County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, December 09, 2014
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

The 636th meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:05 a.m., Tuesday, December 9, 2014 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Glen Ockerman	Division 1
Councillor Dwight Dach	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Frank Sloan	Division 5
Councillor Laurent Amyotte	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Assistant CAO
Phyllis Corbiere	Executive Assistant
Leo deMoissac	Public Works Superintendent
Kyle Attanasio	Director of Legislative & Comm. Ser.
Janice Huser	St. Paul Journal

2.

Minutes

• Resolution #CM20141209.1001

  Motion to approve minutes of the November 10, 2014 Council Meeting as presented.

  Carried

3.

Bank Reconciliation

• Resolution #CM20141209.1002

  Motion to adopt the Bank Reconciliation for the month ending November 30, 2014.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

The following additions were made to the agenda:

7.30  Rescue Tools For St. Paul Fire Department

7.31  Mallaig Arena Contract

7.32  Elk Point Sr. Centre Parking Area

7.33  Plaque for Historic School Site - King George Plaque

9.2  RUSA Conference

• Resolution #CM20141209.1003

  Motion to adopt the agenda for the Regular Meeting of Council for Decdember 9, 2014 with the above noted additions.

  Carried

5.

Business Arising from Minutes

6.

Delegation

6.1

11:00 a.m. - Jerrid Pasitney, Manager - St. Paul Golf Club

Louis Levasseur, Jean Langevin, Fred Skawronski, Goerge Parrot and Jerrid Pasitney with the St. Paul Golf Club were admitted to the Council Room at 11:00 a.m. to give an overview of who they are, what they've done in the past and changes they are proposing.

 

They operate as a non profit organization run by a volunteer board and expanded to an 18 hole golf course approximatley 10 years ago.  At that time their revenue increased by 1.4% but their expenses doubled.  They also operate the pro-shop and the restaurant to increase their revenues.

 

They then advised Council that they are applying for a CFEP grant of $62,226 to repair their irrigation system and are seeking assistance from both the Town and the County.  The Town of St. Paul has agreed to a $20,000 grant and will also provide some inkind work.  They have also applied for a federal Labour grant of $20,000.

 

Mr. Pasitney then requested a yearly cash contribution of $50,000 from the County and advised that they will be putting the same request forward to the Town of St. Paul.  He also requested a letter of support to accompany their CFEP grant application.

 

Following their presentation, the delegation left the Council Room at 11:42 a.m.

• Resolution #CM20141209.1050

  Motion to provide the Golf Course with a letter of support for the CFEP Grant for funding to repair the irrigation system.

  Carried
• Resolution #CM20141209.1051

  Motion to defer the request for an annual funding contribution of $50,000 to Budget.

  Carried

6.2

10:30 a.m. - Public Hearing - Bylaw No. 2014-31 - Amend LUB Rezone PSE 25-56-7-W4

Reeve Upham declared the Public Hearing open at 10:31 a.m.

 

Krystle Fedoretz informed Council that the public hearing has been advertised according to section 203 of the M.G.A. and the adjacent landowners were notified via letterpost.

 

She then informed Council that the purpose of the public hearing is to discuss Bylaw No. 2014-31, which is a bylaw to amend Bylaw No. 2013-50 as it relates to rezoning PSE 25-56-7-W4 from Agricultural to Country Residential One (CR1).

 

No was no one present to speak in favor of or in opposition to the proposed rezoning.  There were no written submissions in favor of or in opposition to the proposed bylaw.

 

Reeve Upham declared the Public Hearing closed at 10:32 a.m.

• Resolution #CM20141209.1026

  Motion to adjourn the meeting and proceed to Public Hearing scheduled for 10:30 a.m. to discuss Bylaw No. 2014-31, which is a bylaw to amend Land Use Bylaw No. 2013-50 as it relates to rezoning PSE 25-56-7-W4 from Agricultural to Country Residential One (CR1).

  Carried
• Resolution #CM20141209.1027

  Motion to give second reading to Bylaw No. 2014-31.

  Carried
• Resolution #CM20141209.1028

  Motion to give third reading to Bylaw No. 2014-31.

  Carried

7.

New Business

7.1

St. Paul Junior Curling Association

• Resolution #CM20141209.1004

  Motion to approve a $300 donation for the St. Paul Junior Curling Association.

  Carried

7.2

Elk Point Recreation Grants

• Resolution #CM20141209.1005

  Motion to allocate the Elk Point Recreation Grants funds as follows:

  -  $13,333.33 - A.G. Ross Arena

  -  $13,333.33 - C.G. Baker Riding Arena

  -  $13,333.33 - Curling Rink

  -  $5,000 - Elk Point Minor Ball

  Carried

7.3

St. Paul Region Search & Rescue Society

• Resolution #CM20141209.1006

  Motion to authorize the St. Paul Search & Rescue Team to use the lower level board room in the County office on the third Wednesday night of every month, free of charge.

