County of St. Paul No 19

Council Meeting

AGENDA

Meeting #:
Date:	Tuesday, February 14, 2012
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

2.

Minutes Approval

3.

Bank Reconciliation

4.

Additions to Agenda and Acceptance of Agenda

5.

Business Arising from Minutes

5.1

Bylaw No. 1592 - Bylaw to Rescind Bylaw No. 1590

Bylaw No. 1592 is being presented to Council to rescind Bylaw No. 1590 as it is no longer required. 

5.2

St. Lina - 100 Year Anniversary

The Town of St. Lina will be celebrating it's centennial on the weekend of July 8, 2012.  They will be erecting a centennial sign which will cost approximately $10,000.

 

They are requesting funding to assist with the cost of the sign or to help offset the cost of the weekend celebration.

Upon review the County provided $1,000 to St. Vincent for their 100 Anniversary Celebrations.

 

 

6.

Delegation

6.1

11:00 a.m. - Frog Lake First Nations

At the January meeting, Council made a motion to enter into an agreement with Frog Lake Minor Sports Association to use the Whitney Lake ball diamonds from May 15 to September 30, 2012.  Administration sent a letter to Frog Lake Minor Sports Association outlining the conditions to use the property.  Representatives from the Frog Lake First Nations will be in to discuss leasing the property.

 

A copy of the agreement that administration sent to Frog Lake Minor Sports is attached.

7.

New Business

7.1

2012 Land Leases

The following land leases are being presented for renewal for the year 2012:

SE 20-56-7-W4	Banana Hill Farms
NW 31-55-4-W4	Larry Bazian
PNW 27-57-8-W4	Jean Fontaine
NE 33-62-10-W4	Mardell & Michael Thompson
NE 34-62-10-W4	Mardell & Michael Thompson
NW 34-62-10-W4	Mardell & Michael Thompson

The following land lease is being presented for renewal from January 1, 2012 to December 31, 2013 as per Bylaw No. 1573.:

Lot 28ER, Block 2, Plan 8023220

Gordon Scott

The following land lease is being presented to Council for renewal for a period of five years commencing January, 2012:

N 1/2 Sec 34-59-11-W4

William Hartley

 

Section 61 of the M.G.A. allows a municipality to grant rights with respect to its property.

7.2

Street Light Request

The owners of Lot 4, Block 1, Plan 8022307 at Perch Lake are requesting the installation of a street light in front of their property.  They have the signatures of the adjacent landowners.

7.3

Transportation Grant - St. Paul Senior Citizens Club

The St. Paul Senior Citizens Club is requesting a transportation grant to help cover traveling expenses.

Since 2006, the County has been providing the St. Paul Senior Citizens with a $1,000 grant.

7.4

Budget Meeting

We require a motion from Council to set a date for the Budget Meeting.

7.5

2012 Construction Law Seminar - February 21

McLennan Ross LLP has scheduled a Construction Law Seminar on February 21, 2012 from 2:30 - 4:30 p.m. in Edmonton.  We would like Council to consider sending Leo deMoissac and Tim Lawton to this seminar.  There is no cost for them to attend other than travel.

7.6

2012 RMRF Municipal Law Seminar - February 24

The 27th Annual Municipal Law Seminar sponsored by Reynolds Mirth Richards & Farmer will be held Friday, February 24, 2012 in Edmonton.  A copy of the agenda is attached.

There is no registration fee.

7.7

Lobbying Government Effectively - February 29

MacEwan's School of Business is offering a course called Lobby Government Effectively.  This would be a course that would be beneficial to Council members and the CAO.  The cost of the course is $345/person plus expenses of approx. $440/person in addition to per diems for Council members.  The course advertisement is attached.

7.8

Alberta Recycling Spring Seminar - Feb. 29 - Mar. 2

Alberta C.A.R.E. will be hosting the Alberta Recycling Spring Seminar from February 29 to March 2, 2012 in Banff.

 

Registration for the Seminar is $300.

7.9

Accurate Assessment GIS Courses - Mar 7 & 8

Accurate Assessment is offering new courses for GIS mapping and data analysis.  We are requesting to send Linda Meger to courses on March 7 & 8.

Course fee is $725/course.  Additional expenses to include subsistence and travel estimated at $680.00.

7.10

Partners in Compliance AGM - March 9

The County of St. Paul recently received PIC (Partners in Compliance) status for our vehicle fleet.  This organization is having their Annual General Meeting on Friday, March 9, 2012 in Red Deer.  We are looking for approval for Bryan Bespalko to attend this meeting.

