County of St. Paul No 19Council MeetingMinutesMeeting #:Date:Tuesday, August 09, 2016Time: 10:00 A.m. - 10:00 A.m.Location:5015- 49 Avenue, St. Paul, AB T0A 3A41.Call to OrderThe regular meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:10 a.m., Tuesday, August 9, 2016 at the County Office in St. Paul, there being present the following: Reeve Steve Upham Councillor Glen OckermanDivision 1Councillor Dwight DachDivision 2Councillor Cliff MartinDivision 3Councillor Maxine FodnessDivision 4Councillor Frank SloanDivision 5Councillor Laurent AmyotteDivision 6Sheila KitzCAOTim MahdiukAssistant CAOPhyllis CorbiereExecutive AssistantLeo deMoissacPublic Works SuperintendentSteven JefferyPublic Works SupervisorJanice HuserSt. Paul Journal2.MinutesResolution #CM20160809.1001to approve minutes of the July 12, 2016 Council Meeting as presented.Carried3.Bank ReconciliationResolution #CM20160809.1002to adopt the Bank Reconciliation for the month ending July 31, 2016.Carried4.Additions to Agenda and Acceptance of AgendaThe following addition was made to the agenda:8.16 SCBAs for Mallaig, Ashmont & Elk PointResolution #CM20160809.1003to adopt the agenda for the Regular Meeting of Council for August 9, 2016 with the above noted addition.Carried5.In CameraIn CameraJanice Huser, St. Paul Journal, left the Council Room at 10:15 a.m.Resolution #CM20160809.1004to go in camera as per section 27 of the FOIP Act. Time: 10:15 a.m.CarriedResolution #CM20160809.1005that Council return to an open meeting at 10:38 a.m.CarriedResolution #CM20160809.1006to provide two approaches to the owner of NE 18-59-10-W4 providing that prior to construction he signs an agreement to allow the County to use the dirt from the power pole moves to construct the approaches and he agrees the road construction project is complete, which includes all drainage. CarriedResolution #CM20160809.1007to authorize administration to move staff within the Ag Service Department, outside the scope of Hiring Policy HR-27.CarriedResolution #CM20160809.1008to approve a new salary grid for the Ag Fieldman effective January 1, 2017.Carried6.Business Arising from Minutes6.1Bylaw No. 2016-14 - Speed Control Bylaw1.2016-14 - Speed Control Bylaw.pdfResolution #CM20160809.1010to give third reading to Speed Control Bylaw No. 2016-14. Councillor Fodness requested a recorded vote Carried6.2Encroachment Agreement for Lot 7, Block 1, Plan 80207111.Enchroachment Licence - Gour.pdfResolution #CM20160809.1011to proceed with an Encroachment Licence Agreement to allow the deck and steps to remain on the Environmental Reserve in front of Lot 7, Block 1, Plan 8020711.Carried7.Delegation7.111:00 a.m. - S/Sgt Lee BrachmannS/Sgt Lee Brachmann was admitted to the Council Room at 11:00 a.m. to provide the quarterly statistical update.8.New Business8.1NLLS Conference - Sept. 16Resolution #CM20160809.1012to approve Councillors L. Amyotte, D. Dach and M Fodness to attend the Libraries Reborn 2016 Conference on September 16, 2016 in Elk Point.Carried8.2Canadian Fire Chief's Association Conference - Sept. 25-28Resolution #CM20160809.1013to approve Councillor Dach to attend the Canadian Fire Chief's Association Conference from September 25-28, 2016 in St. John's, NB as it relates to the Fire Committee. Carried8.3ARPA Conference - Oct. 19-22Resolution #CM20160809.1014to approve any Councillors who are available to attend the Alberta Recreation and Parks Association Conference from October 20-22, 2016 in Jasper. Carried8.4Funding Request - Team Alberta Handball1.Sponsorship Request - Team Alberta Handball.pdfResolution #CM20160809.1015to deny the request for funding from the Youth Men's and Women's Alberta Team Handball Clubs to attend the Western Canadian Championship and International Tournaments, as it does not fall within the scope of Policy ADM-51.Carried8.5St. Paul Archery Club - Advertising Request1.St. Paul Archery.pdf Resolution #CM20160809.1016to advertise with the St. Paul Archery Club with front wall signage at a rate of $1000 for 2 years.Carried8.6Request for Proceeds from Rodeo Supper1.Request for Funds for Rodeo Supper.pdf2.Rodeo Supper Funds Policy - ADM 46.pdfResolution #CM20160809.1017to select the Mallaig School Quebec Trip to clean up after the rodeo performance for 2016 along with the group selected by the Town of St. Paul which secures the proceeds from the 2017 Rodeo Supper.Carried8.7Town of St. Paul FCSS - Request for RefundResolution #CM20160809.1018to approve a refund of $120 for the Town