County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
5015- 49 Avenue, St. Paul, AB T0A 3A4

1.
Call to Order

The 635th meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:00 a.m. Tuesday, November 10, 2014 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham 
Councillor Glen OckermanDivision 1
Councillor Dwight DachDivision 2
Councillor Cliff MartinDivision 3
Councillor Maxine FodnessDivision 4
Councillor Frank SloanDivision 5
Councillor Laurent AmyotteDivision 6
Sheila KitzCAO
Tim MahdiukAssistant CAO
Phyllis CorbiereExecutive Assistant
Leo deMoissacPublic Works Superintendent
Kyle AttanasioLegislative & Communication Services
Janani WhitfieldSt. Paul Journal
2 Members of the Public 

 

2.
Minutes

  • Resolution #CM20141110.1001

    Motion to approve the minutes of the October 17, 2014 Organizational Meeting with a correction to replace Councillor Alphonse Corbiere with Councillor Laurent Amyotte.

    Carried
  • Resolution #CM20141110.1002

    Motion to approve minutes of the October 14, 2014 Council Meeting as presented.

    Carried

3.
Bank Reconciliation

  • Resolution #CM20141110.1003

    Motion to adopt the Bank Reconciliation for the month of October, 2014.

    Carried

4.
Additions to Agenda and Acceptance of Agenda

The following addition was made to the agenda:

9.3  Report - Councillor D Dach - Travel Alberta & AFRRCS Radio Systems

  • Resolution #CM20141110.1004

    Motion to adopt the agenda for the Regular Meeting of Council for November 10, 2014 with the above noted addition.

    Carried

5.
Business Arising from Minutes

6.
Delegation

6.1
10:30 a.m. - Public Hearing - Bylaw No. 2014-29 - Amend LUB Rezone PNE 25-56-7-W4
This item has attachments.

1.2014-29 - Rezone PNE 25-56-7-W4.pdf
2.Rezone PNE 25-56-7-W4.pdf

Reeve Upham declared the Public Hearing open at 10:30 a.m.

 

Krystle Fedoretz informed Council that the public hearing has been advertised according to section 203 of the M.G.A. and the adjacent landowners were notified via letterpost.

 

She then informed Council that the purpose of the public hearing is to discuss Bylaw No. 2014-29, which is a bylaw to amend Bylaw NO. 2013-50 as it relates to rezoning PNE 25-56-7-W4 from Agricultural to Industrial Commercial.

 

There was no one present to speak in favor of or in opposition to the proposed bylaw.  There were no written submissions in favor of or in opposition to the proposed bylaw.

 

Reeve Upham declared the Public Hearing closed at 10:32 a.m.

  • Resolution #CM20141110.1012

    Motion to adjourn the meeting and proceed to Public Hearing scheduled for 10:30 a.m. to discuss Bylaw No. 2014-29, which is a bylaw to amend Land Use Bylaw No. 2013-50 as it relates to rezoning PNE 25-56-7-W4 from Agricultural to Industrial Commercial.

    Carried
  • Resolution #CM20141110.1013

    Motion to give second reading to Bylaw No. 2014-29.

    Carried
  • Resolution #CM20141110.1014

    Motion to give third reading to Bylaw No. 2014-29.

    Carried

6.2
10:45 a.m. - Fire Chief Trevor Kotowich

Trevor Kotowich, Fire Chief with the St. Paul Fire Department, entered the Council Chambers at 10:45 a.m.

 

Mr. Kotowich informed Council that the fire department will be submitting a CIP grant application for funding to purchase a new Rapid Response Truck.  He is requesting a commitment of $75,000 from the County to be used towards this purchase as well as a letter of support in principle to accompany the grant application.

 

Trevor then spoke briefly about the Joint Quality Management Plan (QMP) with the Town of St. Paul.  The Town of St. Paul is changing their QMP to state that a final fire inspection must be done to any building, prior to occupancy being permitted.  Trevor informed Council that as the Town completes this plan, they will require a motion from Council to amend the joint QMP.

  • Resolution #CM20141110.1020

    Motion to provide a letter of support for the St. Paul Fire Department to accompany their grant application for a rapid response truck and that the request for funding be referred to the Strategic Planning Session.

    Carried

7.
New Business

7.1
Land Lease Renewal for 2014 & 2015

  • Resolution #CM20141110.1005

    Motion to approve the following land lease for renewal for 2014 and 2015.

    PNE 8-56-4-W4Craig Lorenson
    Carried

7.2
Conference Attendance Policy - PER 8
This item has attachments.

1.ConferenceAttendancePolicy.pdf
  • Resolution #CM20141110.1006

    Motion to approve Policy PER-8 as amended as it relates to the attendance of conferences and educational sessions by County of St. Paul Council members and employees, effective January 1, 2015, as per the recommendations of the Policy Committee.