  Carried

7.4

December Public Works Meeting

• Resolution #CM20141209.1007

  Motion to cancel the December 23rd Public Works Meeting, as per section 193(3) of the M.G.A.

  Carried

7.5

Date for Salary Negotiations

• Resolution #CM20141209.1008

  Motion to schedule the Salary Negotiations meeting for Thursday, January 8, 2015 at 1:00 p.m.

  Carried

7.6

Emerging Trends Municipal Law Seminar - February 12

• Resolution #CM20141209.1009

  Motion to approve all of Council, Sheila Kitz, Tim Mahdiuk and other staff members as approved by administration to attend the Brownlee LLP law seminar on Thursday, February 12, 2015 in Edmonton.

  Carried

7.7

National Advance Certificate & Local Authority Administration (NACLAA)

• Resolution #CM20141209.1010

  Motion to approve Kyle Attanasio to complete Levels 1 and 2 of the National Advanced Certificate and Local Authority Administration Courses certificate, as per Policy Per-8.

  Carried

7.8

2015 Interim Municipal Budget

• Resolution #CM20141209.1011

  Motion to approve the interim budget for the year 2015, as per section 242(2) of the M.G.A.

  Operating Revenues - $29,900,000

  Operating Expenditures - $24,900,000

  Capital - $5,000,000

  Carried

7.9

2015 Library Board Budget

• Resolution #CM20141209.1012

  Motion to approve the County Library Board's request for funding in the amount of $118,954.82, to be paid from the 2015 budget.

  Carried

7.10

Bylaw No. 2014-36 - Borrowing Bylaw - Master Card Account

• Resolution #CM20141209.1013

  Motion to give first reading to Bylaw No. 2014-36, Master Card Borrowing Bylaw.

  Carried
• Resolution #CM20141209.1014

  Motion to give second reading to Bylaw No. 2014-36.

  Carried
• Resolution #CM20141209.1015

  Motion to present Bylaw No. 2014-36 at this meeting for third and final reading.

  Carried Unamimously
• Resolution #CM20141209.1016

  Motion to give third and final reading to Bylaw No. 2014-36.

  Carried

7.11

County Credit Cards

• Resolution #CM20141209.1017

  Motion to approve Dennis Bergheim, Phyllis Corbiere, Janice Fodchuk, Leo deMoissac and DD Skawronski for a County Credit Card for the 2015 calendar year, as per policy ADM-77.

  Carried

7.12

Bylaw No. 2014-37 - Borrowing Bylaw - Current Expenditures

• Resolution #CM20141209.1018

  Motion to give first reading to Bylaw No. 2014-37, Short Term Borrowing for Current Expenditures.

  Carried
• Resolution #CM20141209.1019

  Motion to give second reading to Bylaw No. 2014-37.

  Carried
• Resolution #CM20141209.1020

  Motion to present Bylaw No. 2014-37 at this meeting for third and final reading.

  Carried Unamimously
• Resolution #CM20141209.1021

  Council to give third reading to Bylaw No. 2014-37.

  Carried

7.13

Bylaw No. 2014-38 - Loan Guarantee on Behalf of the Elk Point Regional Allied Arts

• Resolution #CM20141209.1022

  Motion to give first reading to Bylaw No. 2014-38, which is a bylaw to guarantee 50% of the $300,000 line of credit with Servus Credit Union on behalf of the Elk Point Regional Allied Arts Society.

  Carried
• Resolution #CM20141209.1023

  Motion to give second reading to Bylaw No. 2014-38.

  Carried
• Resolution #CM20141209.1024

  Motion to present Bylaw No. 2014-38 at this meeting for third and final reading.

  Carried Unamimously
• Resolution #CM20141209.1025

  Motion to give third reading to Bylaw No. 2014-38.

  Carried

7.14

Fee Schedule Bylaw - 2014-39

• Resolution #CM20141209.1029

  Motion to give first reading to Bylaw 2014-39, Fee Schedule Bylaw.

  Carried
• Resolution #CM20141209.1030

  Motion to give second reading to Bylaw 2014-39.

  Carried
• Resolution #CM20141209.1031

  Motion to present Bylaw 2014-39 at this meeting for third and final reading.

  Carried Unamimously
• Resolution #CM20141209.1032

  Motion to give third and final reading to Bylaw 2014-39.

