County of St. Paul No 19

Council Meeting


Meeting #:
5015- 49 Avenue, St. Paul, AB T0A 3A4

The regular meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:10 a.m., Tuesday, August 9, 2016 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham 
Councillor Glen OckermanDivision 1
Councillor Dwight DachDivision 2
Councillor Cliff MartinDivision 3
Councillor Maxine FodnessDivision 4
Councillor Frank SloanDivision 5
Councillor Laurent AmyotteDivision 6
Sheila KitzCAO
Tim MahdiukAssistant CAO
Phyllis CorbiereExecutive Assistant
Leo deMoissacPublic Works Superintendent
Steven JefferyPublic Works Supervisor
Janice HuserSt. Paul Journal
  • Resolution #CM20160809.1001

    to approve minutes of the July 12, 2016 Council Meeting as presented.

  • Resolution #CM20160809.1002

    to adopt the Bank Reconciliation for the month ending July 31, 2016.


The following addition was made to the agenda:

8.16  SCBAs for Mallaig, Ashmont & Elk Point

  • Resolution #CM20160809.1003

    to adopt the agenda for the Regular Meeting of Council for August 9, 2016 with the above noted addition.


Janice Huser, St. Paul Journal, left the Council Room at 10:15 a.m.

  • Resolution #CM20160809.1004

    to go in camera as per section 27 of the FOIP Act.  Time:  10:15 a.m.

  • Resolution #CM20160809.1005

    that Council return to an open meeting at 10:38 a.m.

  • Resolution #CM20160809.1006

    to provide two approaches to the owner of NE 18-59-10-W4 providing that prior to construction he signs an agreement to allow the County to use the dirt from the power pole moves to construct the approaches and he agrees the road construction project is complete, which includes all drainage. 

  • Resolution #CM20160809.1007

    to authorize administration to move staff within the Ag Service Department, outside the scope of Hiring Policy HR-27.

  • Resolution #CM20160809.1008

    to approve a new salary grid for the Ag Fieldman effective January 1, 2017.

  • Resolution #CM20160809.1010

    to give third reading to Speed Control Bylaw No. 2016-14.

    Councillor Fodness requested a recorded vote




  • Resolution #CM20160809.1011

    to proceed with an Encroachment Licence Agreement to allow the deck and steps to remain on the Environmental Reserve in front of Lot 7, Block 1, Plan 8020711.


S/Sgt Lee Brachmann was admitted to the Council Room at 11:00 a.m. to provide the quarterly statistical update.

  • Resolution #CM20160809.1012

    to approve Councillors L. Amyotte, D. Dach and M Fodness to attend the Libraries Reborn 2016 Conference on September 16, 2016 in Elk Point.

  • Resolution #CM20160809.1013

    to approve Councillor Dach to attend the Canadian Fire Chief's Association Conference from September 25-28, 2016 in St. John's, NB as it relates to the Fire Committee. 

  • Resolution #CM20160809.1014

    to approve any Councillors who are available to attend the Alberta Recreation and Parks Association Conference from October 20-22, 2016 in Jasper. 

  • Resolution #CM20160809.1015

    to deny the request for funding from the Youth Men's and Women's Alberta Team Handball Clubs to attend the Western Canadian Championship and International Tournaments, as it does not fall within the scope of Policy ADM-51.



  • Resolution #CM20160809.1016

    to advertise with the St. Paul Archery Club with front wall signage at a rate of $1000 for 2 years.

  • Resolution #CM20160809.1017

    to select the Mallaig School Quebec Trip to clean up after the rodeo performance for 2016 along with the group selected by the Town of St. Paul which secures the proceeds from the 2017 Rodeo Supper.

  • Resolution #CM20160809.1018

    to approve a refund of $120 for the Town of St. Paul FCSS for the use of the Community Connector Trailer. 

  • Resolution #CM20160809.1019

    to allow the Town of St. Paul to use one of the Municipal Campgrounds before the May 2017 long weekend for a team building event at no cost, providing they make prior arrangements with Tim Mahdiuk, Parks Manager.

  • Resolution #CM20160809.1020

    that Council supports the Town of Elk Point's alcohol policy for Town Owned/Operated Facilities as it relates to the operations of the Elk Point Fire Department.

  • Resolution #CM20160809.1021

    to approve the Joint Operations Agreement with the Town of Elk Point for the Elk Point Airport, for a 10 year term effective October 1, 2016. 

  • Resolution #CM20160809.1022

    to accept the tender of $1,389,500 from JMB Crushing Systems for gravel crushing and stockpiling for the Richland Road and Pit located at SW 21, NW 16, NE 17 and SE 20-56-7-W4. 


Leo deMoissac, PW Superintendent and Steven Jeffrey PW Supervisor left the Council Room at 10:48 a.m.

  • Resolution #CM20160809.1009

    to approve the purchase of a 2014 250GLC Excavator from Brandt Tractor for $252,000 along with a brush rake for $9,500, to be funded from Unrestricted Surplus.

  • Resolution #CM20160809.1023

    that the County will not be renewing the contract for boarding stray dogs with Westcove Kennels, after it expires on August 31, 2016. 

  • Resolution #CM20160809.1024

    to give first reading to Bylaw No. 2016-15, Licence Agreement for road allowance located between SW 7-58-10-W4 and SE 12-58-11-W4.

  • Resolution #CM20160809.1025

    that the County enter into an encroachment agreement with the owner of Lot 2, Block 5, Plan 4223MC for a shed encroaching on the ER and a shed encroaching on the road and that the landowner will be responsible to pay all applicable costs.  

  • Resolution #CM20160809.1026

    to defer the purchase of SCBAs for the Mallaig, Ashmont and Elk Point Fire Departments to the 2017 budget.





  • Resolution #CM20160809.1027

    to file CAO Report as presented. 

  • Resolution #CM20160809.1028

    that administration draft a letter to Minister of Transportation regarding weed control along highways.

  • Resolution #CM20160809.1029

    to file the budget to actual as of July 31, 2016.



  • Resolution #CM20160809.1030

    to approve the Council Fees for the Month of July, 2016 as circulated.

  • Resolution #CM20160809.1031

    to file the listing of Accounts Payable as circulated:

    BatchCheque DateCheque Nos.Batch Amount
    19622July 8, 201626219 - 26259$   834,468.98
    19659July 19, 201626260 - 26365$1,082,610.05
    19664July 20, 201626366$     28,000.00
    19677July 28, 201626367 - 26396$   597,556.19
    19678July 28Online Payments$     52,078.93

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  12:11 p.m.


These minutes approved this 13th day of September, 2016.


________________________           ____________________________

Reeve                                                       Chief Administrative Officer