County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
5015- 49 Avenue, St. Paul, AB T0A 3A4

The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:07 a.m., Tuesday,May 9, 2017 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham 
Councillor Glen OckermanDivision 1
Councillor Dwight DachDivision 2
Councillor Cliff MartinDivision 3
Councillor Maxine FodnessDivision 4
Councillor Frank SloanDivision 5
Councillor Laurent AmyotteDivision 6
Sheila KitzCAO
Tim MahdiukDirector of Community Services
Kyle AttanasioDirector of Corporate Services
Phyllis CorbiereExecutive Assistant
Mark ChileenDirector of Public Works 
Kaitlyn KenneyMunicipal Intern
Janice HuserSt. Paul Journal
  • Resolution #CM20170509.1001

    to approve the minutes of the April 11, 2017 Council Meeting as presented.

    Carried
  • Resolution #CM20170509.1002

    to adopt the Bank Reconciliation for the month ending April 30, 2017.

    Carried

The following additions were made to the agenda:

8.8  Sand and Gravel Agreement

8.9  Boots and Rural Roots with Shannon Stubbs

8.10  St. Paul Ukrainian Dance Club - Request for Letter of Support

8.11  Bylaw No. 2017-20 - Cancel Portion of Lot 10ER, Block 1, Plan 8121812

8.12  2nd Chance Trail Ride

8.13  Ashmont Lagoon 

 

  • Resolution #CM20170509.1003

    to adopt the agenda for the May 9, 2017 Regular Meeting of Council with the above noted additions.

    Carried

Janice Huser, St. Paul Journal, left the Council Room at 10:15 a.m 



Councillor Frank Sloan declared a conflict of interest and left the Council Room at 10:28 a.m. 



Councillor Frank Sloan entered the Council Room at 10:29 a.m. 

  • Resolution #CM20170509.1004

    to go in camera as per section 21 of the MGA.  Time:  10:14 a.m. 

    Carried
  • Resolution #CM20170509.1005

    to revert to an open meeting.  Time:  10:25 a.m. 

    Carried
  • Resolution #CM20170509.1006

    to sell the 2013 Volvo Excavator (TH-01) to the Town of Elk Point for $100,000.

    Carried
  • Resolution #CM20170509.1007

    to advertise the standing hay crop on NW 17-59-11-W4 for sale.

    Carried
  • Resolution #CM20170509.1012

    to give second reading to Bylaw No. 2017-15, wording change to section 7.18 of Land Use Bylaw No. 2013-50.

    Carried
  • Resolution #CM20170509.1013

    to give third reading to Bylaw No. 2017-15.

    Carried

Janice Huser, St. Paul Journal, entered the Council Room at 10:36 a.m. 

  • Resolution #CM20170509.1008

    that the meeting go in camera to discuss land issues related to the Public Auction of Lands, as per section 29 of the FOIP Act.  Time:  10:29 a.m. 

    Carried
  • Resolution #CM20170509.1009

    that the meeting revert to an open meeting.  Time:  10:35 a.m 

    Carried
  • Resolution #CM20170509.1010

    to set the reserve bids for the properties being offered for sale at the Public Auction of Lands, as advertised in the Alberta Gazette dated March 15, 2017 and the St. Paul Journal and Elk Point Review issue dated April 25, 2017 as follows:

     

    RollLegal DescriptionMarket ValueReserve Bid
    10120701NE 20-61-10-W4$2,400$2,700
    10714547Lot 211, Blk 6, Pln 7922205$23,000$20,700
    10714548Lot 212, Blk 6, Pln 7922205$22,900$20,250
    11925500Lot 1, Blk 2, Pln 193TR$40,000$35,000
    11927529NW 27-59-11-W4$180,000$162,000
    Carried
  • Resolution #CM20170509.1011

    to appoint Reeve S. Upham as the auctioneer for the Public Auction of Lands scheduled for 11:00 a.m. today, May 9, 2017

    Carried

At 11:00 a.m. auctioneer Reeve Upham announced that he will offer for sale by Public Auction, all parcels listed for sale in the Alberta Gazette, dated March 15, 2017 and the St. Paul Journal issue of April 25, 2017 in respect of which redemption of taxes has not been affected.

