County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
5015- 49 Avenue, St. Paul, AB T0A 3A4

The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:05 a.m., Thursday, July 6, 2017 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham 
Councillor Glen OckermanDivision 1
Councillor Dwight DachDivision 2
Councillor Cliff MartinDivision 3
Councillor Maxine FodnessDivision 4
Councillor Frank SloanDivision 5
Councillor Laurent AmyotteDivision 6
Sheila KitzCAO
Tim MahdiukDirector of Community Services
Kyle AttanasioDirector of Corporate Services
Phyllis CorbiereExecutive Assistant
Mark ChileenDirector of Public Works 
Ken WarholikAssistant PW Superintendent
Kaitlyn KennyMunicipal Intern
Janice HuserSt. Paul Journal
  • Resolution #CM20170706.1001

    to approve minutes of the June 13, 2017 Council Meeting as presented.

    Carried
 

 

  • Resolution #CM20170706.1002

    to adopt the Bank Reconciliation for the month ending June 30, 2017.

    Carried

The following additions were made to the agenda:

7.4  Delegation - 1:00 p.m. Bob Bespalko - Proposed Changes to Methane Gas Emissions

8.23  Mallaig Museum - Request for Sponsorship for Tractor & Car Show

  • Resolution #CM20170706.1003

    to adopt the agenda for the Regular Meeting of Council for July 6, 2017 with the above noted additions.

    Carried

Janice Huser, St. Paul Journal, left the Council Room at 10:09 a.m. 



Janice Huser, St. Paul Journal, entered  the Council Room at 10:28 a.m

  • Resolution #CM20170706.1004

    to go in camera as per sections 16 and 17 of the FOIP Act.  Time: 10:09 a.m. 

    Carried
  • Resolution #CM20170706.1005

    that Council return to an open meeting at 10:27 a.m.

    Carried
  • Resolution #CM20170706.1006

    that administration pursue the Court Order for the properties that tested positive for clubroot located at NW 21-58-10-W4 and SW 23-58-10-W4.

    Carried
  • Resolution #CM20170706.1007

    that administration contact Revenue Canada regarding their caveat registered against Lot 1, Plan 8722874.

    Carried
  • Resolution #CM20170706.1008

    that administration prepare a submission on behalf of the County of St. Paul in response to the Electoral Boundaries Commission Report, which will be submitted subject to prior circulation to Council for approval.

    Carried

Staff Sargent Lee Brachman and Constable James Morton were admitted to the Council Room at 10:45 a.m.

 

Staff Sargent Brachmann presented the stats for January to June, 2017 and updated Council on the priorities they continue to work on - Traffic Safety, Enhanced Community Health & Safety including Rural Crime Watch, Citizens on Patrol and working with Community Wellness Partners.  Staff Sgt. Brachman informed Council that he is moving into a different position with the Eastern Alberta District and Constable Morton will be the Acting Detachment Commander in the interim.  Following their presentation, the delegation left the Council Room at 10:54 a.m. 

Lawrence Ference and Doug Zarowny, Landmen with CNRL were admitted to the Council Room at 11:12 a.m. to request permission to upgrade a portion of the undeveloped road allowance and construct approximately 450 metres on the undeveloped road allowance to access development in sections 34 & 35-57-6-W4 and 2-58-6-W4.  The delegation is proposing to build a low-grade road into the area so that they can test the wells for a year.  If the wells are good, they would upgrade the road to county standards.  Following their presentation, the delegation left the Council Room at 11:30 a.m. 



 

 

  • Resolution #CM20170706.1026

    to approve a Short Term Agreement with CNRL that will allow them to upgrade a portion of the road that exists on Range Road 61 and Township Road 580 and further that CNRL can construct an additional 450 meters of road on the county undeveloped road allowance on Township Road 580 and Range Road 62.

    Carried

Bernadette Lindballe, a resident at Harbour Park on Lac Sante, entered the Council Room at 11:30 a.m.  Mrs. Lindballe presented her concerns with the bin site along Anchor Bleu Drive, which included residents disposing of inappropriate items - ie: glass TV stand; wildlife in and around the bins, congestion of traffic and the condition of the road with broken glass and sharp objects. 