7.11

Alberta Water Wastewater Operator Seminar - March 12-16

The Alberta Water and Wastewater Operators Training Program will be held March 12 to 16, 2012 in Banff.

7.12

AAMD&C Spring Convention - March 19-21

The AAMD&C Municipal Spring Convention will be held March 19 to 21, 2012 at the Shaw Conference Centre.  Rooms are booked at the Westin.

7.13

AAMD&C Convention - Meeting with RCMP

The Commanding Officer, his Management Team and representatives of the Solicitor General Public Safety will be available to meet with municipalities at the AAMD&C Spring Convention on March 20 & 21.

Council to decide if they want to set up a meeting with the RCMP.  If so, we need to submit the issues to the Eastern Alberta District office and they will schedule a meeting time.  The meeting times are on a prioritized basis so they will let us know if they will be available to meet with Council.

7.14

Elected Official Education Program - March 19 & March 22

The Elected Official Education Program is offering an Economic Development Seminar on March 19 and a Human Resource Planning Seminar on March 22, both in conjunction with the Spring Convention.

 

Councillor Dach would like to attend these Seminars.

7.15

Disaster Social Services Training Session - March 27 & 28

 - March 17 & AEMA Emergency Management will be hosting a Disaster Social Services Training Sessions on March 27 & 28, 2012 in Lloydminster.

 

At the January Council Meeting, Janice Fodchuk was approved to attend this training session.

7.16

Growing Rural Tourism Conference - April 2-4, 2012

The Annual Growing Rural Tourism Conference will be held April 2-4, 2012 in Camrose.  The conference agenda is available on the Growing Rural Tourism website.

Registration for this Conference is $275, before March 1, 2011.

7.17

2012 EDA Conference - April 11-13

The 2012 Economic Developers Alberta Conference & AGM will be held April 11 to 13, 2012 in Kananaskis.  Registration for the Conference is $445. 

7.18

Employment Standards Code Seminar - April 27

There is an Employment Standards Code Seminar on April 27, 2012 in Edmonton that provides important information for employment of employees.  We are requesting that Council send Tim Mahdiuk and Leo deMoissac to this event.  Cost is $481.95 for the first registrant and an additional $271.95 for additional registrants.  Additional cost of subsistence approx $480.00.

7.19

Date for Public Auction of Lands

Section 418 of the M.G.A. requires Council to offer for sale at a public auction any parcel of land shown on its tax arrears list if the tax arrears are not paid.  

 

Section 421(1)(a) of the M.G.A. states that the properties must be advertised for sale in the Alberta Gazette not less than 40 days and not more than 90 days prior to the date on which the public auction is to be held.

 

The date for the Public Auction of Lands for 2011 should be set for May 8, 2010 at 1:30 p.m.

7.20

Bylaw No. 1591 - Town of Elk Point/County of St. Paul Inter-Municipal Development Plan

Bylaw No. 1591 is being presented to Council to adopt the Inter Municipal Development Plan between the County of St. Paul and the Town of Elk Point.

 

After first reading, the bylaw must be advertised and a public hearing will be held on March 12, 2012 at 7:00 p.m., jointly with the Town of Elk Point.

7.21

Appointment of Weed & Pest Control Inspectors

The Agricultural Pests Act, Section 9 (1) indicates that "Inspectors may be appointed by a local authority or by the Minister to carry out this Act and the regulations".  As the County has recently hired two individuals in the Agriculture Services Department, Administration requests Council's approval to appoint Keith Kornelson and Jack Vandenburg as inspectors of the Agricultural Pest Act for the County of St. Paul.

The Weed Control Act, Section 7 (1) indicates that "A local authroity shall appoint inspectors to enforce and monitor compliance with this Act within the Municipality".  As per the above, Administration requests Council's approval to appoint Keith Kornelson and Jack Vandenburg as inspectors of the Weed Control Act for the County of St. Paul.

 

7.22

Road Construction Easements

Easements for road construction purposes.  Backsloping and County to fence or pay compensation for fencing.  

All are standards easements unless otherwise indicated.