    Carried

7.3
Overtime Policy - PER 21
This item has attachments.

1.OvertimePolicy.pdf
  • Resolution #CM20141110.1007

    Motion to table Overtime Policy and Agreement, Policy No. PER-21.

    Carried

7.4
RUSA Conference - Dec. 2-4
This item has attachments.

1.RUSA Conference Schedule.pdf
  • Resolution #CM20141110.1008

    Motion to approve Bryan Bespalko to attend the 2014 RUSA Conference from December 2 to 4, 2014.

    Carried

7.5
Request for Funding for MS Walk
This item has attachments.

1.MS Walk.pdf
  • Resolution #CM20141110.1009

    Motion to approve a $500 donation for the MS Walk in May, 2015.

    Carried

7.6
NLLS Levy Increase
This item has attachments.

1.Letter - NLLS.pdf
2.Approved NLLS 2015 budget.pdf
  • Resolution #CM20141110.1010

    Motion to approve the proposed levy increase of $0.1944 per capita for the Northern Lights Library Board to $5.07, effective January 1, 2015.

    Carried

7.7
Bylaw No. 2014-33 - Amend LUB - Rezone N 1/2 SW 29-56-10-W4
This item has attachments.

1.Rezoning Application N 1.2 SW 29-56-10-4.pdf
2.2014-33 - Rezone N 1.2 PSW 29-56-10-W4.pdf
  • Resolution #CM20141110.1015

    Motion to give first reading to Bylaw No. 2014-33, as it relates to rezoning N 1/2 SW 29-56-10-W4 from Agricultural to Country Residential One (CR1).

    Defeated

7.8
2014 Allocation of Recreational Facilities Grants for Community Halls
This item has attachments.

1.List of Community Organizations - 2014.pdf
  • Resolution #CM20141110.1011

    Motion to approve the 2014 Recreational Facilities Grant Allocations as follows:

    $2,400 - Ashmont Legion

    $2,400 - Ashmont Seniors Club

    $4,600 - Boscombe Community Hall

    $2,400 - Cork Hall Association

    $2,400 - Ferguson Flats Association

    $2,400 - Frog Lake Community Club

    $2,400 - Haying in the 30's

    $4,600 - Heinsburg Community Club

    $1,500 - Lac Sante Family Recreation Society

    $2,400 - Mallaig & District Museum

    $4,600 - Mallaig & District Seniors

    $2,400 - Mallaig Chamber of Commerce

    $4,600 - Mallaig Legion

    $2,400 - McRae Recreation Centre

    $2,400 - St. Lina Dew Drop Inn Club

    $2,400 - St. Vincent Recreation Centre

    $2,400 - Sugden Community Centre

    $2,400 - Camp Whitney Society

    $4,000 - Ashmont Ag Society

    $12,500 - Elk Point Ag Society - AG Ross Arena

    $3,000 - Elk Point Ag Society - Riding Arena

    $4,500 -Lac Bellevue Rec. & Ag. Society

    $14,500 - Mallaig & District Ag Society

    $3,000 - St. Lina Ag Society

    $10,000 - St. Paul & District Ag. Society

    $7,300 - Stoney Lake Community Association

    Carried

7.9
Road Cancellation - Plan 3114NY in SW 18-57-7-W4
This item has attachments.

1.Road Cancellation.pdf
  • Resolution #CM20141110.1016

    Motion to approve the resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Chapter M26.1, Revised Statues of Alberta 2000, as amended.

     

    WHEREAS, Council has determined that the lands hereafter described by the existing road plan are no longer required for the travelling public due to the existence of an alternate route,

     

    WHEREAS, the County of St. Paul will register the new survey road plan.

     

    THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described roads, subject to rights of access granted by other legislation or regulations:

     

    All that portion of Road Plan 3114NY in SW 18-57-7-W4 containing 1.815 hectares (4.49 acres) more or less, excepting thereout all mines and minerals.

    Carried

7.10
ACP Grant - East Central Alberta Investment Attraction Project - Stage 2
This item has attachments.

1.20141107112406503.pdf
  • Resolution #CM20141110.1017

    Motion to support the Alberta Community Partnership Grant with the Village of Rosemary for GIS Scoping Study, New Marketing features for the EATC Website, Social Media and Search Engine Optimization Strategy and Intermunicipal Collections Systems Testing and Support, and further that the Village of Rosemary will be the managing partner for this grant application.

    Carried

7.11
Gravel Pit - N 1/2 SE 8-57-6-W4

  • Resolution #CM20141110.1018

    Motion to deny the request from the landowner to purchase the gravel pit on N 1/2 SE 8-57-6-W4.