 

The delegation then requested that two bins at the current site be relocated to the Labrecque side of the subdivision on the Environmental Reserve property. Other options she presented to Council were to relocate two bins seasonally from June to September or install cameras at the current location to record violators who are improperly disposing of garbage.   

 

Following her presentation, the delegation left the Council Room at 11:55 a.m. 

  • Resolution #CM20170706.1027

    to table the request to relocate the bins at the Harbour Park subdivision, pending information on whether the bins can be placed on the environmental reserve property.

    Carried

Bob Bezpalko was admitted to the Council Room at 12:40 p.m. to discuss the federal government's proposed regulatory changes to reduce methane emissions, how it effects all our heavy oil producers and the economic impact it will have on our local economy.  Mr. Bezpalko informed Council that Alberta HUB sent a letter expressing concerns with the proposed changes and requested that the Government of Canada delay implementing the regulation until an accurate regional impact analysis can be done.  He requested that the County also forward a letter stating their concerns with the proposed changes.

 

Following his presentation, the delegation left the Council Room at 12:47 p.m. 

  • Resolution #CM20170706.1041

    that the County send a letter expressing concerns with the proposed changes to the methane gas emissions and request that the Government of Canada delay implementing the regulation until an accurate regional impact analysis can be done. 

    Carried
 

 

  • Resolution #CM20170706.1009

    to add $300,000 from unrestricted reserve to contracted services to hire gravel trucks to haul cold mix.

    Carried
  • Resolution #CM20170706.1010

    to approve the amended budget as presented with an increase in expenditures of $904,635, to be funded from Reserve for Future Expenditures.

    Carried
  • Resolution #CM20170706.1011

    to approve CAO Sheila Kitz and Kyle Attanasio, Director of Corporate Services, to attend the one day Leadership Conference on Navigating Global Disruption, to be held November 2 in Calgary.  

    Carried
  • Resolution #CM20170706.1012

    to approve Councillors L. Amyotte, D. Dach and M Fodness to attend the Northern Lights Library System Annual Conference on September 14 & 15, 2017 in Elk Point.

    Carried
  • Resolution #CM20170706.1013

    to uphold policy ADM-107 and deny the request from Servus Credit Union to cancel the penalties on Roll 1007100, as it was their administrative error. 

    Carried
 

 

  • Resolution #CM20170706.1014

    to approve a $4,059.52 grant for the Mann Lakes Golf Course, to assist with operating expenses so the owner is able to continue offering children golfing for free.

    Carried
  • Resolution #CM20170706.1015

    to file the 2017 summary of donations as per policy ADM-14, as information.

    Carried
  • Resolution #CM20170706.1016

    to approve Policy HR-4, as amended as it relates to the County's provision of benefits, as per the recommendations of the Policy Committee. 

    Carried
  • Resolution #CM20170706.1017

    to approve Policy ADM-14 as amended, as it relates to the County's management of promotional items, as per the recommendations of the Policy Committee. 

    Carried
  • Resolution #CM20170706.1018

    to approve Policy HR-21 as amended as it relates to the management of overtime at the County, as per the recommendation of the Policy Committee. 

    Carried
  • Resolution #CM20170706.1019

    to approve HR-29 as amended, as it relates to the modification of the County's sick leave and family medical benefits program as per the recommendations of the Policy Committee. 

    Carried
  • Resolution #CM20170706.1020

    to approve Policy HR-30 as amended as it relates to statutory and declared holidays observed by the County, as per the recommendations of the Policy Committee. 

    Carried
 

 

  • Resolution #CM20170706.1021

    to approve Private Gravel Sales Policy PW-59 amended to allow residents with development permits to purchase gravel, as per the recommendations of the Policy Committee. 

    Carried
  • Resolution #CM20170706.1022

    to approve the amendment to Policy HR-116 as it pertains to the County's long-term disability benefits program, as per the recommendations of the Policy Committee. 

    Carried
  • Resolution #CM20170706.1023

    to approve the amendments to Parks Policy REC-121, as it relates to the management of County parks as per the recommendations of the Policy Committee.

