County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, November 08, 2016
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:03 a.m., Tuesday, November 8, 2016 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Glen Ockerman	Division 1
Councillor Dwight Dach	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Frank Sloan	Division 5
Councillor Laurent Amyotte	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Assistant CAO
Phyllis Corbiere	Executive Assistant
Leo deMoissac	Public Works Superintendent
Mark Chileen	Director of Public Works
Kyle Attanasio	Dir. Leg. & Comm. Services
Dennis Bergheim	Dir. of Env. Services
Krystle Fedoretz	Planning & Development
Janice Huser	St. Paul Journal

2.

Minutes

 

 

• Resolution #CM20161108.1001

  to approve minutes of the October 11, 2016 Council Meeting as amended.

  Carried
• Resolution #CM20161108.1002

  to approve the minutes of the October 25, 2016 Organizational Meeting as presented.

  Carried

3.

Bank Reconciliation

• Resolution #CM20161108.1003

  to adopt the Bank Reconciliation for the month ending October 31, 2016.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

The following additions were made to the agenda:

8.24  Snow Removal/Sidewalk Clearing for Widows/Disabled Seniors

8.25  Boscombe Multi Club - Request to Use Old Mallaig Fire Hall

8.26  Elk Point Fire Chief - Long Service Gift

8.27  Mallaig Ag Society - Matching Grant for Ice Plant

8.28  ACP Grants 2016/17

8.29  CFCW Critters Hockey Game

8.30  Hwy 28/Hwy 881 Junction

• Resolution #CM20161108.1004

  to adopt the agenda for the Regular Meeting of Council for November 8, 2016 with the above noted additions.

  Carried

5.

In Camera

In Camera

Janice Huser, St. Paul Journal, left the Council Room at 10:11 a.m.

Janice Huser entered the Council Room at 10:52 a.m.

• Resolution #CM20161108.1005

  to go in camera as per Section 24 and 25 of the FOIP Act. 

  Time:  10:12 a.m.

  Carried
• Resolution #CM20161108.1006

  to revert to an open meeting.  Time: 10:52 a.m.

  Carried

6.

Business Arising from Minutes

7.

Delegation

7.1

11:00 a.m. - Urban Systems

Marianne Price representing Muni Corr entered the Council Room at 11:04 a.m.  Marianne informed Council that Muni Corr is in support of the water line being installed along the Iron Horse Trail

Mike Hopkins and Anton Bester, Project Leader with Urban Systems entered the Council Room at 11:04 a.m. to give a presentation on the alignment for the Ashmont-Mallaig Regional Waterline outlining the feasibility, cost, constructability, advantages and disadvantages for each of the following options:

• Highway 28/Iron Horse Trail
• Iron Horse Trail
• County Roads

Following the presentation the delegation left the Council Room.

 

 

• Resolution #CM20161108.1020

  to approve alignment Option 2 for the Ashmont-Mallaig Waterline, which follows the Iron Horse Trail from Ashmont until it intersects with Township Road 604 and then follows the road for about 1 km.   

  Carried

7.2

11:30 a.m. - Carmen Gouin

Jules Joly & Carmen Gouin were admitted to the Council Room at 11:55 a.m.  The delegation informed Council that they want to build a retaining wall and do some landscaping along the east side of their property at Lot 13, Block 1, Plan 8121812, however they think the house is too close to the property line so it would encroach onto Lot 10ER, Block 1, Plan 8121812.

 

The delegation was advised to obtain a real property report (RPR) to determine where their property lines are and then contact the planning department to determine how to proceed with their request, based on the findings in the RPR. 

Reeve Upham recessed the meeting at 12:09 p.m. and reconvened the meeting at 1:07 p.m. with all members present.

7.3

1:00 p.m. - MCSNet

Leo VanBrabant, with MCSNet was admitted to the Council Room at 1:07 p.m. to request a variance on the tower setback from 9 meters to 1 meter from the north property line at Lot 37, Block 1,Plan 7622036. 

Council requested that the delegation provide Planning and Development with a complete list of properties that will require a variance and then Council can address them all at the same time. 

The delegation left the Council Room at 1:30 p.m.

7.4

1:30 p.m. - Canada 150 Committee, St. Paul Chamber of Commmerce

Charlotte Hedin, Linda Sallstrom and Penny Fox representing the Canada 150 Steering Committee, were admitted to the Council Room to discuss their plans for the Canada 150 Celebration in the Town of St. Paul.  The delegation informed Council that they want the community events confirmed by January 1 so they can produce a calendar of events for the year.

