County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
5015- 49 Avenue, St. Paul, AB T0A 3A4

1.
Call to Order

Reeve Upham called the Special Council Meeting of the County of St. Paul to order at 10:12 a.m., Friday, December 18, 2015, there being present the following:

Reeve Steve Upham 
Councillor Glen OckermanDivision 1
Councillor Dwight DachDivision 2
Councillor Cliff MartinDivision 3
Councillor Maxine FodnessDivision 4
Councillor Frank SloanDivision 5
Councillor Laurent AmyotteDivision 6
Sheila KitzCAO
Tim MahdiukAssistant CAO
Phyllis CorbiereExecutive Assistant
Dennis BergheimPlanning & Development
Janani WhitfieldSt. Paul Journal

2.
Additions to the Agenda and Acceptance of Agenda

  • Resolution #SM20151218.1002

    Motion to adopt the agenda for the special meeting with the addition of an in-camera item under section 27 of the FOIP Act, as per section 194(5) of the M.G.A.

    Carried Unamimously
  • Resolution #SM20151218.1001

    Motion to add an in camera item to the Special Meeting Agenda, as per section 194(5) of the M.G.A.

    Carried Unamimously

3.
Agenda Items

3.1
In Camera Item

  • Resolution #SM20151218.1003

    Motion to go in camera as per Section 17 - Personal Privacy and Section 27 - Land of the FOIP Act.  Time:  10:15 a.m.

    Carried
  • Resolution #SM20151218.1004

    Motion to revert to an open meeting.  Time:  10:25 a.m.

    Carried

3.2
2016 Interim Municipal Budget

  • Resolution #SM20151218.1005

    Motion to approve the interim budget for 2016, as per section 242(2) of the M.G.A.:

    Operating and Capital Revenues$39,261,794
    Debenture & Funding from Restricted Surplus$  3,054,869
    Operations Expenditures$24,717,770
    Debenture Repayment$  1,638,310
    Capital Expenditures$15,932,600
    Surplus$      27,983
    Carried

3.3
Tractor for Ag Service Board

  • Resolution #SM20151218.1006

    Motion to approve the purchase of the Massey MF6615 135 hp/110 at PTO 4.9 L/4 cyl with loader for $108,950 which includes a trade in value of $32,500 for the JD 7200 to replace Unit No. TR-01.

    Carried

3.4
Agreement with Haying in the 30s

  • Resolution #SM20151218.1007

    Motion to approve a 25 year lease with Haying in the 30s for 80 acres in SE 24-60-10-W4 and 44.24 acres in NE 24-60-10-W4 commencing January 1, 2016.

    Carried

3.5
Agreement with Muni Corr

Councillor Frank Sloan left the Council Room at 10:35 a.m.

  • Resolution #SM20151218.1008

    Motion to approve the agreement with North East Muni Corr Ltd. to install the water line within the Iron Horse Trail right-of-way from Spedden to Ashmont.

    Carried

3.6
Bylaw No. 2015-27 - Borrowing Bylaw - Waterline

Councillor F. Sloan entered the Council Room at 10:37 a.m.

  • Resolution #SM20151218.1009

    Motion to give second reading to Bylaw No. 2015-27, as amended "A Bylaw of the County of St. Paul No. 19 in the Province of Alberta to incur indebtedness by the issuance of debenture(s) in the amount of $963,201 for the purpose of bringing water supply to the Hamlets of Ashmont/Lottie Lake".

    Carried
  • Resolution #SM20151218.1010

    Motion to give third reading to Bylaw No. 2015-27.

    Carried

3.7
Bylaw No. 2015-28 - Borrowing Bylaw Ashmont Lagoon & Wastewater Transfer Station

  • Resolution #SM20151218.1011

    Motion to give second reading to Bylaw No. 2015-28, as amended "A Bylaw of the County of St. Paul No. 19 in the Province of Alberta to incur indebtedness by the issuance of debenture(s) in the amount of $1,541,686 for the construction of a lagoon for the Hamlet of Ashmont and a wastewater transfer station".

