County of St. Paul No 19

Council Meeting

Minutes

Meeting #:
Date:	Tuesday, August 13, 2013
Time:	12:00 A.m. - 12:00 A.m.
Location:	5015- 49 Avenue, St. Paul, AB T0A 3A4

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1.

Call to Order

The 620th meeting of the Council of the County of St. Paul No. 19 was called to order by Reeve Steve Upham at 10:06 a.m., Tuesday, August 13, 2013 at the County Office in St. Paul, there being present the following:

Reeve Steve Upham
Councillor Glen Ockerman	Division 1
Councillor Dwight Dach	Division 2
Councillor Cliff Martin	Division 3
Councillor Maxine Fodness	Division 4
Councillor Frank Sloan	Division 5
Councillor Alphonse Corbiere	Division 6
Sheila Kitz	CAO
Tim Mahdiuk	Assistant CAO
Phyllis Corbiere	Executive Assistant
Kyle Attanasio	Municipal Intern
Ryan McCracken	St. Paul Journal

 

2.

Minutes

• Resolution #CM20130813.1001

  Motion to approve minutes of the July 16, 2013 Council Meeting as presented.

  Carried

3.

Bank Reconciliation

• Resolution #CM20130813.1002

  Motion to adopt the Bank Reconciliation for the month of July 31, 2013, as presented.

  Carried

4.

Additions to Agenda and Acceptance of Agenda

The following additions were made to the agenda:

7.22 Road Construction Easements

7.23 Extending Camping Season at Floatingstone

7.24 Street Light at Sunset Bay

9.3   Muni Corr Reports

• Resolution #CM20130813.1003

  Motion to adopt the agenda for the Regular Meeting of Council for August 13, 2013 with the above noted additions.

  Carried

5.

Business Arising from Minutes

5.1

Ashmont Water Treatment Plant

Sheila Kitz, CAO gave Council a brief synopsis on the Ashmont Water Treatment Plant.

 

Mike Yakemchuk with Alberta Transportation and Matt Brassard with Urban Systems were present to speak with Council about options for providing good water to the residents of Ashmont, Lottie Lake and ultimately Mallaig, which could include upgrading the Ashmont Water Treatment Plant.

 

Mike Yakemchuk advised Council that this may be a good time to re-evaluate their decision to proceed with the Ashmont Water Treatment Plant.  Alberta Transportation's long term plans are to eliminate all water treatment plants because they are costly to operate and will only continue to increase in cost.  He then suggested that the Ashmont Water Treatment Plant could be a short term solution, however a long term solution could mean connecting to the Hwy 28/63 Water Commission line coming to Spedden or connecting to the Town of St. Paul Water Treatment Plant.  Mr. Yakemchuk then advised Council that he would support their decision to re-evaluate the water treatment plant and would spearhead discussions with the HWY 28 Commission and the St. Paul Water Line. 

 

Matt Brassard then informed Council that if they decide to re-evaluate their options, he would ask the lowest compliant bidder if they would extend their pricing and for how long.  The goal is for the water to be affordable for the end user. 

• Resolution #CM20130813.1004

  Motion to put the Ashmont Water Treatment Plant on hold and have Urban System do an assessment on the cost of connecting to the Hwy 28/63 Water Commission, connecting to the St. Paul Water Treatment Plant or proceeding with the Ashmont Water Treatment Plant.  The analysis will take 4 to 6 weeks. 

  Carried

5.2

Bylaw No. 2013-19 - Off-Highway Vehicle Bylaw

Council decided not to proceed to third reading to Bylaw No. 2013-19 until they determine if there are easement in place for the trails as well as valid insurance.

• Resolution #CM20130813.1008

  Motion to give first reading to Bylaw 2013-19, which is a bylaw to provide for control and regulation of off-highway vehicles within the corporate boundaries of the County of St. Paul No. 19.

  Carried
• Resolution #CM20130813.1009

  Motion to give second reading to Bylaw 2013-19.

  Carried
• Resolution #CM20130813.1010

  Motion to present Bylaw 2013-19 at this meeting for third reading. 

  Carried Unamimously

5.3

Bylaw No. 2013-26 - Unsightly Conditions Bylaw

• Resolution #CM20130813.1011

  Motion to table Bylaw No. 2013-26, Unsightly Conditions Bylaw.

  Carried

5.4

Policy Per-8 - Conference, Seminar, Workshop and Educational Support / Course Policy

• Resolution #CM20130813.1015

  Motion to approve the amendment to Policy PER-8, as it relates to the process by which Council approves conference, seminar and educational training opportunities for council members and employees, as per the recommendation of the Policy Committee.

