County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:
Time:
-
Location:
5015- 49 Avenue, St. Paul, AB T0A 3A4

1.
Call to Order

The 610th meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:02 a.m., Tuesday, October 9, 2012 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham  
Councillor Glen Ockerman Division 1
Councillor Dwight Dach Division 2
Councillor Cliff Martin Division 3
Councillor Maxine Fodness Division 4
Councillor Frank Sloan Division 5
Councillor Alphonse Corbiere Division 6
Sheila Kitz CAO
Tim Mahdiuk Assistant CAO
Phyllis Corbiere Executive Assistant
Leo deMoissac Public Works Superintendent
Janice Huser St. Paul Journal

 

2.
Minutes

  • Resolution #CM20121009.1001

    Motion to approve the minutes of the September 11, 2012 Council Meeting as presented.

    Carried

3.
Bank Reconciliation

  • Resolution #CM20121009.1002

    Motion to adopt the Bank Reconciliation for the month of October, 2012.

    Carried

4.
Additions to Agenda and Acceptance of Agenda

The following additions were made to the agenda:

7.23  Strategic Plan - 3rd Quarter Update

7.24  Lottie Lake Water Leak

  • Resolution #CM20121009.1003

    Motion to adopt the agenda for the Regular Meeting of Council for October 9, 2012 with the above noted additions.

    Carried

5.
Business Arising from Minutes

5.1
Mallaig Sanitary Disposal

  • Resolution #CM20121009.1004

    To table the construction of a truck dumping station until a lease agreement for access through Lot 4, Block 1, Plan 8120848 in NE 24-60-10-W4 to the Mallaig lagoon can be negotiated with the landowner.

    Carried

5.2
Shamrock Valley Enterprises - request for water connection

  • Resolution #CM20121009.1005

    No further action required by Council.  Motion to file as information.

    Carried

5.3
Request to run water line in Heinsburg
This item has attachments.

1.Shane Hansen-Road Crossing agreement.pdf
2.Map shane hansen water lien.pdf
3.Letter Shane Hansen.pdf
4.Restrictive Covenant with Shane Hansen_973375.pdf
  • Resolution #CM20121009.1006

    That Council authorize Shane Hansen to install a waterline via directional drilling from his water well located on Lots 5-7, Block 2, Plan 4950EO to the property where he anticipates building a home.

    Carried
  • Resolution #CM20121009.1007

    That Council approve the Road Crossing Agreement with Shane Hansen for Main Street, Heinsburg, and Alley, Railway Avenue and 1st Avenue, to install the water line.

    Carried

6.
Delegation

6.1
10:30 a.m. - Paul Pelletier, Food Processing Facility at Portage College
This item has attachments.

1.Portage - Project Backgrounder-summary.pdf

Paul Pelletier, Manager of the Food Sciences Centre with Portage College, was admitted to the Council Room at 10:30 a.m. to provide Council with an update on the Food Sciences Training Centre and Business Incubator and the benefits to our communities.  Mr. Pelletier informed Council that the cost of the project is estimated at $5.5 million and requested financial assistance from the County. 

 

Mr. Pelletier left the Council Room at 10:40 a.m.

  • Resolution #CM20121009.1021

    Motion to provide a $20,000 donation for Portage College for their Food Sciences Training Centre, with $10,000 to be paid from the 2013 budget and $10,000 from the 2014 budget.

    Carried

6.2
11:00 a.m. - Public Hearing - Bylaw No. 1605 - Rezone Lot 2, Block 1, Plan 1120585 in NE 1-58-10-W4
This item has attachments.

1.No. 1605 - Rezone Lot 1, Block 2, Plan 1120585.pdf

Reeve Upham declared the Public Hearing open at 11:07 a.m. with all members of Council present.

 

Council was informed that the purpose of the public hearing is to discuss Bylaw No. 1605 as it relates to rezoning Lot 2, Block 1, Plan 1120585 in NE 1-58-10-W4 from Urban Expansion to Country Residential (2).

 

Council was then informed that the public hearing was advertised in accordance with section 606 of the M.G.A. and the adjacent landowners were notified.

 

There were no written submissions and no one was present to speak either for or against the proposed rezoning.

 

Reeve Upham declared the public hearing closed at 11:09 a.m.