RGE RD 63 South of TWP RD 565, Project 1C122, 1 Mile
East of NE 28-56-6-W4	Langden, Harold & Rita
East of SE 28-56-6-W4	Pinder, George & Loretta
West of NW 27-56-6-W4	Langden, Harold & Rita
West of SW 27-56-6-W4	Langden, Harold & Rita
RGE RD 64 South of TWP RD 562, Project 2C112, 2 Miles
West of W 1/2 of  NW 4-56-6-W4	Lovell, Sheldon Gregory
West of SW 4-56-6-W4	Lovell, Sheldon Gregory
East of NE 5-56-6-W4	Kozicky, Calvin G.
East of SE 5-56-6-W4	Reimer, Gregory Allen & Esther *
East of NE 8-56-6-W4	Reimer, Gregory Allen & Esther *
East of SE 8-56-6-W4	Reimer, Gregory Allen & Esther *
West of NW 9-56-6-W4	Ewasiuk, Levina
West of SW 9-56-6-W4	Kozicky, Glen *
RGE RD 95 South of TWP RD 600, Project 5C123, 2 Miles
West of NW 29-59-9-W4	Frog Legs Farm *
West of PNW 29-59-9-W4	Dallaire, Roger *
West of SW 29-59-9-W4	Leroux, March & Michelle *
East of NE 30-59-9-W4	Michaud, Marc & Rae *
East of PSE 30-59-9-W4	Hitcherick, Barry & Carol
East of SE 30-59-9-W4	Hitcherick, Larry & Eve
East of NE 31-59-9-W4	Diamond H. Farms
East of PNE 31-59-9-W4	Mottus, Jack & Diane *
East of SE 31-59-9-W4	Langevin, Rolland
West of NW 32-59-9-W4	Gratton, Roger & Rachel
West of SW 32-59-9-W4	Diamond H. Farms Ltd.
Brushing Only
RGE RD 105 South of TWP RD 584, Project 4C121, 2 Miles
West of PNW 17-58-10-W4	David Ostapovich *
West of SW 17-58-10-W4	David Ostapovich *
East of NE 18-58-10-W4	Ostapovich, David *
East of PSE 18-58-10-W4	Poliakiwsky, Kory *
East of PSE 18-58-10-W4	Devlin, Leonard
East of NE 19-58-10-W4	Michaud, Michel & Blaine
East of S 1/2 SE 19-58-10-W4	Tkachyk, Edwin
East of N 1/2 SE 19-58-10-W4	Tkachyk, Edwin
West of NW 20-58-10-W4	Berlinguette, David & Lorie Lee Smith
West of SW 20-58-10-W4	Devlin, Leonard
RGE RD 93 South of TWP RD 560, Project 3C122, 1 Mile
East of S 1/2 NE 33-55-9-W4	Yuschyshyn, Darryl *
East of N 1/2 NE 33-55-9-W4	Sloan, Raymond & Julie *
S 1/2 of East of PSE 33-55-9-W4	Berezanski, Rose
N 1/2 of East of SE 33-55-9-W4	De La Salle, Real & Elisabeth
West of NW 34-55-9-W4	1088236 Alberta Ltd.
West of SW 34-55-9-W4	Onyschuk, Nick & Sonia
West of PSW 34-55-9-W4	Dakin, Leo & Vivian
Land Purchase
N 1/2 of East of SE 33-55-9-W4	De La Salle, Real & Elisabeth
S 1/2 of East of PSE 33-55-9-W4	Berezanski, Rose
West of PSW 34-55-9-W4	Onyschuk, Nick & Sonia
RESOURCE GRANT PROJECT- Northern Valley Road
TWP RD 560 East of HWY 41, 5.5 Miles
South of SE 2-56-6-W4	James & Sandi Capjack
South of SW 2-56-6-W4	Peter Pankiw
South of SW 3-56-6-W4	Sheldon Gregory Lovell
South of SE 3-56-6-W4	James & Sandi Capjack
South of SW 4-56-6-W4	Sheldon Gregory Lovell
South of PSE 4-56-6-W4	Sheldon Gregory Lovell
South of SW 5-56-6-W4	Reimer, Allen, Jean, Greg & Esther *
South of SE 5-56-6-W4	Reimer, Allen, Jean, Greg & Esther *
South of SW 6-56-6-W4South of SW 6-56-6-W4 South of SW 6-56-6-W4	John & Clinton Maksymec
South of SE 6-56-6-W4	John & Clinton Maksymec
North of NW 31-55-6-W4	James & Sandi Capjack
North of NE 31-55-6-W4	Gregory & Andrea Reimer
