere Division 6
Sheila Kitz CAO
Tim Mahdiuk Assistant CAO
Phyllis Corbiere Executive Assistant
Leo deMoissac Public Works Superintendent
Shauna Burke St. Paul Journal
3 Members of the Public  

 

  • Resolution #CM20110510.1001

    Motion to approve minutes for the April 12, 2011 Council Meeting with the following corrections as noted by administration:

    2:30 p.m. Public Hearing - Insert motion for 2nd and 3rd Readings for Bylaw No. 1569.

    St. Vincent Speed Change - change "with" to "will"

    Carried
  • Resolution #CM20110510.1002

    Motion to adopt the Bank Reconciliation for the month of April, 2011.

    Carried

The following additions/deletions were made to the agenda:

Add:

    Assessment Management Launch Support

    Official Alberta Vacation Guide

    HUB - Rental of Office Space in Lower Level

Remove:

    7.11 - Request to Connect New Home to Mallaig Water & Sewer System

  • Resolution #CM20110510.1003

    Motion to adopt the agenda for the Regular Meeting of Council for May 10, 2011 with the above noted additions/deletions.

    Carried
  • Resolution #CM20110510.1004

    Motion to approve Policy No. Dev-56, Development of County Owned Structures with no Development Permit .

    Carried
  • Resolution #CM20110510.1005

    Motion to give 3rd reading to Bylaw No. 1567, which is an amendment to Section 2.3 of the Land Use Bylaw as it relates to the Development of County Owned Structures not Requiring a Permit.

    Carried
  • Resolution #CM20110510.1007

    Motion to authorize C & J Vanco Servies to send out a Request For Proposal (RFP) for the design/build for the upgrade to the Ashmont Treatment Plant and the water line to Lottie Lake.

    Carried
  • Resolution #CM20110510.1008

    Motion that administration send a letter to the Hwy 28/36 Water Commission indicating that the County of St. Paul may be interested in potentially becoming a member or purchasing water from the Commission in the future.

    Carried
  • Resolution #CM20110510.1006

    Motion to table the motions to proceed with the formation of the St. Paul/Elk Point Regional Water Commission until we receive information back from the Engineers.

    Carried
  • Resolution #CM20110510.1011

    Motion to cancel the following road plan as requested by the Government of Alberta, Culture and Community Spirit which is located near the Frog Lake Historic Site as it is no longer being used for public travel: 

     

    A Resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Statutes of Alberta, 2000, c. M-26, as amended.

     

    WHEREAS, the land hereafter described is no longer required for public travel.

     

    THEREFORE,be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described road, subject to rights of access granted by other legislation or regulations.

     

    The following Road Plan affecting the following quarter section:

         Road Plan 2457EU in LSD 15-10-56-3-W4

    Cancelled portions to be consolidated with respective title. 

    Carried
  • Resolution #CM20110510.1010

     Motion to reschedule the public hearing for Bylaw No. 1573 to the June Council Meeting due to an error in the advertisement.

    Carried

Brad Shapka was admitted to the Council Room at 10:15 a.m. to request another agreement for access through Floatingstone Municipal Park to MLL Lease No. 2202 located at NW 29-60-11-W4 for the 2011 camping season. 

 

Mr. Shapka also provided Council with an update on the progress on the construction of a road to their lease.  Mr. Shapka informed Council of the 2 different routes that they are looking at for the proposed road construction.  He then requested an 8 meter Right of Way out of the County’s lease on Crown Land.

 

Councillor Frank Sloan left the meeting at 10:34 a.m. as he is the lessee of one of the adjacent properties which could potentially be affected by the proposed road.



Councillor F. Sloan entered the meeting at 10: 38 a.m. 

  • Resolution #CM20110510.1009

    Motion that the County allows a Right of Way of 8 meters or what is necessary on the crest of hills, out of the County’s lease of Crown Land in order for the Lakelander’s Trailer Club to construct a road to their lease located at NW 29-60-11-W 44

    Carried

Bev Chomlak, Recreation Director with the St. Paul Auxiliary Hospital and Vivian Austin, Coordinator for Extendicare were admitted to the Council Room to discuss their plans to replace the 1993 Handivan.  They have applied for a CIP grant for $36,000, which is half of the price of a new van.  They are looking for financial assistance to help offset the other $36,000 or to assist with the annual operating costs.  They have also approached the Town of St. Paul for funding for the handivan.