 

The committee requested a County representative to sit on the Steering Committee, that the County website be linked with the Town website, that the County organize corporate challenges throughout the course of the year and provide $10,000 to assit with Marketing expenses and the Gala event.

 

Following their presentation, the delegation left the Council Room.

• Resolution #CM20161108.1021

  to approve Kyle Attanasio to represent the County of St. Paul on the Canada 150 Steering Committee.

  Carried
• Resolution #CM20161108.1022

  to defer the request for $10,000 from the Canada 150 Committee to budget deliberations.

  Carried

8.

New Business

8.1

2016 Allocation of Recreational Facilities Grants for Community Halls

 

 

• Resolution #CM20161108.1007

  to approve the following Recreational Facilities Grant Allocations:

  Ashmont Ag Society	$  4,000
  Ashmont Legion	$  2,400
  Ashmont Seniors Club	$  2,400
  Boscombe Community Hall	$  4,600
  Camp Whitney Society	$  2,400
  Cork Hall Association	$  2,400
  Elk Point Ag Society - AG Ross Arena	$12,500
  Elk Point Ag Society - Livestock Division	$  3,000
  Ferguson Flats Association	$  2,400
  Frog Lake Community Club	$  2,400
  Haying in the 30’s	$  2,400
  Heinsburg Community Club	$  4,600
  Lac Bellevue Rec & Ag Society	$  4,500
  Lac Sante Family Rec. Society	$  1,500
  Mallaig & District Ag Society	$14,500
  Mallaig & District Museum	$  2,400
  Mallaig & District Seniors	$  4,600
  Mallaig Chamber of Commerce	$  2,400
  Mallaig Legion	$  4,600
  McRae Recreation Centre	$  2,400
  St. Lina Ag Society	$  3,000
  St. Lina Senior Dew Drop Inn Club	$  2,400
  St. Paul & District Ag Society	$10,000
  St. Vincent Recreation Centre	$  2,400
  Stoney Lake Community Association	$  7,300
  Sugden Community Centre	$  2,400
  Ashmont Ag Society	$  4,000
  Elk Point Ag Society - A.G. Ross Arena	$12,500
  Elk Point Ag Society - Livestock Division	$  3,000
  Lac Bellevue Rec. & Ag. Society	$  4,500
  Mallaig & District Ag Society	$14,500
  St. Lina Ag Society	$  3,000
  St. Paul and District Ag Society	$10,000
  Stoney Lake Community Association	$  7,300

  Carried

8.2

Cancel Invoice for Blading

• Resolution #CM20161108.1008

  to write off $191.04 for blading for Accounts Receivable Customer No. 5842, as it is deemed to be uncollectible.

  Carried

8.3

Conference and Education Attendance Policy HR-8

• Resolution #CM20161108.1009

  to approve Policy HR-8 as amended as it relates to changes to the attendance of conferences and other professional development sessions by councillors and employees, as per the recommendations of the Policy Committee, effective January 1, 2017.

  Carried

8.4

Maternity Leave Policy HR-20

• Resolution #CM20161108.1010

  to approve Policy HR-20 as it relates to changes to the County's maternity leave standards, as per the recommendations of the Policy Committee.

  Carried

8.5

Statutory and Declared Holidays Policy HR-30

• Resolution #CM20161108.1011

  to approve Policy HR-30 as amended as it relates to the County's observation of statutory holidays, as per the recommendations of the Policy Committee.

  Carried

8.6

Cancellation of Penalties Policy ADM-107

• Resolution #CM20161108.1012

  to approve Policy ADM-107 as it pertains to standards under which the County will write off uncollectible penalties for accounts receivable. 

  Carried

8.7

Community Organizations Grants and Loans Policy ADM-118

• Resolution #CM20161108.1013

  to approve Policy ADM-118 as presented as it relates to the requirements for local organizations submitting funding requests to the County, as per the recommendations of the Policy Committee. 

  Carried

8.8

Land Leases Policy ADM-120

Councillor Ockerman left the Council Room at 11:00 a.m. during the disucssion on this policy as he leases a property from the County.

Councllor Ockerman entered the Council Room at 11:01 a.m.

• Resolution #CM20161108.1014

  to approve Policy ADM-120, Land Leases Policy, as it establishes standards for leasing County-owned land as per the recommendations of the Policy Committee. 

  Carried

8.9

Parks Policy - REC-121

• Resolution #CM20161108.1015

  to approve Policy REC-121 as it pertains to the establishment of rules and regulations for the Municipal Campgrounds, as per the recommendations of the Parks Committee. 