North of NW 32-55-6-W4	Joseph Sakowski
North of NE 32-55-6-W4	Clifford & Sharil Baumgardner
East of NE 32-55-6-W4	Clifford & Sharil Baumgardner
North of NW 33-55-6-W4	Reimer, Allen, Jean, Greg & Esther *
North of NE 33-55-6-W4	William & Olga Seniuk
West of NW 33-55-6-W4	Reimer, Allen, Jean, Greg & Esther *
North of NW 34-55-6-W4	James & Sandi Capjack
North of NE 34-55-6-W4	Jerry & Elaine Kalynchuk
North of NW 35-55-6-W4	Efim & Efrocinia Konev
North of NE 35-55-6-W4	Peter Pankiw
Land Purchase
South of SE 2-56-6-W4	James & Sandi Capjack
South of SW 2-56-6-W4	Peter Pankiw
South of SW 3-56-6-W4	Sheldon Gregory Lovell
South of SE 3-56-6-W4	James & Sandi Capjack
South of PSE 4-56-6-W4	Sheldon Gregory Lovell
South of SW 4-56-6-W4	Sheldon Grevory Lovell
South of SE 5-56-6-W4	Reimer, Allen, Jean, Greg & Esther *
East of NE 32-55-6-W4	Reimer, Allen, Jean, Greg & Esther *
North of NE 32-55-6-W4	Clifford & Sharil Baumgardner
North of NW 33-55-6-W4	Reimer, Allen, Jean, Greg & Esther *
North of NE 33-55-6-W4	William & Olga Seniuk
West of NW 33-55-6-W4	Reimer, Allen, Jean, Greg & Esther *
North of NW 34-55-6-W4	James & Sandi Capjack
North of NE 34-55-6-W4	Jerry & Elaine Kalynchuk
North of NW 35-55-6-W4	Efim & Efocinia Konev
North of NE 35-55-6-W4	Peter Pankiw
ASHMONT WATER LINE
RGE RD 112 South of TWP RD 594, 4 Miles
West of PNW 2-59-11-W4	Capp, George & Mike Jr.
PSE 3-59-11-W4	Vivian & Laurier Lamothe - NO -
Through PSE 3-59-11-W4	Capp, George & Mike Jr.
East of NE 3-59-11-W4	Capp, George & Mike Jr.
East of SE 10-59-11-W4	Ostapovich, George & Russell
East of NE 10-59-11-W4	Capp, George & Mike Jr.
West of NW 11-59-11-W4	Staroskelski Cattle Inc.
West of SW 11-59-11-W4	Friel, Larry & Anna
West of NW 14-59-11-W4	Roeder, Elroy
West of PNW 14-59-11-W4	Roeder, Valerie
West of SW 14-59-11-W4	Hawryliw, Steven B. *
East of SE 15-59-11-W4	Roeder, Kevin & Natalie
East of NE 15-59-11-W4	Murray, Shane *
East of NE 22-59-11-W4	Starosielski Cattle Inc.
S 1/2 of East of SE 22-59-11-W4	Murray, Phillip
N 1/2 of East of SE 22-59-11-W4	Roeder, Elroy
East of PSE 22-59-11-W4	Roeder, Susan
West of NW 23-59-11-W4	Starosielski Cattle Inc.
West of SW 23-59-11-W4	Starosielski Cattle Inc
Through PSE 27-59-11-W4	Starosielski Cattle Inc.
Through PSE 27-59-11-W4	Marsh, Kenneth & Gladys
West & North of NW 34-58-11-W4	Starosielski Cattle Inc.
Land Purchase
West of NW 11-59-11-W4	Starosielski Cattle Inc.
West of NW 14-59-11-W4	Roeder, Elroy
West of PNW 14-59-11-W4	Roeder, Valerie
West of SW 14-59-11-W4	Hawryliw, Steven *
East of SE 15-59-11-W4	Roeder, Kevin & Natalie
East of NE 15-59-11-W4	Murray, Shane *
East of NE 22-59-11-W4	Starosielski Cattle Inc.
S 1/2 of East of SE 22-59-11-W4	Murray, Phillip
N 1/2 of East of SE 22-59-11-W4	Roeder, Elroy
East of PSE 22-59-11-W4	Roeder, Susan
East of NE 22-59-11-W4	Starosielski Cattle Inc.
West of NW 23-59-11-W4	Starosielski Cattle Inc.
West of SW 23-59-11-W4	Starosielski Cattle Inc.
West & North of NW 34-58-11-W4	Starosielski Cattle Inc.