 

  • Resolution #CM20110510.1026

    Motion to provide the St. Paul Auxiliary Hospital and Extendicare Handivan Association with a $1,000 grant to be paid from the Transportation reserve fund.

    Carried

Reeve Upham declared the Public Hearing open at 11:30 a.m. with all members of Council present.

Council was informed that the Public Hearing was advertised in accordance with section 606 of the M.G.A.

 

Council was then informed that the purpose of the public hearing is to discuss Bylaw No. 1572, which is a bylaw to amend the Intermunicipal Development Plan as it relates to rezoning PSE 17-58-9-W4 from Urban Reserve to Country Residential.

 

There were no written Submissions either for or against the proposed amendment to the Intermunicipal Development Plan .

 

There was no one present to speak in favor of proposed bylaw.

 

Reeve Upham declared the public hearing closed at 11:34 a.m. 

 



Reeve Upham called the meeting back to order at 11:35 p.m.



Reeve Upham recessed the meeting at 11:35 a.m. for a short break and reconvened at 11:40 a.m. with all members present.

  • Resolution #CM20110510.1032

    Motion to adjourn the meeting to proceed to public hearing scheduled for 11:30 a.m. to discuss Bylaw No. 1572, amendment to the Intermunicipal Development Plan, as it relates to rezoning PSE 17-58-9-W4 from Urban Reserve to Country Residential.

    Carried
  • Resolution #CM20110510.1033

    Motion to give second reading to Bylaw No. 1572, which is a bylaw to Amend the Intermunicipal Development Plan as it relates to rezoning PSE 17-58-9-W4 from Urban Reserve to Country Residential.

    Carried
  • Resolution #CM20110510.1034

    Motion to give third and final reading to Bylaw No. 1572. 

    Carried
  • Resolution #CM20110510.1036

    Motion that the meeting go in camera to discuss land issues related to the Public Auction of Lands scheduled for 1:30 p.m. today.

    Time: 1:04 p.m.

    Carried
  • Resolution #CM20110510.1037

    Motion that the meeting revert to an open meeting.

    Time: 1:15 p.m. 

    Carried
  • Resolution #CM20110510.1038

    Motion to set the the reserve bids for the properties being offered for sale at the Public Auction of Lands, as advertised in the Alberta Gazette dated March 15, 2011 and the St. Paul Journal issue dated April 26, 2011 for which taxes have not been paid.  The reserve bids are as indicated below:

    Roll No. Legal Description Assessment Reserve Bid
    4615730  Lot 4, Blk 3, Plan 8121916 29,130  $27,000
    10714341  Lot 131, Blk 3, Plan 7922205  19,790  $18,000

     

    Carried
  • Resolution #CM20110510.1039

    Motion to appoint Reeve Upham as the auctioneer for the Public Auction of Lands scheduled for 1:30 p.m. today, May 10, 2011.

    Carried

At 1:30 the auctioneer announced that he will offer for sale by Public Auction, all parcels listed for sale in the Alberta Gazette, dated March 15, 2011 and the St. Paul Journal issue of April 26, 2011, in respect of which redemption of taxes has not been affected.

 

He also stated that the sale of each parcel is subject to a reserve bid, to reservations and conditions in the existing certificate of titles and to the best of his knowledge the properties are vacant unless he indicates otherwise.  He also stated that the properties with improvements do not include the sale of any contents.  If any properties with improvements are sold at the public auction, the County will have 60 days from the date of the sale to remove the contents from the property.  A deposit of 10% will be required with the balance payable after 60 days.

 

He then advised that the properties are being offered for sale on an “as is” “where is” basis, and stated that the County of St. Paul No. 19 makes no representation and gives no warranty whatsoever as to the adequacy of services, soil conditions, land use zoning, buildings and development conditions, absence or presence of environmental contamination, or the ability to develop the subject land for any intended use by the purchaser.

 

He also indicated that the County of St. Paul No. 19 may, after the public auction, become owner of any parcel of land that is not sold at the public auction.  The properties may be subject to G.S.T.

 

He then proceeded with the sale and disposed of each parcel as follows:

  

Roll No.        Legal Description Reserve Bid      Disposition
4615730 Lot 4, Blk 2, Pln 8121916  $27,000  No Bid, No Sale
10714341 Lot 131, Blk 3, Pln 7922205  $18,000  No Bid, No Sale

 

   

  • Resolution #CM20110510.1012

    Motion to approve Sheila Kitz to attend the ARMAA Executive Meetings on May 12 and 13, 2011 in Nisku

    Carried
  • Resolution #CM20110510.1013

    Motion to approve Sheila Kitz and Tim Mahdiuk to attend the Alberta:  P3 Introductory Workshop in Edmonton on May 26, 2011.

