County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
5015- 49 Avenue, St. Paul, AB T0A 3A4
Present
  • Reeve Steve Upham, Reeve
  • Councillor Darrell Younghans, Division 1
  • Councillor Kevin Wirsta, Division 2
  • Councillor Cliff Martin, Division 3
  • Councillor Maxine Fodness, Division 4
  • Councillor Dale Hedrick, Division 5
  • Councillor Laurent Amyotte, Division 6
Staff Present
  • Sheila Kitz, CAO
  • Tim Mahdiuk, Director of Community Services
  • Phyllis Corbiere, Executive Assistant
  • Mark Chileen, Director of Public Works

1.
Call to Order
 

The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:05 a.m.

Mereidth Kerr, St. Paul Journal informed Council that she will record the meeting.

Reeve Steve Upham, Reeve joined the meeting at 10:00 AM.
Reeve Steve Upham, Reeve left the meeting at 2:58 PM.

2.
Minutes
 

  • Resolution CM20190409.1001
    Moved By:Councillor Laurent Amyotte

    to approve the minutes of the March 12, 2019 Council Meeting with the order of the agenda items corrected. 

    Carried

3.
Bank Reconciliation
 

  • Resolution CM20190402.1002
    Moved By:Councillor Maxine Fodness

    to adopt the Bank Reconciliation for the month ending March 31, 2019.

    Carried

4.
Additions to Agenda and Acceptance of Agenda
 

  • Resolution CM20190409.1003
    Moved By:Councillor Cliff Martin

    to adopt the agenda for the Regular Meeting of Council for April 9, 2019 with the following additions:

    8.25  Finning Training for Operators

    8.26  Remuneration Policy

    Carried

8.
New Business
 

8.20
Request for Signage - Ernie's Beach
 

  • Resolution CM20190409.1004
    Moved By:Councillor Darrell Younghans

    to erect pedestrian signs where the current children playing sign is and move the children playing sign to Laurier Avenue.

    Carried

8.21
Brandt/John Deere Governmental Factory Trip
 

  • Resolution CM20190409.1005
    Moved By:Councillor Cliff Martin

    to approve Jack VandenBerg and Randy Winterbottom to attend the Brandt/John Deere Governmental Factory Trip from May 13-16, 2019 in Chicago Illinois, at no cost to the County

    Carried

8.25
Finning Training for Operators
 

  • Resolution CM20190409.1006
    Moved By:Councillor Darrell Younghans

    to authorize the appropriate staff as determined by Administration to attend Finning training for Operators in Edmonton.

    Carried

8.1
Use of County Spaces Policy ADM-32
 

  • Resolution CM20190409.1007
    Moved By:Councillor Maxine Fodness

    to approve Policy ADM-32, Use of County Spaces Policy, as amended, as per the recommendations of the Policy Committee.

    Carried

8.2
Credit Card Policy ADM-77
 

  • Resolution CM20190409.1008
    Moved By:Councillor Cliff Martin

    to approve Policy ADM-77, Credit Cards Policy, as amended, as per the recommendations of the Policy Committee.

    Carried

8.3
Named Roads and Landmarks Policy ADM-99
 

  • Resolution CM20190409.1009
    Moved By:Councillor Kevin Wirsta

    to approve Policy ADM-99, Named Roads and Landmarks, as amended, as per the recommendations of the Policy Committee.

    Carried

8.4
Clubroot Policy ASB-114
 

  • Resolution CM20190409.1010
    Moved By:Councillor Laurent Amyotte

    to approve Clubroot Policy ASB-114, as amended, as per the recommendations of the Policy Committee. 

    Carried

8.5
Authorization for Use of Firearms Policy ASB-131
 

  • Resolution CM20190409.1011
    Moved By:Councillor Dale Hedrick

    to approve Policy ASB-131, Authorization for Use of Firearms, as per the recommendations of the Policy Committee. 

    Carried

8.6
Coyote and Wolf Reduction Incentive Program Policy ASB-132
 

  • Resolution CM20190402.1012
    Moved By:Councillor Darrell Younghans

    to approve the Coyote and Wolf Reduction Inventive Program Policy ASB-132, with the amendment to remove the reference to the County's Fee Schedule Bylaw in section 1.2.

    Carried

8.7
Beaver Reduction Incentive Program Policy ASB-133
 

  • Resolution CM20190409.1013
    Moved By:Councillor Dale Hedrick

    to approve Policy ASB-133, the Beaver Reduction Inventive Program, with the amendment to remove the reference to the County's Fee Schedule Bylaw in Section 1.2

    Carried

8.8
2019 Strategic Plan - 1st Quarter
 

  • Resolution CM20190409.1014
    Moved By:Councillor Maxine Fodness

    to approve the first quarter of the 2019 Strategic Plan.

