County of St. Paul No 19

Council Meeting

AGENDA

Meeting #:
Date:	Tuesday, October 09, 2012
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

2.

Minutes

3.

Bank Reconciliation

4.

Additions to Agenda and Acceptance of Agenda

5.

Business Arising from Minutes

5.1

Mallaig Sanitary Disposal

County Council at their September Council meeting tabled the construction of a truck dumping station to be added to the Mallaig lagoon in order to address the concerns that were brought forward by the notification sent out to residents.  Based on the concern regarding access to the lagoon - that being the use of a back alley to get to the lagoon, Council directed Administration to pursue alternative routes of access to the lagoon.  At the Public Works Meeting in September, Public Works staff informed Council that they had contacted the lot owner west of the lagoon to determine if the County could obtain a long term lease through the property in order to access the lagoon by private sewage haulers.  The lot owner may be interested in signing an agreement.  When an agreement is developed and ready for Council approval, Administration will bring it back for resolution.

5.2

Shamrock Valley Enterprises - request for water connection

County Council tabled the request from Shamrock Valley Enterprises Ltd. for a connection to the water transmission line running from St. Paul to Elk Point in order to have it addressed at the Elk Point/St. Paul Regional Water Commission meeting.  This connection was put on the Commission's agenda and a scope change to include a Co-op water valve near the Elk Point Water Treatment Plant was approved.  Following the Commission meeting, the engineer for the project, ISL informed the Commission that he could put in the connection.  Currently the addition of the connection has been approved by Alberta Transportation for funding and has gone to the contractor for pricing.

Shamrock Valley Enterprises Ltd. has been notified that a Co-op valve will be made available for them to access in the future should they wish to pursue a connection.  They were also informed that any hook-up would require to be engineered and would include a reservoir and pumping.

 

5.3

Request to run water line in Heinsburg

Council tabled a discussion regarding a request from Shane Hansen from Heinsburg to run a water line from his well located on one property to service one of more other properties.  In consultation with Alberta Environment, Terence Ko confirmed that if he services more than one home it would be considered a municipal water system.  Therefore Mr. Hansen has changed his request to run a water line from his well located on one property to a specific lot where he plans to build a home in the future.  The water line would run through several properties of which Mr. Hansen is the current owner.  He however needs to cross a County street, therefore Administration is presenting a Road Crossing Agreement to be signed by Mr. Hansen.  In addition, the County's lawyer has suggested that a Restricted covenant be placed on the title of all the properties that the water line runs through indicating that there is a water line running through the property and that no connection to the water line can be made.  The Road Crossing Agreement, Restricted Covenantal and map showing the route of the waterline are attached.

6.

Delegation

6.1

10:30 a.m. - Paul Pelletier, Food Processing Facility at Portage College

Paul Pelletier will be in to speak with Council about Portage College Food Sciences Training Centre and Business Incubator. 

6.2

11:00 a.m. - Public Hearing - Bylaw No. 1605 - Rezone Lot 2, Block 1, Plan 1120585 in NE 1-58-10-W4

At the August Meeting, Council gave 1st reading to Bylaw No. 1605, which is a bylaw to rezone Lot 2, Block 1, Plan 1120585 in NE 1-58-10-W4 from Urban Expansion to Country Residential (2).

 

Bylaw No. 1605 was advertised in the St. Paul Journal the weeks of September 18th and 25th and the adjacent landowners were notified.

 

Krystle Fedoretz will attend this Public Hearing.

6.3

11:30 a.m. - Terry Strom

Terry Strom, on behalf of her parents Walter & Roberta Ritchie, has an appointment with Council to discuss upgrading the road which leads to SE 18-60-10-W4, so they can subdivide the property into two 80 acre parcels. 

6.4

1:00 p.m. - Urban Systems

Urban Systems will be in to give Council an update on the Ashmont/Lottie Lake Water Transmission Line. 

7.

New Business

7.1

St. Paul & District Chamber of Commerce Meet & Greet Luncheon-Oct. 17

The Chamber of Commerce is hosting a meet and greet luncheon on Wednesday October 17th from 12:00 - 1:30 p.m.  At the luncheon they will be providing information on a website that profiles businesses and will showcase industry of the area.  Cold Lake and Bonnyville have been on the website for the past 4 years.  The website is available at no cost to the County, they are just looking for support and partnership.

7.2

Form 7 Training - Oct. 23 & 24

Form 7, A two day training session, on Coyote Control and Regulations and Rats and other Pests will be held October 23 & 24, 2012 in Nisku.  Registration is $130.

7.3

2012 North East Regional ASB Conference - Nov. 2

The 2012 North East Regional ASB Conference, hosted by Smoky Lake County, will be held on November 2, 2012 in the Vilna.

