County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, July 16, 2013
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

---

1.

Call to Order

The 619th meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:04 a.m., Tuesday, July 16, 2013 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Glen Ockerman	Division 1
Councillor Dwight Dach	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Frank Sloan	Division 5
Councillor Alphonse Corbiere	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Assistant CAO
Phyllis Corbiere	Executive Assistant
Ryan McCracken	St. Paul Journal

 

2.

Minutes

• Resolution #CM20130716.1001

  Motion to approve minutes of the Special Council Meeting held June 25, 2013 as presented.

  Carried
• Resolution #CM20130716.1002

  Motion to approve minutes of the June 11, 2013 Council Meeting as presented.

  Carried

3.

Bank Reconciliation

• Resolution #CM20130716.1003

  Motion to adopt the Bank Reconciliation for the month of June, 2013.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

The following additions were made to the agenda:

7.34  Flooding in Southern Alberta

7.35  School Division - Request to Hold Joint Election

7.36  Construction of Range Road 102

7.37  HUB AGM/Hwy 28

• Resolution #CM20130716.1004

  Motion to adopt the agenda for the Regular Meeting of Council for July 16, 2013 with the above noted additions/deletions.

  Carried

5.

Business Arising from Minutes

5.1

Bylaw No. 2013-19 - Off Highway Vehicle

• Resolution #CM20130716.1005

  Motion to table the Bylaw No. 2013-19, Off Highway Vehicle for more information.

  Carried

6.

Delegation

6.1

10:30 a.m. - Public Hearing - Bylaw No. 2013-22 - Amend IDP - Rezone PNW 9-58-9-W4 from UR to Future Business

Reeve Upham declared the public hearing open at 10:38 a.m. with all members of Council present.  Dee and Leonard Joly were in attendance as observers.

 

Krystle Fedoretz, Planning and Development, informed Council that the public hearing was advertised in accordance with section 606 of the M.G.A. and the adjacent landowners were notified.

 

Krystle Fedoretz informed Council that the purpose of the public hearing is to discuss Bylaw No. 2013-22, which is a bylaw to amend the IDP as it relates to rezoning PNW 9-58-9-W4 from Urban Reserve to Future Business.

 

There were no written submissions.

 

No one was present to speak in opposition to or in favor of the proposed change.

 

Reeve Upham declared the public hearing closed at 10:39 a.m.

• Resolution #CM20130716.1007

  Motion to adjourn the meeting and proceed to public hearing scheduled for 10:30 a.m. to discuss Bylaw No. 2013-22, which is a bylaw to amend the St. Paul IDP No. 1563 as it relates to rezoning PNW 9-58-9-W4 from Urban Reserve to Future Business.

  Carried
• Resolution #CM20130716.1008

  Motion to reconvene the meeting at 10:40 a.m.

  Carried
• Resolution #CM20130716.1009

  Motion to give second reading to Bylaw No. 2013-22, which is a bylaw to amend the IDP as it relates to rezoning PNW 9-58-9-W4 from Urban Reserve to Future Business.

  Carried
• Resolution #CM20130716.1010

  Motion to give third reading to Bylaw No. 2013-22.

  Carried

6.2

10:45 a.m. - Public Hearing-Bylaw No. 2013-23-Amend Land Use Bylaw - Rezone PNW 9-58-9-W4 from Agricultural to Industrial Commercial

Reeve Upham declared the public hearing open at 10:45 a.m. with all members of Council present.  Dee and Leonard Joly and Louise Plante were in attendance as observers.

 

Krystle Fedoretz, Planning and Development, informed Council that the public hearing was advertised in accordance with section 606 of the M.G.A. and the adjacent landowners were notified. 

 

Krystle Fedoretz then informed Council that the purpose of the public hearing is to discuss Bylaw No. 2013-23, which is a bylaw to amend the Land Use Bylaw as it relates to rezoning PNW 9-58-9-W4 from Agricultural to Industrial Commercial.