    Carried

8.9
Long Term Disability Benefit Change
 

  • Resolution CM20190409.1015
    Moved By:Councillor Darrell Younghans

    to increase the Long Term Disability Benefit from a non-evidence maximum of $4,500 to a non-evidence maximum of $7,150 for all County employees, with the County continuing to cover 90% of the premium to become effective June 1, 2019.

    Carried
  • Resolution CM20190409.1016
    Moved By:Councillor Maxine Fodness

    to increase the Long-Term Disability Benefit for eligible employees who apply and are approved for coverage beyond the $7,150 non-evidence maximum up to $11,000 with the County continuing to cover 90% of the premium, to become effective June 1, 2019.

    Carried

8.10
2019 Municipal Operating and Capital Budget
 

  • Resolution CM20190409.1017
    Moved By:Councillor Cliff Martin

    to approve the 2019 Municipal Operation and Capital Budget as per Section 242(1) and 245 of the M.G.A. as follows:

     

    Operating and Capital Revenues                           $ 38,310,083

    Debenture & Funding from Restricted Surplus        $ 5,766,256

    Operating Expenses                                              $ 27,859,591

    Replacement Reserve                                                $ 136,000

    Debenture Repayment                                               $ 773,359

    Capital Expenditures                                             $ 15,287,033

    Surplus                                                                         $ 20,356

    Carried
  • Resolution CM20190409.1018
    Moved By:Councillor Maxine Fodness

    to approve the 2019 Budget Document.

    Carried

8.11
Date for AGM
 

  • Resolution CM20190409.1019
    Moved By:Councillor Maxine Fodness

    to schedule the AGM for Thursday, May 9 at 7:00 p.m. in Mallaig.

    Carried

8.12
ISDAB Member at Large
 

  • Resolution CM20190409.1020
    Moved By:Councillor Cliff Martin

    to appoint Maria Cueva to the Intermunicipal Subdivision and Development Appeal Board for the remainder of the four-year term.

    Carried
  • Resolution CM20190409.1021
    Moved By:Councillor Dale Hedrick

    to advertise for another member at large to sit on the ISDAB.

    Carried

8.13
FCSS Board Member
 

  • Resolution CM20190409.1022
    Moved By:Councillor Dale Hedrick

    to appoint Marie Bintz to replace Jessica Murray on the County of St. Paul and Elk Point FCSS Board for the remainder of the four-year term.  

    Carried

8.14
FCSS Northeast Zone Spring Gathering
 

  • Resolution CM20190409.1023
    Moved By:Councillor Maxine Fodness

    to approve Councillor Younghans to attend the 2019 Northeast Spring gathering to be held April 25 & 26, 2019 in Cold Lake.

    Carried

8.15
Request for Encroachment License on Lot 4ER, Block 2, Plan 7922083
 

  • Resolution CM20190409.1024
    Moved By:Councillor Darrell Younghans

    to uphold Land Use Bylaw 2013-50, Section 3.3(1) and MGA 671(1) and deny the request for an encroachment license for shed 1 and the outhouse onto Lot 4ER, Block 2, Plan 7922083.

    Carried

8.16
Request for Land Use Bylaw Amendment Regarding Recreational Vehicles
 

  • Resolution CM20190409.1025
    Moved By:Councillor Maxine Fodness

    to uphold Land Use Bylaw 2013-50 and deny the request to allow for 4 recreational vehicles on lots over 1 acre in size within the Country Residential One District (CR1).

    Carried

8.17
ASB Seasonal Staff
 

  • Resolution CM20190409.1026
    Moved By:Councillor Kevin Wirsta

    to appoint Megan Kryzanowski, Brayden Delisle and Edward Palmer as Weed Inspectors for the County of St. Paul as per Section 7(1) of the Weed Control Act. 

    Carried
  • Resolution CM20190409.1027
    Moved By:Councillor Darrell Younghans

    to appoint Megan Kryzanowski, Brayden Delisle and Edward Palmer as Pest Inspectors for the County of St. Paul as per Section 10(1) of the Agricultural Pest Act.

    Carried

8.18
Fire Guardian
 

  • Resolution CM20190409.1028
    Moved By:Councillor Dale Hedrick

    to appoint Dennis Bergheim as Fire guardian for the County of St. Paul effective April 15, 2019.

    Carried

8.19
Request to Name Road - Worobec
 

  • Resolution CM20190409.1029
    Moved By:Councillor Cliff Martin

    to approve the request to name TWP Road 560 off Secondary Highway 881 as Worobec Road, as it conforms to Policy ADM-99.

    Carried

8.22
St. Paul Golf Course - Request for Sponsorship
 

  • Resolution CM20190409.1030
    Moved By:Councillor Darrell Younghans

    to defer the request from the St. Paul Golf Course for sponsorship for a Bench or holes on the course, to the INC Meeting with the Town of St. Paul.

