County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, March 13, 2012
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

The 603rd meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:08 a.m., Tuesday, March 13, 2012 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Glen Ockerman	Division 1
Councillor Dwight Dach	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Frank Sloan	Division 5
Councillor Alphonse Corbiere	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Assistant CAO
Phyllis Corbiere	Executive Assistant
Leo deMoissac	Public Works Superintendent
Ciaran Thompson	St. Paul Journal

 

2.

Minutes

• Resolution #CM20120313.1001

  Motion to approve the minutes of the February 14, 2012 Council Meeting as presented.

  Carried

3.

Bank Reconciliation

• Resolution #CM20120313.1002

  Motion to adopt the Bank Reconciliation for the month of February, 2012.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

The following additions/deletions were made to the agenda:

Remove:  

6.2  11:00 a.m. Delegation - Frog Lake First Nations 

Add:

7.22  Foreign Animal Disease Emergency Support Plan Workshop

7.23  2012 Disaster Forum

7.24  Coyote/Wolf Reduction Incentive Program 

7.25  3 Year Bridge Request List

7.26  Sharkey Road - Access to W of 26-56-7-W4

7.27  Hamlet Grant

7.28  Approval for Engineering for Owlseye & Stark Roads

7.29  Alberta Association of Recreation Facility Personnel-AARFP

7.30  Rural Crime Watch

7.31  Highway 28/63  

 

 

 

• Resolution #CM20120313.1003

  Motion to adopt the agenda for the Regular Meeting of Council for March 13, 2012 with the above noted additions and deletion.

  Carried

5.

Business Arising from Minutes

5.1

Date for Budget Meeting

• Resolution #CM20120313.1004

  Motion to schedule in-camera Budget Meetings for Wednesday, March 14, 2012 from 9:00 a.m. to 12:00 p.m. and Thursday March 15 starting at 10:00 a.m. and continuing in-camera until the budget is ready to present to the public.

  Carried

5.2

Internet Access for Unserviced Areas of the County

• Resolution #CM20120313.1005

  That Council rescind motion CM20120214.1043 from the February, 2012 Council Meeting.

  Carried
• Resolution #CM20120313.1006

  That the County make application under the Final Mile Rural Community program to construct infrastructure necessary to provide internet service to those areas of the County currently not serviced.

  Carried

6.

Delegation

6.1

10:15 a.m. - ATCO re Proposed Transmission Lines

Deb Nelson, Project Planner, Kelcey Howatt, Consultation Advisor and Nathan Jones, Environmental Right-of-way Planner with ATCO Electric entered the Council Room at 10:15 a.m. to discuss the two routes that have been identified for the St. Paul Transmission Project.  Council was informed that after consultation with the  landowners is complete, ATCO will select one preferred route and one alternate route.  

 

Council advised ATCO that they have concerns with future development along both routes, when poles may have to be reset.  They requested that there be a set back of 5 metres from the edge of the road plan and if any poles have to be reset, that it be done at no cost to the County.  

• Resolution #CM20120313.1007

  Motion that Administration send a letter to ATCO Electric to reaffirm Council's request that poles along the new corridor are to be placed 5 metres from the right of way and that there is a minimum height that the line must be above the road allowance.  If poles have to be moved or overhead lines that cross the road have to be lifted they will be moved at no cost the the County.   

  Carried

6.2

11:00 a.m. - Frog Lake

Frog Lake First Nation deleted from Agenda.  Unable to attend.

6.3

11:30 a.m. - Irene VanBrabant - Library Board

Irene VanBrabant, Chairman of the County Library Board, was admitted to the meeting to present the 2012 budget to Council.  Following her presentation, the delegation left the Council Room.

Council was presented with a letter from the library board thanking them for their support with the operations of the libraries. 

Councillor F. Sloan entered the meeting at 1:47 p.m.

• Resolution #CM20120313.1049

  Motion to file the letter as information.

  Carried

6.4

1:00 p.m. - S. Sgt. Trottier, St. Paul RCMP

S/Sgt. Wade Trottier was admitted to the Council Room at 1:08 p.m. to introduce himself to Council and to discuss Council's concerns which include Rural Crime Watch, ATVs at lakes and RCMP presence in the community.  S./Sgt. Trottier advised Council that he will provide them with a quarterly report.  Following the discussion, S/Sgt. Trottier left the Council Room.

7.

New Business

7.1

2012 Land Leases

Councillor Glen Ockerman left the meeting at 10:38 a.m. as he is a lessee in the next item.

Councillor Glen Ockerman entered the meeting at 10:39 a.m.