 

7.23

Garnier Lake Road Allowance

At the January Public Works Meeting, Council discussed the request from the Garnier Lake Grazing Association for the County to survey the road allowance located west of NW of 04 & SW 09 - 58 - 04 - W4, so they can brush it at their expense.  The right of way would be used to move cattle from one quarter of land to another.  There is an unregistered roadway through a quarter of land leased by the community pasture (located thru NE 05 - 58 - 04 - W4) which serves as an access to a deeded quarter (SE of 08 - 58 - 04 - W4).  Council also discussed registering the road that goes through the Community pasture's quarter at the same time that the road allowance is being surveyed.

7.24

Highway Welcome Signs

At the January 24 Public Works Meeting, Council discussed the Highway Welcome Signs and the discussions with Alberta Transportation regarding permission to erect the signs along primary and secondary highways.

7.25

Lafond School Property

At the September 14, 2011 meeting, the school board passed a motion to sell the Lafond School site to the County of St. Paul for $20,000 subject to the requirements of the disposition of property regulations.

7.26

FCSS Policy

The FCSS Department has been working on putting together FCSS policy.  The attached policy document has been approved at the FCSS Board meeting.  They are presenting it to County Council for review and approval.

7.27

Strategic Plan Amendments

Following the adoption of the 2012 Strategic Plan, it has been identified by the FCSS Department and Administration (following the Policy Committee Meeting) that some wording needed to be amended.  Please find an amended copy attached with the noted wording changes in "Red".  

7.28

Water Policy - PW75

Council has been working with Urban Systems to establish a Vision, Guiding Principals, and  Water Policy for the County of St. Paul.  Attached is the final Water Policy document developed by Urban Systems for Council's approval.

7.29

Elk Point Fire Budget

The Elk Point Fire Committee reviewed and approved the Elk Point Fire Department 2012 Budget at their meeting of Dec 1, 2011.  Following the meeting County Administration reviewed the budget noting that the expenses pertaining to the County of St. Paul were not properly reflected in the Revenue shown in the budget.  Therefore the Town of Elk Point has made some minor revisions to ensure that these numbers are correctly shown.  The resulting expense that is required for the County to budget is $73,950.  It is noted that this amount does not include any capital expenses but is similar to operational expenses in 2011 for this department.  In discussions with the CAO of Elk Point capital expenditures for the Elk Point Fire Department will included a cement apron to the building.  He is estimating County contribution of $20,000.  Capital expenditures will be presented during budget.

7.30

Internet Access for unserviced areas of the County

The AAMDC and AUMA recently published a document called "Connecting the Dots".  This report outlined the areas of the Province that still do not have internet access.  As a result of that study, Alberta Agriculture and Rural Development has announced a funding program "The Final Mile Rural Community Program".  This program is available to municipalities to assist in getting rural broadband coverage to currently unserviced areas.  The County has received a letter fro MCSNet an Internet Service Provider in our area who is interested in providing broadband services to the area of the County of St. Paul that is currently not serviced.   This grant program is funded 75% by the Province with the balance to be funded by the municipality.  MCSNet has indicated that they are willing to pick up the 25% cost that is not funded by the Province if the municipality is willing to apply for the grant.  Grant application must be in by March 31, 2012 in order to be considered.

7.31

Queen's Diamond Jubilee Medal

The County has received correspondence from Vegreville-Wainwright MP Leon Benoit regarding the Queen's Diamond Jubilee Medal.  The letter indicates that Canada would like to recognize citizens who have exhibited distinguished service and/or made a significant achievement to his or her fellow citizens, community or to Canada.  The letter is attached.  Administration has contacted Westlock-St. Paul MP Brian Storseth to see if this program will be available for our constituency.  They are also supporting this program, however they have not formally sent out any letters, they are however accepting nominations through their office in St. Paul.

7.32

In Camera

Item to be presented to Council at the Meeting.

Item to be presented to Council at the Meeting.

7.33

Municipal Census Course - March 13

The 2011 Census has been released this year.  The new census indicates that the County has seen at 1.6% decrease in the number of residents - approximately 100 less people.  This reduction in numbers will adversely affect our grants in the future.  Administration has estimated that the County could see a reduction of MSI Capital funding of approximately $13,000 in 2013.  Municipal Affairs has announced that they will be conducting a course on how to do a Municipal Census.  The last time the County did their own census was in 2005.  The cost of doing this census was $12,700.  Administration is asking Council if they feel that the 2011 Census could be incorrect and if so would it be worth the expense of conducting our own municipal census.  We estimate that the cost would be between $15,000 and $20,000 to do this census.

 

7.34

50th Anniversary

7.35

Date for Public Works Meeting

7.36

Request for Silent Auction Item - Elk Point Fire Department

7.37

-

7.38

-

8.

Correspondence

9.

Reports

9.1

CAO Report

9.2

Joint Health & Safety Minutes

9.3

Highway 36 Committee

9.4

-

10.

Upcoming Meetings

10.1

February 22 @ 10:00 a.m. - MDP Workshop

10.2

February 24 @ 10:00 a.m. - Public Works

10.3

March 2 @ 1:30 p.m. - Round Table Discussions - MLA & Local Municipalities

11.

Financial

11.1

Council Fees

11.2

Listing of Accounts Payable - December & January

11.3

Budget to Actual

12.

Adjournment

13.

Minutes Approval