County of St. Paul No 19

Public Works Meeting

Minutes

Meeting #:
Date:	Tuesday, May 22, 2018
Time:	10:00 A.m. - 10:00 A.m.
Location:	Board Room

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1.

Call to Order

The Public Works Meeting of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:07 a.m., Tuesday, May 22, 2018 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Darrell Younghans	Division 1
Councillor Kevin Wirsta	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Dale Hedrick	Division 5
Councillor Laurent Amyotte	Division 6
Sheila Kitz	CAO
Mark Chileen	Director of Public Works
Ken Warholik	Assistant Public Works Superintendent
Bryan Bespalko	Public Works Supervisor
Tony Devlin	Public Works Supervisor
Tim Mahdiuk	Director of Community Services
Kyle Attanasio	Director of Corporate Services
Phyllis Corbiere	Executive Assistant
Keith Kornelson	Ag Fieldman
Kaitlyn Kenney	Municipal Intern
Hailey Gish	Municipal Intern

Council observed a moment of silence in honor of former Councillor Frank Sloan. 

2.

Minutes Approval

• Resolution #PW20180522.1001

  to approve minutes of the April 24, 2018 Public Works Meeting with the following amendment:

  • Resolution PW20180424.1010 - insert "carried"
  Carried

3.

Addition to Agenda and Acceptance of Agenda

The following addition was made to the agenda:

12.14  Tax Rate Bylaw

• Resolution #PW20180522.1002

  to adopt the agenda for the May 22, 2018 Public Works Meeting with the above noted addition.

  Carried

4.

Staff

4.1

Seasonal Staff

Mark Chileen, Director of Public Works, informed Council that all seasonal staff have been hired.

5.

Road and Bridge Construction

5.1

Road and Bridge Construction in Progress

Council discussed the following items:

• Camp Lake Road repairs are complete including borrow reclamation. 
• On the final stages of cleanup on the Owlseye Road and 103 North.
• Elk Point truck fill dirt work complete.
• Reclaiming Kinjerski gravel pit (cemetery side only) complete.
• Subcut on the Richland Road started.
• Finishing Stoney Lake parking lot
• Lafond waste water road (RGE RD 564) to start in June
• Approach construction to start
• Wood (AMEC) will be performing geotechnical testing on May 23rd on the Moosehills Road.

5.2

Maintenance

Ken Warholik reported on the following:

• Repairing wash outs and culvert/bridge issues.
• Iron Horse trail wash out repair near Russ’ RV to be completed this week.
• Pot hole repair started May 2nd
• Gravel haul to wash outs and soft spots. 
• Gravel haul on Northern Valley and other locations
• Street sweeping is complete in Mallaig; Ashmont still to be done
• Sign and delineator repairs ongoing
• Looking at repairs required on pavement in subdivisions (waiting for locations to dry before repair).

6.

Oiling

6.1

Cold Mix

• Crews will be working North of Mallaig and on Willow Range Road. 
• Public Works will contact the local Councillor when crews move into their areas.

7.

Dust Controls

7.1

Dust Controls

• Started dust controls with MG 30 on May 9^th will continue working through the list.  Public Works has changed the way they are doing dust controls - they are now blading before applying MG30.
• Evergreen Road (RR 104) completed to the first gate - will be paid by Evergreen.
• Poulin Road completed

8.

Gravel & Crusher

8.1

Crusher/Gravel

• Gravel exploration on Priority 1 locations completed with back hoe in the Mallaig area
• Agreements secured.  Exploring in the North end of county as well as strategic locations around Lac Sante area.  Looking for gravel for Lafond Sewage road.
• Golden Gate SML expansion in progress waiting on approvals.
• Crusher finished at Miller pit screening out sand from ¾ gravel crushed before we had Jaw Screener. Results in sieve show that we removed a high percentage of clay and sand.
• Crusher moved to Richland to crush out road allowance for road construction.

8.2

Gravel Sales - 20 cubic yard limit

9.

Mulcher

9.1

Mulching/Chipping

• Mulching to start Aug 16^th after Migratory bird season.
• Chipping done in parks

10.

Parks

10.1

Parks

Tim Mahdiuk, reported that the parks were opened for the long weekend.  Lac Bellevue was at capacity and the other parks were 3/4 full.  

11.

Subdivision and Hamlet

11.1

Subdivisions and Hamlets

• Drainage issues south of Lots 1-5, Block 1, Plan 1005EO in the hamlet of Mallaig.
• Water flowing over oiled road by Lac St. Cyr

12.

Other

12.1

Water/Sewer

• Ashmont to Mallaig water line update - on schedule
  • Beretta fusing pipe (~5km fused already)
  • Drilling planned to start this week (4 drilling crews)
• Ashmont Truckfill station is operational. Accepting credit card payments as well as residents setting up pre-paid accounts.
• Lafond Sewage Transfer Station
  • Working with USL and County of Two Hills on fee schedule for users.
  • Scheduled to open after road construction is completed.