• Resolution #CM20120313.1008

  Motion to approve the following land leases for renewal for 2012:

  SW 18-56-3-W4	Lanni Bristow
  SW 16-58-5-W4	Glen Ockerman
  W 1/2 NE 14-60-10-W4	Raymond Amyotte
  Lot 2, Block 1, Plan 1125929	Raymond Amyotte
  (PSW 30-60-9-W4)

   

  Carried

7.2

Municipal FOIP Network - April 13

• Resolution #CM20120313.1009

  Motion to approve Paulette Mudryk to attend the 2012 Spring Municipal FOIP Network Meeting on Friday, April 13, 2012 in Edmonton.

  Carried

7.3

GeoMedia Courses - April 17 & 18

• Resolution #CM20120313.1010

  Motion to ratify Keith Kornelsen's attendance at the Fundamentals of GIS on March 6, 2012, offered by Accurate Assessment Group.

  Carried
• Resolution #CM20120313.1011

  Motion to approve Keith Kornelsen and Linda Meger to attend the Making Maps in GeoMedia course on April 17 and Data Analysis on April 18, being offered by Accurate Assessment Group.

  Carried

7.4

AB Municipal Health & Safety Assn Meeting - April 19

• Resolution #CM20120313.1012

  Motion to approve Bryan Bespalko and Steven Jeffrey to attend the Northern Alberta Safety Council Meeting on April 19, 2012 in Sedgewick.

  Carried

7.5

Alberta Assessors' Association Annual Conference - April 24-27

• Resolution #CM20120313.1013

  Motion to approve Glenn Zayac and Marion Yacyshyn to attend the 2012 Alberta Assessors' Association Conference in Calgary from April 24-27, 2012.

  Carried

7.6

Community Futures National Event - May 30 - June 1

• Resolution #CM20120313.1014

  Motion to pay Councillor Fodness' per diem for her attendance at the Community Futures National Event in Halifax from May 30 to June 1, 2012.  Community Futures will pay the conference registration and all travel expenses.

  Carried

7.7

Special Meeting - April 24, 2012

• Resolution #CM20120313.1015

  Motion to schedule a Special Meeting for April 24 at 10:00 a.m. (prior to Public Works).  

  Carried

7.8

Policies

• Resolution #CM20120313.1016

  Motion to approve Policy PER-4, Benefits, as per the recommendation of the policy committee.

  Carried
• Resolution #CM20120313.1017

  Motion to approve Policy ADM-51, Distribution of County Grant Funds for Sports, as per the recommendation of the policy committee.

   

  Carried
• Resolution #CM20120313.1018

  Motion to approve policy ADM-75, Rural Addressing, as per the recommendation of the policy committee.

  Carried
• Resolution #CM20120313.1019

  Motion to approve policy ADM-77, Credit Cards, as per the recommendation of the policy committee.

   

  Carried
• Resolution #CM20120313.1020

  Motion to approve Policy PW-78, Contracted Heavy Equipment, as per the recommendation of the policy committee.

  Carried
• Resolution #CM20120313.1021

  Motion to approve Policy ADM-79, Political Party Contributions, as per the recommendation of the policy committee.

   

  Carried
• Resolution #CM20120313.1022

  Motion to approve Policy ADM-80, Request for Street Lights, as per the recommendation of the policy committee.

  Carried
• Resolution #CM20120313.1023

  Motion to approve Policy ADM-81, Council Remuneration and Compensation as per the recommendation of the policy committee.

  Carried

7.9

Alberta Capital Finance Authority - ACFA - Appoint Designate

• Resolution #CM20120313.1024

  That George Huybgregts, or designee, be appointed to represent and vote the shares of the County of St. Paul at the Annual General Meeting of the Alberta Capital Finance Authority to be held on March 29, 2012 in Edmonton.

  Carried

7.10

Bylaw No. 1593 - Rezone PSW 16-56-3-W4

• Resolution #CM20120313.1025

  Motion to give first reading to Bylaw No. 1593, which is a bylaw to rezone 2 lots in PSW 16-56-3-W4 from Agricultural to Industrial/Commercial.

  Carried
• Resolution #CM20120313.1026

  Motion to waive the rezoning fee for PSW 16-56-3-W4 as the property should have been default zoned Industrial/Commercial based on the current usage of these properties.

  Carried

7.11

Bylaw No. 1594 - Rezone PSW 3-60-9-W4 from Ag to Ind/Com.

• Resolution #CM20120313.1027

  Motion to give first reading to Bylaw No. 1594, which is a bylaw to rezone PSW 3-60-9-W4 from Agricultural to General Urban District.

   

  Carried

7.12

St. Paul District 4-H Council - Request to Host Beef on a Bun

• Resolution #CM20120313.1028

  Motion to support the St. Paul District 4-H by providing beef on a bun for the Annual Show and Sale on June 4, 2012, as per policy PER-12.