  • Resolution #CM20121009.1025

    Motion to adjourn meeting to proceed to Public Hearing scheduled for 11:00 a.m. to discuss Bylaw No. 1605, which is a bylaw to amend the Land Use Bylaw 1486 as it relates to rezoning Lot 2, Block 1, Plan 1120585 in NE 1-58-10-W4 from Urban Expansion to Country Residential (2).

    Carried
  • Resolution #CM20121009.1026

    Motion to revert to an open meeting.

    Carried
  • Resolution #CM20121009.1027

    Motion to give second reading to Bylaw 1605.

    Carried
  • Resolution #CM20121009.1028

    Motion to give third reading to Bylaw No. 1605.

    Carried

6.3
11:30 a.m. - Terry Strom
This item has attachments.

1.Map - SE 18-60-10-4.pdf
2.Letter from Terry Strom re 11 30 delegation.pdf

Terry Storm and Pam Helm, on behalf of their parents and aunt, were admitted to the Council Room at 11:30 a.m.  They informed Council that their parents and aunt are joint owners of the SE 18-60-10-W4 and wish to subdivide it into a north half and south half so they can have separate titles.  However, there is not a good access road to the property and the existing access would only serve for the south half of the property, leaving the north half without an access.  They requested that Council consider upgrading the road so they can have access to both the north and south halves of the property, and then they can proceed with subdividing the property and registering two separate titles. 

 

Following their presentation, the delegation left the Council Room at 11:45 a.m.



Reeve Upham recessed the meeting at 11:50 a.m. and reconvened the meeting at 1:11 p.m. with all members of Council present.

  • Resolution #CM20121009.1033

    Motion to defer the request to improve the road to the SE 18-60-10-W4 to the Planning Sessions.

    Carried

6.4
1:00 p.m. - Urban Systems

Golnez Azimi and Matt Brassard were admitted to the Council Room at 1:15 p.m. to give Council an update on the Ashmont WTP Upgrade and the Ashmont Lottie Lake Transmission Line.  Matt informed Council that the pilot testing should be done by the end of October.



Matt Brassard and Golnez Azimi left the Council Room at 2:20 p.m.

 

Reeve Upham recessed the meeting 2:20 p.m.and reconvened the meeting at 2:29 p.m. with all members of Council present except Councillor A. Corbiere.



Councillor A. Corbiere left the meeting at 2:15 p.m.

7.
New Business

7.1
St. Paul & District Chamber of Commerce Meet & Greet Luncheon-Oct. 17
This item has attachments.

1.Letter of Invite From Chamber of Commerce.pdf
  • Resolution #CM20121009.1008

    Motion to approve any Council members who are available to attend the Chamber of Commerce meet and greet luncheon on October 17 from 12:00 - 1:30 p.m.

    Carried

7.2
Form 7 Training - Oct. 23 & 24

  • Resolution #CM20121009.1009

    Motion to approve Dennis Bergheim, Keith Kornelson and Jack Vanden Berg to attend the Form 7 Training, that deals with pest control, on October 23 & 24, 2012 in Nisku. 

    Carried

7.3
2012 North East Regional ASB Conference - Nov. 2
This item has attachments.

1.ASB Regional Conference.pdf
  • Resolution #CM20121009.1010

    Motion to approve all Council, Dennis Bergheim, Keith Kornelson and Jack Vanden Berg to attend the 2012 NE Regional ASB Conference on November 2, 2012 in Vilna.

    Carried

7.4
Emergency Social Services Forum - Nov. 6
This item has attachments.

1.ESS Forum 2012.pdf
  • Resolution #CM20121009.1011

    Motion to approve Janice Fodchuk to attend the Emergency Social Services Forum on November 6, 2012 sponsored by the Emergency Social Services Network of Alberta.  The registration and subsistence will be paid from the municipal budget, as this forum does not fit within the FCSS mandate. 

    Carried

7.5
2012 Bellamy Partnership Forum - Nov. 27 & 28

  • Resolution #CM20121009.1012

    Motion to approve the appropriate staff, as determined by administration, to attend the Bellamy Partnership Forum on November 27 & 28, 2012 in Edmonton.

    Carried

7.6
Letter of Support - Mallaig Museum
This item has attachments.

1.20121003140750279.pdf
  • Resolution #CM20121009.1013

    To provide the Mallaig & District Museum with a letter of support for their CFEP Grant application for funding to erect two lean-to structures on their shed.