 

No one was present to speak in opposition to or in favor of the proposed bylaw.

 

Reeve Upham declared the public hearing closed at 10:47 a.m.

 

• Resolution #CM20130716.1012

  Motion to adjourn the meeting and proceed to public hearing scheduled for 10:45 a.m. to discuss Bylaw No. 2013-23, which is a bylaw to Amend Land Use Bylaw No. 2013-23 as it relates to rezoning PNW 9-58-9-W4 from Agricultural to Industrial/Commercial.

  Carried
• Resolution #CM20130716.1013

  Motion to call the meeting back to order.

  Carried
• Resolution #CM20130716.1014

  Motion to give second reading to Bylaw No. 2013-23, which is a Bylaw to amend the Land Use Bylaw as it relates to rezoning PNW 9-58-9-W4 from Agricultural to Industrial Commercial. 

  Carried
• Resolution #CM20130716.1015

  Motion to give third reading to Bylaw No. 2013-23.

  Carried

6.3

11:00 a.m. - Silverback Sales & Services

Andy and Donna Fae Jubinville were admitted to the council room at 11:05 a.m. to discuss their application for a sewage disposal contract.

 

Mrs. Jubinville informed Council that they have 50 port a potties that they are servicing along the pipeline.  There do not use the blue chemicals.  They will haul approximately 150 gallons and will dump in the lagoon twice a week.  The contract to haul sewage until the end of November. 

 

They are requesting a Sewage Disposal Contract to dump in the Whitney Lake Lagoon and the Mallaig Lagoon.

• Resolution #CM20130716.1033

  Motion to authorize Silverback Sales and Rentals to utilize the Whitney Lake and Mallaig Lagoons for dumping from the port a potties along the pipeline running through the County of St. Paul.

  Carried

7.

New Business

7.1

Overlay in Mallaig - 1st Street East

• Resolution #CM20130716.1006

  Motion by Councillor A. Corbiere to ratify the overlay of 1st Street East in the Hamlet of Mallaig at a cost of $39,820 to be funded from public works operations budget, Account No. 1-2-536-32.

   

  Councillor Cliff Martin requested a recorded vote:

  Carried

7.2

Policy PER-8 - Employee and Council Conference Attendance

• Resolution #CM20130716.1011

  Motion to table Policy Per-8, Conference, Seminar, Workshop and Educational Support Policy.

  Carried

7.3

Policy ASB-54 Equipment Sanitation and Contamination Prevention

• Resolution #CM20130716.1016

  Motion to approve the amendment to Policy ASB-54, as it relates to the introduction of topsoil into the County originating from outside of the County of St. Paul, as per the recommendations of the Policy Committee.

  Carried

7.4

Policy PER-94 - Pensionable Contribution Employees Exceeding 35 Yrs of Service

• Resolution #CM20130716.1017

  Motion to approve Policy PER-94 as it relates to providing an alternative for pensionable contributions once a County employee can no longer contribute to the Local Authorities Pension Plan, as per the recommendations of the Policy Committee. 

  Carried

7.5

Bylaw No. 2013-24 - Airport Committee

Councillor G. Ockerman left the meeting at 10:52 a.m.

• Resolution #CM20130716.1018

  Motion to give first reading to Bylaw 2013-24, which is a bylaw providing for the management and operation of the St. Paul Municipal Airport in the County of St. Paul No. 19.

  Carried
• Resolution #CM20130716.1019

  Motion to give second reading to Bylaw 2013-24.

  Carried
• Resolution #CM20130716.1020

  Motion to present Bylaw 2013-24 at this meeting for third and final reading.

  Carried Unamimously
• Resolution #CM20130716.1021

  Motion to give third reading to Bylaw 2013-24.

  Carried

7.6

Bylaw No. 2013-25 - Corridor Regulation

Councillor G. Ockerman entered the meeting at 10:54 a.m.

• Resolution #CM20130716.1022

  Motion to give first reading to Bylaw 2013-25, which is a bylaw regulating the use of the Corridor owned by North East Muni-Corr Ltd. 