  Carried

5.5

Grant Application for Lagoon Feasibility Study with County of Two Hills

• Resolution #CM20130813.1016

  Be it resolved that we authorize the County of St. Paul to participate in an application for the Lac Sante Lagoon Feasbility Study project, submitted by the County of St. Paul under the Regional Collaboration Component of the Regional Collaboration Program, and further that the County of St. Paul No. 19, the applicant, agrees to enter into a Conditional Grant Agreement, governing the purpose and use of the grant funds.

  Carried

6.

Delegation

6.1

10:30 a.m. - Public Hearing-Bylaw No. 2013-28-Amend IDP - Rezone PSW 17-58-9-W4 from Urban Reserve to Country Residential

Reeve Upham called the public hearing to order at 10:45 a.m. with all members of Council present.  Tyler Robertson, applicant was present as an observer.

 

Krystle Fedoretz, Planning and Development, informed Council that the public hearing was advertised in accordance with section 606 of the M.G.A. and the adjacent landowners were notified.

 

Krystle Fedoretz informed Council that the purpose of the public hearing is to discuss Bylaw No. 2013-28, which is a bylaw to amend the St. Paul IDP as it relates to rezoning PSW 17-58-9-W4 from Urban Reserve to Country Residential.

 

There were no written submissions.

 

The Town of St. Paul has been notified of the proposed rezoning and gave all three readings to their bylaw.

 

No one was present to speak in opposition to or in favor of the proposed rezoning.

 

Reeve Upham declared the public hearing closed at 10:50 a.m.

• Resolution #CM20130813.1005

  Motion to adjourn the meeting and proceed to public hearing scheduled for 10:30 a.m. to discuss Bylaw No. 2013-28, which is a bylaw to amend the St. Paul IDP No. 1563 as it relates to rezoning PSW 17-58-9-W4 from Urban Reserve to Country Residential.

  Carried
• Resolution #CM20130813.1006

  Motion to give second reading to Bylaw No. 2013-28.

  Carried
• Resolution #CM20130813.1007

  Motion to give third reading to Bylaw No. 2013-28.

  Carried

6.2

11:00 a.m. - Public Hearing-Bylaw No. 2013-29-Amend LUB - Rezone PSW 17-58-9-W4 from Agricultural to Country Residential (1)

Reeve Upham declared the public hearing open at 11:00 a.m. with all members of Council present.  Tyler Robertson was present as an observer. 

 

Krystle Fedoretz, Planning and Development, informed Council that the public hearing was advertised in accordance with section 606 of the M.G.A. and the adjacent landowners were notified.  

 

Krystle then informed Council that the purpose of the public hearing is to discuss Bylaw No. 2013-29, which is a bylaw to amend the Land Use Bylaw as it relates to rezoning PSW 17-58-9-W4 from Agricultural to Country Residential (1).

 

No one was present to speak in opposition to or in favor of the proposed subdivision.

 

Reeve Upham declared the public hearing closed at 11:05 a.m.

• Resolution #CM20130813.1012

  Motion to adjourn the meeting and proceed to public hearing scheduled for 11:00 a.m. to discuss Bylaw No. 2013-29, which is a bylaw to Amend the Land Use Bylaw No. 2013-11 as it relates to rezoning PSW 17-58-9-W4 from Agricultural to Country Residential (1)

  Carried
• Resolution #CM20130813.1013

  Motion to give second reading to Bylaw No. 2013-29 as it relates to rezoning PSW 17-58-9-W4 from Agricultural to Country Residential (1).

  Carried
• Resolution #CM20130813.1014

  Motion to give third and final reading to Bylaw No. 2013-29.

  Carried

6.3

11:15 a.m. - Ken Denega

Ken Denega was admitted to the Council Room at 11:15 a.m. to present the following items to Council:

- Request to name Range Road 84,  north of Township Road 560 Denega Road of Denega Way.

Mr. Denega then requested that the County remove the hill on NE 4-56-8-W4 beside the road and restore the property back to the state it was in 1930. 

Ken Denega withdrew his third item, construction of 2 miles of road on TWP 560 from Range Road 82 west 2 miles, as it is still on 2014 construction list.

 

Ken Denega sat back in gallery at 11:30 a.m. as an observer.

Reeve Upham recessed the meeting at 11:30 a.m. and reconvened the meeting at 11:35 a.m. with all members present.

• Resolution #CM20130813.1022

  Motion to approve naming Range Road 84 north of Township Road 560 Denega Road, providing Mr. Denega receives signatures from the residents living along the road.

  Carried
• Resolution #CM20130813.1023

  Motion to table Ken Denega's request to restore the NE 4-56-8-W4 back to the state the property was in 1930, to public works and in the meantime administration will go out and take a look at the property, as Mr. Denega has recently been compensated for the backsloping along that property. 

  Carried

7.

New Business

7.1

Rodeo Week Kick Off Supper - Aug. 26

• Resolution #CM20130813.1017

  Motion to purchase a table of 8 for $300 for the Rodeo Week Kick-off supper scheduled for August 26, 2013.