    Carried
  • Resolution #SM20151218.1012

    Motion to give third reading to Bylaw No. 2015-28.

    Carried

3.8
2016 Library Board Budget

  • Resolution #SM20151218.1013

    Motion to approve the County Library Board's request for funding in the amount of $118,954.82.

    Carried

3.9
RFP For Banking Services

  • Resolution #SM20151218.1014

    Motion to enter into an agreement with Servus Credit Union to provide banking services for a three year term, commencing January 1, 2016.

    Carried

3.10
Bylaw No. 2015-32 - Borrowing Bylaw - Current Expenditures

  • Resolution #SM20151218.1015

    Motion to give first reading to Bylaw No. 2015-32, Short Term Borrowing for Current Expenditures.

    Carried
  • Resolution #SM20151218.1016

    Motion to give second reading to Bylaw No. 2015-32.

    Carried
  • Resolution #SM20151218.1017

    Motion to present Bylaw No. 2015-32 at this meeting for third and final reading.

    Carried Unamimously
  • Resolution #SM20151218.1018

    Motion to give third reading to Bylaw No. 2015-32.

    Carried

3.11
Bylaw No. 2015-33 - Borrowing Bylaw - Master Card Account

  • Resolution #SM20151218.1019

    Motion to give first reading to Bylaw No. 2015-33, Master Card Borrowing Bylaw.

    Carried
  • Resolution #SM20151218.1020

    Motion to give second reading to Bylaw No. 2015-33.

    Carried
  • Resolution #SM20151218.1021

    Motion to present Bylaw No. 2015-33 at this meeting for third and final reading.

    Carried Unamimously
  • Resolution #SM20151218.1022

    Motion to give third and final reading to Bylaw No. 2015-33.

    Carried

3.12
RFP for IT Services

  • Resolution #SM20151218.1023

    Motion to approve a four year agreement with Trinus Technologies Inc. for a Managed Solution including all computer hardware, with the option to extend the contract for one year.

    Carried

3.13
Gravel for Town of Elk Point

  • Resolution #SM20151218.1024

    Motion to rescind motion PW20151124.1004 to donate 100 yards of sand to the Town of Elk Point and provide 410 yards of gravel at a reduced rate of $20/yard, to be picked up.

    Carried
  • Resolution #SM20151218.1025

    Motion to sell 410 yards of gravel to the Town of Elk Point at cost and donate 100 yards of sand at no cost.

    Carried

3.14
Quotes for 1/2 Ton Trucks for Public Works Department

Councillor G. Ockerman left the Council Room at 10:50 a.m.

  • Resolution #SM20151218.1026

    Motion to approve the purchase of following trucks to be funded from the 2016 Budget:

    1 - 1/2 Ton 4x4 Crew Cab from St. Paul Dodge for $37,546.00

    1 - 1/2 Ton 4 x 4 Crew Cab from Smyl Motors for $37,656.25

    1 - 1 ton 4x4 Crew Cab from Smyl Motors for $36,741.02

    1 - 1 ton Dual Wheel 4x4 Chassis from Zarowny Motors for $30,975.00

    Carried

3.15
Elk Point Curling Club

Councillor G. Ockerman entered the Council Room at 10:53 a.m.

  • Resolution #SM20151218.1027

    Motion to provide the Elk Point Curling Club with $8,000 to fund the shortfall for repairs to their boiler system, to be funded from the 2016 budget.

    Carried

3.16
Property Taxes on Roll 66610001

  • Resolution #SM20151218.1028

    Motion to cancel the 2014 property taxes and penalties in the amount of $236.19 on Roll 66610001, as per section 347 of the M.G.A., as it is a Machinery & Equipment account that it is no longer active.

    Carried

4.
Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time: 10:55 a.m.

 

These minutes approved this 12th day of January, 2016.

 

 

________________________           ____________________________

Reeve                                                       Chief Administrative Officer

 

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