  Carried
• Resolution #CM20130716.1023

  Motion to give second reading to Bylaw 2013-25.

  Carried
• Resolution #CM20130716.1024

  Motion to present Bylaw 2013-25 at this meeting for third and final reading.

  Carried Unamimously
• Resolution #CM20130716.1025

  Motion to give third reading to Bylaw 2013-25.

  Carried

7.7

Bylaw No. 2013-26 - Unsightly Conditions Bylaw

• Resolution #CM20130716.1026

  Motion to table Bylaw 2013-26, which is a bylaw for the regulation of unsightly properties within the County of St. Paul No. 19.

  Carried

7.8

Bylaw No. 2013-27 - Cemeteries Bylaw

• Resolution #CM20130716.1027

  Motion to give first reading to Bylaw 2013-27, which is a bylaw providing for the management of cemeteries in the County of St. Paul No. 19.

  Carried
• Resolution #CM20130716.1028

  Motion to give second reading to Bylaw 2013-27.

  Carried
• Resolution #CM20130716.1029

  Motion to present Bylaw 2013-27 at this meeting for third and final reading.

  Carried Unamimously
• Resolution #CM20130716.1030

  Motion to give third reading to Bylaw 2013-27.

  Carried

7.9

IPAC Conference - Montreal - August 18-21

• Resolution #CM20130716.1031

  Motion that Kyle Attanasio, Municipal Intern, be approved to attend the Institute of Public Administration of Canada (IPAC) Conference in Montreal on August 18-21.

  Carried

7.10

ARPA Conference - October 24-26

• Resolution #CM20130716.1032

  Motion to approve Kyle Attanasio to attend the Alberta Recreation & Parks Association Conference in Lake Louise on October 24-26, 2013.

  Carried

7.11

2013 Strategic Plan Update - 2nd Quarter

• Resolution #CM20130716.1034

  Motion to accept the second Quarter of the Strategic Plan as information.

  Carried

7.12

Request for Grant - St. Paul Municipal Seed Cleaning Assn.

• Resolution #CM20130716.1035

  Motion to approve a $5,000 grant for the St. Paul Municipal Seed Cleaning Association to offset the tax increase due to the upgrade of the color sorter.

  Carried

7.13

Request for Grant - Mann Lakes Golf Course

• Resolution #CM20130716.1036

  Motion to approve a $3,198.93 grant for the Mann Lakes Golf Course to help offset operating expenses.

  Carried

7.14

Street Light Request - Lafond

• Resolution #CM20130716.1037

  Motion to approve the installation of a street light on an existing pole at Lot F, Block 2, Plan 1211NY in Lafond.

  Carried

7.15

St. Paul Chamber of Commerce

• Resolution #CM20130716.1038

  Motion to file the letter from the St. Paul Chamber of Commerce about their plans to implement a full time Executive Director.

  Carried

7.16

Haying in the 30's Breakfast

The Town of St. Paul is requesting assistance from Council with the Haying in the 30's breakfast on Sunday, August 4th.  Some Councillors volunteered to attend.

7.17

Airport Fees and Charges

• Resolution #CM20130716.1039

  Motion to approve the St. Paul Airport Fees/Charges effective immediately.  The changes will be incorporated into the fee schedule bylaw which will be updated at the end of the year.

  Carried

7.18

Oil Companies Request for Extension on Tax Payments

• Resolution #CM20130716.1040

  Motion to cancel the tax penalties in the amount of $34.75 for Conserve Energy and $377.44 for Velvet Energy Ltd. as their office buildings were closed and without power due to the flooding in Calgary.

  Carried

7.19

Park Managers request to Live at Floatingstone Campground over Winter Months

• Resolution #CM20130716.1041

  Motion that Gail and Nick Popovich, Park Managers, be authorized to reside in the living quarters in the park office at Floatingstone Municipal Campground between September, 2013 and April, 2014 after the campground is closed for the season, providing they agree to pay the utility costs. 

