County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, January 10, 2012
Time:	10:00 A.m. - 10:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

The 501st meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:10 a.m., Tuesday, January 10, 2012 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Glen Ockerman	Division 1
Councillor Dwight Dach	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Frank Sloan	Division 5
Councillor Alphonse Corbiere	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Assistant CAO
Phyllis Corbiere	Executive Assistant
Leo deMoissac	Public Works Superintendent
Ciaran Thompson	St. Paul Journal

 

2.

Minutes

• Resolution #CM20120110.1001

  to approve the minutes of the December 13, 2011 Council Meeting with the following amendments:

  Resolution CM20111213.1039 - insert Ministry of Human Services formerly known as

  Resolution CM20111213.1056 - replace $12,500 with $25,000

  Carried

3.

Bank Reconciliation

• Resolution #CM20120110.1003

  to adopt the Bank Reconciliation for the month of November, 2011.

   

   

  Carried

4.

Additions to Agenda and Acceptance of Agenda

The following additions were made to the agenda:

- Mutual Fire Aid Agreement - County of Vermilion River

- Request for Funding - Rhinos Club Volleyball

- Scope Change - Ashmont Water Treatment Plant

- Policy - Guarantee for Grader Operators

- NADC - Leading the North Conference

- St. Lina 100 Year Anniversary - July 8th 

• Resolution #CM20120110.1002

  to adopt the agenda for the Regular Meeting of Council for January 10, 2012 with the above noted additions.

  Carried

5.

Business Arising from Minutes

5.1

Quotes for Motor Graders and Rock Truck

Council was presented with the following quotes for Motor Graders:

Volvo
$439,000 x 3 graders	$1,317,000
Minus one dozer	24,500
Plus Joystick	27,000
Total	$1,319,500
Less Trades $175,000 x 3	525,000
Cash Difference	$    794,500
Cat
$455,000 x 3 graders	$1,365,600
Plus two dozers	57,860
Total	$1,423,460
Less Trades $210,000 x 3	630,000
Cash Difference	$    793,400

 

 

Council was then presented with the following quotes for the purchase of a Rock Truck:

VOLVO	$402,800
	355HP Tier IV Engine ($10,000 value)
	7 years 6000 hours full warranty
	Front Spill Plate
CAT	$394,500
	325 HP Tier 3 Engine
	5 year 7500 hours full warranty
JOHN DEER	$420,000
	285 HP
	5 year 5000 hours full warranty

 

• Resolution #CM20120110.1004

  to approve the purchase of 3 Cat motor graders from Finning Co. Ltd. for a cash difference of $793,400.

  Carried
• Resolution #CM20120110.1005

  to approve the purchase of a Volvo rock truck for $402,800 from Strongco Equipment.

  Carried

5.2

Agreement with Frog Lake Minor Sports

• Resolution #CM20120110.1006

  to approve the agreement with the Frog Lake Minor Sports Association to use the Whitney Lake ball diamonds for the period of May 15 to September 30, 2012.

  Carried

5.3

Bylaw No. 1590

• Resolution #CM20120110.1007

  to table Bylaw No. 1590 to the February Meeting.

  Carried

6.

Delegation

7.

New Business

7.1

Heavy Oil Issues

• Resolution #CM20120110.1008

  that the County of St. Paul will not join the County of Vermilion River, MD of Bonnyville and the County of Two Hills to collectively negotiate with oil companies on road infrastructure affected by heavy oil operations.  The County will continue to negotiate with the oil companies on their own.

  Carried

7.2

2012 Land Leases

• Resolution #CM20120110.1009

  to approve the following land leases for 2012:

  SE 4-56-3-W4	James Boyd
  PNW 34-56-5-W4	Lionel Romanchuk
  Lot A, Plan 7620846 in PNW 20-56-10-W4	St. Paul Grazing Reserve Assn.
  PNE 6-60-10-W4	Don Imeson
  NE 4-62-12-W4	William & Edward Zapisocki

   

  Carried

7.3

2011 Strategic Plan - Final Copy

• Resolution #CM20120110.1010

  to approve the final update to the 2011 Strategic Plan.

  Carried

7.4

2012 Strategic Plan

• Resolution #CM20120110.1011

  to approve the 2012 Strategic Plan as presented.

  Carried

7.5

2012 Salary Approval

• Resolution #CM20120110.1012

  to approve the 2012 salary grid adjustments and changes in employee positions as discussed at the Salary Negotiations meeting, effective January 1, 2012.

  Carried
• Resolution #CM20120110.1013

  to approve a 3% cost of living adjustment for all County employees effective January 1, 2012 as well as a $400 health spending account for all employees and Council Members who are eligible for benefits.  The health spending account to be prorated for seasonal employees.

  Carried
• Resolution #CM20120110.1014

  to approve a 13.6% increase (which includes the 3% COLA) for the Chief Administrative Officer Position, effective January 1, 2012, in order to adjust the salary for that position to fall within the average salary range as reported on the 2011 AAMD&C Salary Survey.

  Carried

7.6

Request for Support - St. Paul Farmerettes

• Resolution #CM20120110.1015

  to approve a $100 donation for the St. Paul Farmerettes Annual Bonspiel to be held on January 21, 2012. 