    Carried
  • Resolution #CM20110510.1014

    Motion to authorize Tim Mahdiuk and Dennis Bergheim to attend the Alberta Emergency Alert Training Session at one of the nearest locations on a date suitable to their schedule. 

    Carried
  • Resolution #CM20110510.1015

    Motion to approve a $500 grant for Mallaig School to assist with costs of attending the Team Handball Provincial Tournament in Red Deer from April 28 to 30, 2011, as per policy ADM-51.

    Carried
  • Resolution #CM20110510.1016

    Motion to approve a $500 grant for St. Paul Regional High School to assist with costs of attending the Provincial Badminton Tournament in Strathmore on May 5 & 6, 2011, as per policy ADM-51. 

    Carried
  • Resolution #CM20110510.1017

    Motion to approve a $400 grant for the Elk Point Canada Committee to help offset the costs of the Canada Day Celebrations.

    Carried
  • Resolution #CM20110510.1018

    Motion to approve the donation of a door prize for the 19th Annual Northern Lights Library Conference to be held September 15 to 17, 2011 in Elk Point.

    Carried
  • Resolution #CM20110510.1019

    Motion to rent the Whitney Lake Stampede Grounds located in PNW 9-56-4-W4 to Ruth Stone from June 30th to July 4th for a family reunion, on the condition that the property is cleaned up after the weekend and subject to proof of insurance.

    Carried
  • Resolution #CM20110510.1020

    Motion that the County enter into a Short Term Agreement with the Lakelander's Trailer Club to provide access through Floatingstone Municipal Park to their lease located in NW 29-60-11-W4 for the 2011 Camping Season.

    Carried
  • Resolution #CM20110510.1021

    Motion to give first reading to Bylaw No. 1574, which is the Utilities Bylaw for the regulation, operations and maintenance of water systems, sewer systems and storm water systems and the levying of rates and charges thereof.

    Carried
  • Resolution #CM20110510.1022

    Motion to give second reading to Bylaw No. 1574.

    Carried
  • Resolution #CM20110510.1023

    Motion present Bylaw No. 1574 at this meeting for third and final reading.

    Carried Unamimously
  • Resolution #CM20110510.1024

    Motion to give Bylaw No. 1574 third reading.

    Carried
  • Resolution #CM20110510.1025

    Motion to authorize an additional expenditure of $1,162 over the budgeted amount, for replacement of doors on the administration building.

    Carried
  • Resolution #CM20110510.1027

    Motion to approve the Waste Recycling Centre Joint Operating Agreement with the Town of St. Paul which sets out the terms and conditions for the joint development and use of the said recycling centre located at the St. Paul Transfer Station.

    Carried
  • Resolution #CM20110510.1028

    Motion to file the letter dated April 4, 2011 from Kevin Roth where he is expressing his interest in projects and developments within the County, as information.

    Carried
  • Resolution #CM20110510.1029

    Motion to donate the 1984 Ford ambulance, which is no longer bring used by the Mallaig Fire Department,  to the Mallaig Museum to become part of their historical collection.

    Carried
  • Resolution #CM20110510.1030

    Motion to table the Airport Agreement with the Town of Elk Point until later during the meeting.

    Carried
  • Resolution #CM20110510.1048

    Motion to approve the Airport Agreement with the Town of Elk Point as per the recommendations of the Elk Point Airport Committee.

    Carried
  • Resolution #CM20110510.1031

    Motion to approve the following list of Oiling and Dust controls for the 2011 Construction Season:

     