  Carried

8.10

Dog Control Bylaw 2016-17

• Resolution #CM20161108.1016

  to give first reading to Bylaw 2016-17, the Dog Control Bylaw.

  Carried
• Resolution #CM20161108.1017

  to give second reading to Bylaw 2016-17.

  Carried
• Resolution #CM20161108.1018

  to present Bylaw 2016-17 at this meeting for third reading. 

  Carried Unamimously
• Resolution #CM20161108.1019

  to give third reading to Bylaw 2016-17. 

  Carried

8.11

Northern Lights Library - In-Service Day

• Resolution #CM20161108.1023

  to approve Councillor Amyotte, Councillor Dach and Councillor Fodness to attend the one day In-Service Training hosted by the Northern Lights Library in Elk Point on November 19, 2016.

  Carried

8.12

Date for CAO Evaluation

• Resolution #CM20161108.1024

  to schedule the CAO Evaluation for Friday, December 16 at 10:00 a.m., as per Section 205.1 of the Municipal Government Act.

  Carried

8.13

Christmas Hours

• Resolution #CM20161108.1025

  to designate December 27 and 28 as floater days for 2016, as per policy HR-30.

  Motion rescinded November 22, 2016 Public Works Meeting, Resolution PW20161122.1014.

  Carried

8.14

Fish Stocks Regulations and Utilization Committee

• Resolution #CM20161108.1026

  to appoint Reeve Upham to the committee that will be meeting with the Government of Alberta to discuss fish stock regulations and utilization.

  Carried

8.15

Use of Old Ashmont Ambulance for Dog Control

• Resolution #CM20161108.1027

  to transfer the old Ashmont Ambulance to the Ag Service Department to be used for dog control.

  Carried

8.16

St. Paul Ag Society - 6 Yard Bin

• Resolution #CM20161108.1028

  that the County provide the St. Paul Ag Society with a 6 yard bin on the weekly pick up schedule, at a reduced rate of $51.30 (1/2 price), to keep it consistent with the bin provided to the St. Paul Legion Hall. 

  Carried

8.17

Request for Letter of Support Mallaig Minor Hockey

 

 

• Resolution #CM20161108.1029

  to ratify the letter of support for Mallaig Minor Hockey to accompany their bid to host the Peewee D Provincial Championship in 2017.

  Carried

8.18

Payroll Services Agreement - Mallaig Minor Hockey

• Resolution #CM20161108.1030

  to enter into a Payroll Services Contract with the Mallaig & District Ag Society for the arena caretaker position for the period of November 1, 2016 to April 15, 2017.

  Carried

8.19

Quik Pick Agreement

• Resolution #CM20161108.1031

  to enter into an agreement with the Town of Elk Point and Quick Pick Waste Disposal for recycling containers at the Elk Point Transfer Station for a three year term effective February 1, 2017.

  Carried

8.20

Proposed Lease Agreement for Elk Point Airport

• Resolution #CM20161108.1032

  to approve the lease agreement with the Minister of Transportation and the Town of Elk Point for the joint operation of the Elk Point Municipal Airport located on Part SE 1 & 2-57-6-W4. 

  Carried

8.21

Water Supply Amending Agreement & Consent

• Resolution #CM20161108.1033

  to approve the Water Supply Amending Agreement and Consent with Smoky Lake County and Hightway 28/36 Services Commission as presented, which permits the County of St. Paul to service two customers that reside in Smoky Lake County with potable water.

  Carried

8.22

St. Paul North Joint Area Structure Plan

• Resolution #CM20161108.1035

  to table discussions on the St. Paul North Joint Area Structure Plan to the November 22 Public Works Meeting.

  Carried

8.23

Community and Regional Economic Support (CARES) Grant Program

• Resolution #CM20161108.1034

  to table a decision on applying for a CARES grant for Economic Development in the County of St. Paul and in the interim administration will contact the Town of St. Paul and Town of Elk Point to see if they are interested in partnering for the grant.

  Carried

8.24

Snow Removal/Sidewalk Clearing for Widows/Disabled Seniors

Council discussed snow removal in the Hamlet of Mallaig, specifically in driveways for seniors or widows in that community.  Administration will provide further clarification to Councillor Amyotte.

8.25

Boscombe Multi Club - Request to Use Old Mallaig Fire Hall

• Resolution #CM20161108.1036

  to authorize the Boscombe Multi Club to use the old Mallaig Fire Hall from November 12, 2016 to June 30, 2017 for their small engines project, after the roof is repaired.

