County of St. Paul No 19

Council Meeting


Meeting #:
5015- 49 Avenue, St. Paul, AB T0A 3A4

In camera items to be presented at the Council meeting.

In Camera

The 2015 Strategic Plan which has been updated for the 2nd quarter is attached.

At the June Meeting, Council was presented with a request from the Elk Point Golf and Country Club for 85 yards of cold mix to repair and upgrade their cart path.  At that time the request was tabled as it was the beginning of construction season and we didn't have any cold mix.  This request was discussed again at the July Public Works Meeting.

At the June 9, 2015 Meeting, Council was presented with a request from the Elk Point Heritage Lodge Auxiliary for funding to assist with the cost of carrying out the activities for their residents.  At that meeting, the request was tabled.


In July, Janice Fodchuk presented this request to the FCSS Board to see if they would provide the Elk Point Heritage Lodge with financial assistance, as it falls within the FCSS mandate.  The FCSS Board denied the request as they feel that if they provide funding for one organization, it could lead to many more requests from all the other lodges/seniors housing within the County.

Alice Herpberger, St. Paul Chamber of Commerce President and Linda Sallstrom, Executive Director, will be in to give a presentation on the activities the Chamber has been involved in.

Ron McConnell and Betty and Bill Nickel, lot owners at Floatingstone will be in to speak with Council about purchasing or leasing MR that their boathouses are encroaching on.  They own lakefront property that have boat houses that were built in the early 1960s.  At that time, the boat houses were partly situated on county land as the lake was high and people put their boats directly into the lake from their boat houses.  This has all come to light, as some of the lake lot owners try to sell their property, but are having trouble because the boathouses are encroaching on County property.


Some of the lot owners have been in contact with the Planning Department and Krystle has recommended that they meet with Council to see if Council will entertain the idea of selling or leasing the property that their boathouses are encroaching on.  If Council agrees to go to lease or sell the MR that their boathouse is encroaching on, the property would have to be subdivided and de-designated which would include a bylaw and a public hearing.

At the July meeting, Council gave first reading to Bylaw No. 2015-17, which is a bylaw to amend LUB Bylaw No. 2013-50 as it relates to rezoning 2 acres in PNW 33-55-3-W4 from Agricultural to Industrial Commercial.  The owner is proposing to build a cardlock at this location.


Bylaw No. 2015-17 was advertised in the Elk Point Review the weeks of July 28th and August 4th and the adjacent landowners were notified via letter post.


A public consultation was held on August 4th and six people attended.


Krystle Fedoretz will attend this Public Hearing.


At the June Meeting, Council gave first reading to bylaw No. 2015-15, which is a bylaw to close a portion of road allowance located between SE 6-60-11-W4 and NE 31-59-11-W4 from Range Road 115 west 420 metres.


A Public Hearing has been advertised for 1:15 p.m. to discuss Bylaw No. 2015-15.  The landowners want to consolidate it with the NE 31-59-11-W4 as they have dugouts on the road allowance which serve as a water source for their farm.


Following the Public Hearing, Bylaw No. 2015-15 will be forwarded to the Minister of Transportation for approval.  Then it will be brought back to Council to consider second and third reading.

The Chamber of Commerce is requesting if Council wants to purchase a table of 8 at $300 for the Rodeo Week Kick-off Supper scheduled for August 31st.  In the past, the County has purchased a table of 8, however not all the tickets were used and the table sat empty during the supper.


Any cash sponsorship received will contribute directly to the cost of the event and any merchandise gifted would be utilized as door prizes.

The Alberta Rural Municipal Administrators Association 2015 Conference will be held September 9 - 11, 2015 in Wetaskiwin.

The MGB Assessment Review Board Refresher Workshop will be held September 16, 2015 in Edmonton.  Members of the Assessment Review Board must take the refresher course every two years.

The Northern Lights Library System Annual Conference will be held September 17 & 18, 2015 in Elk Point.

Reeve Upham has received an invitation for an All-Nations Leaders V.I.P. dinner on Wednesday, October 14 in Lloydminster.  The V.I.P. dinner will start with a Summit with a goal to bring together Indigenous and Non-Indigenous businesses, communities and individuals towards the goal of forming partnerships for economic and social advantages.  The guest speaker is Chief Clarence Louie of the Osoyoos First Nations who will speak about how his Nation came up from rags to riches.  Tickets for the VIP dinner are $50.  Reeve Upham has expressed interest in attending this event.

The Elk Point Grandparent Celebration Committee will be holding their Annual Grandparent's Day Walk on September 13, 2015.  Students in the Elk Point schools and Elk Point Communtiy Members will be collecting pledges to raise money for the Elk Point Pioneer Circle utilities, the Heritage Lodge Auxiliary for operational costs of the Handi-Van Bus and Elk Point School Breakfast Program.


The Grandparent's Day committee will be awarding prizes to students who participate with artwork or writing expressing their pride and gratefulness for their grandparents.  The Committee is requesting a donation to assist with their celebration.


The County has provided a $200 donation for the Grandparent's Day walk since 2012.

The Lac Bellevue Legion Campground has only one rural address but has multiple rental lots under that rural address.  Therefore, Administration decided that any gravel orders made directly by the Lac Bellevue Legion would be charged at $15/yard for the first 20 yards and that all lot owners within the Legion Campground would be charged $25/yard for any gravel they order.


Bonnie Allen owns Lot A17 at the Lac Bellevue Legion.  She called the Public Works Shop to order gravel and she was quoted $15/yard instead of the $25/yard. When she called around to compare prices, the County was the lower price so ordered the gravel, based on the price of $15/yard that she was quoted.  When she received her bill, she was charged $25/yard.  She is now requesting that her bill be reduced to $15/yard as that is the price she was quoted.