  Carried

7.7

Request for Funding for 2012 Winter Games

• Resolution #CM20120110.1016

  to approve a $500 donation for the St. Paul Pee Wee A Canadiens Hockey Team to offset the costs of attending the Alberta Winter Games from February 9-12, 2012 as per County Policy ADM-51.

  Carried

7.8

Disaster Social Services Training Session

• Resolution #CM20120110.1017

  to approve Janice Fodchuk to attend the Disaster Social Services Training Sessions on March 27 and 28, 2012 in Lloydminster.

  Carried

7.9

Heinsburg and Starosielski Cemeteries

• Resolution #CM20120110.1018

  that the County take title to the Starosielski Cemetery located on SE 18-60-11-W4 and the Heinsburg Cemetery located at NW 22-55-4-W4 as per the recommendations of the Cemetery Committee.

  Carried

7.10

Professional Minute Taking Workshop

• Resolution #CM20120110.1019

  to authorize Phyllis Corbiere and Betty Way to attend the one-day Professional Minute Taking Seminar on February 2, 2012 in Edmonton.

  Carried

7.11

Request to purchase County Owned Lot - St. Lina

• Resolution #CM20120110.1020

  to table the offer to purchase Lot 116 in PNE 20-61-10-W4  for further information regarding other options that may be available for the purchaser.

  Carried

7.12

St. Paul Junior Curling Association

• Resolution #CM20120110.1021

  that Council approve a $300 contribution for the St. Paul Junior Curling Association for their bonspiel on January 29, 2012.

  Carried

7.13

Veteran's Memorial Highway Association

• Resolution #CM20120110.1022

  that the County become a member of the Veteran's Memorial Highway Association and appoint Councillor Sloan as a member to the committee with Councillor Fodness as alternate.

  Carried

7.14

Write-off of Accounts Receivable

• Resolution #CM20120110.1023

  that Council approve the write-off for accounts receivable invoices dating back to 2009 and totaling $4,253.13 including penalties, which  the collection agency has been unsuccessful in collecting on behalf of the County.

  Carried

7.15

Mutual Fire Aid Agreement - Cnty of Vermillion River

• Resolution #CM20120110.1025

  to approve the Mutual Fire Aid Agreement with the County of Vermilion River effective November 30, 2011, which formalizes the rights and obligations for the supply of fire suppression services between the neighboring municipalities.

  Carried

7.16

Request for Funding - Rhinos Club Volleyball

• Resolution #CM20120110.1024

  that the County make a $250 donation to the U16 and a $250 donation to the U18 Rhinos Club Volleyball teams to offset the costs of attending Provincials in Edmonton on May 5 & 6, 2012. 

  Carried

7.17

Scope Change - Ashmont WTP

• Resolution #CM20120110.1026

  to approve the Scope Change for bromate formation testing for the Ashmont Water Treatment Plant which will cost an additional $3,000

  Carried

7.18

Policy - Guarantee for Grader Operators

• Resolution #CM20120110.1027

  to approve Policy Per-74, Guaranteed Wage for Grader Operators.

  Carried

7.19

NADC - Leading the North Conference

• Resolution #CM20120110.1028

  to authorize Reeve Upham to attend the Leading the North Conference in Fort McMurray from January 25-27, 2012.

  Carried

7.20

St. Lina 100th Anniversary Celebration

• Resolution #CM20120110.1029

  to table the request for funding for St. Lina's 100th Anniversary Celebration to the next meeting, pending clarification on County policy.

  Carried

7.21

-

7.22

-

7.23

-

8.

Correspondence

9.

Reports

9.1

CAO Report

CAO Sheila Kitz, read her report aloud to Council.

• Resolution #CM20120110.1030

  to adopt the CAO report as read.

  Carried

9.2

Reports

None to report

9.3

Joint Health & Safety Committee Minutes

• Resolution #CM20120110.1031

  to accept the Joint Health & Safety Minutes for the months of September and November as information.

  Carried

10.

Upcoming Meetings

10.1

Jan. 12 - 4:30-6:00 p.m. - Elk Point IDP Open House

10.2

Jan. 13 - AAMD&C Zone Meeting in Lamont

10.3

Jan. 16 - 10:00 a.m. - Meeting with S.V. of Horseshoe Bay

10.4

Jan. 19 - 6:00 p.m. - Elk Point IDP Joint Council Briefing - Empress Restaurant

10.5

Jan. 24 - 10:00 a.m. - Public Works

10.6

Jan. 31 to Feb. 3 - Provincial ASB Conference - Rooms are booked need to confirm who is attending

11.

Financial

11.1

Council Fees

None to report.

11.2

Listing of Accounts Payable

None to report.

11.3

Budget to Actual

• Resolution #CM20120110.1032

  to accept the budget to actual for the period ending December 31, 2011 prior to year end entries, as information.

  Carried

12.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  11:34 a.m.

 

These minutes approved this 14th day of February, 2011. 

 

 

________________________           ____________________________

Reeve                                                   Chief Administrative Officer