    Carried
  • Resolution #CM20170706.1024

    to approve Policy ADM-122 to establish rules for the County's additional named insured parties under the County's insurance policy, as per the recommendations of the Policy Committee. 

    Carried
  • Resolution #CM20170706.1025

    to approve Policy HR-123 which establishes pension plan membership requirements for County Employees, as per the recommendations of the Policy Committee. 

    Carried
  • Resolution #CM20170706.1028

    to submit an application for an Administrative Intern for the 2018-19 term, under the Municipal Internship Program, as per the County's 2017 Strategic Plan. 

    Carried

Councillor Glen Ockerman left the Council Room at 11:58 a.m. 



Councillor G. Ockerman entered the Council Room at 12:01 p.m. 

  • Resolution #CM20170706.1029

    to give first reading to Bylaw No. 2017-22, Election Bylaw.

    Carried
  • Resolution #CM20170706.1030

    to give second reading to Bylaw No. 2017-22.

    Carried
  • Resolution #CM20170706.1031

    to present Bylaw No. 2017-22 for third and final reading.

    Carried Unamimously
  • Resolution #CM20170706.1032

    to give third reading to Bylaw No. 2017-22.  

    Carried
  • Resolution #CM20170706.1033

    to bring forward a resolution to the September 22 AAMD&C Zone Meeting urging the Provincial Government to consolidate Emergency Social Services and Emergency Management into a single, all-hazards, public safety oriented government ministry to eliminate duplication and enhance coordination of provincial support to local authorities.

    Carried
  • Resolution #CM20170706.1034

    to table Bylaw No. 2017-23, to de-designate Part of Lot R, Block 1, Plan 527MC for more information.

    Carried
  • Resolution #CM20170706.1035

    motion to table a decision on the subdivision fees and the price to sell the land to the landowners in Plan 527MC.  

    Carried

Councillor F. Sloan left the Council Room at 12:05 a.m. 



Councillor F. Sloan entered the Council Room at 12:07 p.m. 

  • Resolution #CM20170706.1036

    to rescind motion PW20170627.1011 to award the tender for the 27 acres of standing hay on NW 17-59-11-W4 to Terry Karpyshyn, as he is no longer interested due to their being less available acres to make hay.

    Carried
  • Resolution #CM20170706.1037

    to award the tender for approximately 18 acres of standing hay on NW 17-59-11-W4 to Allan Tkachyk pro-rated to $933.33, based on his original bid.  He was the second highest bidder.  

    Carried

Councillor G. Ockerman left the Council Room at 12:09 p.m. and did not return.



 

 

  • Resolution #CM20170706.1038

    to approve a cash donation of $1,500 for the Mallaig Museum to cover the cost of t-shirts for the Tractor and Car Show. 

    Carried

8.24

8.25

8.26

CAO Sheila Kitz presented her report to Council. 

  • Resolution #CM20170706.1039

    that administration prepare a resolution to bring forward to the September Zone meeting, requesting the Province to consider specialized psychologists for first responders in each area of the province.  

    Carried
  • Resolution #CM20170706.1040

    to file CAO report as presented. 

    Carried
  • Resolution #CM20170706.1042

    to approve the budget to actual as of June 30, 2017.

    Carried
  • Resolution #CM20170706.1043

    Motion to file the listing of Accounts Payable as circulated:

    BatchCheque DateCheque Nos.Batch Amount
    20506June 6, 201728666 - 28676$239,758.01
    20514June 7, 201728677 - 28760$364,886.71
    20531June 13, 201728761 - 28810$289,107.99
    20582June 26, 201728811 - 28895$996,780.37
    Carried
  • Resolution #CM20170706.1045

    to approve Council Fees for the month of June, 2017 as circulated.

    Carried
  • Resolution #CM20170706.1044

    to reimburse Councillor D. Dach for the Solar Panel Presentation sponsored by LARA, and to defer further discussion on reimbursement for these types of meetings to the policy committee for clarification.

    Carried

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  12:59 p.m.

 

These minutes approved this 8th day of August, 2017.

 

 

________________________           ____________________________

Reeve                                                Chief Administrative Officer