    Carried

7.
Delegation
 

7.1
11:00 a.m. - Northern Lights Library System
 

Larry Tiedemann and Julie Walker with the Northern Lights Library System entered the Council Room at 11:00 a.m. 

They provided an overview of the the services provided by the NLLS as well as a breakdown of the cost of providing the services calculated on a per capita basis.

The delegation left the Council Room at 11:25 a.m.

7.2
11:30 a.m. - St. Paul Skatepark
 

Daniel Reid was admitted to the Council Room at 11:27 to discuss the construction of the St. Paul Skatepark.  He informed Council that they were successful with the CFEP grant - $361,000 to match all of the donations they have accumulated to date.  

Mr. Reid requested that Council consider donating 910 yards of 3 inch plus 260 yards of 3/4 base gravel, excavation work by a track hoe, end dump and D3 and two manual tampers.  

Following his presentation, the delegation left Council meeting at 11:46 a.m. 

  • Resolution CM20190409.1031
    Moved By:Councillor Dale Hedrick

    motion to approve 910 yards of 3 inch and 260 yards of 3/4 inch gravel, approximately 8 hours use of an end dump, 40 hours for a D3 and 2 plate tampers, for an estimated actual cost of $31,330.

    Carried

8.
New Business
 

8.23
Request to Waive Property Tax Increase
 

  • Resolution CM20190409.1032
    Moved By:Councillor Dale Hedrick

    to table the request from the owner of Lot 3, Block 1, Plan 0221679 in SW 11-58-11-W4 to waive their property tax increase which resulted from the renovations they did in 2016 to convert their attached garage to a suite for their handicapped son, until the Tax Rate Bylaw is approved.  

    Carried

8.24
Membership in the Coalition of Canadian Municipalities for Energy Action
 

  • Resolution CM20190409.1033
    Moved By:Councillor Darrell Younghans

    that the County of St. Paul become a member in the Coalition of Canadian Municipalities for Energy Action at a cost up to $1,000 and that Reeve Upham attend the meeting in Fort McMurray on April 10. 

    Carried

    The meeting recessed for lunch at 12:02 p.m. and reconvened at 12:43 with all members of Council present.


8.26
Remuneration Policy
 

  • Resolution CM20190409.1034
    Moved By:Councillor Cliff Martin

    to publish Councillor meetings and conferences attended with an aggregate total for all Council members remuneration (including base salary and meeting per diems), reimbursed expenses and fees paid by the County including the pay schedule, effective January 1, 2019.

    Carried

10.
Reports
 

  • Resolution CM20190514.1035
    Moved By:Councillor Laurent Amyotte

    to accept the report on the CAPP Meeting sponsored by the Bonnyville and District Chamber of Commerce as presented by Councillor Younghans

    Carried

10.1
CAO Report
 

  • Resolution CM20190409.1036
    Moved By:Councillor Darrell Younghans

    to accept the CAO Report as presented. 

    Carried

7.
Delegation
 

7.3
1:00 p.m. - Synergy Chartered Accountants
 

Shawn Warrington, Accountant with Synergy Chartered Accountants entered the Council Room at 1:09 p.m. to present the Audited Financial Statements for the County of St. Paul for the period ending December 31, 2018.  and left at 1:41 p.m. 

Following his presentation and answering questions of Council, Shawn Warrington left the Council Room at 1:41 p.m. 

  • Resolution CM20190409.1037
    Moved By:Councillor Laurent Amyotte

    to approve the 2018 Audited Financial Statements for the County of St. Paul.

    Carried

12.
Financial 
 

12.1
Budget to Actual
 

  • Resolution CM20190409.1038
    Moved By:Councillor Laurent Amyotte

    to approve the budget to actual as of March 31, 2019.

    Carried

12.2
Listing of Accounts Payable
 

  • Resolution CM20190409.1039
    Moved By:Councillor Dale Hedrick

    to file the listing of Accounts Payable as circulated.

    Carried

12.3
Council Fees
 

  • Resolution CM20190409.1040
    Moved By:Councillor Maxine Fodness

    to approve the Council Fees for the Month of March, 2019 as amended - by removing the Trade Show during the RMA Convention from the list of meetings.

    Carried

7.
Delegation
 

7.4
2:00 p.m. - RMA Member Visit
 

President Al Kemmer, Gerald Rhodes and Soren Odegard entered the Council Room at 2:00 p.m. 

Reeve Upham left the meeting at 2:20 p.m. 

The delegation spoke about the following items:

  • Federal Budget, unpaid linear tax amounting to $81 million among municipalities, municipalities requiring stronger collection program to companies that choose not to pay.
  • Long Term municipal funding - replacement for MSI. 
  • Assessment Year Modifiers  
  • Funding for Housing
  • Funding for Asset Management

The delegation left the meeting at 2:45 p.m. 

13.
Adjournment
 

Business on the agenda being concluded, Deputy Reeve Maxine Fodness adjourned the meeting.

Time: 2:55 p.m. 

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