  Carried

7.15

Road Cancellation - Road Plan 3767EO in NE 19-56-10-W4

• Resolution #CM20141209.1033

  Motion to approve the resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Chapter M26.1, Revised Statues of Alberta 2000, as amended.

   

  WHEREAS, Council has determined that the lands hereafter described are no longer required for public travel.

   

  THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described roads, subject to rights of access granted by other legislation or regulations:

   

  All that portion of Road Plan 3767EO in NE 19-56-10-W4 containing 0.47 hectares (1.15 acres) more or less, excepting thereout all mines and minerals.  Cancelled portions to be consolidated with respective titles.

  Carried

7.16

Road Cancellation - Road Plan 2907TR in SE 29 & SW 28-62-10-W4

• Resolution #CM20141209.1034

  Motion to approve the resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Chapter M26.1, Revised Statues of Alberta 2000, as amended.

   

  WHEREAS, the lands hereafter described are no longer required for the public travel.

   

  THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described roads, subject to rights of access granted by other legislation or regulations:

   

  All that portion of Road Plan 2907TR located in SE 29-62-10-W4 and SW 28-62-10-W4 containing 3.66 acres more or less, excepting thereout all mines and minerals.  Cancelled portions to be consolidated with respective titles.

  Carried

7.17

Road Cancellation - Road Plan 3472NY in NW 15-56-7-W4

• Resolution #CM20141209.1035

  Motion to approve the resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Chapter M26.1, Revised Statues of Alberta 2000, as amended.

   

  WHEREAS, Council has determined that the lands hereafter described are no longer required for public travel.

   

  THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described roads, subject to rights of access granted by other legislation or regulations:

   

  All that portion of Road Plan 3472NY in NW 15-56-7-W4.  Excepting thereout all mines and minerals.  Cancelled portions to be consolidated with respective titles.

  Carried

7.18

Road Cancellation - Road Plan 297EO in NW 24-56-6-W4

• Resolution #CM20141209.1036

  Motion to approve the resolution of the County of St. Paul No. 19 for the purpose of closing to public travel and cancelling a portion of a public highway in accordance with Section 24 of the Municipal Government Act, Chapter M26.1, Revised Statues of Alberta 2000, as amended.

   

  WHEREAS, Council has determined that the lands hereafter described by the existing road plan are no longer required for the travelling public due to the existence of an alternate route,

   

  WHEREAS, the County of St. Paul No. 19 will register the new survey road plan.

   

  THEREFORE, be it resolved that the Council of the County of St. Paul No. 19 does hereby close the following described roads, subject to rights of access granted by other legislation or regulations:

   

  All that portion of Road Plan 297EO in NW 24-56-6-W4 containing 0.898 hectares (2.22 acres) more or less excepting thereout all mines and minerals.  Cancelled portions shall be consolidated with respective titles.

  Carried

7.19

Request for Access to NW 32-62-10-W4

• Resolution #CM20141209.1037

  Motion to deny the request to build an access to PNW 32-62-10-W4 as the statutory road allowance where the road would be built is in Lac La Biche County.

  Carried

7.20

Bylaw No. 2014-34 - Amend LUB - Rezone S 1/2 PSE 6-57-6-W4

• Resolution #CM20141209.1038

  Motion to give first reading to Bylaw No. 2014-34, as it relates to rezoning 18.9 acres in  S1/2 SE 6-57-6-W4 from Agricultural to Industrial/Commercial.

  Carried

7.21

Bylaw No. 2014-40 - Amend LUB - Wording Changes

• Resolution #CM20141209.1039

  Motion to give first reading to Bylaw No. 2014-40, which is a Bylaw to amend Land Use Bylaw No. 2013-50.

  Carried

7.22

Bylaw No. 2014-41 - Amend Bylaw No. 2014-20

• Resolution #CM20141209.1040

  Motion to give first reading to Bylaw No. 2014-41, which is a bylaw to amend Bylaw No. 2014-20.

  Carried
• Resolution #CM20141209.1041

  Motion to give second reading to Bylaw No. 2014-41.

  Carried
• Resolution #CM20141209.1042

  Motion to present Bylaw No. 2014-41 at this meeting for third and final reading.

  Carried Unamimously
• Resolution #CM20141209.1043

  Motion to give third reading to Bylaw No. 2014-41.

  Carried

7.23

2014 Summary of Donations

• Resolution #CM20141209.1044

  Motion to file the 2014 Summary of donations as information.

  Carried

7.24

Regional Emergency Management Mutual Aid Agreement

• Resolution #CM20141209.1045

  Motion to ratify the Regional Emergency Management Mutual Aid Agreement with the Town of St. Paul, Town of Elk Point and the Summer Village of Horseshoe Bay.