After we received this letter from Ms. Allen, we clarified the rates for the lot owners at the Lac Bellevue Legion Campsite, with the staff at Public Works.  We are uncertain whether or not there were other lot owners at the Legion Campground who were quoted $15/yard or if Ms. Allen was the only one.

We have received a request from Gloria Parsons to cancel the penalties in the amount of $9.75.  She sent her payment via e-transfer, however the County's bank account it not set up so that we can accept payments via e-transfers.  We tried to get ahold of Mrs. Parsons to tell her we could not accept her payment, however we do not have a phone number on file and the email we received with the payment information did not contain her contact information.  When her e-transfer expired she was notified by her bank that the County could not accept her payment, however it was after June 30th, so penalties had already been applied to her account.


Policy ADM-107 allows a council to waive penalties under extraordinary circumstances.


Section 347 of the M.G.A. allows a Council to cancel or refund all or part of a tax.

At the July Meeting, Josh Prowse made a presentation to Council requesting to purchase the road allowance located between the E 1/2 15-57-6-W4 and the W 1/2 14-57-6-W4 as the grade of the road is steep and it only serves as an access to his property.  He would like to purchase the road allowance so he can gate it and deter traffic from travelling on the steep road.


Bylaw No. 2015-19, which is a bylaw to cancel a portion of Road Plan 3445BM is now being presented to Council for first reading.  After first reading, a public hearing will be held and then the bylaw must be approved by the Minister of Transportation before being presented to Council for second and third readings.

Bylaw No. 2015-20 is being presented to Council to amend Land Use Bylaw No. 2013-50 as it relates to rezoning 10 acres in PSE 5-58-9-W4 from Agricultural to Country Residential One (CR1). The applicant wants to subdivide the yardsite out.


After first reading, the Bylaw must be advertised according to Section 606 of the M.G.A. and a public hearing held according to section 230 of the M.G.A. The adjacent landowners will be notified of the proposed rezoning.  The Town of St. Paul will also be notified as it falls within the St. Paul IDP.  The zoning under the IDP is correct.


The applicant will also be required to hold a public consultation prior to the public hearing being held.

At the October 9, 2012 Council meeting, Terry Strom and Pam Helm, on behalf of their parents Walter and Roberta Ritchie and their aunt Beatrice Ritchie made a presentation requesting that Council consider upgrading the road which leads to SE 18-60-10-W4 so that they could subdivide the property into two 80 acre parcels, north and south.  The existing road would only serve as an access to the south half of the property, leaving the north half without an access.  The request was not approved.


They are now requesting that Council consider upgrading the dirt road immediately south of the SE 18-60-10-W4 for approximately 1/4 mile to the centre of the property.  They could then subdivide the property into east and west parcels and each parcel would have access.

In September 2013, Council discussed increasing the rate for land purchase easements from $900 to $1,300 based on an average of agricultural land values.   Council agreed to the new rate effective January 1, 2014 and has been used by administration however we forgot to include it on the agenda at that time.

Attached is a Sub-lease Agreement between the County of St. Paul and the Town of Elk Point for part of the Eco Centre Building located at 5001 Railway Avenue in the Town of Elk Point, to be utilized for the FCSS office.  It is a 5 year lease with an option for an additional 10 years.

Bump Energy Services in Elk Point has applied for a Sewage Disposal Contract.  They are vacuum, combo, pressure, hydrovac company operating out of Elk Point and are looking to expand their business during this slow economy.  They are exploring the option of converting one of their units to a sewage disposal unit.

The St. Paul Fish and Game Association is requesting the installation of two small road signs along highway 29 at Rge Rd 81 to indicate the location of their shooting range.  The St. Paul Fish and Game Association is prepared to purchase the signs and install them.  As the sign is along a secondary highway, the request will need to be submitted to Alberta Transportation for approval after it is approved by Council.

Currently, Canadian Natural Resources Limited (CNRL) is working with Alberta Environment and Parks to remain in compliance with several regulations regarding water diversion from the North Saskatchewan River. Currently, CNRL permits agricultural producers and the County of St. Paul No. 19 to access water from CNRL's water diversion point and this will no longer be permitted by Alberta Environment and Parks. To bring CNRL into compliance and to ensure that water will be made accessible to those agricultural producers requiring water and for municipal purposes including fire suppression and dust control, Alberta Environment and Parks recommended that the County of St. Paul No. 19 apply for a temporary diversion license. CNRL formally made a presentation to Council at the Public Works Committee meeting on July 28th, 2015 regarding their water diversion practices and requested that the County apply for a temporary diversion license. Since these diversion points are located within the County of Vermilion River and in close proximity to the County of Two Hills, these two municipalities have been notified of the County of St. Paul's intentions and both Counties have no concerns with this temporary diversion license proceeding. 

At the July Public works meeting, Council was informed that the Iron Horse Grooming Foundation received a $50,000 matching grant from the Provincial Government as part of their Alberta Recreation Trails Program.  The grant is to replace the Texas gates on the Iron Horse Trail.


They received a donation of pipe and trucking from B & R Eckels which will be used as part of their matching dollars for their grant.  The Iron Horse Grooming Foundation is now requesting that the County install the new gates, and they will use the work in kind as matching dollars towards their grant.

At the July Public Works Meeting, Council discussed holding an appreciation luncheon on September 16 for the oil companies who have contributed towards the Murphy Road. 

In order to get in the next cycle of funding under the Water For Life grant, Council may want to consider submitting a letter to Alberta Transportation requesting Phase 2 of the Water for Life Project, which would be to supply water to the Hamlet of Mallaig.



The next zone meeting will be held September 25th at 9:30 a.m. in Kinsella Community Hall.  Deadline to reply is August 31st.