    Carried

7.7
Request for Letters of Support - St. Paul Fire Department
This item has attachments.

1.SeptLet1 - St. Paul Fire Department - FSEPP Grant.pdf
2.SeptLet2 - St. Paul Fire Department - CIP Grant.pdf
  • Resolution #CM20121009.1014

    Motion to ratify the letters of support for the St. Paul Fire Department to accompany their CIP Grant application to purchase training trailers and for their Fire Services and Emergency Preparedness Program Grant application to host Regional Training for the North East area.

    Carried

7.8
Letters of Support - Grants for Beaver River Trestle

  • Resolution #CM20121009.1015

    That the County of St. Paul provide letters of support for the following groups to apply for funding to repair/rebuild the Beaver River Trestle:

    -  CIIF - Federal Program - Riverland Recreational Trail Society

    -  CFEP - Provincial Program - NE Muni Corr Ltd.

    -  Alberta Snowmobile Association - Local Program - St. Paul Trail Blazers

    Carried

7.9
33rd Annual St. Paul Elks Radio Auction
This item has attachments.

1.St. Paul Elks request for donation.pdf
  • Resolution #CM20121009.1016

    Motion to donate two ten cubic yard loads of gravel for the St. Paul Elks Lodge 33rd Radio Auction to be delivered in the County, as per policy.

    Carried

7.10
Bylaw No. 1606 - Bylaw to Rescind Bylaw No. 1603
This item has attachments.

1.No. 1606 - Rescind Bylaw No 1603.pdf
  • Resolution #CM20121009.1017

    Motion to give first reading to Bylaw No. 1606, which is a Bylaw to rescind Bylaw No. 1603.

    Carried
  • Resolution #CM20121009.1018

    Motion to give second reading to Bylaw No. 1606.

    Carried
  • Resolution #CM20121009.1019

    Motion to present Bylaw No. 1606 for third and final reading.

    Carried Unamimously
  • Resolution #CM20121009.1020

    Motion to give third reading to Bylaw No. 1606.

    Carried

7.11
Bylaw No. 1608 - Rezone PSE 32-56-5-W4 from Agricultural to Industrial/Commercial
This item has attachments.

1.No. 1608 - Rezone E 1 2 SE 32-56-5-W4 from Ag to Ind Comm.pdf
2.Rezoning Application - Pankiw.pdf
3.Map - Pankiw.pdf
  • Resolution #CM20121009.1022

    Motion to give first reading to Bylaw No. 1608, which is a Bylaw to amend the Land Use Bylaw 1486 as it relates to  rezoning PSE 32-56-5-W4 from Agricultural to Industrial/Commercial.

    Carried

7.12
Bylaw No. 1609 - Rezone Lot 2, Block 1, Plan 1024942 in PSE 17-58-9-4 from Urban Expansion to Country Residential (2)
This item has attachments.

1.No. 1609 - Rezone Lot 2, Blk 2, Pln 1024942 in PSE 17-58-9-W4.pdf
  • Resolution #CM20121009.1023

    Motion to give first reading to Bylaw No. 1609, which is a bylaw to amend the Land Use Bylaw 1486 as it relates to rezoning Lot 2, Block 1, Plan 1024942 in PSE 17-58-9-W4 from Urban Expansion to Country Residential (2).

    Carried

7.13
Bylaw No. 1610 - Land Use Bylaw
This item has attachments.

1.LUB Changes.pdf
2.No. 1610 - Land Use Bylaw.pdf
  • Resolution #CM20121009.1024

    Motion to give first reading to Bylaw No. 1610 - Land Use Bylaw, with the amendments as discussed by Council.

    Carried

7.14
Bylaw No. 1611 - Municipal Development Plan
This item has attachments.

1.MDP Changes.pdf
2.No. 1611 - MDP.pdf
  • Resolution #CM20121009.1029

    Motion to give first reading to Bylaw No. 1611, Municipal Development Plan.

    Carried

7.15
Award Tender for 2012 Bridge Maintenance

  • Resolution #CM20121009.1031

    Motion to ratify accepting the tender from Gross Venture Ltd for $181,985.00 for 2012 Bridge Maintenance on the sixteen bridge files.