of St. Paul FCSS for the use of the Community Connector Trailer. Carried8.8Town of St. Paul Team Building EventResolution #CM20160809.1019to allow the Town of St. Paul to use one of the Municipal Campgrounds before the May 2017 long weekend for a team building event at no cost, providing they make prior arrangements with Tim Mahdiuk, Parks Manager.Carried8.9Town of Elk Point Alcohol Policy1.Town of Elk Point Alcohol Policy.pdfResolution #CM20160809.1020that Council supports the Town of Elk Point's alcohol policy for Town Owned/Operated Facilities as it relates to the operations of the Elk Point Fire Department.Carried8.10Joint Operations Agreement - Elk Point Airport1.Joint Operations Agreement.pdfResolution #CM20160809.1021to approve the Joint Operations Agreement with the Town of Elk Point for the Elk Point Airport, for a 10 year term effective October 1, 2016. Carried8.11Gravel Crushing TenderResolution #CM20160809.1022to accept the tender of $1,389,500 from JMB Crushing Systems for gravel crushing and stockpiling for the Richland Road and Pit located at SW 21, NW 16, NE 17 and SE 20-56-7-W4. Carried8.12Trackhoe for Road Construction1.Quote - Brandt Tractor.pdf2.Quote - Brandt - 2015.pdfLeo deMoissac, PW Superintendent and Steven Jeffrey PW Supervisor left the Council Room at 10:48 a.m.Resolution #CM20160809.1009to approve the purchase of a 2014 250GLC Excavator from Brandt Tractor for $252,000 along with a brush rake for $9,500, to be funded from Unrestricted Surplus.Carried8.13Westcove Kennels - Contract for Boarding Stray DogsResolution #CM20160809.1023that the County will not be renewing the contract for boarding stray dogs with Westcove Kennels, after it expires on August 31, 2016. Carried8.14Bylaw No. 2016-15 - Licence Road Allowance1.Lincece Road Allowance.pdf2.Application Form.pdf3.20160805150648042.pdfResolution #CM20160809.1024to give first reading to Bylaw No. 2016-15, Licence Agreement for road allowance located between SW 7-58-10-W4 and SE 12-58-11-W4.Carried8.15Request for Encroachment Agreement - Lot 2, Block 5, Plan 4223MC1.20160805095215722.pdf2.Reserve Lands Management Policy - DEV 93.pdfResolution #CM20160809.1025that the County enter into an encroachment agreement with the owner of Lot 2, Block 5, Plan 4223MC for a shed encroaching on the ER and a shed encroaching on the road and that the landowner will be responsible to pay all applicable costs. Carried8.16SCBAs for Mallaig and AshmontResolution #CM20160809.1026to defer the purchase of SCBAs for the Mallaig, Ashmont and Elk Point Fire Departments to the 2017 budget.Carried8.17-8.18-8.19-9.Correspondence10.Reports10.1CAO Report Resolution #CM20160809.1027to file CAO Report as presented. CarriedResolution #CM20160809.1028that administration draft a letter to Minister of Transportation regarding weed control along highways.Carried11.Upcoming Meetings11.1August 23 @ 10:00 a.m. - Public Works11.2Sept. 3 - Rodeo Supper - Who can attend?11.3Sept. 20 @ 10:00 a.m. - Strategic Planning11.4Sept. 22 @ 10:00 a.m. - Strategic Planning11.5Sept. 23 @ 9:30 a.m. - Zone Meeting - Round Hill Comm Hal-RSVP Aug. 3112.Financial12.1Budget to ActualResolution #CM20160809.1029to file the budget to actual as of July 31, 2016.Carried12.2Council Fees Resolution #CM20160809.1030to approve the Council Fees for the Month of July, 2016 as circulated.Carried12.3Listing of Accounts PayableResolution #CM20160809.1031to file the listing of Accounts Payable as circulated: BatchCheque DateCheque Nos.Batch Amount19622July 8, 201626219 - 26259$ 834,468.9819659July 19, 201626260 - 26365$1,082,610.0519664July 20, 201626366$ 28,000.0019677July 28, 201626367 - 26396$ 597,556.1919678July 28Online Payments$ 52,078.93Carried13.AdjournmentBusiness on the agenda being concluded, Chairman S. Upham adjourned the meeting. Time: 12:11 p.m. These minutes approved this 13th day of September, 2016. ________________________ ____________________________Reeve Chief Administrative OfficerNo Item Selected This item has no attachments1.2016-14 - Speed Control Bylaw.pdf1.Enchroachment Licence - Gour.pdf1.Sponsorship Request - Team Alberta Handball.pdf1.St. Paul Archery.pdf1.Request for Funds for Rodeo Supper.pdf2.Rodeo Supper Funds Policy - ADM 46.pdf1.Town of Elk Point Alcohol Policy.pdf1.Joint Operations Agreement.pdf1.Quote - Brandt Tractor.pdf2.Quote - Brandt - 2015.pdf1.Lincece Road Allowance.pdf2.Application Form.pdf3.20160805150648042.pdf1.20160805095215722.pdf2.Reserve Lands Management Policy - DEV 93.pdf