• Riverview Water/Sewer
  • Meet with K+S Windsor Salt about Riverview water and sewer in the middle of May.
  • Working on options for replacement of services
  • Meeting scheduled with residents for May 29^th

12.2

Shop and Equipment

• Tractor trucks purchased, expected delivery is end of June.
• Wobble packers purchased
• Front mount mower received.
• Scraper transmission issue resolved.  Will be down until end of the month.
• Failure Analysis training through Finning was well received by employees.

12.3

Industry Liaison

• Met with CNRL regarding road issues to repair.
• Meeting has been planned with CNRL foremen to assess road conditions.
• Industry has been notified of Moosehills lane closure on May 23^rd.
• Discussion on current Road Use Agreements - Administration to check what other municipalities are doing and get legal opinion.

12.4

Environmental

Nothing new to report

12.5

Chip Seal Tender

• Resolution #PW20180522.1004

  to accept the tender of $157,166 from Westcan Seal Coating for 2 miles on the Richland Road (W of 16, 21-56-7-W4).  

  Carried

12.6

Enhanced Policing

Motion by Councillor Maxine Fodness to submit a request to the ADM, Public Security Division for enhanced policing for 60 hours on the July, August and Sept. long weekends at a cost of $5,100 on a trial basis. 

• Resolution #PW20180522.1005

  Councillor Cliff Martin requested a recorded vote

  Defeated
• Resolution #PW20180522.1006

  that administreation bring back more information on enhanced policing to the June Council Meeting. 

  Carried

12.7

Alberta Methane Regulations Public Consultations

• Resolution #PW20180522.1007

  that administration draft a response that aligns with Alberta HUB and CNRL regarding the County's concerns with the draft methane regulations.  

  Carried

12.8

Boscombe Hall Request for funding

• Resolution #PW20180522.1008

  to approve a $12,000 grant for the Boscombe Community Association and provide a letter of support to accompany their CIP grant application for funding to replace the roof and lighting in the hall.    

  Carried

12.9

Request for Grant - Mann Lakes Golf Course

• Resolution #PW20180522.1009

  to approve a 2018 operating grant in the amount of $5623.89, being the municipal portion of the property taxes on Lot 1, Block 1, Plan 0524467 in SE 7-60-10-W4.  

  Carried

12.10

Request to Waive Permit Fees

• Resolution #PW20180522.1010

  to deny the request from the owner of Lot 4, Plan 0024441 in SE 20-62-10-W4 to waive the building permit and development permit fees for additions to his mobile home, and that administration work with the landowner to set up a payment plan to pay for the permit fees.   

  Carried

12.11

Bluebird Beach Association

• Resolution #PW20180522.1011

  to deny the request from the Blue Bird Beach Association for the County to place a bin on their property from June to September, and that administration look at a more suitable location for the bin.  

  Carried

12.12

St. Paul Ukrainian Catholic Cemetery

• Resolution #PW20180522.1012

  that the County remove the pile of clay from the St. Paul Ukrainian Catholic Cemetery located on NW 6-58-9-W4 and deliver two loads of black dirt at no cost. 

  Carried

12.13

Open Bids for ASB Equipment

Tenders for the following equipment which were advertised for sale were opened in the presence of Council:

• 2012 Rev 150 Degelman Mower
• 2008 Wheatheart 13 HP High and Heavy Hitter Post Pounder
• 2007 Hi Hog Portable Loading Chute
• Sitrex 500 Pull Type Spreader
• Quad Mounted Spreader

Keith Kornelson, Ag Fieldman, left the Council Room at 10:45 a.m. 

• Resolution #PW20180522.1003

  to accept the highest tender on the ASB Equipment as follows:

  2012 Rev 150 Degelman Mower	$7,555	Fred Lawrence
  2008 Wheatheart 13 HP Post Pounder	$7,334	Winn Contracting
  2007 Hi Hog Portable Loading Chute	$3,000	Steven Scott
  Sitrex 500 Pull Type Spreader	$   710	Dale Zalaski
  Quad Mounted Spreader	$   200	Andrew Yaremko

  Carried

12.14

Tax Rate Bylaw

Reeve Upham recessed the meeting at 12:25 p.m. and reconvened the meeting at 1:05 p.m. with all members of Council present.

• Resolution #PW20180522.1013

  that administration send a letter to the Minister of Municipal Affairs requesting a Ministerial Order to correct Tax Rate Bylaw 2018-06

  Carried

12.15

-

12.16

-

12.17

-

13.

In Camera

In Camera

Staff - Sheila Kitz, Kyle Attanasio, Phyllis Corbiere, Kaitlyn Kenney and Hailey Gish remained in the Council Room during the in camera discussions to be available to provide feedback to Council if required.

• Resolution #PW20180522.1014

  to go in camera as per Division 2, Part 1, Section 23 of the FOIP Act to review draft policies and Section 21 intergovernmental relations. 

  Time:  1:05 p.m.

  Carried
• Resolution #PW20180522.1015

  that Council return to an open meeting at 2:37 p.m.

  Carried

14.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  2:37 p.m.

 

These minutes approved this 26th day of June 2018.

 

 

___________________________       __________________________

Reeve                                                  Chief Administrative Officer