7.4

Emergency Social Services Forum - Nov. 6

A one day forum on Emergency Social Services: Sharing Solutions will be held on November 6, 2012 in Edmonton.  Registration for the forum is $100.

7.5

2012 Bellamy Partnership Forum - Nov. 27 & 28

Bellamy Software, the County's software provider, will be hosting their annual Forum on November 27 and 28, 2012 in Edmonton.

7.6

Letter of Support - Mallaig Museum

The Mallaig & District Museum is applying for a CFEP Grant for funding to erect two lean-to structures, one on the north side and one on the south side of the shed.  They are requesting a letter of support to accompany their grant application.

7.7

Request for Letters of Support - St. Paul Fire Department

At the September Public Works meeting, Council agreed to provide the St. Paul Fire Department with two letters of support.  The first one is for a CIP application to purchase and set up a couple of training trailers (sea cans) and the second one is for a Fire Services and Emergency Preparedness Program Grant to host Regional Training for the North East area.  Copies of the letters are attached.

7.8

Letters of Support - Grants for Beaver River Trestle

Following the fire that destroyed a portion of the Beaver River Trestle, Muni-Corr has had several engineering firms submit proposals for repairing or rebuilding the structure.  They have chosen an engineering firm for the project.  Three different organizations will be applying for grants to assist in the repair of this important structure.  These groups are looking for County of St. Paul to provide a letter of support to accompany their applications.

CIIF - Federal Program - will be applied for by Riverland Recreational Trail Society.

CFEP - Provincial Program - will be applied for by N.E. Muni-Corr Ltd.

Alberta Snowmobile Association - Local Program - will be applied for by the St. Paul Trail Blazers

Muni-Corr is requesting that these letters of support be available by October 15, 2012 in order for applications to meet the deadlines for their respective programs.

 

7.9

33rd Annual St. Paul Elks Radio Auction

The St. Paul Elks Lodge 33rd Radio Auction will be held on November 4, 2012 over Radio Station 97.7 and they are requesting a donation for the auction.  Proceeds from the auction will go to the Town of St. Paul for the development of the St. Paul Water Park.

 

In 2007 the County donated two ten cubic yard loads of crushed gravel to be delivered anywhere in the County.

7.10

Bylaw No. 1606 - Bylaw to Rescind Bylaw No. 1603

At the September Meeting, Council gave 2nd and 3rd reading to Bylaw No. 1603 to rezone PSE 17-58-9-W4 from Agricultural to Country Residential.  When we accepted the application, we overlooked that the current zoning was listed as Agricultural but should have been Urban Expansion.  Now in order to correct it, we will have to rescind Bylaw No. 1603 and start over with a new bylaw.

For Council's information we have changed processes in our office to reduce this type of clerical error - all agenda items for rezoning and subsequent advertising will be done through the Planning and Development department.

7.11

Bylaw No. 1608 - Rezone PSE 32-56-5-W4 from Agricultural to Industrial/Commercial

Bylaw No. 1608 is being presented to Council to Amend the Land Use Bylaw as it relates to rezoning E 1/2 SE 32-56-5-W4 from Agricultural to Industrial/Commercial.  The owners wants to to build a large shop for industrial use. 

 

After first reading, the Bylaw must be advertised according to Section 606 of the M.G.A.  and a public hearing held according to Section 230 of the M.G.A.

 

The adjacent landowners will also be notified of the proposed rezoning.

7.12

Bylaw No. 1609 - Rezone Lot 2, Block 1, Plan 1024942 in PSE 17-58-9-4 from Urban Expansion to Country Residential (2)

Bylaw No. 1609 is being presented to Council to rezone Lot 1, Block 1, Plan 1024942 in PSE 17-58-9-W4 from Urban Expansion to Country Residential.  After first reading, the Bylaw must be advertised according to Section 606 of the M.G.A.  and a public hearing held according to Section 230 of the M.G.A.  The adjacent landowners will have to be notified of the proposed rezoning and the Town of St. Paul will also have to be notified as it is located in the IDP Area.

 

7.13

Bylaw No. 1610 - Land Use Bylaw

Bylaw No. 1610 is being presented to Council for discussion and approval.  The proposed changes to the Land Use Bylaw are attached.

7.14

Bylaw No. 1611 - Municipal Development Plan

Bylaw No. 1611 is being presented the Council for discussion and approval.  The proposed changes are attached.

7.15

Award Tender for 2012 Bridge Maintenance

At the August Meeting,  Council passed a motion to tender bridge repairs for 2012.  On September 12th, the following tenders were opened in the presence of Genivar, the Assistant CAO and the Public Works Superintendent:

Gross Venture Ltd.	$181,985.00
Lafarge Canada Inc.	$186,500.00
Bridgemen Services Ltd.	$193,371.00
Alberta Highway Services Ltd.	$265,485.00

 

7.16

Water Meters for Lottie Lake

County Council approved the purchase of new water meters for the Hamlet of Lottie Lake at the September meeting CM20120911.1046.  Since the water leak has been located and fixed at Lottie Lake, Administration is recommending that the purchase of water meters be deferred to the 2013 budget as the extraordinary expenses for Lottie Lake during the period of water loss totals $156,580.  The cost of putting in new water meters is approx. $21,000. 