  Carried

7.2

MGA Consultation Workshops - Aug. 22

• Resolution #CM20130813.1018

  Motion to approve appropriate staff to attend the MGA Consultation Review in Hay Lakes on August 22, 2013.

  Carried

7.3

Western Canada Water Annual Conference & Exhibition - Sept. 17-20

• Resolution #CM20130813.1019

  Motion to approve Bryan Bespalko to attend the Western Canada Water '13 Annual Conference and Exhibition from September 17-20, 2013 in Edmonton.

  Carried

7.4

2013 Alberta Assessors' Association Fall Symposium - Sept. 19-20

• Resolution #CM20130813.1020

  Motion to approve Marion Yacyshyn to attend the 2013 Fall Educational Symposium in High River on September 19-20, 2013.

  Carried

7.5

RiskPro 6 Training Module - Sept. 20

• Resolution #CM20130813.1021

  Motion to approve Tim Mahdiuk and the Public Works Superintendent to attend the Jubilee RiskPro Module 6 - "Roads to Success" on September 20 in the County of Minburn Office.

  Carried

7.6

Schedule Date for Appeal Hearing on Owlseye Road

• Resolution #CM20130813.1024

  Motion that administration advise the Alberta Environmental Appeals Board that November 6 or 7, 2013 are suitable for County representatives to attend the Appeal Hearing, as the later dates conflict with the 2013 Municipal Fall Convention.

  Carried

7.7

Municipal Affairs Video Conference

• Resolution #CM20130813.1025

  Motion that the County host a Video Conference Broadcast jointly with the Town of St. Paul and the School Board on September 16, 2013, which will include a Refresher Course as well as a Prospective Candidates Workshop.

  Carried

7.8

Bylaw No. 2013-35 - Amend LUB Rezone S 1/2 SW 35-56-7-W4

• Resolution #CM20130813.1026

  Motion to give first reading to Bylaw No. 2013-35, to amend Land Use Bylaw No. 2013-11, as it relates to rezoning S 1/2 SW 35-56-7-W4 from Agricultural to Country Residential (1).

  Carried

7.9

Request to Refund Subdivision Fee

• Resolution #CM20130813.1027

  Councillor C. Martin made a motion to refund the $700 subdivision application fee on the N 1/2 SE 26-57-9-W4 based on the fee being charged for two different applications on the same property.

   

  Councillor Ockerman requested a recorded vote.

  Carried

7.10

Contribution to Murphy Road Agreement - Pipeline Management Inc.

• Resolution #CM20130813.1028

  Motion to ratify the agreement with Pipeline Management Inc. for a contribution of at least $100,000 to be used for the overlay of the Murphy Road. 

  Carried

7.11

Contribution to Murphy Road Agreement - E Construction Ltd.

• Resolution #CM20130813.1029

  Motion to approve the agreement with E-Construction Ltd. for a contribution of at least $20,000 to be used for the overlay of the Murphy Road. 

  Carried

7.12

Girl Guides Request to Use Westcove Campsite

• Resolution #CM20130813.1030

  Motion to authorize the St. Paul Girl Guides to use the Westcove Campground for the September 6th weekend, free of charge. 

  Carried

7.13

Motion to Cancel Invoice for Fire Call

• Resolution #CM20130813.1031

  Motion to move this item to the in-camera item.

  Carried

7.14

Purchase 4 Yard Bins

• Resolution #CM20130813.1032

  Motion to approve the purchase of six 4-yard bins at a cost of $872 per bin.

  Carried

7.15

Ashmont Lagoon Feasibility Study

• Resolution #CM20130813.1033

  Motion to ratify hiring Urban Systems to conduct the Ashmont Lagoon Feasibility Study at a cost of $35,000.

  Carried

7.16

Elk Point/St. Paul Regional Water Commission

• Resolution #CM20130813.1034

  Motion to ratify the letter to the Elk Point/St. Paul Regional Water Commission which states that the County supports the commission with borrowing funds for the unfunded portion of the Water Transmission Line and the County agrees to pay 20% of the debenture cost each year. 

  Carried

7.17

Municipal Sustainability Initiative (MSI) Operating Grant

• Resolution #CM20130813.1035

  Motion to file the letter from Municipal Affairs, which states that the County's 2013 MSI operating spending plan has been accepted as submitted.

  Carried

7.18

Update on Property Tax Collections

• Resolution #CM20130813.1036

  Tax collection as of August 7, 2013 is 95%.  Motion to file as information.

  Carried

7.19

Request for access to SW 30-56-4-W4

• Resolution #CM20130813.1037

  Motion by Councillor G. Ockerman to build an access to the SW 30-56-4-W4 along the undeveloped road allowance on TWP Rd 564 that runs parallel to Secondary Highway 646.

