County of St. Paul No 19

Council Meeting

AGENDA

Meeting #:
Date:
Time:
-
Location:
5015- 49 Avenue, St. Paul, AB T0A 3A4

In Camera Item to be presented at the Council meeting.

The interim Operating and Capital Budget estimated numbers for 2016 are as follows:

Operating and Capital Revenues$39,261,794
Debenture & Funding from Restricted Surplus$  3,054,869
Operations Expenditures$24,717,770
Debenture Repayment$  1,638,310
Capital Expenditures$15,932,600

 

Section 242(2) of the M.G.A. states that Council may adopt an interim operating budget for part of a calendar year.

Further to discussions during the budget meeting, attached is the tractor comparison to replace the JD 7200 used by the Ag Service Board.

At the December Council meeting, Council tabled a decision on the lease with Haying in the 30s so it could be amended to include a restriction where permanent structures can only be erected on the 80 acre parcel (SE 24-60-10-W4) and a clause which allows the municipality to expand their infrastructure on the NE 24-60-10-W4 in the future, if required.

 

A copy of the proposed new lease is attached.  The amendments are in red.

At Monday's meeting, Muni Corr approved the agreement with the County of St. Paul to install the water line within the Iron Horse Trail right-of-way from the Hamlet of Ashmont to Spedden.  A copy of the agreement is attached.

Bylaw No. 2015-27, as amended, is being presented to Council for second and third reading.  A copy of the bylaw is attached.

 

Council gave first reading to Bylaw No. 2015-27 at the November 10th meeting.  Prior to advertising, administration amended the preamble in the bylaw to provide a clearer description of the scope of the project.  The bylaw was then advertised, as amended, in the St. Paul Journal and Elk Point Review the weeks of November 17 and 24, 2015 as per Section 606 of the M.G.A.

 

As per Section 231 of the M.G.A., electors had 15 days after the date of the last advertisement to file a petition against the proposed bylaw.  The 15 day period ended December 9th.

 

After the Bylaw receives second and third reading there is a 30 day period for the public to appeal the decision through the courts.

Bylaw No. 2015-28, as amended, is being presented to Council for second and third reading.  A copy of the bylaw is attached.

 

Council gave first reading to Bylaw No. 2015-28 at the November 10th meeting.  Prior to advertising, administration amended the preamble in the bylaw to provide a clearer description of the scope of the project.  The bylaw was then advertised, as amended, in the St. Paul Journal and Elk Point Review the weeks of November 17 and 24, 2015 as per Section 606 of the M.G.A.

 

As per Section 231 of the M.G.A., electors had 15 days after the date of the last advertisement to file a petition against the proposed bylaw.  The 15 day period ended on December 9th.

 

After the Bylaw receives second and third reading there is a 30 day period for the public to appeal the decision through the courts.

The 2016 Library Board Budget has been approved by the library board, see attached.

 

Funding provided to the library board in 2015 was $118,954.82, $37,303 of which was MSI Funding.  $118,954.82 is $19.29 per capita.

 

The library board is requesting funding in the amount of $118,954.82 for 2016.

Administration sent out a Request for Proposal for Banking Services to the four banks in the Town of St. Paul, for a three year agreement.  We received replies from Servus Credit Union, ATB Financial and TD Canada Trust.

 

Administration has completed a comparison on the services and rates provided by the three different institutions.  Based on our analysis, we are recommending approval of an agreement with Servus Credit Union.

Bylaw No. 2015-32, Borrowing Bylaw, is being presented to Council to authorize borrowings of up to Seven Million Dollars ($7,000,000) from the Servus Credit Union to finance the short term operations of the County for the financial year commencing January 1, 2016.  This bylaw must be approved annually.

 

Section 187 of the M.G.A. requires that every proposed bylaw must have 3 distinct and separate readings.

Bylaw No. 2015-33, Borrowing Bylaw, is being presented to Council to authorize borrowings of up to Twenty Thousand Dollars ($20,000) from the Servus Credit Union to finance the Master Card Account for the financial year commencing January, 2016.  This Bylaw must be approved by Council every year.

 

Section 187 of the M.G.A. requires that every proposed bylaw must have 3 distinct and separate readings.

In October 2015, Administration sent out an RFP for IT Services for the County.  We received four responses to the RFP.   Responses were received from:

Trinus Technologies Inc.

GA Systems Inc.

Microage - St. Paul

Kihew Technologies LP (KTI Data Center)

With the assistance of Accurate Assessment IT staff, Administration have reviewed the submitted proposals.  As well references were checked for the preferred respondent with positive feedback.  As per our budget deliberations, Administration has included the required fees for the preferred respondent in the 2016 Interim Budget.

At the November Public Works meeting, Council approved providing the Town of Elk Point with 100 yards of sand and sell 410 yards of gravel at $20/yard to be picked up.  In conversation with the Town's CAO, Elk Point is requesting that Council reconsider the rate at which they will consider the sale of the 410 yards of gravel.  The Town was hoping to reduce its cost for this in 2016. 

Public Works has received the following quotes for the purchase of 1/2 ton trucks:

 FordChevDodge
1/2 Ton 4 x 4 Crew Cab$38,340$37,656.25$37,546.00
    
Warranty            Full3 Yrs/60,000 km3 yrs/60,000 km3 yrs/60,000 km
                          Power Train5 yrs/100,000 km5 yrs/160,000 km5 yrs/100,000 km
    
1 Ton 4x4 Crew Cab$39,230.00$36,741.02$38,301.00
    
1 Ton Dual Wheel 4x4 Chassis
Regular Cab
$30,975.00$32,978.25$38,364.00
   

The Elk Point Curling Club is requesting financial assistance to help pay for repairs to their boiler system.  Total cost of the project was $10,500, however they have some funding available to pay for part of the repairs.  They are requesting $8,000 to cover the shortfall.

 

The are revitalizing their curling club.  The facility is used by the School and they currently have 13 teams in their league.

M & E property taxes in the amount of $236.19 for the 2014 taxation year are outstanding on roll 66610001.  The equipment was removed so there were no taxes levied for 2015.  The account is inactive, however it cannot be deleted from the tax system until there is a zero balance on the account.  There is a process to recover taxes on M & E, however it would cost more to try and collect it than we would collect.

 

Section 347 of the M.G.A. allows a Council to cancel or refund all or part of a tax.

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