    Carried

7.12
Front Load Waste Truck
This item has attachments.

1.Specs for Peterbilt Chassis.pdf
2.Quote from Superior Truck.pdf
  • Resolution #CM20141110.1019

    Motion to approve the purchase of a chassis and loader for a Front Load Garbage Truck to be paid from the 2015 budget.

    Carried

7.13
Street Light Request
This item has attachments.

1.Request for Street Light.pdf
2.Map for Street Light.pdf
  • Resolution #CM20141110.1021

    Motion to approve the installation of one street light at the corner of Lot 1, Block 1, Plan 8122184 in the Poirier Subdivision and the lighting be LED, as per County policy ADM-80.

    Carried

7.14
Noise Complaint
This item has attachments.

1.Letter - Noise Complaint.pdf
2.Noise Bylaw No. 1275.pdf
 

 

  • Resolution #CM20141110.1022

    Motion to refer the Noise Bylaw to the Policy Committee for review.

    Carried

7.15
November Public Works Meeting

  • Resolution #CM20141110.1023

    Motion to cancel the November Public Works Meeting and that any items on the agenda will be discussed during the Strategic Planning Session.

    Carried

7.16
Water Supply to Ashmont/Lottie Lake
This item has attachments.

1.Water Supply Decision.pdf
  • Resolution #CM20141110.1024

    That Council rescind the motion made October 28, 2013, resolution number CM20131008.1019 which states that "the County submit a scope change application to Alberta Transportation for the Ashmont/Lottie Lake Water for Life Project from the water source being an upgraded Water Treatment Plant in Ashmont changed to a Regional Water Transmission Line/system from the Town of St. Paul to Ashmont".

    Carried
  • Resolution #CM20141110.1025

    Motion that Council make application to Alberta Transportation under the Water for Life Grant to connect to the Highway 28/63 Water Commission's line at Spedden in order to provide water supply to Ashmont/Lottie Lake.

    Councillor M. Fodness requested a recorded vote.

    Carried

7.17
In Camera

  • Resolution #CM20141110.1032

    Motion to go in camera as per section 27 of the Freedom of Information and Protection of Privacy Act.  Time:  11:50 a.m.

    Carried
  • Resolution #CM20141110.1033

    Motion that Council return to an open meeting at 12:08 p.m.

    Carried
  • Resolution #CM20141110.1034

    Motion that administration send a letter to Mr. John Holly reiterating the County's offer to purchase the land which includes the current area of the road, a 66 foot road allowance and the sliver of land between the property line and the road, for $1,300 per acre, as per County policy.  The offer is valid for 10 days.

    Carried
  • Resolution #CM20141110.1035

    Motion to draft a lease with the Heinsburg Community Club for Railway 55, Plan 1700EO in PNW 22-55-4-W4.

    Carried

7.18
-

7.19
-

7.20
-

7.21
-

8.
Correspondence

9.
Reports

9.1
CAO Report

  • Resolution #CM20141110.1026

    Motion to schedule the CAO evaluation for December 10 @ 10:30 a.m.

    Carried
  • Resolution #CM20141110.1027

    Motion to file the CAO report.

    Carried

9.2
MD of St. Paul Foundation

Councillor Fodness advised Council that the garage at the Elk Point Lodge has been constructed on Municipal Affairs property.  An agreement will now be drawn up with Municipal Affairs and the Elk Point Heritage Lodge.

 



Councillor D. Dwight reported on the AFRRCS Radio System and the Grey Matters Conference.

 



 

 

  • Resolution #CM20141110.1028

    Motion to file Councillor D. Dach's report as presented.

    Carried

10.
Upcoming Meetings

11.
Financial

11.1
Listing of Accounts Payable

  • Resolution #CM20141110.1029

    Motion to file the listing of Accounts Payable as circulated:

    BatchCheque DateCheque Nos.Batch Amount
    18045Oct. 2, 201420753-20815$174,740.53
    18066Oct. 14, 201420816-20909$705,071.28
    18078Oct. 20, 201420910-20942$244,984.70
    18082Oct. 24, 201420943$       200.00
    18087Oct. 28, 201420944-20994$996,676.45
    18089Oct. 29, 201420995-20996$  41,462.73

     

    Carried

11.2
Council Fees

  • Resolution #CM20141110.1030

    Motion to approve the Council Fees for the Month of October, 2014 as circulated.

    Carried

11.3
Budget to Actual

  • Resolution #CM20141110.1031

    Motion to approve the budget to actual as of October 31, 2014.

    Carried

12.
Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  12:11 p.m.

 

These minutes approved this 10th day of December, 2014.

 

 

________________________           ____________________________

Reeve                                                       Chief Administrative Officer

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