  Carried
• Resolution #CM20141209.1046

  Motion to appoint Darlene Smereka as Finance Officer for the County of St. Paul under the Regional Emergency Management Plan.

  Carried

7.25

Request for Letter of Support - Mallaig Legion

• Resolution #CM20141209.1047

  Motion to provide the Mallaig Legion with a letter of support in principle to accompany their CFEP Grant application for funding to rebuild the old part of their hall which includes the kitchen, bar and entrance and is the third stage of their renovation project.

  Carried

7.26

Letter - Ambulance Society

• Resolution #CM20141209.1048

  Motion to ratify the letter of support dated November 26, 2014 to Alberta Health Services, which states that the County of St. Paul supports the Proposed AHS direct delivery model.

  Carried

7.27

Monthly Water Fee for New Water Lines

• Resolution #CM20141209.1049

  Motion to deny the request to cancel the contract with the landowner of SE 24-57-9-W4 for the water service along the Elk Point-St. Paul Water line and to defer the request from the owner of SW 14-59-11-W4 along the Ashmont-Lottie Lake Water line pending more information.

  Carried

7.28

Water Line from Spedden

• Resolution #CM20141209.1052

  Approval to commence the engineering with Urban Systems for approximately $870,000  for the water transmission line from Spedden to Ashmont.  This is a scope change on the project.

  Carried

7.29

In Camera

• Resolution #CM20141209.1063

  Motion to go in camera as per section 27 of the FOIP Act.  Time: 12:28 p.m.

  Carried
• Resolution #CM20141209.1064

  Motion that Council return to an open meeting at 12:35 p.m..

  Carried
• Resolution #CM20141209.1065

  Motion to enter into an agreement with Mr. Holley that will provide him payment at the Council approved rate of $1,300 per acre for the unregistered road allowance and land up to the property line, as well as additional right of way for future road widening along the north south road and east west road.

  Carried

7.30

Rescue Tools for Fire Department

• Resolution #CM20141209.1053

  Motion to provide $7,500 to the St. Paul Fire Department to assist with the purchase of a used set of Jaws of life.

  Carried
• Resolution #CM20141209.1054

  Motion to transfer the funding to the Fire budget to cover the cost of the Jaws for life.

  Carried

7.31

Mallaig Arena Contract

Councillor F. Sloan left the meeting at 11:53 a.m.

Councillor Frank Sloan entered the meeting at 11:55 a.m.

• Resolution #CM20141209.1055

  Motion to enter into an Employment and Payroll Services Contract with the Mallaig & District Agricultural Society and Recreation Association for Arena Caretaker Staff from November 1, 2014 to April 15, 2015.

  Carried

7.32

Elk Point Senior Centre Parking Area

• Resolution #CM20141209.1056

  Motion that the Public Works Superintendent look at the old house purchased by the Elk Point Seniors Centre and provide an estimate of what it would cost to demolish the house and turn the vacant lot into a parking lot and also to determine if any work can be done in kind to reduce the actual costs to the Seniors Centre.

  Carried

7.33

Plaque for Historic School Site - King George

• Resolution #CM20141209.1057

  Motion to table the request for a bronze plaque for the King George Historical School Site for more information on how many school sites there are in the County that are both developed and undeveloped.

  Unknown:

7.34

-

8.

Correspondence

9.

Reports

9.1

CAO Report

• Resolution #CM20141209.1058

  Motion to accept the CAO Report as presented.

  Carried
• Resolution #CM20141209.1059

  Motion that the County Office will close at noon on Christmas Eve and New Years Eve, for 2014.

  Carried

9.2

MD of St. Paul Foundation

10.

Upcoming Meetings

10.1

Dec. 11 & 12 @ 10:00 a.m. - Strategic Planning

10.2

Meeting With County of Two Hills re Urban Systems Feasibility Study-Date TBA

11.

Financial

11.1

Listing of Accounts Payable

• Resolution #CM20141209.1060

  Motion to file the listing of Accounts Payable as circulated:

  Batch	Cheque Date	Cheque Nos.	Batch Amount
  18120	Nov. 10, 2014	20997-21078	$399,954.55
  	VOID	21079
  18142	Nov. 19, 2014	21080-21163	$664,972.01

  Carried

11.2

Council Fees

• Resolution #CM20141209.1061

  Motion to approve the Council Fees for the Months of November and December, 2014 as circulated.

  Carried

11.3

Budget to Actual

• Resolution #CM20141209.1062

  Motion to approve the budget to actual as of November 30, 2014.

  Carried

12.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  12:33 p.m.

 

These minutes approved this 13th day of January, 2015.

 

________________________           ____________________________

Reeve                                                       Chief Administrative Officer