  Carried

7.13

Request for Funding for Provincial Hockey Championships

• Resolution #CM20120313.1029

  Ratify a $500 grant for each of the following teams to attend provincial tournaments as per policy ADM-51:

    -  St. Paul Pee Wee A Canadiens Hockey team

    -  St. Paul Midget Canadiens Hockey team

    -  Mallaig Midget Hockey team

    -  Ashmont Sr. High Girls Basketball team

    -  St. Paul Regional High Girls Basketball team

  Carried

7.14

Request from St. Paul Legion

Council was informed that the St. Paul Legion purchased the lot east of their building which has an old building on it.  They have hired a company to demolish the building and they are requesting assistance to haul the debris to the landfill.

• Resolution #CM20120313.1030

  Motion that the County supply bins or trucks free of charge for the St. Paul Legion, to haul the debris from the demolition of the old building, to the Evergreen landfill.

  Carried

7.15

ARMAA Conference

• Resolution #CM20120313.1031

  Motion that the County�contribute $500 towards the�cost of the 2012 ARMAA Conference,�which will�be hosted by our zone in September.

  Carried

7.16

Mallaig & District Senior Citizens Club

• Resolution #CM20120313.1032

  Motion to provide a $9,987 grant for the Mallaig Senior Citizens Club to be used as matching funds for the CFEP grant they received to replace the floors in their hall.  

  Carried

7.17

Mallaig Ag Society

Council was presented with a request from the Mallaig Ag Society for financial assistance to offset the cost of new tables for their hall.

• Resolution #CM20120313.1033

  Motion to table the request for funding for information on whether or not the Mallaig Ag Society has applied for a grant to fund the chairs.  Administration will also request a copy of their financial statement.

  Carried

7.18

AA District 3 Roundup Committee

• Resolution #CM20120313.1034

  Motion to authorize Reeve Upham to attend the AA District 3 Roundup Committee Banquet on April 21 in Bonnyville.  Carried.

  Carried

7.19

2011 Ashmont Fire Department Annual Report

• Resolution #CM20120313.1035

  Motion to file the 2011 Ashmont Fire Department Annual Report as information.

  Carried

7.20

Request to Designate Fern Chapel as a Municipal Historic Site

• Resolution #CM20120313.1036

  Motion to table the request from the Ferguson Flats Association to designate Fern Chapel as a Municipal Historic Site for more information.

  Carried

7.21

Award Tender for Ashmont/Lottie Lake Water Line

Councillor Ockerman left the meeting at 11:17 a.m.

• Resolution #CM20120313.1037

  Motion to defer awarding the tender for the Ashmont/Lottie Lake Water Line until Urban Systems has the opportunity to review the tenders and make a recommendation to Council.

  Carried

7.22

Foreign Animal Disease Emergency Support Plan Workshop

Councillor Glen Ockerman entered the meeting at 11:22 a.m.

• Resolution #CM20120313.1038

  Motion to approve Jack VandenBerg, ASB Field Officer, and any Council members who are available to attend the Foreign Animal Disease Emergency Support Plan Workshop on April 18 in Two Hills. 

  Carried

7.23

2012 Disaster Forum

• Resolution #CM20120313.1039

  Motion to approve Bryan Bespalko to attend the Disaster Forum Conference from May 7 to 10, 2012 in Banff.

  Carried

7.24

Coyote/Wolf Reduction Incentive Program

• Resolution #CM20120313.1040

  Motion to set the deadline for the Coyote/Wolf Reduction Incentive Program for March 20, 2012 as funding for the program will be spent by that time.

  Carried

7.25

3 Year Bridge Request List

• Resolution #CM20120313.1041

  Motion to approve the three year bridge request list as per the recommendations of the Public Works Committee:

  2012	BF70667	SE 27-59-9-W4	Flat Lake Road
  	BF71794	SW 34-55-9-W4	Dakin Road
  	BF77725	SW 34-55-9-W4	Dakin Road
  	BF75584	NW 12-57-7-W4	Ference Road
  2013	BF75789	SE 34-56-4-W4	Lauier Lake
  	BF71154	NE 7-60-9-W4	Aime St. Arnault
  	BF76928	SW 22-62-11-W4	South Shelley Dyck
  	BF8786	SW 16-62-12-W4	North Louis Ozga
  	BF78684	SW 17-59-9-W4	Vincent Lake - G. Joly
  2014	BF75654	NE 14-60-11-W4	Rocky Bay Road
  	BF72562	SE 14-62-11-W4	West Charbonneau
  	BF6575	SW 17-56-3-W4	West Frog Lake Store
  	BF2351	SW 21-58-8-W4	North Cliff Martin
  	BF70924	SE 27-59-11-W4	West Ken Marsh
  	BF72560	NE 17-56-7-W4	South Richland Pit

   

  Carried

7.26

Sharkey Road

• Resolution #CM20120313.1042

  Motion to brush and rebuild 1 mile of road to provide access to west of 26-56-7-W4.