    Division 1  Northern Valley Rd    2 miles CNRL  TOTAL                          100m of Oil
      Petersen Road 2 miles CNRL  
      Capjack South 3 miles CNRL  
    Division 2 Northern Valley Road 2 Miles Discuss pavement for 2012
      Lakewood Road 6 miles CNRL  
      Ahern Road East 2 miles TOTAL                      100 m of OIl
      Ference Road 2 miles  
      Habiak Road 1 mile CNRL  
    Division 3 Lac Bellevue East Road 1.5 miles New Oil                      175m of oil
      North Rge Rd 91 3 miles New & Reclaim           Deleted
      Woytiuk Rd 3 miles Reclaim & Repair       50m of oil
      Roberge Rd 2.5 miles Reclaim & Repair       25m of oil
          TOTAL                        250 m of oil
    Division 4 French Quarters Rd 1 mile New Oil                      125m of oil
      Cork Hall West Rd 1 mile Reclaim & Repair       50m of oil
      Ternovoy Road .5 mile Reclaim & Repair       25m of oil
      Crestivew/golf road 1 mile Reclaim & Repair       50m of oil
          TOTAL                        250 m of oil
    Division 5 Horseshoe bay Rd 1 mile Reclaim & Repair       70m of oil
      Pederson Rd 2 miles Reclaim                      Deleted
      Rge Rd 95 Sunset Bay 4 miles Discuss                        Deleted
      Correction Line Rd .5 mile Reclaim & Repair       50m of oil
          TOTAL                        120 m of oil
    Division 6 Plateau Estates 2 miles Reclaim                     100m of oil
      St. Lina East 1.5 miles Reclaim                     75m of oil
      St. Lina South 1 mile New Oil                      Deleted
          TOTAL                        175m of oil
          Division Total            995m of oil
                                                      Dust Controls  Total                          500m of oil
                                     Unforseen Road Repairs  Total                          100m of oil
          GRAND TOTAL           595m of oil

    Spring Fill 650m oil @ $600/m                            $390,000.00

    Summer Fill 945m of oil @ $760/m                     $718,200.00

    Moose Hills Rd Pavement Patching                     $100,000.00

    Cold Mix                                                              $200,000.00

                 GRAND TOTAL                                   $1,408,200.00

    Budget for 2011 was approved at $1,300,000.00

    Note:  We will be over budget by $108,200.00 for the 2011 season

    Priority #1 - Repair existing oiled roads and dust controls to a safe conditions

    Priority #2 - Unforseen oiling issues during the 2011 seasons

    Priority #3 - Oil new roads and dust controls

    NOTE:  Division 4 wants to do new oiling first

    Carried

Reeve Upham recessed the meeting at 12:00 p.m. for lunch and reconvened the meeting at 1:04 p.m. with all members present.



Sealed envelopes containing bids on the equipment that was advertised for sale in the St. Paul Journal and Elk Point Review on April 26th and May 3rd, were opened by Reeve Upham in the presence of Council and the bidders' names and bid amounts were recorded by Administration.

  • Resolution #CM20110510.1035

    Motion to table this item until later during the meeting until public works is able verify the information in the bids.

    Carried
  • Resolution #CM20110510.1047

    Motion to accept the highest bid for each item as indicated below:

    Homemade Utility Trailer (Ser. 2ATB0302XWU107613 $789.99
    32 Foot Land Roller $12,111.11
    Dodge 1/2 Ton Truck (Ser. 1B7KD26S7BS171465) $201.76
    Cat 950B (Ser. 31R02025) $37,250
    Chev 1/2 Ton Truck (Ser. 2GCEC14H7l1181013 $400.00
    GMC 1/2 Ton Truck (Ser. 1GTEC14C4NE537164) $200.00
    GMC 1/2 Ton (Ser. 1GTEC14C5NE537481) $100.00
    Ford F350, Old Ambulance (Ser. 1FDKE30M2LHB68562) $100.00
    JD LT160 Riding Lawn Mower (Ser. M0160D015863) $501.00
    JD LX176 Riding Lawn Mower (Ser. M0L176A130058) $500.00
    JD 855 Utility Tractor (Ser. LV0855E301594) $6,020.00
    Shop Built Dozer for 140H Grader $250.00

     

    Carried
  • Resolution #CM20110510.1040

    Motion to approve the following easements for road construction purposes:

    Project 1C111, Rg Rd 43 from Twp Rd 570 to Twp Rd 574 - 4 Miles 

    NE 33-56-4-W4       Peter Wynn Whitfield

    SE 04-57-04-W4     Peter Wynn Whitfield 

    Carried
  • Resolution #CM20110510.1041

    Motion to approve the following easements to purchase the property required to correctly register existing roads. 

    SE 4-57-5-W4 Eldon Cameron
    NW 4-57-5-W4 Marcella L. Laine
    SW 5-57-5-W4 Kevin & Deborah Lawrence
    NW 5-57-5-W4 Kevin & Deborah Lawrence
    NE 5-27-5-W4 Frederick & Janet Lawrence
    SE 5-57-5-W4 John Hardy Lawrence 

     

    Carried
  • Resolution #CM20110510.1042

    Motion to approve the construction of approximately 300-400 feet of road to serve as an access to SW 36-57-8-W4, where the landowner will be constructing a residence.