 

He also stated that the sale of each parcel is subject to a reserve bid, to reservations and conditions in the existing certificate of titles and to the best of his knowledge the properties are vacant unless he indicates otherwise. He also stated that the properties with improvements do not include the sale of any contents. If any properties with improvements are sold at the public auction, the County will have 60 days from the date of the sale to remove the contents from the property. A deposit of 10% will be required with the balance payable after 60 days.

 

He advised that the properties are being offered for sale on an "as is" "where is" basis, and stated that the County of St. Paul No. 19 makes no representation and gives no warranty whatsoever as to the adequacy of services, soil conditions, land use zoning, buildings and development conditions, absence or presence of environmental contamination, or the ability to develop the subject land for any intended use by the purchaser.

 

He also indicated that the County of St. Paul No. 19 may, after the public auction, become owner of any parcel of land that is not sold at the public auction. The properties may be subject to G.S.T.

 

He then proceeded with the sale and disposed of each parcel as follows:

RollLegal DescriptionMarket ValueReserve BidDisposition
10120701NE 20-61-10-W4$2,400$2,700No Bid No Sale
10714547Lot 211, Block 6, Plan 7922205$23,000$20,700No Bid No sale
10714548Lot 212, Block 6, Plan 7922205$22,900$20,250No Bid No Sale
11925500Lot 1, Block 2, Plan 193TR$40,000$35,000No Bid No Sale
11927529NW 27-59-11-W4$180,000$162,000No Bid No Sale

Reeve Upham called the Public Hearing to order at 11:20 a.m. 

CAO Sheila Kitz informed Council that the purpose of the Public Hearing is to hear from anyone and everyone affected by Bylaw No. 2017-17 as it relates to cancellation of the Ashmont Lagoon Subdivision Plan 7820053, Lot B and consolidate it with the balance of NE 21-59-11-W4.

 

Sheila then informed Council that the Public Hearing for Bylaw 2017-17 has been advertised in accordance with section 230 of the MGA.

 

There were no written submissions in favor of or in opposition to the proposed subdivision cancellation and there was no one present to speak in favor of or in opposition to the proposed subdivision cancellation.  

 

Reeve Upham declared the Public Hearing closed at 11:23 a.m. 



Councillor F. Sloan abstained from voting as he was absent when the bylaw was presented for first reading.

  • Resolution #CM20170509.1028

    to give second reading to Bylaw No, 2017-17, as it relates to cancelling the Ashmont Lagoon Subdivision Plan 7820053, Lot B and consolidate it with the balance of NE 21-59-11-W4.   

    Carried
  • Resolution #CM20170509.1029

    to give third reading to Bylaw No. 2017-17.

    Carried

Holly Holman, Secretary Treasurer of the Dewberry Minor Hockey Association and Laurie Bauman, member of the Fundraising Committee for the Dewberry Ag Society were admitted to the Council Room at 11:20 a.m. to clarify their original request for funding for their Hockey Arena Project, which is at 90% completion. The delegation informed Council that they will be receiving funding from the County of Vermilion River via a tax levy for the area that the arena serves as well as a $25,000 cash injection into the project.  The delegation left the Council Room at 11:34 a.m. 

 

Council discussed further the request for funding for the Hockey Arena.  The item was tabled until the Recreation Facility study is completed.  

  • Resolution #CM20170509.1030

    to file the information as presented.  

    Carried

Robert Vallee was admitted to the Council Room at 11:51 a.m. to request that Council cancel Road Plan 7964AU in SE 22-56-5-W4, the old ferry crossing which serves as access to the river, and turn it back into private property.  Mr. Vallee informed Council that he was licensing the road allowance and maintaining it, including gravelling and blading as required.  He also informed Council that he repairs the damage done by the public and picks the garbage that is dumped along the road.  He would like the road plan cancelled and consolidated with the balance of the quarter section, then he would no longer be required to licence it and carry the liability insurance.  The delegation left the Council Room at 12:05 p.m. 

  • Resolution #CM20170509.1031

    to deny the request to cancel Road Plan 7964AU in SE 22-56-5-W4.