  Carried

7.27

Hamlet Grant

• Resolution #CM20120313.1043

  Motion that administration apply for a Hamlet Grant in the amount of $37,080 for 2012 to replace sidewalks in the Hamlet of Mallaig.

  Carried

7.28

Approval for Engineering for Local Roads

• Resolution #CM20120313.1044

  Motion that administration hire an engineering firm to engineer the road West of 4-59-10-W4 (Owlseye road) and the road West of SW 14-58-8-W4 (St. Edouard road) for an approximate cost of $10,000 to $15,000 per project.

  Carried

7.29

Alberta Assn Rec. Facility Personnel Conf. (AARFP)

• Resolution #CM20120313.1045

  Motion to approve Ken Warholik and Danny Weinmeier to attend the 2012 Alberta Association Recreation Facility Personnel (AARFP) Workshop from May 6-9, 2012 in Fort McMurray.

  Carried

7.30

Rural Crime Watch

Council was presented with a request from the Elk Point Rural Crime Watch to pay part of their photocopying expense for a brochure they will be circulating to the public.  They are also requesting if the brochure can be included with the tax notices when they are mailed out.

 

Due to the weight restriction in a standard sized envelope, the Rural Crime Watch brochure cannot be included with the tax notices, however administration will put a notice in the newsletter stating where residents can get a copy of the Rural Crime Watch brochure.

• Resolution #CM20120313.1046

  Motion to provide Rural Crime Watch with $250 to cover the cost of printing the brochures.

  Carried

7.31

Highway 28/63

Council was informed that the water line from Epcor is scheduled to be in Spedden by 2013.  Urban Systems is working on a preliminary estimate to run the water from Spedden to Ashmont and possibly from Ashmont to Mallaig.  Pilot scale testing has been terminated at this point until we have concrete numbers.Council will then discuss the options of purchasing water or becoming a member of the commission.

Reeve Upham recessed the meeting for lunch at 12:00 p.m. and reconvened the meeting at 1:08 p.m. with all members present except Councillor Glen Ockerman.

8.

Correspondence

9.

Reports

9.1

CAO Report

CAO Sheila Kitz read her report aloud to Council.

Councillor F. Sloan left the meeting at 1:45 p.m.

Council was presented with the following tender prices for the Ashmont/Lottie Lake Water Transmission Main Tender:

 

Beretta Pipeline Construction GP Ltd.	$1,584,200.00
In-Line Contracting Partnership	$1,978,875.00
WestCan Tel Ltd.	$2,389,225.00
Alliance Excavating Ltd.	$2,493,067.50
Timbro Contracting (A Partnership)	$2,540,368.75
Denmax Energy Services Ltd.	$2,729,000.00
M. Pidherneys Trucking Ltd.	$3,261,687.50
LaForce Construction (1984) Ltd.	$3,302,097.50

 

• Resolution #CM20120313.1048

  Motion to file the CAO report as information.

  Carried
• Resolution #CM20120313.1047

  Motion to award the tender for the Ashmont/Lottie Lake Water Transmission Line to Beretta Pipeline Construction GP Ltd. for the tender price of $1,584,200 as per the recommendation of Urban Systems.

  Carried

9.2

Reports

9.3

-

9.4

-

10.

Upcoming Meetings

10.1

March 19-21 - Spring Convention

10.2

March 20 @ 9:00 a.m. - Municipal Affairs - Changes to Grant Process

10.3

March 21 @ 10:15 a.m. - Meeting with Transportation

10.4

March 27 @ 10:00 a.m. - Public Works Meeting

11.

Financial

11.1

Council Fees

Council fees for the month of February, 2012 were circulated to Council.

• Resolution #CM20120313.1050

  Motion to approve the Council fees for the month ending February 29, 2012 as circulated.

  Carried

11.2

Listing of Accounts Payable

The following lists of Accounts Payable were circulated to Council:

Batch	Cheque Nos.	Cheque Date	Batch Amount
15840	14100-14167	February 6, 2012	$135,516.50
15857	14168-14256	February 15, 2012	$283,698.51
15874	14257-14303	February 23, 2012	$285,386.17

 

• Resolution #CM20120313.1051

  Motion to file the lists of accounts payable as information.

  Carried

11.3

Budget to Actual

None to report.

12.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time: 1:57 p.m. 

These minutes approved this 10th day of April, 2012. 

 

________________________           ____________________________

Reeve                                                       Chief Administrative Officer