  Carried

8.26

Elk Point Fire Chief - Long Service Gift

• Resolution #CM20161108.1037

  to cost share a gift with the Town of Elk Point for the retiring Elk Point Fire Chief, at a cost of $800 per municipality.

  Carried

8.27

Mallaig Ag Society - Matching Grant for Ice Plant

• Resolution #CM20161108.1038

  to approve a $4,035.93 donation for the Mallaig Ag Society to fund half of the unfunded portion of the Ag Initiatives Grant  for their ice plant.

  Carried

8.28

ACP Grants 2016/17

 

 

• Resolution #CM20161108.1039

  that the County of St. Paul submit applications under the Alberta Community Partnership Grant Program for the following projects:

  • Partner with the Town of St. Paul, the Town of Elk Point and Summer Village of Horseshoe Bay on an Alberta Community Partnership Grant application for the purpose of completing and implementing a Recreation Needs Analysis and Action Plan with the Town of St. Paul as the managing partner;
  • Partner with the Town of St. Paul, Town of Elk Point and Summer Village of Horseshoe Bay on an Alberta Community Partnership Grant application for the purpose of completing an Intermunicipal Development Plan with the Summer Village of Horseshoe Bay and updating Intermunicipal Development Plans between the County and Town of St. Paul and between the County and Town of Elk Point, with the Town of Elk Point as the managing partner;
  • Partner with the Town of St. Paul, Town of Elk Point and Summer Village of Horseshoe Bay on an Alberta Community Partnership Grant application for the purpose of completing and implementing a Street Light Retrofitting Feasibility Study with the Summer Village of Horseshoe Bay as the managing partner; and
  • Partner with the Municipal District of Bonnyville, Lac La Biche County, Smoky Lake County, County of Two Hills and County of Vermilion River for the purpose of completing intermunicipal development plans with the County of St. Paul as the managing partner. 
  Carried

8.29

CFCW Critters Hockey Game

• Resolution #CM20161108.1040

  to approve a $250 donation for the St. Paul Fire Department to help cover the cost of the meal at the CFCW Critters hockey game on December 1. 

  Carried

8.30

Hwy 28 and Hwy 881 Intersection

• Resolution #CM20161108.1041

  to add the following item to the agenda for the meeting with the Minister of Transportation during the AAMD&C Convention:

  • 4 way stop at the intersection of HWY 881 and HWY 28. 
  Carried

8.31

-

8.32

-

9.

Correspondence

10.

Reports

10.1

CAO Report

 

 

• Resolution #CM20161108.1042

  to approve the request from the Town of Elk Point to use the oiling of Range Road 71 and the Elevator Road as "in-kind" on their grant for the walking trail. 

  Carried
• Resolution #CM20161108.1043

  to appoint Sheila Kitz, CAO and Steve Upham, Reeve to represent the County of St. Paul for the FCM Grant under the CIPP for collaboration with First Nations regarding Solid Waste. 

  Carried
• Resolution #CM20161108.1044

  to appoint Reeve Upham and Sheila Kitz or Bryan Besplako as non-voting members, to attend the Highway 28/63 Water Commission meetings to represent the County of St. Paul.

  Carried
• Resolution #CM20161108.1045

  to file the CAO report as presented.

  Carried

11.

Upcoming Meetings

11.1

Nov. 14 @ 5:00 p.m. - Reeves & Mayors Meeting

11.2

Nov. 15 - 17 - AAMD&C Covention

11.3

Nov. 22 @ 10:00 a.m. - Public Works

11.4

Nov. 28 & 30 @ 10:00 a.m. - Budget

12.

Financial

12.1

Listing of Accounts Payable

• Resolution #CM20161108.1046

  Motion to file the listing of Accounts Payable as circulated:

  Batch	Cheque Date	Cheque Nos.	Batch Amount
  19865	October 6, 2016	26828 - 26896	$554,164.40
  	October 11, 2016	Online Payments	$  21,859.09
  19878	October 12, 2016	26897 - 26955	$992,389.06
  	october 13, 2016	Online Payments	$  76,446.31
  19894	October 17, 2016	26956	$451,635.50
  19911	October 24, 2016	26957 - 27022	$657,147.27

  Carried

12.2

Council Fees

• Resolution #CM20161108.1047

  to approve the Council Fees for the Month of October, 2016 as circulated.

  Carried

12.3

Budget to Actual

• Resolution #CM20161108.1048

  to approve the budget to actual as of October 31, 2016.

  Carried

13.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  3:36 p.m.

 

These minutes approved this 13th day of December, 2016.

 

________________________           ____________________________

Reeve                                                       Chief Administrative Officer