 

7.17

Paziuk Development

At the September Public Works Meeting, Council discussed a request from residents in the Paziuk Subdivision to install posts on the old boat launch road to restrict access down to the lake.

 

In July, 2008 Council made a motion to remove the posts at the request of a delegation from the Paziuk subdivision.  In October, 2008 the delegation requested that Council consider putting up a gate and posts at the same location.  The motion was tabled. 

 

Copies of the minutes are attached.

7.18

Scope Change for Ashmont/Lottie Lake Water Project

Further to our telephone discussions regarding a scope change for the Ashmont/Lottie Lake Water Transmission Line, we require a motion from Council to ratify the approval.  The proposed change to the contract is for additional work ($352,200) to complete the Ashmont & Lottie Lake Water Treatment Plants upgrades and transmission main extension up to Ashmont Water Treatment Plant which includes the process piping and equipment work inside both plants.  This scope change was contemplated due to the extra water needed in Lottie Lake.  It has been approved by Alberta Transportation and signed off by all parties.  Alberta Transportation has transferred funds to the County to cover the additional costs for the scope change. Work has commenced on the additional work.

All the costs associated with this scope change will need to occur whether the new treatment plant comes on stream or if we get water from the Hwy 28/63 Water Commission.  These costs will just occur now rather than later.

7.19

Payroll Request from Mallaig Minor Hockey

In the 2011-12 hockey season, Council agreed to enter into a Payroll Services Agreement with Mallaig Minor Hockey for their caretaker who is a seasonal County employee who works at the park during the summer months.  Through the agreement Council agreed to pay the benefits for the caretaker which amounted to approximately  $500 per month for the period of October to March. 

 

Mallaig Minor Hockey is requesting Council to consider this agreement for the 2012-13 season.   

 

 

7.20

In Camera

7.21

Bylaw No. 1607 - Rezone SW 22-56-11-W4 from Rural Conservation to Recreational/Residential

Bylaw No. 1607 is being presented to Council to Amend Lac Sante Area Structure Plan Bylaw No. 1542 as it relates to rezoning SW 22-56-11-W4 from Rural Conservation to Recreational/Residential.  The owners wants to develop the land for families and family friends and wants to attract good business to surrounding communities. 

 

After first reading, the Bylaw must be advertised according to Section 606 of the M.G.A. and a public hearing held according to Section 230 of the M.G.A.

 

The adjacent landowners will also be notified of the proposed rezoning.

 

Council will require documentation regarding the impact of proposed development on Lac Sante and/or Lac Poitras. Council shall also consider the impact of the development of those lands within the Plan area which may have already been approved for development, but which might not yet have been sold, leased, or developed. The proponent of the amendment shall be responsible for providing an Environmental Assessment prepared by a registered professional biologist with the Alberta Society of Professional Biologists in the Province of Alberta showing no greater than a 30% net impact for the proposed subdivision. The proponent of the amendment shall also be responsible for providing an Environmental Code of Conduct to insure the 30% net impact is maintained. The Environmental Code of Conduct shall be adopted by Bylaw for the proposed subdivision and be followed by all landowners within the subdivision. (As per the ASP).

 

 

7.22

Water Rate increases effective Jan 1, 2013

At the water meeting held June 12, 2012 with Urban Systems Council agreed to increase water rates in our Hamlets in order to work towards a gradual move to get to Full cost recovery.  Council decided to increase the per cubic metre charge $0.25 in each of the three Hamlets - Ashmont, Mallaig, and Lottie Lake.

7.23

3rd Quater Strategic Plan

7.24

Water Leak at Lottie Lake

7.25

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7.26

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7.27

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8.

Correspondence

9.

Reports

9.1

CAO Report

9.2

Reports

9.3

Joint Health & Safety Committee Minutes

10.

Upcoming Meetings

10.1

Oct. 16 - 5:00-7:00 p.m. - Shayne Saskiw's Open House Meet & Greet

10.2

Oct. 22 @ 10:00 a.m. - Strategic Planning

10.3

Oct. 23 @ 10:00 a.m. - Public Works

10.4

Nov. 1 @ 10:00 a.m. - Strategic Planning

10.5

Nov. 2 @ 9:00 a.m. - ASB Regional Conference, Vilna

10.6

Nov. 13-15 - AAMD&C Fall Convention

11.

Financial

11.1

Budget to Actual

11.2

Council Fees

11.3

Listing of Accounts Payable

12.

Adjournment