    Carried

7.16
Water Meters for Lottie Lake

Council discussed further the presentation by Urban Systems and decided to proceed with ordering the water meters for Lottie Lake.

  • Resolution #CM20121009.1032

    Motion to table this item until later during the meeting.

    Carried

7.17
Paziuk Development
This item has attachments.

1.July 2008 Meeting.pdf
2.October 2008 Meeting.pdf
  • Resolution #CM20121009.1035

    Motion to install the posts on the old boat launch road in the Paziuk subdivision (Plan 8121812) to restrict access down to the lake, as per the request of  some of the lot owners in the subdivision.

    Unknown:
  • Resolution #CM20121009.1036

    Councillor G. Ockerman requested a recorded vote.

    Carried

7.18
Scope Change for Ashmont/Lottie Lake Water Project
This item has attachments.

1.Urban Systems.pdf
  • Resolution #CM20121009.1034

    Motion to approve the scope change to the Ashmont/Lottie Lake Transmission Line for an increase of $352,200, which has been approved by Alberta Transportation.

    Carried

7.19
Payroll Request from Mallaig Minor Hockey
This item has attachments.

1.Mallaig Minor Hockey.pdf
  • Resolution #CM20121009.1037

    Motion to enter into a payroll services contract with Mallaig Minor Hockey for their caretaker who is a seasonal County employee that works at the park during the summer months.

    Carried

7.20
In Camera

  • Resolution #CM20121009.1040

    Motion to go in camera to discuss a staffing issue.

    Carried
  • Resolution #CM20121009.1041

    Motion to revert to an open meeting.

    Carried

7.21
Bylaw No. 1607 - Rezone SW 22-56-11-W4 from Rural Conservation to Recreational/Residential
This item has attachments.

1.No. 1607 - Rezone PSW 22-56-11-W4 from Rual Cons. to Rec.pdf
2.Rezoning Application - Reid.pdf
3.Map - SW 22-56-11-W4.pdf
  • Resolution #CM20121009.1030

    Motion to give first reading to Bylaw No. 1607 to amend the Lac Sante Area Structure Plan as it relates to rezoning PSW 22-56-11-W4 from Rural Conservation to Recreational/Residential.

    Carried

7.22
Water Rate increases effective Jan 1, 2013

  • Resolution #CM20121009.1038

    That Council approve an increase of $0.25 per cubic metre for water in the Hamlets of Ashmont, Mallaig, and Lottie Lake, effective January 1, 2013.

    Carried

7.23
3rd Quater Strategic Plan

  • Resolution #CM20121009.1039

    Motion to approve the 3rd Quarter report of the 2012 Strategic Plan.

    Carried

7.24
Water Leak at Lottie Lake

Councillor F. Sloan requested information on what transpired to cause the leak in the Hamlet of Lottie Lake and the total cost of the water leak so he can respond to the resident's questions.  Ratepayers are asking who will pay the additional costs incurred.  The balance of the conversation will be discussed in camera.

7.25
-

7.26
-

7.27
-

8.
Correspondence

9.
Reports

9.1
CAO Report

Council discussed the report as it was read aloud by CAO, Sheila Kitz.

  • Resolution #CM20121009.1042

    Motion to accept the CAO Report as presented.

    Carried

9.2
Reports

9.3
Joint Health & Safety Committee Minutes
This item has attachments.

1.Minutes September 13 2012.pdf

10.
Upcoming Meetings

11.
Financial

11.1
Budget to Actual

  • Resolution #CM20121009.1043

    Motion to approve the budget to actual as of September 30, 2012.

    Carried

11.2
Council Fees

  • Resolution #CM20121009.1044

    Motion to approve the Council Fees for the Month of September, 2012 as circulated.

    Carried

11.3
Listing of Accounts Payable

  • Resolution #CM20121009.1045

    Motion to file the listing of Accounts Payable:

    Batch Cheque Date Cheque Nos. Batch Amount
    16343 Sept. 12, 2102 15540-15657 $1,550,375.00
    16354 Sept. 19, 2012 15658-15709 $1,568,193.18
    16369 Sept. 26, 2012 15710-15741 $   352,568.45

     

    Carried

12.
Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  3:20 p.m.

 

These minutes approved this 20th day of November, 2012. 

 

_______________________          ______________________

Reeve                                             Chief Administrative Officer 

 

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