    Carried
  • Resolution #CM20170509.1014

    to approve a $200 grant for Regional High School to help offset the cost of sending a student to the Skills Alberta Canada Provincial Competition in Edmonton for Public Speaking.

    Carried
  • Resolution #CM20170509.1015

    to refer Policy ADM-51 to the Policy Committee for review, in regards to sponsorship for Skills Alberta Canada.  

    Carried
 

 

  • Resolution #CM20170509.1016

    to reschedule the July Council Meeting to Thursday, July 6 at 10:00 a.m., as the regular scheduled date conflicts with the Annual ASB Summer Tour. 

    Carried
  • Resolution #CM20170509.1017

    to file the letter from the Elk Point Golf and Country Club thanking Council for their financial support in 2016.

    Carried
  • Resolution #CM20170509.1018

    to rescind motion PW20170425.1007, from the April 25 Public Works Meeting, to build an approach for the St. Paul Grazing Association at their cost. 

    Carried
  • Resolution #CM20170509.1019

    to approve the sale of up to 500 yards of gravel for the St. Paul Grazing Reserve. 

    Defeated
  • Resolution #CM20170509.1020

    to provide the owner of Lot 7, Block 3, Plan 8021504 with a letter stating that the County will build an approach to the lot if it is sold, however any work done past the property line will be at the landowner's expense. 

    Carried
  • Resolution #CM20170509.1021

    to permit United Construction to use the staging area to park vehicles during the construction of the Ashmont School, on the condition that they provide proof of insurance and that they repair any damages done to the property.

    Carried
  • Resolution #CM20170509.1022

    to submit Conrad Jean and Marie Bintz's names for the Senator's Contribution Award, in recognition of citizens who provide meaningful contributions to their community.

    Carried
  • Resolution #CM20170509.1023

    to approve a five year Sand and Gravel Agreement with Steve Misiewich on the SW 20-59-11-W4.

    Carried
  • Resolution #CM20170509.1024

    to file the information on the Boots and Rural Roots Event with MP Shannon Stubbs.

    Carried
  • Resolution #CM20170509.1025

    to provide a letter of support for the St. Paul Ukrainian Dance Club to accompany their CIP Grant application to help cover the cost of rent and club expenses.

    Carried
  • Resolution #CM20170509.1026

    to give first reading to Bylaw No. 2017-20, as it relates to changing the boundaries of an ER to rectify a concern within Lot 10ER, Block 1, Plan 8121812 in SW 26-56-11-W4.   

    Carried
  • Resolution #CM20170509.1027

    to approve the donation of 20 yards of gravel for a silent auction item at the 2nd Chance Trail Ride, to be delivered as per policy.

    Carried

Council discussed concerns expressed by a contractor hauling sewage to the Ashmont Lagoon, with regards to the set up for unloading.  Council also discussed the receiving pipe at the Ashmont Lagoon which was vandalized.  

Administration will go out with Council to look at the set up for dumping sewage at the Ashmont Lagoon and look into the concerns expressed by the ratepayer.  

CAO Sheila Kitz presented part of her report of Council.



CAO Sheila Kitz presented the balance of her report to Council.

  • Resolution #CM20170509.1032

    that the County of St. Paul submit a claim under the Disaster Recovery Program.

    Carried
  • Resolution #CM20170509.1033

    to file the CAO report as presented.  

    Carried
  • Resolution #CM20170509.1034

    to approve the budget to actual as of April 30, 2017.

    Carried
  • Resolution #CM20170509.1035

    to file the listing of Accounts Payable as circulated:

    BatchCheque DateCheque Nos.Batch Amount
    20329    April 3, 2017     Direct Deposit$  14,794.57   
    20342  April 10, 2017  28200 - 28295$335,940.08   
    20360  April 13, 2017  Direct Deposit$  89,809.27   
    20368  April 19, 2017  28296 - 28352$930,896.41   
    20380  April 25, 2017  28353 - 28398$635,494.24   
    20397  April 28, 2017  28399$176,000.00   
    Carried
  • Resolution #CM20170509.1036

    to approve the Council Fees for the Month of April, 2017 as circulated.

    Carried

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  12:28 p.m.

 

These minutes approved this 13th day of June, 2017.

 

 

________________________           ____________________________

Reeve                                                 Chief Administrative Officer