  Carried

7.20

Request for Gravel - Bellevue Lodge

• Resolution #CM20130716.1042

  Motion to donate one ten cubic yard load of gravel to Bellevue Lodge, which is a non-profit children's camp and retreat centre on Lake Bellevue.

  Carried

7.21

Bylaw No. 2013-28 - Amend IDP - Rezone PSW 17-58-9-W4

• Resolution #CM20130716.1043

  Motion to give first reading to Bylaw No, 2013-28, which is a bylaw to amend IDP No. 1563 as it relates to rezoning PSW 17-58-9-W4 from Urban Reserve to Country Residential.

  Carried

7.22

Bylaw No. 2013-29 - Amend Land Use Bylaw - Rezone PSW 17-58-9-W4

• Resolution #CM20130716.1044

  Motion to give first reading to bylaw No. 2013-29, which is a bylaw to amend Land Use Bylaw No. 2013-11, as it relates to rezoning PNW 17-58-9-W4 from Agricultural to Country Residential (1). 

  Carried

7.23

Bylaw No. 2013-30 - Amend Garner Lake ASP-Request to Rezone PNE 22-60-12-W4

• Resolution #CM20130716.1045

  Motion to give first reading to Bylaw No. 2013-30, which is a Bylaw to amend the Garner Lake Area Structure Plan as it relates to rezoning PNE 22-60-12-W4 from Rural Conservation to Residential Conservation.

  Defeated

7.24

Bylaw No. 2013-31 - Amend Land Use Bylaw - Rezone PNE 22-60-12-W4

• Resolution #CM20130716.1046

  Motion to give first reading to Bylaw No. 2013-31, to amend Land use Bylaw No. 2013-11, as it relates to rezoning PNE 22-60-12-W4 from Agricultural to Country Residential (1). 

  Defeated

7.25

Bylaw No. 2013-32 - Amend Garner Lake ASP - Rezone PNW 23-60-12-W4

• Resolution #CM20130716.1047

  Motion to give first reading to Bylaw No. 2013-32, which is a bylaw to amend the Garner Lake Area Structure Plan, as it relates to rezoning PSW 23-60-12-W4 from Rural Conservation to Residential Conservation. 

  Defeated

7.26

Bylaw No. 2013-33 - Amend Land Use Bylaw - Rezone PNW 23-60-12-W4

• Resolution #CM20130716.1048

  Motion to give first reading to Bylaw No. 2013-33, to amend Land Use Bylaw No. 2013-11, as it relates to rezoning PNW 23-60-12-W4 from Agricultural to Country Residential (1). 

  Defeated

7.27

Request to Waive Subdivision Fee

• Resolution #CM20130716.1049

  Motion to waive the $1,000 subdivision fee for the NE 30-57-6-W4.

  Carried

7.28

Compensation for Extra Road Widening

• Resolution #CM20130716.1050

  Motion to approve the easement on NE 6-58-8-W4 with Oliva and Linda Marcoux, for the 17 foot road widening that was taken in front of his property when he subdivided his acreage.

  Carried

7.29

Explore Lagoon at Lac Sante with County of Two Hills

• Resolution #CM20130716.1051

  Motion to apply for a grant to explore the possibility of a joint lagoon at Lac Sante with the County of Two Hills and to put out a Request for Proposal for a consultant to do a feasibility study on the construction of a joint lagoon.  Further should this grant be approved, then an RFP will be advertised for a consultant to do the feasibility study.

  Carried

7.30

Land Lease

• Resolution #CM20130716.1052

  Motion to approve the land lease with the Canadian Sunday School Mission for PNE 9-56-4-W4 from June 25 to August 10, 2013.

  Carried

7.31

Culdesacs in Michaud Estates

• Resolution #CM20130716.1053

  Motion that the request to build the roads in the culdesacs in the Michaud Estates development on Vincent Lake be referred to the 2014 Strategic Planning Session to be held in the fall of 2013.