    Carried
  • Resolution #CM20110510.1043

    Motion to Approve Cell Phone Policy Per-6, as per the recommendations of the Policy Committee.

    Carried
  • Resolution #CM20110510.1044

    Motion to approve the Tangible Capital Assets Policy ADM-57 as presented and incorporate it into the policy manual.

    Carried
  • Resolution #CM20110510.1045

    Council was informed that the County has received a rebate of $13,199.07 from WCB for their successful participation in the partners in Injury Reduction program during 2010.  Motion to file as information.

    Carried
  • Resolution #CM20110510.1046

    Motion that administration send a letter to Mr. Tomlinson answering his questions in the presentation he made to Council at the April Meeting.

    Carried

Council discussed whether or not to hold an Open House or Annual General Meeting.

to the electors   to to  to

  • Resolution #CM20110510.1053

    Motion that the County of St. Paul will not hold an AGM or Open House for 2011.

    Unknown:
  • Resolution #CM20110510.1054

    Councillor Fodness requested recorded vote:

    Councillor Ockerman - For

    Councillor Dach - For

    Councillor Martin - For

    Councillor Fodness - Against

    Reeve Upham - Against

    Councillor Sloan - For

    Councillor Corbiere - For

    Carried
  • Resolution #CM20110510.1055

    Urban systems would like to do a project with the County on "Asset Management Launch Support" - a look at inventory to determine linear and non-linear assets.

    Motion to proceed with Asset Management Launch Support project with Urban Systems.

    Carried
  • Resolution #CM20110510.1056

    Motion that administration send a letter to the editor of the Travel Alberta magazine which does not advertise anything in North East Alberta and request that these magazines be removed from circulation.

    Carried
  • Resolution #CM20110510.1057

    Motion that administration negotiate an agreement with HUB for the rental of office space in the lower level.

    Carried
  • Resolution #CM20110510.1058

    Motion to waive the penalties in the amount of $566.19 on a gravel account for Customer No. 1095.

    Carried
  • Resolution #CM20110510.1059

    Motion to transfer the Municipal taxes that are collected annually on the Elk Point Municipal Airport to the Elk Point Airport Commission.

    Carried
  • Resolution #CM20110510.1049

    Motion to give first reading to Bylaw No. 1575, which is a Bylaw to establish an Airport Authority for the purpose of construction and operating the Elk Point Municipal Airport.

    Carried
  • Resolution #CM20110510.1050

    Motion to give second reading to Bylaw No. 1575. 

    Carried
  • Resolution #CM20110510.1051

    Motion to present Bylaw No. 1575 at this meeting for third and final reading.

    Carried Unamimously
  • Resolution #CM20110510.1052

    Motion to give Bylaw No. 1575 third reading.

    Carried
  • Resolution #CM20110510.1063

    Motion to reschedule the May Public Works meeting to May 31, 2011 at 10:00 a.m.

    Carried
  • Resolution #CM20110510.1065

    Motion to go in camera at 2:40 p.m. to discuss land and staffing issues.

    Carried
  • Resolution #CM20110510.1066

    Motion that Council return to an open meeting at 3:15 p.m..

    Carried
  • Resolution #CM20110510.1067

     Motion to deny request to cancel penalties on Lot 47, Block 3, Plan 0826580.

    Carried
  • Resolution #CM20110510.1060

    Motion to accept the Joint Health and Safety Committee Minutes from the April 14, 2011 meeting. 

    Carried
  • Resolution #CM20110510.1061

    Motion to accept the CAO report for the May, 2011 Council Meeting as presented.

    Carried
  • Resolution #CM20110510.1062

    Motion to accept report on the Heavy Oil Committee Meeting as information.

    Carried
  • Resolution #CM20110510.1064

    Motion to approve the Council Fees for the Month of April, 2011 

    Carried

Motion to accept the budget to actual as of April 30, 2011 as information.

 The following lists of Accounts Payable for the Month of April, 2011 were presented to Council.

 

Batch Cheque Nos. Batch Amount
 15138  12030-12066 $   788,230.76
 15154  12067-12109 $   229,982.55
15166 12110-12173 $1,116,613.07
15190 12174-12246 $   651,019.38

 

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  3:17 p.m.

 

These minutes approved this 14th day of June, 2011. 

 

 

________________________           ____________________________

Reeve                                                       Chief Administrative Officer