   

  Councillor G. Ockerman requested a recorded vote:

  Carried

7.20

Elk Point Minor Ball

• Resolution #CM20130813.1038

  Motion to approve a $1,000 donation for Elk Point Minor Ball to help offset the costs of hosting the Tier V Pee Wee Provincial Championship from July 19-21, 2013, as per Policy ADM-51.

  Carried

7.21

In Camera Item

• Resolution #CM20130813.1047

  Motion to go in camera to discuss personnel, land and legal issues at 12:25 p.m.

  Carried
• Resolution #CM20130813.1048

  Motion to revert to an open meeting.  Time:  1:32 p.m.

  Carried
• Resolution #CM20130813.1049

  Motion that Administration proceed with a restrictive covenant on Lot 1, Plan 701HW in the Ashmont, with regards to the installation of the sewer lift station.

  Carried
• Resolution #CM20130813.1050

  Motion to approve the nomination for the National Fire Chief Award jointly with the Town of St. Paul.

  Carried
• Resolution #CM20130813.1051

  Motion that administration send a letter to the landowner of NE 15-62-12-W4 in reply to her letter regarding the fire on her property on May 3, 2013, stating the Council supports their volunteer fire departments, 

  Carried

7.22

Road Construction Easements

Councillor F. Sloan left the meeting at 11:37 a.m. as his son in law has an easement on the list being presented for approval.

Councillor F. Sloan entered the meeting at 11:59 a.m.

• Resolution #CM20130813.1039

  Motion to approve the following easements for road construction purposes
   

  South of Sec. 32-56-6-W4, Project 2C135, 1 Mile
  SW 32-56-6-W4	David & Bernadette Pankiw
  PSW 32-56-6-W4	Dean & Melissa Togal
  SE 32-56-6-W4	Jason & Tessa Pankiw
  NE 29-56-5-W4	Aarbo Ranching
  NW 29-56-6-W4	Aarbo Ranching
  Thru Sec. 14-60-11-W4, Project 5BF75654, 5C134, 2 Miles
  SW 14-60-11-W4	Hugh Ross & June Stephenson
  PNW 14-60-11-W4	Martin & Rebecca Luckert *
  NE 14-60-11-W4	Dr. W. Rozeboom & Virginia Rozeboom *
  NW 11-60-11-W4	Jack & Timothy Lawton

   

  Carried

7.23

Request to Extend Camping Season at Floatingstone

• Resolution #CM20130813.1040

  Following a discussion about extending the camping season at Floatingstone campground, a motion was made that administration check with the Parks staff to see if they are available to work an extended season and to table the request to the Public Works Meeting for further discussion.

   

  Carried

7.24

Request for Street Light at Sunset Bay

• Resolution #CM20130813.1041

  Motion to approve the installation of one street light at intersection of Main Street and Beach road, subject to policy ADM-80,

  Carried

7.25

-

8.

Correspondence

8.1

Thank you letters

• Resolution #CM20130813.1042

  Motion to file the thank you letters from Camp Whitney, the MD of Bonnyville and the St. Paul Municipal Seed Plant as information.

  Carried

9.

Reports

9.1

CAO Report

• Resolution #CM20130813.1043

  Motion to file the CAO report as presented.

  Carried

9.2

Reports

9.3

Muni Corr - Ministers Visit - Aug. 16 @ 4:00

Council was informed that Cabinet Ministers will be riding on the Iron Horse Trail  from Feed Rite Site at St. Paul to Edouardville on August 16, 2013.

10.

Upcoming Meetings

10.1

Aug. 27 @ 10:00 a.m. - Public Works

10.2

September 13 - Zone Meeting - Strathcona County

11.

Financial

11.1

Budget to Actual

• Resolution #CM20130813.1044

  Motion to approve the budget to actual as of July 31, 2013.

  Carried

11.2

Council Fees

• Resolution #CM20130813.1045

  Motion to approve the Council Fees for the Month of July, 2013 as circulated.

  Carried

11.3

Listing of Accounts Payable

• Resolution #CM20130813.1046

  Motion to file the listing of Accounts Payable as circulated:

  Batch	Cheque Date	Cheque Nos.	Batch Amount
  17060	July 4, 2013	17615-17661	$   466,037.75
  17078	July 10, 2013	17662-17728	$4,609,671.22
  17096	July 17, 2013	17729-17771	$   442,629.17
  17108	July 23, 2013	17772-17801	$1,777,482.79
  17125	July 31, 2013	17802-17824	$   175,376.06

   

  Carried

12.

Adjournment

Business on the agenda being concluded, Chairman S. Upham adjourned the meeting.  Time:  1:31 p.m.

 

These minutes approved this 10th day of September, 2013. 

 

________________________           ____________________________

Reeve                                                       Chief Administrative Officer