  Carried

7.32

Request for Letter of Support - Mallaig Legion

• Resolution #CM20130716.1054

  Motion to ratify the letter of support for the Mallaig Legion to accompany their application for a New Horizons Grant Application for funding to prepare blueprints and engineering for additions and upgrades to the Mallaig Legion Hall.

  Carried

7.33

In Camera

• Resolution #CM20130716.1061

  Motion that Councillor Frank Sloan, CAO Sheila Kitz, Assistant Public Works Superintendent Bobby Kinjerski, Ray Makowecki, Biologist, Daina Young, Lawyer and one representative from Genivar represent the County of St. Paul at the Mediation on the Owlseye Road on July 24, 2013. 

  Carried
• Resolution #CM20130716.1062

  Motion to request that the County be allowed to have one additional representative at the Owlseye Mediation, being Reeve Steve Upham.

  Carried
• Resolution #CM20130716.1063

  Motion that any resolution as a result of the Mediation must be brought back to Council for approved, as per the M.G.A.

  Carried

7.34

Flooding in Southern Alberta

• Resolution #CM20130716.1055

  Motion to make a $10,000 donation to the Red Cross in support of Flooding in Southern Alberta.

  Defeated
• Resolution #CM20130716.1068

  Motion to approve FCSS Director Janice Fodchuk to go to High River to assist with flooding.

  Carried

7.35

School Division - Request to Hold Joint Election

Reeve Upham recessed the meeting at 12:05 p.m. and reconvened the meeting at 1:00 p.m. with all members present with the exception of Councillor D. Dach.

• Resolution #CM20130716.1056

  Motion to enter into an agreement with St. Paul Education Regional Division No. 1 to hold a joint election on October 21, 2013.

  Carried
• Resolution #CM20130716.1059

  Motion that Council go in camera at 1:00 p.m. to discuss land and legal issues.  Time:  1:05 p.m. 

  Carried
• Resolution #CM20130716.1060

  Motion that Council return to an open meeting at 2:00 p.m.

  Carried

7.36

Construction of Range Road 102

• Resolution #CM20130716.1057

  Motion to add the construction of 1 mile of road - Range Road 102 from Correction line north - in the event that there is time during the 2013 construction season.

  Carried

7.37

HUB AGM - Hwy 28

• Resolution #CM20130716.1058

  Motion to send a letter to the Mayors and Reeves from the municipalities along Highway 28 to see if they are interested in starting discussions on engineering and planning for the construction of Highway 28. 

  Carried

7.38

-

7.39

-

8.

Correspondence

9.

Reports

9.1

CAO Report

• Resolution #CM20130716.1065

  Motion to approve the Road Use Agreement with Enbridge Pipelines (Athabasca) Inc. for a contribution of $100,000 for use of the Murphy Road.

  Carried
• Resolution #CM20130716.1064

  Motion to approve the CAO report.

  Carried

9.2

Reports

10.

Upcoming Meetings

11.

Financial

11.1

Council Fees

• Resolution #CM20130716.1066

  Motion to approve the Council Fees for the Month of July, 2013 as circulated.

  Carried

11.2

Listing of Accounts Payable

• Resolution #CM20130716.1067

  Motion to file the listing of Accounts Payable as circulated:

  Batch	Cheque Date	Cheque Nos.	Batch Amount
  16984	June 7, 2013	17390-17463	$3,689,948.41
  16990	June 10, 2013	17464	$          911.48
  17016	June 19, 2013	17465-17559	$   743,853.06
  17037	June 27, 2013	17560-17614	$   264,731.82

   

  Carried

11.3

Budget to Actual

• Resolution #CM20130716.1069

  Motion to file budget to actual as of June 30, 2013 as information.

  Carried

12.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  2:38 p.m.

 

These minutes approved this 13th day of August, 2013. 

 

________________________           ____________________________

Reeve                                                       Chief Administrative Officer